Tool Search: NC LCS Collection
As part of the Legislative Class Size Collection, the Program Enhancement Teacher Report Type reports the following:
- Total number of program enhancement teachers in every grade, at every school.
- The course name and number for each program enhancement section being taught.
- The number of students assigned to the class, including all exceptions to individual class size maximums in kindergarten through third grade that exist at that time.
For the purposes of this subdivision, program enhancement teachers are teachers who teach any of the following:
- Arts disciplines, including dance, music, theater, and the visual arts.
- Physical education and health programs.
- World languages.
This report is available in both District Edition and State Edition.
See the NC Legislative Class Size article for information on required data setup, report logic, tool rights, and more.
LCS Program Enhancement Teachers EditorReport Logic
One record reports per unique Lead Teacher, Section combination. The Course must contain a reportable State Course Code. The Course Section must be actively scheduled, and the Lead Teacher must be actively teaching the class on the Snapshot Date selected on the extract editor.
The Lead Teacher is determined by:
- The Primary Teacher assigned to the section on the Section Staff History tool as of the Snapshot Date.
Primary Teacher Display - The Teacher or Section Staff with a role of Secondary Lead Teacher assigned to the section on the Section Staff history tool as of the snapshot date.
Secondary Teacher Display
To report, the State Code field on the Course Information MUST start with 4 or 5. State Course Codes that start with a 1 report ONLY when the Department of the Course is 'World Lang' (World Languages).
State Code field on Course InformationTo report, the Course Section must have at least one student scheduled on the Snapshot Date.
- Scheduled students must have a State Student ID.
- At least one active Enrollment record is NOT marked as No Show or State Exclude.
- The Calendar of Enrollment is NOT marked as State Exclude.
- The enrollment Grade Level is NOT marked as State Exclude.
Report Editor
| Data Element | Description |
|---|---|
| Setup | |
| Search Calendars | Search field to narrow the list of calendars to select. Use the Expand All/Collapse All. Place a checkbox next to the desired school. |
| Show Active Year Only |
When set to ON, only those calendars for the current school year are available for selection. When set to OFF, all calendars from all school years are available for selection. |
| Report Options | |
| Report Type | Indicates which LCS report generates. For this instance, select Program Enhancement Teachers. |
| Grade Level Grouping | Indicates which grade levels are included. For the Program Enhancement Teachers report, the only option is K-13. |
| Only return classes with 0 students | When marked, only those course sections with no students scheduled into them are included in the report.
When submitting the data to the state, this field should not be selected. This option does not display for State Edition. |
| Exclude Cross-Site Data | When marked, Cross-Site Enrollment courses are not included in the report.
This option does not display for State Edition. |
| Snapshot Date | Indicates the date the report was generated. |
| Snapshot Period | Indicates from which time of year the report applies.
Fall and Spring are official data collections and are submitted to the state. No Snapshot period is used for reviewing data outside of the state submission process. |
| Output Options | |
| Report Processing | To generate the report immediately, select the Generate Now option. To choose when the report generates, use the Submit to Batch option. Submit to Batch is useful when generating the report for several calendars or for reporting more significant amounts of data being reported. See the Batch Queue article for more information.
Districts need to follow these steps:
|
| Format Type | Determines in which format the report generates - CSV or HTML. |
District Edition Report Generation
Generate the Report
- Search for and select the desired Calendars.
- Select Program Enhancement Teachers from the Report Type field.
- Verify the Grade Level Grouping is set to K-13.
- Mark the Only return classes with 0 students checkbox, if desired.
- Mark the Exclude Cross-Site Data checkbox, if desired.
- Enter the appropriate Snapshot Date.
- Select the appropriate Snapshot Period.
- Select Generate Now to generate the report immediately or select Submit to Batch Queue to choose when the report generates.
- Select the desired Format Type.
- Click Generate. The report displays in the selected format.
