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Maintain CRDC Survey Results: 2023 - 2024

Tool Search: CRDC Maintain Survey Results

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Link to CRDC Getting Started guide.Link to Ad Hoc Filters for Questions article.Link to CRDC Setup Tool mapping documentation.

The CRDC Maintain Survey Results tool allows users to view, edit and export survey results for CRDC Mappings associated with the 2023-2024 reporting period.

Screenshot of Maintain Survey Results tool for 2021-2022 with school search and school names.CRDC Maintain Survey Results - School Results  

CRDC Maintain Survey Results

This section describes how to view, edit, and export CRDC Results.

To select a version, school year and school:

  1. The current Version is the only one available.
  2. Select the School Year in which to view and/or edit survey results. The School Search field can be used to find a school, if necessary.
  3. Select the School Name in which to view and/or edit survey results.

School Results Editor

Field Definition
Version Displays the current CRDC version.
School Year Allows the user to select the school year in which to view/edit Survey Results.
School Search Allows the user to search for a school.
School Name

Allows the user to select the school in which to view the survey results for the selected School Year. Schools in which the user has tool rights to and have at least one active calendar display.

Note: If a mapping for a school has changed, the 'Mapping Changed' message appears next to the school.

 

Select the module in which to view/edit survey results:

1. Select the module in which to view/edit survey results. The results are shown by module with each question listed below each module.

Note: Results for the SCHR: School Characteristics module must be generated at least once for a given school prior to independently generating results for other modules.

2. If results have been modified, the Refresh button can be used to update the results.

3. Select the appropriate question to view/edit results.


Maintain Survey Results - Select Section and Question

Maintain Survey Results - Select Section and Question



To view, edit, or export Survey Results:

Users with the appropriate tool rights are allowed to view, edit, and/or export survey results for the selected question.

 Maintain Survey Results - View Survey Results Maintain Survey Results - View Survey Results  


View Survey Results Editor

Field Definition
Result
Allows the user to view the survey results for questions. If results have previously been modified, the date and time the mapping was last modified displays. Clicking the link in the Results column displays the results in a side panel on the screen. The results can be exported by clicking the Export button, if desired.
Exclude Result Allows the user to exclude the survey result from the flat file.
Override

Allows the user to override the results for the selected question.

Comments Allows the user to enter comments regarding the survey results.
Save Saves the changes made by the user.
Save & Next Saves the changes made by the user and advances to the next question.
Cancel Changes are not saved.
Edit Mapping Allows the user to edit the category mapping. Modifying category mappings may result in changes to survey results.
Previous Advances the user to the survey results for the previous question.
Next Advances user to the survey results for the next question.

  

If results for a question are not calculated by the CRDC tool:

Users are able to select a value from the Override column in order to report results for a question, if desired.

 Maintain Survey Results - Override Maintain Survey Results - Override   

To view and export Survey Results:

  1. Select the link in the Results column to view the results for the selected question. A side panel displays on the screen which allows the user to view the survey results. The Override column can be used to override the results for the selected question. The Exclude Result checkbox can be used to exclude the results from reporting in the flat file.

    If results totals are different than the totals on the Details screen, return to the Generate CRDC Survey Results screen to generate new results and update the totals.

     Question with Survey Results
    Question with Survey Results
     
  2. If desired, Export the results. The results are displayed in an Excel file.

    Image of exported results
  3. Click Close.

To edit Category Mappings:

  1. Select the School Year in which to view and/or edit survey results. The School Search field can be used to find a school, if necessary.
  2. Select the School Name in which to view and/or edit survey results.
  3. Select the module in which to view/edit survey results. The results are shown by module with each question listed below each module.
  4. Select the appropriate question to view/edit results.
  5. Click Edit Mapping.
    Image showing how to Edit a Mapping
  6. Select the mapping that is being modified.
  7. Make the necessary changes to the mapping.
  8. Click Save.
  9. A message displays indicating that changing a category mapping may impact survey results. Users can choose to update the mappings now or later. Selecting Update Later directs the user back to the Question Detail screen. Selecting Update Now directs the user to a new pop-up message.
    Update Results message

  10. After clicking Update Now, a message indicating that results for all questions that use the selected category mapping will be updated. Users can elect to retain or delete all manually entered data from the Overrides, Excludes, and Comments fields.
    Confirm Update message

  11. Click Continue. A Mappings Changed icon displays on the Question Detail screen indicating Category Mappings have changed.
  12. Navigate back to the Select a question to view or edit results screen and click Refresh to update the results for the question.

Question Results Logic

Shared Logic Questions:

Fall Snapshot Student Enrollment/Grade Level Logic

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Regular School Year Enrollment/Grade Level Logic

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Fall Snapshot & Regular School Year IDEA/504/EL/EL Students Enrolled in EL Programs Logic

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Student Race/Ethnicity Logic

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Gender Logic

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Course Count Logic

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Student Roster Count Logic for Courses

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School Form General Instructions

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Module Questions Logic (For Questions Calculated in Campus):

Consult the information on the official CRDC Resource Center website if you need information about instructions, skip logic or other CRDC topics.

Campus calculates the answers for the following questions via mappings you'll use the CRDC Setup Tool to create. Alternatively, you may choose to create Ad hoc filters to answer these questions. See the CRDC Questions Calculated in Campus article for more information.

  • 1. SCHR: School Characteristics (ONLY for SCHR-3: Grades with Students Enrolled)
  • 3. PSCH: Preschool (NOT for PSCH-2a, 2b, 2c, 2d)
  • 5. ENRL: Enrollment
  • 7. COUR: Courses & Classes
  • 9. EXAM: SAT/ACT
  • 12. RETN: Retention

Tool Rights

In order to use the Maintain Survey Results tool, users must have rights to the tool within their own district.

Tool Rights

Read - View survey results.
Write- Generate and edit survey results.
Add- Generate and edit survey results.
Delete - Generate and Edit Survey Results.

For more information about Tool Rights and how they function, see the Tool Rights article.