Census (Texas)

Tool Search: Demographics

The Census tool tracks every person entry in Infinite Campus - parents, staff, students, emergency contacts, doctors, etc. Demographic data is used throughout Campus, utilizing historic details of each person. Some fields are unique to each state, while others do not require unique, state-specific data. However, many of these fields are required and data entry in these fields is necessary. For more information on these fields, see Demographics article.  

State Reporting is contingent upon on fields marked with an **.  
Leaving these fields blank prevents the proper generation of state reports.

Demographics

Image of the Person Information editor.Person Information Editor

**Social Security Number

A Social Security Number is required for all teaching staff. If this field is left blank, any courses or students tied to the staff member fail to report.

The Social Security Number does NOT report for students. For those using Social Security Number as the Previous State ID, the Social Security Number MUST be entered in the Previous State ID field. 

Click here to expand...

Database Location:

Identity.ssn

Ad Hoc Inquiries:

Student > Demographics > student.ssn

Reports:

Country of Birth

The Country of Birth is the country listed on the student’s birth certificate during initial enrollment. Please refer to the International Organization of Standards directory for more information on country codes.

Click here to expand...

Database Location:

Identity.birthCountry

Ad Hoc Inquiries:

Student > Demographics > birthCountry

Student > Demographics > Identity History > birthCountry

Country of Origin

Country of Origin indicates the country from which the student is entering the United States. Please refer to the International Organization of Standards directory for more information on country codes. 

Click here to expand...

Database Location:

Identity.originCountry

Ad Hoc Inquiries:

Student > Demographics > Identity History > originCountry

Date Entered US

Indicates the date the student entered the United States.

Click here to expand...

Database Location:

Identity.dateEnteredUS

Ad Hoc Inquiries:

Student > Demographics > Identity History > dateEnteredUS

Date Entered US School

Indicates the date on which the student enrolled in a US school.

Click here to expand...

Database Location:

Identity.dateEnteredUSSchool

Ad Hoc Inquiries:

Student > Demographics > Identity History > dateEnteredUSSchool

Reports:

TELPAS Layout

Asylee Refugee

Indicates whether a student's initial enrollment in a school in the United States, in grades 7 through 12, was as an unschooled asylee or refugee.
Click here to expand...
CodeDescriptionDefinition
0Not ApplicableNot applicable to this student
1RefugeeIndividual who has refugee status
2AsyleeIndividual who has been granted asylum

Database Location:

Identity.refugee

Ad Hoc Inquiries:

Student > Demographics > Identity History > refugee

Notes:

Unschooled asylee or refugee means a student who:
  1. Initially enrolled in a school in the United States as an asylee or a refugee. See state documentation for further information on identifying such students.
  2. Has a visa issued by the United States Department of State with a Form I-94 Arrival/Departure record, or a successor document, issued by the United States Citizenship and Immigration Services that is stamped with "Asylee," "Refugee," or "Asylum";
    • and as a result of inadequate schooling outside of the United States, lacks the necessary foundation in the essential knowledge and skills of the curriculum prescribed

Reports:

TSDS Student Interchange

Home Primary Language

The Home Primary Language field allows a district to record the language spoken in the student's home, as determined by the student's home language survey. Please refer to the International Organization of Standards directory for more information on language codes.

Click here to expand...

Database Location:

Identity.homePrimaryLanguage

Ad Hoc Inquiries:

Student > Demographics > homePrimaryLanguage

Student > Demographics > Identity History > homePrimaryLanguage

Reports:

TSDS Student Interchange

Student Primary Language

The Student Primary Language allows a district to record the language spoken by the student, as determined by the student's home language survey. Please refer to the International Organization of Standards directory for more information on language codes.
 

Click here to expand...

Database Location:

Identity.languageAlt

Previous State ID 

Previous State ID is the student's Social Security number or a state-approved alternative identification number.

 For those using the Social Security Number field, the Social Security Number MUST be entered in this field.
Click here to expand...

Database Location: 

Person.previousStateID

Ad Hoc Inquiries:

Student > Demographics > Custom Person > previousStateID

Reports:

Person Identifiers

The state of Texas has moved to using Unique ID for state reporting. The new Student and Staff Unique ID fields are now located in Person Identifiers. The Unique State ID field that was in Person Information is now called Previous State ID; some Texas state reports still use the Previous State ID. However, most state reports will now pull data from the Person Identifiers fields. 

Image of the Person Identifiers editor.Person Identifiers Editor


Student Unique State ID

 Student Unique State ID is a unique number assigned to a student by the Texas Education Agency. 

Click here to expand...

**Staff Unique State ID

 Staff Unique State ID is a unique number assigned to a staff member by the Texas Education Agency. If this field is left blank, any courses or students tied to the staff member fail to report.  

Click here to expand...

Database Location: 

Individual.staffStateID

Ad Hoc Inquiries:

Student > Demographics > Identity History > Staff State ID History > staffStateID

Student > Learner > Schedule > Course/Section > staffStateID

Reports:

Parent Unique State ID

Parent Unique State ID is a unique number assigned to a parent by the Texas Education Agency.

