Tool Search: Third Grade Retention Decision

The Third Grade Retention Decision tool records retention decisions for students targeted for retention by the Read by Grade Three law. Only one record per student per school year is allowed.

Screenshot of a 3rd grade retention decision program record. Third Grade Retention Tool

Tool Rights for Third Grade Retention

Full rights to the Third Grade Retention tool require RWAD rights to the Student Information > State Programs > Third Grade Retention tool.

Read rights allow the user to view the Third Grade Retention tool.
Write rights allow the user to modify existing Third Grade Retention records.
Add rights allow the user to add new Third Grade Retention records.
Delete rights allow the user to permanently remove Third Grade Retention records.

Users also need at least R rights to Student Information and Modify Rights for the selected calendar.

Third Grade Retention Tool Rights

Manage Third Grade Retention Records

To add a new record:

Click the New icon. A Third Grade Retention Detail editor displays.
Select the appropriate School Year for the record.
Enter the Decision Date in mmddyy format, or use the calendar icon to select a date.
Select the End of Term Status.
Select the appropriate Promotion Reason.
Enter any Comments related to this record.
Click the Save icon when finished.

To print a summary of the student's Third Grade Retention record, click the Print Summary button.

Screenshot of an example of the printed summary for this tool. Third Grade Retention Print Summary

Third Grade Retention Fields

School Year

Lists the school year for which the record applies.

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Database Location:

ThirdGradeRetention.endYear

Ad hoc Inquiries:

Student > Learner > State Programs > Third Grade Retention > thirdGradeRetention.endYear

Reports:

Student Record Maintenance

Ed-Fi Resources:

Michigan Ed-Fi Data v3.1 Student School Association

Decision Date

Indicates the date the decision to promote or retain the student was made.

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Database Location:

ThirdGradeRetention.decisionDate

Ad hoc Inquiries:

Student > Learner > State Programs > Third Grade Retention > thirdGradeRetention.decisionDate

Reports:

Student Record Maintenance

Ed-Fi Resources:

Michigan Ed-Fi Data v3.1 Student School Association

End of Term Status

Indicates the nature of the student's progress at the end of a given school term.

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Option	Description
Promoted	The student was promoted to the fourth grade at the end of the school term.
Retained	The student was retained in third grade at the end of the school term.

Database Location:

ThirdGradeRetention.endStatus

Ad hoc Inquiries:

Student > Learner > State Programs > Third Grade Retention > thirdGradeRetention.endStatus

Reports:

Student Record Maintenance

Ed-Fi Resources:

Michigan Ed-Fi Data v3.1 Student School Association

Promotion Reason

Identifies the reason the student was promoted to the fourth grade. This is a required entry when the End of Term Status is Promoted. A value does not need to be entered for this field when the End of Term Status is Retained.

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Code	Description	Definition
GCE1	IEP	The student has an Individualized Education Plan (IEP).
GCE2	504 Plan	The student has a 504 plan.
GCE3	English Learner	The student is an English Learner with less than three years instruction in an English Learner Program.
GCE4	Previously Retained	The student has been previously retained, received intensive reading intervention for two or more years, and still exhibits a reading deficiency.
GCE5	Enrolled Less Than Two Years	The student has been enrolled in their current school for less than two years and did not have an appropriate IRIP in their previous school.
GCE6	Parent Request	The student's parent/guardian has requested, in the appropriate time frame, the student NOT be retained, and the superintendent, chief administrator, or their designee has determined that promotion is in the best interest of the student.
PR1	Student Portfolio	The student demonstrates a Grade 3 reading level through a portfolio demonstrating competency in all Grade 3 state ELA standards.

Database Location:

ThirdGradeRetention.promotionReason

Ad hoc Inquiries:

Student > Learner > State Programs > Third Grade Retention > thirdGradeRetention.promotionReason

Reports:

Student Record Maintenance

Ed-Fi Resources:

Michigan Ed-Fi Data v3.1 Student School Association

Comments

Provides a space to list any comments related to the decision to promote or retain the student.

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Database Location:

ThirdGradeRetention.comments

Ad hoc Inquiries:

Student > Learner > State Programs > Third Grade Retention > thirdGradeRetention.comments

Reports:

Student Record Maintenance

Ed-Fi Resources:

Michigan Ed-Fi Data v3.1 Student School Association

Third Grade Retention Decision (Michigan)

Tool Rights for Third Grade Retention

Manage Third Grade Retention Records

Third Grade Retention Fields

School Year

Decision Date

End of Term Status

Promotion Reason

Comments

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