Tool Search: Special Education Snapshot Template

The Special Education Snapshot Template tracks general information on Special Education students.

Special Education Snapshot Template Editor

Report Logic

Reports a record per active NM Exceptionality (State Reporting) Plan per enrolled student actively enrolled on the Reporting Date selected.
To report, a student must be enrolled in at least one calendar that is NOT State Excluded and in a grade level that is NOT State Excluded with the Enrollment NOT flagged as No Show or State Exclude on at least one day on the Reporting Date selected.
NM Exceptionality Plan must be active on the Reporting Date selected.

Report Editor

Field	Description
Submission Schedule	The Submission Schedule for which data is being submitted to the state.
Reporting Date	Student records report from NM Exceptionality (State Reporting) Plans that are active (Participation Start Date to Participation End Date) on the Reporting Date selected in this field .
Which students would you like to include in the report?	This option allows you to narrow your search results by using one of the following options. Grade - Select a single grade or multiple grades (CTRL-click or SHIFT-click to select multiple). Ad Hoc Filter - Select a filter to limit results to students included in the filter. This option is useful for troubleshooting.
Format	The format in which the report will generate. Options include State Format (CSV) and HTML.
Select Calendars	The calendar(s) from which data is pulled for the report.

Report Example

Screenshot of Special Ed Template Records Example in HTML. Special Ed Template Records Example - HTML

Report Layout

Element

Logic

Type, Format, and Length

Campus Database

Campus Location

District Code

A three character district code.

Numeric, 3 digits

District.number

System Administration > Resources > District Information

Location Code

The state school number.

Reports the code selected in the Location Code field on the NM Exceptionality record.

Otherwise, If the Location Code field is null, this element reports the State School Number from the student of record's active calendar of enrollment that is marked as Primary on the Reporting Date entered on the extract editor.

If...	Then...
there is more than one active enrollment marked as Primary	this value reports based on earliest start date. If the start dates are the same, the value reports based on the highest calendar ID.
there are no active enrollments marked as Primary	S:Partial reports.
more than one active enrollment is marked as S:Partial	this value reports based on earliest start date. If the start dates are the same, the value reports based on the highest calendar ID.
NONE are flagged S: Partial	N: Sped and Location Code reports.
Otherwise, this field reports null.

Numeric, 5 digits

School.number

Student Information > Special Ed > General > Documents > (Maps to NM Exceptionality - state reporting Plan) > Plan Outline nmGiftedPlan > Education Plan > Location Code

System Administration > Resources > School > School Editor > School Detail > State School Number

School Year

The end year of the selected calendar(s) plus the date 06-30. For example, 2017-06-30.

Date field, 10 characters

YYYY-MM-DD

N/A

Filler 4

N/A

Student ID

Reports the state-assigned identifier for the student.

Numeric, 9 digits

Person.stateID

Census > People > Demographics > State ID

6-10

Filler6-10

N/A

Primary Disability

The primary disability condition which resulted in the assignment of the student to special education.

Reports the code selected in the Primary Disability field on the NM Exceptionality record.

Valid Values

AU: Autism
DB: Deaf-Blindness
DD: Development Delay
ED: Emotional Disturbance
HI: Hearing Impaired
ID: Intellectual Disability
MD: Multiple Disabilities
OHI: Other Health Impairment
OI: Orthopedic Impairment
SL: Speech or Language Impairment
SLD: Specific Learning Disability
TBI: Traumatic Brain Injury
VI: Visual Impairment

Alphanumeric, 2 characters

Enrollment.
disability1

Student Information > Special Ed > General > Documents > (Maps to NM Exceptionality - state reporting Plan) > Plan Outline nmGiftedPlan > Education Plan > Primary Disability

Secondary Disability

The code for the secondary disability condition, if one exists. If one does not exist, this element reports blank. Valid values are the same as the Primary Disability.

Reports the code selected in the Secondary Disability field on the NM Exceptionality record.

Alphanumeric, 2 characters

Enrollment.
disability2

Student Information > Special Ed > General > Documents > (Maps to NM Exceptionality - state reporting Plan) > Plan Outline nmGiftedPlan > Education Plan > Secondary Disability

Last IEP Date

The date on which the student last received an Individual Education Plan (IEP).

Reports the date entered in the Last IEP Date field on the NM Exceptionality record.

Date field, 10 characters

YYYY-MM-DD

Enrollment.
lastIEPDate

Student Information > Special Ed > General > Documents > (Maps to NM Exceptionality - state reporting Plan) > Plan Outline nmGiftedPlan > Education Plan > Last IEP Date

Last Evaluation Date

The date on which the student last received a formal special education evaluation.

Reports the Compliance Date from the most recent Evaluation. The date must fall on or prior to the Reporting Date selected on the extract editor.

Initial or re-evaluation types may report.

Date field, 10 characters

YYYY-MM-DD

Enrollment.
lastEvalDate

Student Information > Special Ed > General > Documents > (Maps to NM Exceptionality - state reporting Plan) > Plan Outline nmGiftedPlan > Evaluation Detail > Compliance Date

Filler15

N/A

Filler16

N/A

Filler17

N/A

Special Ed Teacher ID

Identifies the Case Manager by reporting the SSN of the SPED Teacher. The teacher must have an active employment assignment record and an active role of Case Manager on the Reporting Date selected on the extract editor.

