GRS Summary

Last Modified on 11/18/2024 10:42 am CST

Tool Search: NC PMR Extract

The PMR (Principal's Monthly Report) GRS Summary reports the total count of students enrolled at the school, by grade level, race/ethicity and gender. 

The following students are included:

  • Students who have Enrollment Start Statuses of E1, E2, R1, R3, R5, R6.
  • Students who have Enrollment End Statuses of W1, W2, W3, W4, W2T.

See the NC Principals Monthly Report Extract article for information on required data setup, tool rights, and more information on getting started.

Screenshot of the PMR Extract showing the GRS Summary Extract, located at Reporting, NC State Reporting, NC PMR Extract.NC PMR Extract - GRS Summary

Report Editor

Data Element Description
Set Up
Search Calendars Use the search field to narrow the list of calendars to select. Use the Expand All/Collapse All option. Place a checkbox next to the desired school and calendars.

As noted previously, all calendars are automatically selected because this is a school-wide report. 
Show Active Year  Only

When set to ON, only those calendars for the school year are available for selection.


When set to OFF, all calendars from all school years are available for selection based on the user's tool rights. 

Report Options
Extract Type
 Determines which PMR report generates. For this instance, select GRS Summary.
School Month Sequence
 Indicates which School Month is being reported. Select one school month from the list.
In Campus, PMR Intervals are called School Months.
Output Options
Report Processing This is a complex report and requires several minutes to create the data snapshot. Because of this, it always needs to be generated using the Submit to Batch option.

The Batch Queue processing can be used for both the report generation and the report review, allowing results to be reviewed at a later time.

The Snapshot being compared is taken at the same time as the PMR summary and only students who report on the PMR summary are used in the counts. Submitting to Batch is useful when generating the report for several calendars or for more significant amounts of reported data. See the Batch Queue article for more information.
Format Type Determines in which format the report generates - CSV or HTML.

Follow this workflow for generating the PMR Extract. 

  1. Generate the PMR Summary. 
  2. Generate the Data Validation Reports.
  3. Regenerate the PMR Summary. 
  4. Review the PMR Summary. 
  5. Submit Verification the PMR Summary. 
  6. Generate the remaining PMR Extracts. 

Generate the Report

Review the PMR Getting Started information for important setup, tool rights, report logic and workflow processes  BEFORE generating the report.

  1. Select GRS Summary from the Extract Type field. 
  2. Select the appropriate School Month from the dropdown list. 
  3. Choose an Ad hoc Filter to return only the student information included in the selected filter. 
  4. Select Submit to Batch Queue. 
  5. Select the desired Format Type. 
  6. Mark the desired Queue Options. 
  7. Click Review. The report displays in the selected format. 
NC PMR - GRS Summary

Report Layout

Data Element Description Location
PSU Reports theschool's Public School Unit number.

Numeric, 3 digits		 District Information > State District Number

District.number
School Number Reports the unique state school number of the selected school.


Numeric, 6 digits		 School Information > State School Number

School.number
School Name Reports the name of the selected school from the editor.


Alphanumeric, 20 characters		 School Information > School Name

School.name
End Year Reports the last four digits of the school year selected.


Numeric, 4 digits 		 Calendar Information  > End Date

Calendar.endDate
PMR Month Reports the numeric value of the selected School Month from the report editor.

When the School Month is validated along with another school month, the school month plus the letter R (e.g., 1R) reports.

Numeric, 1 digit		 School Month > Name

SchoolMonth.name
Submitted When the data for the report has been verified (submitted to the state), a value of 1 reports.

Otherwise, this column is blank.

Numeric, 1 digit		 N/A
AMIN (M)

Reports the total number of enrollments where: 

  • The Enrollment Start Status is E1, E2, R1, R2, R3, R5, R6 MINUS
  • The total number of enrollments where the Enrollment End Status is W1, W2, W3, W4, W2T AND 
  • The student's Sex = M AND 
  • The student's Race/Ethnicity = American Indian or Alaska Native.


Numeric, 3 digits

 Identities > Identity Information > Sex

Identities.gender
Identities > Race/Ethnicity

Identities.raceEthnicity
AMIN (F)

Reports the total number of enrollments where:

  • The Enrollment Start Status is E1, E2, R1, R2, R3, R5, R6 MINUS
  • The total number of enrollments where the Enrollment End Status is W1, W2, W3, W4, W2T AND 
  • The student's Sex = F AND 
  • The student's Race/Ethnicity = American Indian or Alaska Native.


Numeric, 3 digits

 Identities > Identity Information > Sex

Identities.gender
Identities > Race/Ethnicity

Identities.raceEthnicity
Asian (M) 

Reports the total number of enrollments where:

  • The Enrollment Start Status is E1, E2, R1, R2, R3, R5, R6 MINUS
  • The Enrollment End Status is W1, W2, W3, W4, W2T AND
    The student's Sex = M AND
  • The student's Race/Ethnicity = Asian.


Numeric, 3 digits

 Identities > Identity Information > Sex

Identities.gender
Identities > Race/Ethnicity

Identities.raceEthnicity
Asian (F)

Reports the total number of enrollments where:

  • The Enrollment Start Status is E1, E2, R1, R2, R3, R5, R6 MINUS
  • The Enrollment End Status is W1, W2, W3, W4, W2T AND
    The student's Sex = F AND
  • The student's Race/Ethnicity = Asian.


Numeric, 3 digits

 Identities > Identity Information > Sex

Identities.gender
Identities > Race/Ethnicity

Identities.raceEthnicity
Hispanic (M)

Reports the total number of enrollments where:

  • The Enrollment Start Status is E1, E2, R1, R2, R3, R5, R6 MINUS
  • The Enrollment End Status is W1, W2, W3, W4, W2T AND
    The student's Sex = M AND
  • The student's answer to Is this Student Hispanic? is Yes. 

