Tool Search: NC PMR Extract
The PMR State Wide Rollup Report is available for State Edition users in North Carolina and is a state-wide summary of all enrollment data collected as part of the PMR Summary Report generated by districts for every school month.
Data reports only from the PMR Summary snapshot that is generated for each selected PMR Interval.
This report is ONLY available for State Edition users.
See the NC Principals Monthly Report Extract article for information on required data setup, report logic, tool rights, and more.
PMR State Wide RollupReport Editor
| Data Element | Description |
|---|---|
| Set Up | |
| Search Calendars | Use the search field to narrow the list of districts and calendars to select. Use the Expand All/Collapse All option. Place a checkbox next to the desired district name and school name. |
| Show Active Year Only | When set to ON, only those calendars for the school year are available for selection. When set to OFF, all calendars from all school years are available for selection based on the user's tool rights. |
| Report Options | |
| Extract Type | Determines which PMR report generates. For this instance, select State Wide Rollup. |
| School Month Sequence | Indicates which School Month is being reported. Select one school month from the list. In Campus, PMR Intervals are called School Months. |
| Output Options | |
| Report Processing | Because of the large amount of data that is being summarized, the only report generation option is to Submit to Batch Queue. See the Batch Queue article for more information. Results are viewed at a later time once the report has completed. Mark the Queue Options as needed - High Priority and Keep Unitl I Delete. High-priority submissions are generated as soon as they can be generated; submissions marked Keep Unitl I Delete remain in the Batch Queue Results list of generated reports until they are deleted. |
| Format Type | Determines in which format the report generates - CSV or HTML. |
Districts follow this workflow when generating the PMR Extract.
- Generate the PMR Summary.
- Generate the Data Validation Reports.
- Regenerate the PMR Summary.
- Review the PMR Summary.
- Submit Verification the PMR Summary.
- Generate the remaining PMR Extracts.
Generate the PMR State Wide Rollup Report
- Select the appropriate District and School Calendar from the list of districts.
- Select State Wide Rollup from the Extract Type field.
- Select the appropriate School Month from the dropdown list.
- Select the Report Processing option of Submit to Batch Queue.
- Select the desired Format Type.
- Click Review. The report displays in the selected format.
PMR State Wide Rollup - HTML FormatReport Layout
| Data Element | Description | Location |
|---|---|---|
| Rollup Type | Reports the name of the district and name of schools included in the report. | |
| PSU | Reports the first three digits of the school's Public School Unit number of the selected school. Numeric, 3 digits | District Information > State District Number District.number |
| District Name | Reports the name of the District selected in the report editor. Alphanumeric, 50 characters | District Information > District Name District.name |
| School Number | Reports the unique state school number of the selected school. Numeric, 6 digits | School Information > State School Number School.number |
| School Name | Reports the name of the selected school from the editor. Alphanumeric, 20 characters | School Information > School Name School.name |
| End Year | Reports the last four digits of the school year selected. Numeric, 4 digits | Calendar Information > End Date Calendar.endDate |
| PMR Month | Reports the numeric value of the selected School Month from the report editor. When the PMR Interval is validated along with another PMR Interval, the school month plus the letter R (1R, 2R, etc.). Numeric, 1 digit | School Month > Name SchoolMonth.name |
| Submitted | When the data for the report has been verified (submitted to the state), a value of 1 reports. Otherwise, this column is blank. Numeric, 1 digit | N/A |
| Verified Time | Reports the time the user clicked Submit Verification. Alphanumeric, 15 characters (MM/DD/YYYY, HH:MM AM/PM) | Calculated value |
| Generated By | Reports the staff person's name of the last person who generated the report. Alphanumeric, 30 characters | User Account > Name UserAccount.name |
| Generated Time | Reports the time the data was generated. Alphanumeric, 15 characters (MM/DD/YYYY, HH:MM AM/PM) | Calculated value |
| Verified By | Reports the name of the staff person who clicked Submit Verification. Once submitted, additional generation of the same data does not occur. Alphanumeric, 30 characters | User Account > Name UserAccount.name |
| Verified Time | Reports the time the user clicked Submit Verification. Alphanumeric, 15 characters (MM/DD/YYYY, HH:MM AM/PM) | Calculated value |
| Summary Group | Displays the grouping name being reported for that row - Standard and PK. Alphanumeric, 8 characters | N/A |
| State Grade | Lists the words Group Total for each district and school selected, which is the sum of the values within the summary group for that district and school. | |
| ADM | Reports the Average Daily Membership for all students using the Basic PMR Calculation. Student Membership Days NVIO is divided by the number of days in the school month and rounded to the nearest 100th decimal place for EACH GRADE LEVEL. Once the grade level ADM is calculated, all grade level ADMs are added together to determine the ADM for the school. Each school's ADM in the LEA is added together to determine the LEA's ADM using the Basic PMR Calculation. Numeric, 5 digits | Calculated value |
| ADA | Reports the Average Daily Attendance, based on the sum of the number of days in attendance for all students divided by the number of days in the school month, rounded to the nearest hundredth decimal place, using the Basic PMR Calculation.