Click here to expand...

Database Location: 

Ad Hoc Inquiries:

Person > Demographics > AdditionalID

Person > Demographics > Identity History > Additional ID History > AdditionalID

**District Employment

District Employment must have active district employment record. Please see the District Employment article for more information.

**District Assignment

The District Assignments tool lists the location where the staff member is working. Users can view the school where the person works, the start date and title, type of employment and assignment code. Fields that are specific to the state of Texas are further described below. For all other inquiries, please see the District Assignments article.

District Assignments MUST have an active district assignment with a Title that is mapped to 047: Substitute Teacher or 087: Teacher if reporting as a section staff assignment.

All other staff assignments must have a district assignment with the appropriate Title.

Staff with multiple Titles will have multiple District Assignments to the same school.

Image of the Employment Assignment Information editor.Employment Assignment Information Editor

Creditable Year of Service

This checkbox indicates a teacher who either qualifies for an allotment or will be compensated as such.

Additional Days Program

This checkbox is used to indicate if a staff member teaches during an additional days program.

Teacher Incentive Designation

This drop list indicates a teacher's incentive allotment designation code.

01: Active National Board Certified Teacher

02: Active Teacher Incentive Allotment Designation

03: LEA Submitted Designation Pending

Image of the 090 Record Fields on the Employment Assignment Information editor.090 Record Fields

090 Record Fields

These fields allow users to manually create a Staff Assignment record.

It is important to note that field information entered here is independent of information entered in other areas of Infinite Campus. These fields do NOT override values entered elsewhere.
In order for a record created here to report, the following fields MUST be populated: Role ID (only certain values), Non-Teaching Service ID, Class ID Number, Monthly Minutes, Class Type Code, Population Served, and Number of Students.

Role ID

Use this field to select the position the employee holds within the district. See Staff Association Report for information on the role IDs that generate reporting. 

Only certain Role IDs are considered for state reporting. Please see the StaffResponsibilitiesExtension (TX-ServiceID) section of the Staff Association extract for more information on the Role IDs included in the report.

Click here to expand...

Database Location:

CustomEmploymentAssignment.value

Ad Hoc Inquiries:

Person > Staff > Assignment > Custom EmploymentAssignment > roleID

Reports:

Staff Association Interchange

Non-Teaching Service ID

The State Code refers to the services supplied by the staff. In Texas, this is referred to as the Service ID. See the TEDS Section 4:C022 Code Table document for a complete list of Service ID codes. For information on setting up state Codes for each course, please see the Course Codes article. The Non-Teaching Service ID Code should be the same as the State Code selected for the Course. 

Click here to expand...

Database Location:

CustomEmploymentAssignment.value

Ad Hoc Inquiries:

Person > Staff > Assignment > Custom EmploymentAssignment > serviceID

Reports:

Staff Association Interchange

School Year

This indicates the school year for the creation of this record. 

Click here to expand...

Database Location:

CustomEmploymentAssignment.value

Ad Hoc Inquiries:

Person > Staff > Assignment > Custom EmploymentAssignment > schoolYear

Reports:

Staff Association Interchange

Class ID Number

The Class ID Number identifies a unique course section, that is unique for a particular school year, Campus, and Service ID.

Click here to expand...

Database Location:

CustomEmploymentAssignment.value

Ad Hoc Inquiries:

Person > Staff > Assignment > Custom EmploymentAssignment > classID

Reports:

Staff Association Interchange

Class Type Code

Indicates the type of class providing instruction to students in particular class settings.

Click here to expand...

Database Location:

CustomEmploymentAssignment.value

Ad Hoc Inquiries:

Person > Staff > Assignment > Custom EmploymentAssignment > classType

Reports:

Staff Association Interchange

Monthly Minutes

This field indicates the total number of minutes in a month devoted to a particular service. A month is generally considered to be the 4 weeks prior to the as-of-date.

Click here to expand...

Database Location:

CustomEmploymentAssignment.value

Ad Hoc Inquiries:

Person > Staff > Assignment > Custom EmploymentAssignment > monthlyMinutes

Reports:

Staff Association Interchange

Population Served

Use this field to indicate the student population for which a service has been designed or is intended. It does not necessarily identify the program eligibility of the students who receive the service.

Click here to expand...

Database Location:

CustomEmploymentAssignment.value

Ad Hoc Inquiries:

Person > Staff > Assignment > Custom EmploymentAssignment > populationServed

Reports:

Staff Association Interchange

Grade Level

Grade Level of majority of students in the Course/Section.

Click here to expand...

Database Location:

CustomEmploymentAssignment.value

Ad Hoc Inquiries:

Person > Staff > Assignment > Custom EmploymentAssignment > gradeLevel

Reports:

Staff Association Interchange

Number of Students

Use this field to indicate the number of students in the staff member's class as of the PEIMS reporting date.

Click here to expand...

Database Location:

CustomEmploymentAssignment.value

Ad Hoc Inquiries:

Person > Staff > Assignment > Custom EmploymentAssignment > numOfStudent

Reports:

Staff Association Interchange