Student Records Transfer Tool Rights

The Student Records Transfer tool allows districts to respond to other districts' records transfer requests and to receive requested records released by other districts. This editor displays all the requests in a district. This is different from the Records Transfer tool, which only displays requests for a selected student.

The types of records that can be transferred vary by state.

See the Student Records Transfer article for more details on how to use this tool and how the records transfer process works. See the National Records Exchange article to learn about the entire process, which is only available in District Edition. 

Screenshot of Student Records Transfter tool with a requested and a released student record.Student Records Transfer - Requested

Student Records Transfer - Released


Related Tools - Tool Rights:

  • National Records Exchange: enable NRE/check NRE status (for district system administrator/backup only)
  • Records Transfer: Request records transfer/import released records for selected student
  • Student Records Transfer: Monitor status of district students' requests/import released records for district students

Available Tool Rights

Users must have tool rights to each of the necessary data import wizards in order to import transferred data. Transferred records may be released in PDF or Data Import format. 

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Screenshot of Student Records Transfer tool rights.Student Records Transfer Tool Rights


Read (R) rights allow users to access records released in PDF format. Read/Write (RW) rights allow users to access records released in PDF format and perform Data Imports for the tools that have them.

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Screenshot of records release screen with examples of Transcript PDF and Transcript Data Import.Released Records - PDF and Data Import


RWAD
Student Information > Allow Unfiltered Search
Allows unlimited searching for students in schools/calendars to which the user has access.XXX
System Settings > Data Interchange Administration > Student Records Transfer
View Student Records Transfer tool.XXX
Notify Process Inbox Subright
View alerts regarding status of records release request that appear in the Process Inbox.XXX
Student Records Subrights (e.g. Transcript, Enrollment History - available options vary by state)
View PDF versions of released records.Use data import tools to import data.XX

Suggested User Groups

Some groups may only need Read access to the information displayed in this tool.