LEP ELL Assessment (Missouri)

Tool Search: MOSIS Extracts

The LEP/ELL Pre-code File reports a record for LEP ELL assessments for any student in grade levels K-12 with an LEP record of NRC (Student is LEP and is not receiving Title III services due to parent request) or RCV (Student is LEP and is receiving ELL services).

Screenshot of the MOSIS Pre-Code File: LEP/ELL Assessment Type editor.MOSIS Pre-Code File: LEP/ELL Assessment Type

The LEP/ELL (WIDA) Spring is due/taken November 12.

Report Logic

When this assessment type is selected, LEPELL Test Method is hard-coded as PENPAP. The student's LEP Program Status must be NRC or RCV. Students who have a LEP Code = NLP, MY1 or MY2 are not included.

A Pre-Code record is reported for those students actively enrolled as of the September Count Date in the calendar selected.

Students in grades K-12 (PK, KA, KP, K, 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12) who have an LEP/ELL Status of the following as of the end date of the entered date range report:

  • LEP
  • Pending
  • Exited (LEP Exit Date is after the End date of the entered date range)

If the student is enrolled in more than one course where the Assessment Type is LEP/ELL, teacher information reports from the most current or most recent section of the date range entered on the report editor.

Report Editor

Field

Description

Extract Type

Indicates the type of MOSIS Extract being generated. Choose Pre-code File.

Report Protected IdentitiesWhen marked, student identity information (last name, first name, etc.) reports from the Protected Identity Information fields.
Report State Excluded StudentWhen marked, students who meet the report population requirements but their enrollment record is marked as State Exclude report along with all other records.
When not marked, students marked as State Exclude on their enrollment record are excluded from the report.
Effective Date

Entered date is used to return students actively enrolled as of that date.

Ad hoc Filter

Selection of a filter limits the set of students to only those included in the filter.

Assessment Type

Determines the pre-code file that generates. Choose LEPELL: LEP/ELL

Select GradesIndicates which grade levels are included in the extract. All grade levels can be selected, but the EOC Fall extract only reports data for students in grades 9-12.

Format

Determines the program used to display the report. State Format is in CSV - use this option when submitting data to the state. Use the other options or data review and testing - Tab Delimited, HTML, or XML.

Calendar Selection

Indicates from which enrollments are included in the extract. At least one calendar must be selected to generate the report. Calendars can be selected by active year, school name or year.

Report Generation

The report can be generated immediately using the Generate Extract button. When there is a larger amount of data chosen (several calendars, large date range, etc.), use the Submit to Batch button, which allows the user to choose when the report is generated. See the Batch Queue article for more information.

Generate the LEPELL Pre-Code Extract

  1. Select the Pre-code File option from the Extract Type dropdown list.
  2. Mark the Report Protected Identities checkbox, if desired.
  3. Mark the Report State Excluded Students checkbox, if desired.
  4. Enter the Effective Date in mmddyy format or by clicking the calendar icon and selecting a date, if applicable.
  5. Select an Ad hoc Filter, if applicable.
  6. Select the Assessment Type as LEPELL: LEP/ELL from the dropdown list.
  7. Select which Grades to include in the report.
  8. Select the desired Format of the extract. For submission to MOSIS, select the State Format (CSV). Select any of the other formats for data review prior to submission.
  9. Select which Calendar(s) to include report within the extract. Selecting multiple calendars may impact extract generation times and overall Campus performance.
  10. Click the Generate Extract button or the Submit to Batch button. The extract will appear in a separate window in the designated format.

Screenshot of a LEP ELL state CSV format example.LEPELL State Format (CSV) 

Report Layout

Element Name

Description

Location

Collection Version
Required

Indicates the assessment type selected on the extract editor. Collection version contains the value YYYYLEPELL1.0AsmPre where YYYY = the reporting school year (2010, 2011, etc.).


Alphanumeric, 50 characters

MO State Reporting > MOSIS Extracts

Current School Year
Required

The ending year of the current school year.


Date field, 4 characters (YYYY)

School Years > End Year


Calendar.endYear

Reporting District Code
Required

DESE-assigned 6-digit county district code for the district reporting.


Numeric, 6 digits

District Information > State District Name


District.number

Reporting School Code

DESE-assigned 6-digit school code for the reporting school.


Reports the selected code entered on the State Reporting Fields Enrollment editor, if populated.

  • If not populated, the Calendar Type is used to determine the reported value. If the Calendar Type Code is AP: Alternative Program School, all students enrolled in that calendar report the value entered in the Residing School field on the State Reporting Enrollment editor.
  • If the Reporting School field is not populated and the Calendar Type is not AP, the School Organization Type is used. When the School Organization Type Code is AP: Alternative Program School, all students enrolled in that school report the value entered in the Residing School field on the State Reporting Enrollment editor. 
  • If the Reporting School field is not populated and the Calendar Type is not AP and the School Organization Type is not AP, the Reporting School reports from the State School Number.

