Scanner Settings

The Scanning toolset is part of the Campus Workflow Suite.

Tool Search: Scanner Settings

System administrators can manage scanning preferences with the Scanner Settings tool. Click Save to apply changes.


School Wide Scanner Settings

The following settings are available when a school is selected in the toolbar.

Classroom Attendance

See Also: Classroom Attendance Kiosk

Image of the Classroom Attendance and Mini-terminals SettingsClassroom Attendance Settings

FieldDescription
Tardy Threshold (minutes)The number of minutes after the period start time when the student will be considered tardy.
Absence Threshold (minutes)The number of minutes after the period start time when the student is considered absent.
 
Auto Submit Threshold (minutes)The minimum number of minutes after the Tardy Threshold that attendance for a period will be eligible for processing.

Alternate Identifier

See Also: Mass Assign Alternate IDs, Alternate ID Lookup 

Districts that use RFID tags and readers to have students scan in/out at kiosks can select to use Alternate Identifier.

Screenshot of the Enable Alternate Identifier setting.Alternate Identifier Settings

FieldDescription
Enable Alternate IdentifiersEnables if the Alternate Identifier is used for scanning in or out at kiosks.
Options include:
  • Yes - If selected, only Alternate Identifiers are used.
  • Yes w/Fallback - If selected, either Alternate Identifier or the value selected in District Wide Scanner Settings can be used to scan in/out.
  • No - Alternate Identifiers will not be accepted at scanners.

Absence Requests

Screenshot image of the Enable Absence Requests preference.

The Absence Requests checkbox, if marked, enables parents/guardians to submit absence requests for students enrolled in the calendar selected in the Context Switcher using the Absence Request tool in Campus Parent. Students enrolled in calendars where this checkbox is not marked will not display on the parent's Absence Request tool.

Screenshot image of a sample student absence request being created in Campus Parent.

Scan Prevention

Scan Prevention gives schools the ability to configure behavior resolutions to add warnings or stop a student from scanning in if the student was not supposed to be in attendance. Stop/Warn will only look at behavior events for the currently selected calendar.

Screenshot image of Scan Prevention settings. A variety of behavior events and flags set to trigger scanner stops and warnings.

FieldDescription
TypeDetermines whether Behavior Resolution or Flag options populate in the Resolution/Flag drop-down column.
Resolution/FlagThe Behavior Resolution or Flag will trigger a stop or warning message to appear when a student attempts to scan in. 
ActionDetermines what type of message will appear when a student attempts to scan in. Three types of actions are available:
  • Stop - A Stop message will pop-up and a warning tone will trigger, stating that the student has a scan prevention and will not be able to scan in.
  • Warn - A Warning message will pop-up and a warning tone will trigger, stating that the student has a scan prevention, but can still be scanned in.
  • Display - A Display message will appear as a banner, stating the student has a scan prevention, but can still be scanned in.

Stop/Warn Enabled Stations

These are the stations where Stop/Warn messages can appear for Check In/Out kiosks and custom scanners.

StationAttendKiosk
NurseNoNo
CounselingNoNo
Hall MonitorNoN/A
Check In/OutYesN/A
Check In/Out KioskN/AYes (Stop ONLY)
Custom ScannersYesYes (Stop ONLY)

Check In/Out Kiosk

See Also: Check In/Out Kiosk 

Check In/Out Kiosk is designed to be used by students (not attended by staff) to check in/out. After scanning in and selecting check in/out, students select a button for the reason. Options set for each button determines how the event is processed.

Screenshot image of sample Check in/out buttonsCheck In/Out Kiosk Settings

FieldDescription
Check In Grace Period (Minutes Prior)The Grace Period works in conjunction with parent-entered absence requests. If a parent entered a late arrival request, and the student scans in within the grace period and selects a button linked to to the same excuse the parent entered, the scan in/out is matched up with the request and no other processing is needed. A hall pass is printed if selected.

