Tool Search: NC LCS Collection
As part of the Legislative Class Size Collection, the K-13 Legislative Class Size Report returns one record per reportable section that has a State Course Code present, a qualifying student scheduled, and at least one Lead Teacher assigned to the class on the Snapshot Date.
See the NC Legislative Class Size article for information on required data setup, report logic, tool rights, and more.
K-13 Legislative Class Size Report Logic
Multiple Calendar Selection
For District Level Users:
- When 'Reporting Period' EQUALS 'Unofficial,' multiple calendars/schools can be selected from the extract editor for report generation.
- When 'Reporting Period' EQUALS 'Fall' or 'Spring', only one calendar/school can be selected from the extract editor for report generation, reviewing, and submission.
For State Level Users: Multiple calendars/schools can be selected from the extract editor for submission reviewing.
When multiple calendars are selected, the report sorts in the following order:
- LEA Name
- School Name
- Course State ID
- Section Number
State Course Codes
The State Course Code field must be populated on the Course Information editor. At least one student must be scheduled into the section on the Snapshot Date.
The Course Section must be actively scheduled on the Snapshot Date.
At least one Lead Teacher must actively teach the class on the Snapshot Date.
Lead Teachers
Class sections must have at least one Lead Teacher active on the Effective Date selected in the Extract Editor to report.
- Lead Teachers must have a Staff State ID to report/count.
- All active teachers marked as a Primary Teacher on Section Staff History (dbo.SectionStaffHistory.staffType = P) report as Lead Teachers.
- Teachers entered as Secondary Staff History ONLY report/count as Lead Teachers when they are marked with a Role of Secondary Lead Teacher.
To Qualify as a Lead Teacher:
- An active teacher is marked as a Primary Teacher on Section Staff History (dbo.SectionStaffHistory.staffType = P) OR
- An active teacher is selected on Section Staff History (dbo.SectionStaffHistory.staffType = T OR SS) AND they are assigned one of the following roles:
- TOR: Teacher of Record
- SLT: Secondary Lead Teacher
For LCS Reports that display one qualifying lead teacher per reportable section (regardless of the total number of qualifying lead teachers), the following logic is used to determine which lead teacher is chosen to report:
- All active teachers marked as a Primary Teacher on the Section Staff History (dbo.SectionStaffHistory.staffType = P) report as Lead Teachers.
- When there is no active Primary Teacher on the Section Staff History record, then an active Teacher on Section Staff History (dbo.SectionStaffHistory.staffType = T OR SS) reports as a Lead Teacher when they are assigned one of the following roles (dbo.SectionStaffHistory.role):
- TOR: Teacher of Record
- SLT: Secondary Lead Teacher
- When multiple active Teachers exist on Section Staff History (dbo.SectionStaffHistory.staffType = T OR SS), then the reported Lead Teacher is the Teacher with the role of TOR: Teacher of Record (dbo.SectionStaffHistory.role).
- When multiple active Teachers exist on Section Staff History (dbo.SectionStaffHistory.staffType = T OR SS) with the same roles (dbo.SectionStaffHistory.role), then the teacher with the most recent start date (dbo.SectionStaffHistory.startDate) reports as the Lead Teacher.
Students
Students must be enrolled in grades K-13.
A derived grade level is used to determine the Class Grade Level for the course, which is based on the majority of scheduled students into the course. When the class contains an equal number of multiple grade level students, the lowest grade level reports.
Students do NOT report when:
- They do not have a State Student ID.
- Their Enrollment record is marked as No Show or State Exclude as of the Snapshot Date.
- They are enrolled in a Calendar marked as Exclude as of the Snapshot Date.
- They are enrolled in a Grade Level marked as Exclude as of the Snapshot Date.
- They exit (end enrollment) before the date selected but within the submission window.
- They begin (start enrollment) after the date selected but within the submission window.