Numeric, 6 digits*


*Note: while this report displays the full 6 digit school code, the state only accepts 4 and this value will need to be manually adjusted before submitting to the state.

Enrollments > State Reporting  Fields > Reporting School; Residing School


Enrollment.reportingSchool

Enrollment.residingSchool


Calendar > Calendar > Type


Calendar.type


School > School Org Type; State School Number


School.type

School.number

State ID
Required

State-assigned student identifier.


Numeric, 10 digits

Demographics > Person Identifiers > State ID


Person.stateID

Local Student ID
Optional

School-assigned student identifier.


Numeric 20 digits

Demographics > Person Identifiers > Student Number


Person.studentNumber

Last Name
Required

Legal last name as it appears on the student's birth certificate.


When the Report Protected Identities checkbox is marked on the report editor, the student's last name reports from the Legal Last Name field if populated.


Alphanumeric, 50 characters

Demographics > Person Information > Last Name


Identity.lastName


Identities > Protected Identity Information > Legal Last Name


Identity.legalLastName

First Name
Required

Legal first name as it appears on the student's birth certificate.


When the Report Protected Identities checkbox is marked on the report editor, the student's first name reports from the Legal First Name field if populated.


Alphanumeric, 30 characters

Demographics > Person Information > First Name


Identity.firstName


Identities > Protected Identity Information > Legal First Name


Identity.legalFirstName

Middle Name
Optional

Legal middle Name as it appears on the birth certificate.


When the Report Protected Identities checkbox is marked on the report editor, the student's middle name reports from the Legal Middle Name field if populated.


Alphanumeric, 30 characters

Demographics > Person Information > Middle Name


Identity.middleName


Identities > Protected Identity Information > Legal Middle Name


Identity.legalMiddleName

Suffix
Optional

Generational indication (Jr., III, etc.) part of the name, if any.


When the Report Protected Identities checkbox is marked on the report editor, the student's middle name reports from the Legal Suffix field if populated.


Alphanumeric, 10 characters

Demographics > Person Information > Suffix


Identity.suffix


Identities > Protected Identity Information > Legal Suffix


Identity.legalSuffix

Date of Birth
Required

Student's birth date as it appears on the birth certificate.


Date field, 10 characters

Demographics > Person Information > Birth Date


Identity.birthdate

Student Grade Level
Required

Grade level of enrollment at the time data is being submitted, unless otherwise specified.


Alphanumeric, 2 characters

Enrollments > General Enrollment Information > Grade


GradeLevel.stateGrade
Enrollment.grade

Gender
Required

Student's gender.


When the Report Protected Identities checkbox is marked on the report editor, the student's gender reports from the Legal First Name field if populated.


Alphabetic, 1 character (M or F)

Demographics > Person Information > Gender


Identity.gender


Identities > Protected Identity Information > Legal Gender


Identity.legalGender

Race/Ethnicity
Required

The student's defined race/ethnicity.


Alphanumeric, 2 characters

Demographics > Person Information > Race/Ethnicity


Identity.raceEthnicity

Assessment
Required

Reports the chosen assessment type from the extract editor.


Alphanumeric, 6 characters

Not dynamically stored

Test Method
Conditional

Method used to administer the assessment. For the LEPELL Assessment Type, this field reports PENPAP.


Alphanumeric, 6 characters

Course > Section > Section Editor > Test Method


Section.testMethod

ED First Name
Required

First name of the educator who will be administering the assessment.


If the student is not enrolled in a course where the subject area is ELA, this field reports blank.


Alphanumeric, 60 characters

Course > Section > Staff History > Primary Teacher


Section.teacher

ED Last Name
Required

Last name of the educator who will be administering the assessment.


If the student is not enrolled in a course where the subject area is ELA, this field reports blank.


Alphanumeric, 60 characters

Course > Section > Staff History > Primary Teacher


Section.teacher

Subject
Conditional

Subject for which the student will be assessed. 


See the Reporting Logic for the Subject Field for setup options.


Alphanumeric, 6 characters

Course > Section


Courses.assessmentSubject

Period
Conditional

Period in which the instruction took place. This only reports for EOCFAL, EOCSUM EOCSPR, or any MAPSPR assessment types (MATH, ELA, SC). assessments.


Alphanumeric, 10 characters

Course > Section > Section Editor > Schedule Placement


Period.name

Sort 
Conditional

This field reports blank.


Alphanumeric, 40 characters

Assessment > Precode > MAP Sort


Section.mapSort

Examiner Email Required

 Reports the active primary teacher's email address as of the report generate end date who will be administering the assessment.


If the student is not enrolled in a course where the subject area is ELA, this field reports blank.


Alphanumeric, 60 characters

Demographics > Personal Contact Information > Email


Contact.email