If there is more than one active case manager, the teacher with the latest end date reports. If their end dates are the same, then the teacher with the earliest start date reports. However, if the start date is the same, then the teacher's last names then first names are used to report according to alphabetical order. If their names are the same, then the teacher reports according to their Team ID.

Numeric, 12 digits

Identity.ssn

Student Information > Special Ed > General > Team Members > Role

Census > People > Demographics > SSN

Filler19

N/A

Filler20

N/A

Expected Diploma Type

The path/option a special ed student will take toward graduation.

Reports the code selected in the Expected Diploma Type field on the NM Exceptionality record.

Valid Values

3: Modified Option
4: Ability Option
5: Standard Option

Numeric, 1 digit

Enrollment.
spedPathway

Student Information > Special Ed > General > Documents > (Maps to NM Exceptionality - state reporting Plan) > Plan Outline nmGiftedPlan > Education Plan > Expected Diploma Type

Filler22

N/A

Alternate Assessment

Indicates whether the special education student is entitled to take an alternate assessment as documented in their IEP.

When the Alt Assessment Eligible checkbox is marked, Y reports. Otherwise, N reports.

Alphanumeric, 1 character

Y or N

SEPlan.initiated

Student Information > Special Ed > General > Documents > (Maps to NM Exceptionality - state reporting Plan) > Plan Outline nmGiftedPlan > Education Plan > Alt Assessment Eligible

Filler24

N/A

Filler25

N/A

Braille Instruction

Indicates whether the student requires Braille Instruction.

Reports the code selected in the Braille Instruction field on the NM Exceptionality record.

Alphanumeric, 1 character

Enrollment.
braille
Accomodation

Student Information > Special Ed > General > Documents > (Maps to NM Exceptionality - state reporting Plan) > Plan Outline nmGiftedPlan > Education Plan > Braille Instruction

27-32

Filler27-32

N/A

Special Ed Entry Date

The date of the student’s entry into special education in the current school year at the district.

The report looks at the student's Exceptionality of record. If the Date selected in Special Ed ENTRY DATE is prior to the earliest calendar Start Date selected on the extract editor, the earliest calendar Start Date reports. If the Date selected in the Special Ed Entry Date is after or on the earliest calendar Start Date of the calendars selected on the extract editor, the Special Ed Entry Date reports.If the Special Ed Entry Date is null, this field reports null.

Date field, 10 characters

YYYY-MM-DD

Enrollment.sped
StartDate

Student Info > Special Ed > General > Documents > (Maps to NM Exceptionality - state reporting Plan) > Plan Outline nmGiftedPlan > Education Plan > Special Ed ENTRY DATE

Filler34

N/A

Snapshot Date

The report date using based on the Submission Schedule selected on the Extract editor.

Examples

Submission Schedule	Reports	Example
40D	10-01	2016-10-1
80D	12-15	2016-12-15
120D	03-01	2017-03-01
EOY	06-01	2017-06-01

Date field, 10 characters

YYYY-MM-DD

N/A

36-43

Filler36-43

N/A

Primary Setting

The necessary type of class setting for the student.

Reports the code selected in the Primary Setting Code field on the NM Exceptionality record.

Alphanumeric, 4 characters

Enrollment.
specialEdSetting

Student Information > Special Ed > General > Documents > (Maps to NM Exceptionality - state reporting Plan) > Plan Outline nmGiftedPlan > Education Plan > Primary Setting Code

45-58

Filler45-58

N/A

Primary Area of Exceptionality

The selected Primary Area of Exceptionality.

Reports from the NM Exceptionality of record.

Codes 1 and 2 report SE (Disability Only or Disability as primary and Gifted as secondary)
Codes 3 and 4 report G (Gifted Only or Gifted as primary and disability as secondary)

Alphanumeric, 10 characters

Enrollment.
exceptionality

Student Information > Special Ed > General > Documents > (Maps to NM Exceptionality - state reporting Plan) > Plan Outline nmGiftedPlan > Education Plan > Primary Area of Exceptionality

60-77

Filler60-77

N/A

Annual Review Delay Reason Code

From the NM Exceptionality of record:

Reports the Annual Review Delay Reason Code from the most recent Evaluation with a type of Reevaluation.

Must fall on or prior to the Reporting Date selected on the extract editor.

Alphanumeric, 25

SEPGenericForm.

annualReviewReasonCode

Student Info > Special Ed > General > Documents > (Maps to NM Exceptionality - state reporting Plan) > Plan Outline nmGiftedPlan > Evaluation Detail > Annual Review Delay Reason Code

Triennial Review Delay Reason Code

From the NM Exceptionality of record:

Report the Triennial Review Delay Reason Code from the most recent Evaluation with a type of Reevaluation.

Must fall on or prior to the Reporting Date selected on the extract editor.

Alphanumeric, 25

SEPGenericForm.

triennualReviewReasonCode

Student Info > Special Ed > General > Documents > (Maps to NM Exceptionality - state reporting Plan) > Plan Outline nmGiftedPlan > Evaluation Detail > Triennial Review Delay Reason Code

Special Education Snapshot (New Mexico)

Report Logic

Report Editor

Report Example

Report Layout

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