Report Editor
| Data Element | Description |
|---|---|
| Setup | |
| Search Calendars | Search field to narrow the list of calendars to select. Use the Expand All/Collapse All. Place a checkbox next to the desired school and calendars. |
| Show Active Year Only |
When set to ON, only those calendars for the current school year are available for selection. When set to OFF, all calendars from all school years are available for selection. |
| Report Options | |
| Report Type | Indicates which LCS report generates. For this instance, select Class Size. |
| Snapshot Period | Indicates for what period the report was generated. Options are:
The value chosen for the Snapshot Period determines the values in the Grade Level Grouping and Effective Date fields. |
| Grade Level Grouping | Indicates which grade levels are included. For the Class Size report: This is
|
| Only return classes with 0 students | When marked, only those course sections with no students scheduled into them are included in the report. This option displays when the Snapshot Period is set to No Snapshot (Unofficial). When submitting the data to the state, this field should not be selected. This option does not display for State Edition. |
| Exclude Cross-Site Data | When marked, Cross-Site Enrollment courses are not included in the report.
This option displays when the Cross-Site Enrollment Participation field on the District Information record is set to an option other than Disable. This option does not display for State Edition. |
| Effective Date | Indicates the date used to determine which students appear in the report.
|
| Output Options | |
| Report Processing | Select the Generate Now option to generate the report immediately. Use the Submit to Batch option to choose when the report generates. Submit to Batch is useful when generating the report for several calendars or for reporting larger amounts of data. See the Batch Queue article for more information.
Due to the amount of data collected in this report, use the Batch Queue option. |
| Format Type | Determines in which format the report generates - CSV or HTML. |
Official Submission Procedures
District Edition Report Generation
- Search for and select the desired Calendars.
- Select Class Size from the Report Type field.
- Select a Snapshot Period of Fall or Spring.
- Verify the Grade Level Grouping is set to K-13.
- Mark the Exclude Cross-Site Data checkbox, if desired.
- Select the desired Format Type.
- Click Generate. The report is displayed in the selected format. The Generate step creates a snapshot of data as it was on the day it was generated.
- Click Review. This pulls data from the snapshot previously created; when changes were made to enrollment records or attendance data between the snapshot's first creation and the date the data was reviewed, those changes are not reflected in the review results.
- Click Submit Verification. Once the data has been generated and reviewed, submit that data to the state. A Success Message displays, indicating the report has been submitted. The same individual who generated the report must also be the same individual to submit this data.
Once Submit Verification is selected, data is sent to the State, and no further changes can be made.
K-13 Legislative Class Size - HTML FormatState Edition Report Generation
Once the districts submit the data, State Edition users review that. The selected data must match the values the districts used when submitting it.
- Search for and select the desired Calendars.Select Class Size from the Report Type field.
- Select a Snapshot Period of Fall or Spring.
Verify the Grade Level Grouping is set to K-13. - Mark the Exclude Cross-Site Data checkbox, if desired. Select the desired Format Type.
- Select Generate Now to generate the report immediately or select Submit to Batch Queue to choose when the report generates.
- Select the desired Format Type.
- Click Review. The report displays the data submitted from the district in the selected format.
Unofficial Submission Procedures
- Search for and select the desired Calendars.
- Select Class Size from the Report Type field.
- Select a Snapshot Period of No Submission (Unofficial).
- Verify the Grade Level Grouping is set to K-13.
- Do NOT mark the Only return classes with 0 students checkbox to return class records where at least one student is rostered on the Snapshot Date
- Mark the Only return classes with 0 students checkbox to return class records where NO students are rostered on the Snapshot Date.
- Mark the Exclude Cross-Site Data checkbox, if desired.
- Enter the desired Effective Date.
- Select Generate Now to generate the report immediately or select Submit to Batch Queue to choose when the report generates.
- Select the desired Format Type.
- Click Generate. The report displays in the selected format.
Report Layout
| Data Element | Description | Location |
|---|---|---|
| Year | Reports the end year of the school year selected for report generation.
For the school year 2024-2025, a value of 2025 reports. Numeric, 4 digits |
School Year Setup > School Year Detail > End Year
Calendar.endYear |
| PSU Number | Reports the State District Number.
Numeric, 3 digits |
District Information > District Detail > State District Number
District.number |
| LEA Name | Reports the Name of the district.
