Tool Search: Household Applications
This article includes information for each field in each application section.
New Application Type
Field | Description |
|---|---|
Meal Benefits Application | Indicates a Meal Benefits Application will be saved within Campus. |
Educational Benefits Application | Indicates an Educational Benefits Application will be saved within Campus. The Educational Benefits Application is only available if one or more schools in your district participates in Provision programs. A school must have Provision fields entered on the School tab and the Educational Benefits Applications Processed preference enabled on the FRAM Preferences tool. |
New Application Detail
Field | Description |
|---|---|
Application Date | The date on which the application was signed by the parent/guardian. |
Effective Date | The eligibility effective date based on the approval of the application. |
Expiration Date | The expiration date of the eligibility. This field is auto-populated with the Default Expiration Date entered in the FRAM Application Preferences, typically 30 days into the next school year. It is recommended not to change the auto-populated Default Expiration Date. |
Determining Official | The name of the district employee (FRAM Processor) who processed the Meal and/or Educational Benefits Application. The FRAM Processor must be identified by selecting the check box in District Assignment. Only one district assignment record is needed with FRAM Processor checked to have FRAM Processor appear in the Determining Official field. |
School Year | The year to which the application applies. |
Opt Out Medicaid | If Yes is selected, the guardian does NOT want to be contacted by Medicaid regarding Medicaid benefits. This option only displays if the Display Medicaid Opt Out checkbox is marked in the FRAM Preferences. This option is not required in all states. |
Opt Out SCHIP | If Yes is selected, the guardian does NOT want to be contacted by SCHIP (State Children's Health Insurance Program) regarding insurance benefits. This option only displays if the Display SCHIP Opt Out checkbox is marked in the FRAM Preferences . This option is not required in all states. |
Permission Detail
| Column | Description |
|---|---|
Permission Name | The name of the established district permission(s). |
Share Permission | This indicates whether or not the parent/guardian allows the district permission to share their child(ren)'s benefits eligibility with other district staff members and district programs. |
Race & Ethnicity Detail
| Column | Description |
|---|---|
| Ethnicity | Indicates the household's ethnic identity. Options include
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| Race | Indicates the race(s) with which the household identifies. Options include
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New Student(s) In Household
| Column | Description |
|---|---|
Current Eligibility | The student's current eligibility status. f there is an eligibility displayed here, the "Best Practice" recommendation would be for the FRAM Processor to investigate the existing eligibility before processing the application. If the application is processed, the existing eligibility may be overwritten or end dated depending on the existing eligibility dates. Point of Sale customers only: This could create a discrepancy between eligibilities on Point of Sale transactions processed to date. |
Name | The name(s) of students included on the application. |
DOB | The date of birth for the listed student(s). |
School | The school in which the student is enrolled at the time of processing. |
Grade | The grade level in which the student is enrolled at the time of processing. |
Homeless /Runaway/Migrant/Foster/Head Start | This column indicates whether the student is considered Homeless, Foster, Runaway, Migrant, or Head Start. |
Remove (button) | This button removes selected students from the New Student(s) in Household section. |
New Case Number for Household
| Field | Description |
|---|---|
| Case Number | The case number for SNAP/FDPIR/TANF benefits. This number is issued to a household member by the agency and indicates student members are eligible for free benefits based on participation in the program. If a case number is entered, the application can be processed without an SSN. |
Income in Household
| Field | Description |
|---|---|
App Sign | This radio button indicates the household member who signed the application. An application must be signed to be processed. If a signer is not selected, the application will be denied because it has not been signed. |
Checkbox | The checkbox allows you to select household members to remove or to add to the student section of the application. |
Name | The names of household members included on the application. |
DOB | The date of birth for the listed household members. As of the E.1222 Release Pack: If Human Resources functionality is enabled, date of birth information will not display for staff members unless they have a current student enrollment for the reporting year. |
Campus does not currently use this field. The number for SNAP/FDPIR/TANF benefits is entered in the Case Number field. | |
Work | The household member's regular earnings from employment. The amount is followed by a letter in brackets [ ] to indicate how often the amount is received:
|
Welfare, CS, Alimony | The amount of welfare, child support or alimony the household member receives. The amount is followed by a letter in brackets [ ] to indicate how often the amount is received:
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Pension, Retirement, SS | The amount of pension, retirement or social security benefits the household member receives. The amount is followed by a letter in brackets [ ] to indicate how often the amount is received:
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Other Income | The miscellaneous income the household member receives. The amount is followed by a letter in brackets [ ] to indicate how often the amount is received:
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Remove (button) | This button allows you to remove household members from the application. |
Add Student (button) | This button allows you to add selected people to the Student section of the application. Only students entered in Census may be added. It is possible to add a non-enrolled child to the student section. If a child will be enrolled in school at some point during the school year or at the start of the next school year consider adding the child to the student section. Upon receiving an enrollment the eligibility will auto-populate for the child. |
Last Name / First Name / Quick Add (button) | These fields allow you to add household members to the application if a household member is missing from the member list. Before adding a person to the application, perform a thorough search to be sure that the person does not have a record in Campus that can be associated with the application. The Quick Add button does NOT add the person to Campus. Quick add only adds the person to the application. People added via Quick Add cannot be added to the Student section of the application. |
Application Status
| Field | Descrption |
|---|---|
Household Income | The sum of all income for all people in the household, as reported on the application and displayed in the Work Earnings; Welfare, Child Support, Alimony; Pension Retirement, Social Security; and Other Income columns for all household members. The amount is followed by brackets that indicate how frequently the income is received. Household income totals and household size are compared with federal income guidelines (according to values set on the tool) to determine the outcome of the household application. Income is annualized if there are multiple frequencies entered. If all income frequencies entered are the same, it is not annualized. |
Household Size | The number of people in the household (based on the application). |
Approved Eligibility | The eligibility assigned to a student included on the application.
|
Application Status | The value in this field indicates the status of the household Meal or Educational Benefits application. The following statuses may apply:
|
Reference Number | The application number that is used for reference purposes. |
Application Name | The name of the application's signer or the household name under which the application is filed (per the setting of the Auto Fill Application Name field of the FRAM Preferences). If online Meal Benefits Application is enabled the default value will be the name of the Application Signer. |
Override Status | This dropdown list allows you to override the Eligibility status. The application will be approved based on the Override Status selected. The Override Status does not apply to Foster children and is not available for Categorical application. |
Override Reason | The reason why the Determining Official (FRAM Processor) chose to override the original Eligibility, determined by the application, with the value shown in the Override Status field. |
Application Eligibility Approval by Student
| Field | Description |
|---|---|
Name | The name(s) of students included on the application. |
Approved Eligibility | The eligibility assigned to a student included on the application.
|
Certified Type | The criteria determining the value in the Approved Eligibility column.
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