Tool Rights (Custom Forms)

Tool Rights determine the level of access users have to tools throughout Campus. This article refers to tool rights in abbreviated form (i.e., R, W, A, D or any combination of the four). Sub-rights appear as italicized.

Right

Description

R (Read)

The R right indicates the information on the corresponding tool may be viewed by the user. When applicable, the user is also allowed to print information. The user will NOT have access to the Save, Add or Delete icons in the action bar.

W (Write)

The right indicates the user may view and modify the information on the corresponding tool. The Save icon in the action bar will be functional. This right allows the user to modify only existing data in the area since adding new data is controlled by the A right. This right includes the ability to change or remove data from a specific field.

A (Add)

The A right indicates the user may view, modify and add to the information on the corresponding tool. The New and Add icons in the action bar will be functional. This right allows the user to add new data/records.

D (Delete)

ASSIGN THIS RIGHT WITH CAUTION. The D right indicates the information on the corresponding tool may be deleted. The Delete icon in the action bar will be functional. This right provides the ability to completely remove an existing record, including all data contained within the record. The ability to change/remove data from a field is controlled through the right.


System Administration Custom Forms

See the Custom Forms tool documentation for additional information.

screenshot of System Administration Custom Forms tool rights folder

Each individual tool's rights, such as Counseling, Health, PLP, etc., function the same.  Rights must be selected for each tool within the Custom Forms folder. Granting rights for the Counseling tool does not automatically grant rights for the Special Ed module.

ToolRWAD
Module

R read right allows the user to view any existing Custom Forms.

This also allows the user to Preview draft forms on the Forms tool. See the Preview rights example below.

W write rights allows the user to edit existing Custom Forms.

If W rights are granted, R rights are automatically granted.

A add rights allows users to create new Custom Forms.

If A rights are granted, and W rights are automatically granted.

D delete rights allow the user to delete existing Custom Forms.

If D rights are granted, R, W, and D rights are automatically granted.


Preview Rights

Tool

Admin Rights

Student Information Rights

Example

Forms tool

For Administrators who need to troubleshoot draft custom forms using the Forms tool, the R read right must be granted at System Administration > Custom Forms.

screenshot of Admin Custom Forms Preview tool rights

The R right must also be granted for Student Information > General > Forms > Module > Custom Forms.

screenshot of Student Information Custom Forms Preview tool rights

With this right, the Preview Unpublished Forms option displays on the Forms tool.

screenshot of Preview Form Tool Rights example

Documents tool

For Administrators who need to troubleshoot draft custom forms using the Documents tool, the R read right must be granted at System Administration > Custom Forms.

screenshot of Admin Custom Forms Preview tool rights

The W write right must also be granted for Student Information > Module > General > Documents > Custom Forms.

screenshot of Student Information Custom Forms Preview tool rights

With this right, the Preview Custom Form in Draft Status option displays on the Documents tool.

Screenshot of Preview Documents Tool Rights Example