Alphanumeric, 15 characters |
District Information > District Detail > Name
District.name |
| School Number | Reports the State School Number.
Numeric, 6 digits |
School Information > School Detail State School Number
School.number |
| School Name | Reports the Name of the school.
Alphanumeric, 15 characters |
School Information > School Detail > Name
School.name |
| Class Grade Level | Report the mapped State Grade Level Code reflecting the majority of students scheduled into the class on the Snapshot Date selected on the Extract Editor.
When an equal number of multiple grade-level students are scheduled, the lowest state grade level reports.
When the Only return classes with 0 students checkbox is marked, this field reports null/blank.
Alphanumeric, 2 characters |
Grade Level Setup
gradeLevel.stateCode |
| Department | Reports the Department of the course for the reporting section of record.
Alphanumeric, 10 characters |
Course Information > Deparment
Department.name |
| Teacher Duties | Reports a concatenated value of the Department Name plus the derived Class Grade Level.
Alphanumeric, 15 characters |
N/A |
| Course State ID | Reports the assigned State Course Code.
Alphanumeric, 7 characters |
Course Information > State Code
Course.stateCode |
| Course Name | Reports the name of the Course based on the assigned State Code.
This field reports the name of the course from the Course Code Mapping for the reporting section of record. Alphanumeric, 30 characters |
Course Information > Name
Course.name Course Code Setup |
| Section Number | Reports the number of the section for the reporting section of record.
Numeric, 2 digit |
Section Information > Number
Section.number |
| Staff UID | Reports the Staff State ID of the Primary Teacher for the reporting section of record that is active on the Snapshot Date selected on the Extract Editor.
When there is NO Primary Teacher entered, the SSID of the Teacher or Section Staff reports ONLY when the Role field has the Secondary Lead Teacher selected and that record is active on the Snapshot Date. In the case of a tie (where two teachers start on first day of class and both are active and marked as Secondary Lead), the last teacher entered reports. Numeric, 10 digits |
Demographics > Person Identifiers > Staff State ID
Person.staffStateID Section Staff History > Primary Teacher, SectionStaffHistory.primary |
| Lead Teacher | Reports the concatenated value of the Last Name (+) space (+) Middle Initial (+) First Name of the teacher reported in the previous field.
Alphanumeric, 30 characters |
Demographics > Last Name, Middle Initial, First Name
Identity.lastName Identity.middleName Identity.firstName |
| Teacher Count | Total count of the number of Lead Teachers present on the section of record on the Snapshot Date selected on the extract editor.
All staff entered as Primary Teacher are Lead Teachers, and only those staff entered as Teacher or Section Staff who have a Role of 'Secondary Lead Teacher' are Lead Teachers. Numeric, 1 digit |
Calculated value |
| Student Count | Total count of the number of (reportable) students scheduled into the section of record on the Snapshot Date selected on the extract Editor.
Reportable students are not marked as State Exclude or No Show and have a Student State ID.
Numeric, 3 digits |
Calculated value |
| Snapshot Period | Indicates whether the Snapshot Period selected on the Report Editor is Fall (F) or Spring (S).
When the Snapshot Period is set to No Snapshot (Unofficial), this field reports blank. Alphanumeric, 1 character (F or S) |
N/A |
| Submitted | Indicates whether the data has been submitted.
Reports a value of 1 when the report has been submitted. Numeric, 1 digit |
N/A |
| Generated By | Reports the username of the last user who generated the report.
This only populates when the user selects the Generate button. Alphanumeric, 100 characters |
User Account > User Credentials > Username
UserAccount.username |
| Generated Time | Lists the time the report was generated.
Time field, 6 digits (HH:MM:SS) |
N/A |
| Verified By | Reports the username of the last person who clicked the Submit Verification button on the report editor.
Successfully verifying the report prevents future users from generating new data or re-verifying existing data for the same school and snapshot period combination without the state unlocking the reporting. Alphanumeric, 100 characters |
User Account > User Credentials > Username
UserAccount.username |
| Verified Time | Reports the time the report was submitted for verification.
Time field, 6 digits (HH:MM:SS) |
N/A |