Example: A parent entered an absence request for a student with the excuse "APPT: Appointment" The parent selected an arrival time of 9:15am. The Grace Period is set for 15 minutes before/after. If the student scans in between 9 and 9:30 am and selects a button where APPT: Appointment is selected as the excuse, the scan in is matched with the parent request and is considered complete.
Check In Grace Period (Minutes After)
Screenshot of the Request Processing column header icon.Request ProcessingIf checked, student scan in/outs are sent to Absence Request Processing to be processed by an attendance clerk.
Screenshot image of the Notify Parent/Guardian column header icon.Notify Parent/GuardianIf checked, parents receive a notification and will need to confirm the attendance request in Absence Request (Campus Parent)
Parent notification flow screenshots.
Screenshot image of the Print Pass column header icon.Print PassIf checked, a hall pass will print for the student. Scanning printers need to be set up following the instructions found on Scanning Administration and Tool Rights.
Available ForDefines if the button is available for Check In, Check Out, or Either.
SequenceThe sequence the buttons will display on screen.
Button LabelText label on buttons for students to select.
Screenshot image from the Check Out kiosk, showing the buttons for student selection.
ExcuseExcuse code recorded when the student selects the button.
Excuse options are defined as part of Absence Request processing and may be different from attendance codes. Excuse options are created and modified as the Absence Request option in the Attribute Dictionary.

Additional Settings for Scanners

Additional fields can appear when students scan into standard or custom rooms based on an ad-hoc filter that is selected for that room. Fields on the selected ad-hoc filter will be displayed alongside the student's name, grade, and picture. The selected filter is not used to determine if a student can scan into a location.

Screenshot of additional settings for scanners

FieldDescription
TypeThe type of room, either Standard or Custom, that can have an ad-hoc information added to it.
NameThe name of the room where ad-hoc filter will be applied.
StyleHow the ad-hoc information will be displayed when scanned in. 
Ad Hoc FilterThe information defined on the ad-hoc filter will display with the student information when they scan in.
Note: If a user does not have rights to the filter configured for a scanner, the field will display, "You do not have rights to the filter."
When scanning in a student, a Rights Error will appear stating "You do not have rights to the filter configured for this tool."
Hall PassCreate a physical and/or digital hall pass when checking in, checking out, for both, or never.
Write AttendanceWhen checked, this adds a Present code to the course when a student to scans into the location.
Attendance ExcuseAllows for students to be assigned the selected attendance code when they scan into a Custom location.

Lunch Config

Screenshot image of Lunch Config options when Ignore Lunch Minutes is not checked.
Example of Ignore lunch minutes in calculations checkbox - not marked
Screenshot image of Lunch Confiug scanner option with Ignore Lunch minutes checked.
Example of Ignore lunch minutes in calculations checkbox - marked

FieldDescription

Ignore lunch minutes in calculations


When this option is checked, Campus will disregard any minutes allocated to lunch periods in Scheduling & Courses > Calendar Setup > Period Setup. Student check-ins for classes are expected to occur promptly at the commencement of each period, mirroring the standard procedure for other periods throughout the day.


When left unchecked, Campus will display all configured lunches in the calendar under Scheduling > Lunch or Scheduling and Courses > Build Schedules > Lunch Setup.


Once lunches are created in the core area, listed above, they also need to navigate to the course/section and select which lunch that section goes to.

Lunch at Beginning or End of PeriodAllows you to identify whether lunch minutes are at the beginning or end of the period and adjusts attendance calculations based on your selection.
This field only displays when the Ignore lunch minutes in calculations checkbox is not marked.

District Wide Scanner Settings

The District Wide Scanner Settings are available when All Calendars is selected in the toolbar.

Student Barcodes

Screenshot image of district-wide scanner settings, setting which value is used for the barcode.

FieldDescription
Expected Student Identifier in Scanner ToolsChanges the barcode student identifier in the Scanning toolset to either the Student Number, Person ID, or the State ID.