This entity is the final record of a student's performance in their courses at the end of a semester or school year.
Object Triggering Logic
This table describes logic for triggering syncing of this object.
Action
Trigger
Post
When transcript records are posted for a student and they have a valid Student School Association for the Scoped Year.
Or
When a resync is completed for the school the student is enrolled, all eligible transcript records for all years will send for the Student
Do not send a record if the course is marked as inactive or state exclude.
The course must exist in the ODS for the Course Reference to send as part of this resource. Use the following logic to determine which Course Reference to send:
If the School Number and Course Number on the transcript record are in the configured year ODS, report the Course reference with those numbers.
If School Number and Course Number on the transcript record are in the ODS for the configured year but not the school where the student is enrolled, report the course reference with the School and Course Number that matches the School & Course in the ODS.
If School Number on the transcript record is in the ODS for the configured year but not the school where the student is enrolled but the Course number matches the school they are enrolled, the course reference will report with the School Number where the student is enrolled.
If the School Number on the transcript record is not in the ODS and the course number matches the school where the student is enrolled, the course reference will report where the student is enrolled.
If the School Number on the transcript is not in the ODS but the Course Number matches a school where the student is not enrolled, the course reference will report with the school where the course match is found. If there is more than 1 school with that course number, pick the school with the highest schoolID.
If the School Number on the transcript is not in the ODS and the course number does not match any course in the district, a record will not send and will not trigger an error.
Do not send a record if the transcript's score is null.
Do not send record if the School Exclude check box is checked.
Do not send record if the Calendar Exclude check box is checked.
Post/Delete
When any part of the Natural Key is changed.
Put
When fields that are not part of the natural key are changed.
Delete
When a transcript record is deleted for a student.
Delete
All Transcript records will only delete when a student has only 1 Student School Association record for a specific Year and that record is deleted.
(Note: If a new Student School Association record is created, existing records will not re-post, a resync must be completed to resend the data)
School Exclude, Calendar Exclude, Resource Toggle and Resync Logic
This table describes the School Exclude, Calendar Exclude, Resource Toggle and Resync logic of this object.
Action
Trigger
None
If a resource is toggled to 'OFF' after data has sent, all sent data will remain in the ODS but no new data will send.
Resync
If a record is in the Ed-Fi Identity Mapping table and not in the ODS, it will be deleted from the Ed-Fi Identity Mapping table
Resync
If a record is in the ODS and it does not have a matching record in Campus or the Ed-Fi Identity Mapping table, it will be deleted from the ODS.
Resync
If a mapping is changed in Resource Preferences, a resync will need to be done to reflect the changes.
Natural Key Changes, Cascading Updates, and Deletes Logic
This table describes the Natural Key Changes/Cascading Updates and Deletes logic of this object.
Action
Trigger
Post/Delete
Natural Key change:
If the Natural Key changes from the Course Reference or Student Academic Reference, the cascading delete/post logic from those resources will trigger updates to the Course Transcripts.
Records will delete/post if the Credits Earned or Credits Attempted are changed on a student's transcript record.
Scope Year Logic
This table describes scope year logic of this object.
Logic
Transcript records will send to each scope year where the student has a Student School Association, regardless of the Transcript School Year.
Data will only send for years that have valid configuration.
A resync must be completed at the beginning of each year so that all years transcript records will be loaded in the ODS.
Resource Preferences
This table describes the Resource Preferences of this object.
Data Element Label
Mapping Needed
Credit Earned/Attempted
Course Attempt Result Descriptor
Identity Mapping Object Key
Campus Object Type
Object Key Data Source
TranscriptCourse
transcriptID
Event Queue Detail
This table describes the Event Queue Detail of this object.
Campus Table
Ed-Fi Action
Fields
transcriptcourse
Post/Put/Delete
The primary table used for sending data for this resource.
transcriptcredit
Post/Put/Delete
The primary table used for sending data for this resource.
Object Data Elements
This table describes data elements sent within the Course Transcripts resource.
Data Element Label
Description
M, C, or O
Location
courseAttemptResultDescriptor
The result from the student''s attempt to take the course, for example: Pass, Fail, Incomplete, Withdrawn.
Report the Ed-Fi Code associated with the State Score that is mapped to the Score selected.
If there is no State Score mapped to the Score selected, or the State Score does not have an Ed-Fi Code mapped to it, report the Ed-Fi Code mapped to the calculation between Attempted Credits and Earned Credits.
When the sum of credits Earned is >= the sum of credits Attempted
When the sum of credits Earned is blank or = 0
When the sum of credits Earned is not blank or = 0 and < than the sum of credits Attempted