| Calculated value |
| E1 | Reports the aggregated number of enrollments where the Enrollment Start Status is E1: Initial Enrollment - This Year AND the student meets the requirements of the Basic PMR Calculation. End Status must not be one of the following: W1, W2, W3, W4, W6, W2T Numeric, 5 digits | Enrollments > General Enrollment Information > Local Start Status Enrollment.startStatus |
| E2 | Reports the aggregated number of enrollments where the Enrollment Start Status is E2: Initial Enrollment from non-NC Public School AND the student meets the requirements of the Basic PMR Calculation. End Status must not be one of the following: W1, W2, W3, W4, W6, W2T Numeric, 5 digits | Enrollments > General Enrollment Information > Local Start Status Enrollment.startStatus |
| R1 | Reports the aggregated number of enrollments where the Enrollment Status is R1: Re-Entry - previous in W1 AND the student meets the requirements of the Basic PMR Calculation. End Status must not be one of the following: W1, W2, W3, W4, W6, W2T Numeric, 5 digits | Enrollments > General Enrollment Information > Local Start Status Enrollment.startStatus |
| R2 | Reports the aggregated number of enrollments where the Enrollment Start Status is R2: Transfer within the same LEA AND the student meets the requirements of the Basic PMR Calculation. End Status must not be one of the following: W1, W2, W3, W4, W6, W2T Numeric, 5 digits | Enrollments > General Enrollment Information > Local Start Status Enrollment.startStatus |
| Start Status Total | Reports the aggregated sum of the values reported in the previous five fields (start status E1 through R2) AND the student meets the requirements of the Basic PMR Calculation. Numeric, 5 digits | Calculated value |
| W1 | Reports the aggregated number of enrollments where the Enrollment End Status is W1: Transfer Withdrawal AND the student meets the requirements of the Basic PMR Calculation. Numeric, 5 digits | Enrollments > General Enrollment Information > Local End Status Enrollment.endStatus |
| W2 | Reports the aggregated number of enrollments where the Enrollment End Status is W2: Early Leaver Withdrawal AND the student meets the requirements of the Basic PMR Calculation. Numeric, 5 digits | Enrollments > General Enrollment Information > Local End Status Enrollment.endStatus |
| W3 | Reports the aggregated number of enrollments where the Enrollment End Status is W3: Death AND the student meets the requirements of the Basic PMR Calculation. Numeric, 5 digits | Enrollments > General Enrollment Information > Local End Status Enrollment.endStatus |
| W4 | Reports the aggregated number of enrollments where the Enrollment End Status is W4: Early Completer/Midyear Grad AND the student meets the requirements of the Basic PMR Calculation. Numeric, 5 digits | Enrollments > General Enrollment Information > Local End Status Enrollment.endStatus |
| End Status Total | Reports the aggregated sum of the values reported in the previous five fields (End Status W1 through W4) AND the student meets the requirements of the Basic PMR Calculation. Numeric, 5 digits | Calculated value |
| MEM Last Day NVIO | Reports the total of the values reported in the previous fields using the following calculation for students considered In Violation. This does NOT include students who ended their enrollment before the end of the school month. SUM (E1,E2,R1,R2,R3 minus W1,W2,W3,W4,W2T) Numeric, 5 digits | Calculated value |
| MEM Last Day VIO | Reports the aggregated sum of all enrollments as of the last day for students considered In Violation. Numeric, 5 digits | Calculated value |
| MEM Days NVIO | Reports the sum of the values reported for MEM Days VIO + Days Present + Days Absent Non-1H/1M/1S. Numeric, 5 digits | Calculated value |
| MEM Days VIO | Reports the total days of all reported enrollments for students considered In Violation. Numeric, 5 digits | Calculated value. |
| Days Present On Site | Reports the total membership days using the Basic PMR Calculation. Numeric, 5 digits | Calculated value. |
| Days Present Off Site (1H, 1M, 1Q, 1S) | Reports the total membership days absent using the Basic PMR Calculation AND the student's attendance event has a State Attendance Code of 1H, 1M, 1Q or 1S. Numeric, 5 digits | Calculated value. |
| Days Present Remote (1R) | Reports the total membership days using the Basic PMR Calculation AND the student was remotely attending classes. Numeric, 5 digits | Calculated value. |
| Total Days Present | Reports the total membership days the student was counted as present. Numeric, 5 digits | Calculated value |
| Days Absent | Reports the total membership days the student was marked absent. Numeric, 5 digits | Calculated value |
| Percent On-Site | Reports the percentage of all present days where the Attendance State Code is NOT 1R: Present Off-Site using the Basic PMR Calculation. Numeric, 5 digits | Calculated value. |
| Percent Off-Site | Reports the percentage of all present days where the Attendance State Code is 1R: Present Off-Site using the Basic PMR Calculation. Numeric, 5 digits | Calculated value. |
| Percent Remote | Reports the percentage of all present days where the Attendance State Code is 1R: Present Off-Site using the Basic PMR Calculation and the student is remotely attending classes. Numeric, 5 digits | Calculated value. |
