Student Program Attendance Events (Arizona v3.6)

This event entity represents the recording of whether a student is in attendance for a class that takes place during a specific program.  It will depend on a student being rostered into a course with Positive Attendance enabled, and and a value saved in the new "21st CCLC" droplist on the Course level.

Object Triggering Logic

This table describes logic for triggering syncing of this object.

ActionTrigger
PostWhen a new positive attendance event is verified for a student in a course section with the '21st CCLC' droplist is filled in on the Course editor.
  • Do not send records if the student's enrollment is marked as a No Show.
  • Do not send records if attendance records are associated with a Calendar when the Exclude check box is checked.
  • A record will send for each distinct Date, Section and Attendance Event Category Descriptor.
  • When a previously blank '21st CCLC' droplist is updated to have a value.
Delete/PostWhen a previously populated '21st CCLC' droplist is updated to have a different value.
PostWhen an attendanceUnit record that is tied to a CCLC-reportable course is updated to delete = '0'.
Put

N/A - only deletes and posts are sent for this Resource.

  • If an attendance status is changed, the first event must be deleted from ed-fi and a new record sent. The Attendance Event Category Descriptor is a primary key and does now allow updates in Ed-Fi. 
DeleteDelete attendance record if all attendance is removed for the day.
DeleteWhen an enrollment is deleted or the No Show or State Exclude check boxes are checked.
DeleteIf the student is removed from the course section.
DeleteWhen a previously populated '21st CCLC' droplist is updated to NULL.
DeleteWhen the attendanceUnit record that is tied to the Student Program Attendance Events record is updated to delete='1'.

Scope Year Logic

This table describes the School Exclude, Calendar Exclude, Resource Toggle and Resync logic of this object.

Business Rule

Attendance will send to the configured year for the school year the attendance dates are associated with based on the student's enrollment.

  • Data will only send for the years that have valid configuration.

Object Data Elements

Data Element Labels in bold are part of the Natural Key and are required data elements for Data to send to Ed-Fi.

Data Element LabelBusiness Requirements and RulesM, C or O

Location

id 

The unique identifier of the resource.M
educationOrganization
Reference

Report the value educationOrganizationId: EducationOrganization Identity Column

M
programReferenceThe Natural Keys of the Program resource.
  • educationOrganizationId: EducationOrganization Identity Column
  • type: Key for Program
  • name: The formal name of the program of instruction, training, services or benefits available 
  • through federal, state, or local agencies.


Report the following values:


  1. Report based on the mapped value indicated in the EdFi mapping tool, if it exists, tied to the attribute dictionary item selected.
  2. If a mapping does not exist, do not report.

Type: 'Support Program'

MCourse > Section > Course > 21st CCLC

Course.
programType
studentReferenceThe Natural Keys for Students
resource.
  • studentUniqueId: A unique alphanumeric code assigned 
  • to a student.

Report the value.

Note: The Ed-Fi reports from the Student State ID field.
M
attendanceEvent
CategoryDescriptor 

A code describing the attendance event, for example: Present Unexcused absence Excused absence Tardy.


Always report code value of '3', tied to 'In Attendance', as positive attendance only captures this type of event
M
attendanceEventReason The reason for the absence or tardy.

Do not Report.
O
educationalEnvironmentType 

The setting in which a child 

receives education and related 

services. This attribute is only 

used if it differs from the EducationalEnvironment of 

the Section. This is only used 

in the AttendanceEvent if 

different from the associated Section.


Do not Report.
O
eventDate Date for this attendance event.

Report the value.
MStudent Information > General > Attendance > Attendance record > Date
activityTimeLogs

An unordered collection of studentProgramAttendance

EventTimeLogs. This event entity adds the time component to a student program attendance participating


Report based on Array chart below.
OStudent Information > General > Attendance > Positive Attendance > positive attendance record
_etagA unique system-generated value that identifies the version of the resource.O

Arrays

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Student Program Attendance Event Activity Time Log

Data Element LabelBusiness Requirements and RulesM, C or OLocation
attendanceBeginTimeThe time the student began attending this program service.

Report the "Time In" value of each positive attendance record tied to the section.
MStudent Information > General > Attendance > Positive Attendance > positive attendance record
attendanceEndTimeThe time the student stopped attending this program service.

Report the "Time Out" value of each positive attendance record tied to the section, corresponding to a reported "Time In" value, if it exists.
OStudent Information > General > Attendance > Positive Attendance > positive attendance record
activityDescriptorActivity performed by a student during the beginning and end time.

Report based on the mapped value indicated in the EdFi mapping tool for the 21st CCLC Activity Type field from the course that is tied to the attendance record.
MSchedule > Course > 21st CCLC Activity Type
activityCodeDifferentiating Two Activities in the Same Timeslot.

Reports the following:

  • SchoolId-ActivityDescriptor-CourseNumber-SectionId
  • School Id should be the id of the school attached to the student's enrollment
  • Activity Descriptor should be the code reporting in the activity descriptor field (above)
  • Course Number should be the course number of the course the attendance record is tied to
  • Section ID of the section in which the student is scheduled into for the course the attendance record is tied.

M

Schedule > Course > 21st CCLC activity Type


Schedule > Course > Number


Schedule > Course > Section > SectionId


course.number

section.sectionID


Type/Descriptor

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Attendance Event Category Descriptor

Code ValueShort DescriptionDescription
1ExcusedExcused
2UnexcusedUnexcused
3In AttendanceIn Attendance