Numeric, 3 digits

 Identities > Identity Information > Sex

Identities.gender
Identities > Race/Ethnicity

Identities.race/Ethnicity
Hispanic (F) 

Reports the total number of enrollments where:

  • The Enrollment Start Status is E1, E2, R1, R2, R3, R5, R6 MINUS
  • The Enrollment End Status is W1, W2, W3, W4, W2T AND
    The student's Sex = F AND
  • The student's answer to Is this Student Hispanic? is Yes. 

Numeric, 3 digits

 Identities > Identity Information > Sex

Identities.gender

Identities > Race/Ethnicity

Identities.raceEthnicity
Black (M)

Reports the total number of enrollments where:

  • The Enrollment Start Status is E1, E2, R1, R2, R3, R5, R6 MINUS
  • The Enrollment End Status is W1, W2, W3, W4, W2T AND
    The student's Sex = M AND
  • The student's Race/Ethnicity is Black or African American.

Numeric, 3 digits


 Identities > Identity Information > Sex

Identities.gender

Identities > Race/Ethnicity

Identities.raceEthnicity
Black (F)

Reports the total number of enrollments where:

  • The Enrollment Start Status is E1, E2, R1, R2, R3, R5, R6 MINUS
  • The Enrollment End Status is W1, W2, W3, W4, W2T AND
    The student's Sex = F AND
  • The student's Race/Ethnicity is Black or African American.

Numeric, 3 digits

 Identities > Identity Information > Sex

Identities.gender
Identities > Race/Ethnicity

Identities.raceEthnicity
PACI (M)

Reports the total number of enrollments where:

  • The Enrollment Start Status is E1, E2, R1, R2, R3, R5, R6 MINUS
  • The Enrollment End Status is W1, W2, W3, W4, W2T AND
    The student's Sex = M AND
  • The student's Race/Ethnicity is Native Hawaiian or Other Pacific Islander.

Numeric, 3 digits

 Identities > IIdentity Information > Sex

Identities.gender
Identities > Race/Ethnicity

Identities.raceEthnicity
PACI (F)

Reports the total number of enrollments where:

  • The Enrollment Start Status is E1, E2, R1, R2, R3, R5, R6 MINUS
  • The Enrollment End Status is W1, W2, W3, W4, W2T AND
    The student's Sex = F AND
  • The student's Race/Ethnicity is Native Hawaiian or Other Pacific Islander.

Numeric, 3 digits

 Identities > Identity Information > Sex

Identities.gender
Identities > Race/Ethnicity

Identities.raceEthnicity
White (M)

Reports the total number of enrollments where:

  • The Enrollment Start Status is E1, E2, R1, R2, R3, R5, R6 MINUS
  • The Enrollment End Status is W1, W2, W3, W4, W2T AND
    The student's Sex = M AND
  • The student's Race/Ethnicity is White.

Numeric, 3 digits

 Identities > Identity Information > Sex

Identities.gender

Identities > Race/Ethnicity

Identities.raceEthnicity
White (F)

Reports the total number of enrollments where:

  • The Enrollment Start Status is E1, E2, R1, R2, R3, R5, R6 MINUS
  • The Enrollment End Status is W1, W2, W3, W4, W2T AND
    The student's Sex = F AND
  • The student's Race/Ethnicity is White.

Numeric, 3 digits

 Identities > Identity Information > Sex

Identities.gender
Identities > Race/Ethnicity

Identities.raceEthniclty
TwoOrMore (M)

Reports the total number of enrollments where:

  • The Enrollment Start Status is E1, E2, R1, R2, R3, R5, R6 MINUS
  • The Enrollment End Status is W1, W2, W3, W4, W2T AND
    The student's Sex = M AND
  • The student's Race/Ethnicity is any two or more selected races/ethnicities.

Numeric, 3 digits

 Identities > Identity Information > Sex

Identities.gender

Identities > Race/Ethnicity

Identities.raceEthnicity
TwoOrMore (F)

Reports the total number of enrollments where:

  • The Enrollment Start Status is E1, E2, R1, R2, R3, R5, R6 MINUS
  • The Enrollment End Status is W1, W2, W3, W4, W2T AND
    The student's Sex = F AND
  • The student's Race/Ethnicity is any two or more selected races/ethnicities.

Numeric, 3 digits

 Identities > Identity Information > Sex

Identities.gender
Identities > Race/Ethnicity

Identities.raceEthnicity
Summary (M)

Reports the total number of enrollments where:

  • The Enrollment Start Status is E1, E2, R1, R2, R3, R5, R6 MINUS
  • The Enrollment End Status is W1, W2, W3, W4, W2T AND
    The student's Sex = M AND
  • The student's Race/Ethnicity is any selection.

Numeric, 3 digits

 Identities > Identity Information > Sex

Identities.gender
Identities > Race/Ethnicity

Identities.raceEthnicity
Summary (F)

Reports the total number of enrollments where:

  • The Enrollment Start Status is E1, E2, R1, R2, R3, R5, R6 MINUS
  • The Enrollment End Status is W1, W2, W3, W4, W2T AND
    The student's Sex = F AND
  • The student's Race/Ethnicity is any selection.

Numeric, 3 digits


 Identities > Identity Information > Sex

Identities.gender
Identities > Race/Ethnicity

Identities.raceethnicity
Total  Total count of students.


Numeric, 3 digits

 Calculated Value.

Next Steps

Generate one of the other reports to review PMR information: 


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