Tool Search: Audit Attendance Report
The Audit Attendance Report details the history of adding, updating, and deleting attendance records. This report is specific to the state of Kentucky.
Kentucky attendance works with cross-site enrolled students. See the Attendance Information for Cross-Site Students article for additional information.
Audit Attendance Report EditorEditor Fields
| Field | Description |
|---|---|
| Grade | Narrows the report results to students within a specific grade or grades. The options available depend on the school selected in the Campus toolbar. Press Shift to select multiple grades. |
| Ad hoc Filter | Narrows the report results to those students who fit the criteria of a previously created Ad hoc filter. See the Filter Designer documentation for additional information. |
| Staff Member | Narrows the report results to attendance data modified by a specific staff member. |
| Report Format | Selection determines the format in which the report is generated. Options are PDF or DOCX. |
| Attendance Date Options Date Range | Defines the report parameters to a specific date range of student attendance data. |
| School Month | Defines the report parameters to a specific month in the school calendar. |
| Modification Date Options Data Range | Defines the report parameters to a specific date range of attendance modification data. |
Generate Report
- Select which students to include in the report by either marking the Grade or Ad hoc Filter radio buttons.
- When Grade is selected, further select which grade(s) to include. The options available depend on the school selected in the Campus toolbar. Press Shift on the keyboard to select multiple grades.
- When Ad hoc Filter is selected, further select the previously created Ad hoc filter.
- Select All Staff or a specific staff member from the Staff Member dropdown.
- Define the reporting period by selecting the Date Range or School Month radio buttons from the Attendance Date Options section.
- When Date Range is selected, enter two dates into the date fields or select the days using the calendar icons.
- When School Month is selected, mark the checkbox next to the school month(s) to include in the report. Multiple checkboxes can be selected.
- Optional: Enter a Date Range into the Modification Date Options section.
- Select a format from the Report Format dropdown, either PDF or DOCX.
- Click Generate Report.
Report Example
In the example screenshot below, a single staff member and one month were selected from the report editor.
Audit Attendance Report ExampleReport Layout
| Data Element | Description | Location |
|---|---|---|
| Header | Displays the school year, name of the school, the school's address, the report generation date, and the number of pages of the report. | School Information > Name, Address |
| Student | The student's last name, first name, student identification number, grade, and gender. | Demographics > Last Name, First Name, Student Identification Number, Grade, Gender identity.lastName, identity.firstName, identity.stateID, identity.grade, identity.gender |
| Date | The day of attendance. | Student Attendance tool |
| A D U | Indicates the attendance record was added, deleted, or updated. | Student Attendance tool |
| Time | A bar graph displaying the school day, with red, blue, and/or green lines signifying the student's absence time was Unexcused (red), Excused (blue), or Exempt (green). This also shows the attendance code associated with the absence. | Student Attendance tool. |