Program Enhancement Teacher - HTML FormatReview the Report
Follow the procedures above, selecting the same calendar and extract editor options. Instead of choosing Generate, choose Review. This pulls data from the snapshot previously created; if changes were made to enrollment records or attendance data between the snapshot's first creation and the date the data was reviewed, those changes are not reflected in the review results.
The Generate step creates a snapshot of data as it was on the day it was generated. This Review step uses that snapshot data.
Submit Verification
Once the data has been generated and reviewed, submit that data to the state. A Success Message displays, indicating the LCS Program Enhancement Teachers report has been submitted.
Once Submit Verification is selected, data is sent to the State, and no further changes can be made.
State Edition Report Generation
Once the data has been submitted by the districts, State Edition users review the data from the districts. Selected data must match the same values the districts used when submitting the data.
- Search for and select the desired Calendars.
- Select Program Enhancement Teachers from the Report Type field.
- Verify the Grade Level Grouping is set to K-13.
- Enter the appropriate Snapshot Date.
- Select the appropriate Snapshot Period. This needs to be the same Snapshot Period the district used.
- Select Generate Now to generate the report immediately or select Submit to Batch Queue to choose when the report generates.
- Select the desired Format Type.
- Click Review. The report displays in the selected format showing the data submitted from the district.
Report Layout
| Data Element | Description | Location |
|---|---|---|
| Year | Reports the end year of the school year selected for report generation.
For the school year 2024-2025, a value of 2025 reports. Numeric, 4 digits |
School Year Setup > School Year Detail > End Year
Calendar.endYear |
| PSU Number | Reports the State District Number.
Numeric, 3 digits |
District Information > District Detail > State District Number
District.number |
| LEA Name | Reports the Name of the district.
Alphanumeric, 15 characters |
District Information > District Detail > Name
District.name |
| School Number | Reports the State School Number.
Numeric, 6 digits |
School Information > School Detail State School Number
School.number |
| School Name | Reports the Name of the school.
Alphanumeric, 15 characters |
School Information > School Detail > Name
School.name |
| Course State ID | Reports the Course State Code for the unique Lead Teacher/Section of record. Alphanumeric, 10 digits |
Course Information > State Code
Course.stateCode |
| Course Name | Based on the Course State ID field value returned, reports the Name of the Code from the Course Code Set Up. Alphanumeric, 15 characters |
Grading & Standards > Grading & Standards Administration > Course Code Set up |
| Staff UID | Reports the Staff State ID of the teacher of record for the Lead Teacher/Course State ID.
Numeric, 9 digits |
Demographics > Person Identifiers > Staff State ID
Person.staffStateID |
| Teacher Name | Reports the concatenated value of the Last Name, Middle Initial, and First Name of the staff person reported in the previous field.
All teachers entered as Primary Teachers are Lead Teachers, and only those Teachers/Section Staff entered who are marked with the Role of Secondary Lead Teacher are Lead Teachers. Alphanumeric, 30 characters |
Demographics > Person Information > Last Name, Middle Initial, First Name.
Person.lastName Person.middleName Person.firstName |
| Snapshot Period | Reports the selected Snapshot Period selected on the Report Editor.
Alphanumeric, 1 character (F or S) |
N/A |
| Submitted | Indicates whether the data has been submitted.
Reports a value of 1 when the report has been submitted. Numeric, 1 digit |
N/A |
| Generated By | Reports the username of the last user who generated the report.
This only populates when the user selects the Generate button. Alphanumeric, 100 characters |
User Account > User Credentials > Username
UserAccount.username |
| Generated Time | Lists the time the report was generated.
Time field, 6 digits (HH:MM:SS) |
N/A |
| Verified By | Reports the username of the last person who clicked the Submit Verification button on the report editor.
Successfully verifying the report prevents future users from generating new data or re-verifying existing data for the same school and snapshot period combination without the state unlocking the reporting. Alphanumeric, 100 characters |
User Account > User Credentials > Username
UserAccount.username |
| Verified Time | Reports the time the report was submitted for verification.
Time field, 6 digits (HH:MM:SS) |
N/A |
