Arizona Ed-Fi Data v3.5 - Parents

Classic View: System Administration > Ed-Fi

Search Terms: Ed-FI

This entity represents a parent or guardian of a student, such as mother, father or caretaker.

Object Triggering Logic

This table describes logic for triggering syncing of this object.

Action	Trigger
Post	When the Guardian check box is checked AND 1 person is a student and 1 person is not a student. The guardian does NOT have to be a member of the same household as the student to report. Start date must be on or before today's date. End date must be within the active school year. Person must have an Ed-Fi ID to send. A record will not send if the student they are associated with has an enrollment marked as a no show, state exclude or enrollment is in a calendar or school marked as Exclude.
Put	A record will be updated when any of the following are changed and saved: When the person’s identity record is changed. When one of the person’s household locations is changed. When one of the person’s household memberships is changed. When one of the person’s relationships that is marked Guardian is changed. When the contact information has changed: Phone or email.
Delete	N/A - a Parent record is a shared resource among all districts in the state and cannot be deleted. When the Student Parent Association is removed, the district will no longer have authorization to see the parent record.

Action

Trigger

Post

When the Guardian check box is checked AND 1 person is a student and 1 person is not a student.

The guardian does NOT have to be a member of the same household as the student to report.
Start date must be on or before today's date.
End date must be within the active school year.
Person must have an Ed-Fi ID to send.
A record will not send if the student they are associated with has an enrollment marked as a no show, state exclude or enrollment is in a calendar or school marked as Exclude.

Put

A record will be updated when any of the following are changed and saved:

When the person’s identity record is changed.
When one of the person’s household locations is changed.
When one of the person’s household memberships is changed.
When one of the person’s relationships that is marked Guardian is changed.
When the contact information has changed: Phone or email.

Delete

N/A - a Parent record is a shared resource among all districts in the state and cannot be deleted. When the Student Parent Association is removed, the district will no longer have authorization to see the parent record.

School Exclude, Calendar Exclude, Resource Toggle and Resync Logic

This table describes the School Exclude, Calendar Exclude, Resource Toggle and Resync logic of this object.

Action	Trigger
None	If a resource is toggled to 'OFF' after data has sent, all sent data will remain in the ODS but no new data will send.
Resync	If a record is in the Ed-Fi Identity Mapping table and not in the ODS, it will be deleted from the Ed-Fi Identity Mapping table.
Resync	If a record is in the ODS and it does not have a matching record in Campus or the Ed-Fi Identity Mapping table, it will be deleted from the ODS.
Resync	If a mapping is changed in Resource Preferences, a resync will need to be done to reflect the changes.

Natural Key Changes, Cascading Updates, and Deletes Logic

This table describes the Natural Key Changes/Cascading Updates and Deletes logic of this object.

Action	Trigger
Delete/Post	Cascading Deletes: The logic for an Ed-FI ID change will update all resources impacted by this change.

Scope Year Logic

This table describes scope year logic of this object.

Business Rules
A parent record will report when they are a guardian to a student with an enrollment aligned to a scoped year. The related pair start date must be null or on/before the scope year end date to report. The related pair end date must be null or on/after the scope year end date to report. Data will only send for the years that have valid configuration. A resync must be completed on the Parents resource when a new scope year is connected in order for this data to send.
When using data in Campus that has an effective date, the following logic will be applied to determine the scope year(s) to report the data to. Current Year: Records will be compared to today's date to determine if the record is eligible to report. Previous Years: The record's date must be on or before the schools year's end date defined in the School Years editor. If blank, the default date of 6/30/xxxx is used. Future Years: The record's date must be on or after the schools year's start date defined in the School Years editor. If blank, the default date of 7/01/xxxx is used.
When using data in Campus that have start and end dates, the following logic will be applied to determine the scope year(s) to report the data to. Current Year: The records start date must be on or before today's date and the records end date must be on or after today's date. Previous Years: The record's start date must be on or before the school year's end date and the record's end date must be after the school year's end date defined in the School Years editor. If blank, the default date of 6/30/xxxx is used. Future Years: The record's start date must be on or before the schools year's start date and the record's end date must be on or after the school year's start date defined in the School Years editor. If blank, the default date of 7/01/xxxx is used.

Business Rules

A parent record will report when they are a guardian to a student with an enrollment aligned to a scoped year.

The related pair start date must be null or on/before the scope year end date to report.
The related pair end date must be null or on/after the scope year end date to report.
Data will only send for the years that have valid configuration.
A resync must be completed on the Parents resource when a new scope year is connected in order for this data to send.

When using data in Campus that has an effective date, the following logic will be applied to determine the scope year(s) to report the data to.

Current Year: Records will be compared to today's date to determine if the record is eligible to report.
Previous Years: The record's date must be on or before the schools year's end date defined in the School Years editor. If blank, the default date of 6/30/xxxx is used.
Future Years: The record's date must be on or after the schools year's start date defined in the School Years editor. If blank, the default date of 7/01/xxxx is used.

When using data in Campus that have start and end dates, the following logic will be applied to determine the scope year(s) to report the data to.

Current Year: The records start date must be on or before today's date and the records end date must be on or after today's date.
Previous Years: The record's start date must be on or before the school year's end date and the record's end date must be after the school year's end date defined in the School Years editor. If blank, the default date of 6/30/xxxx is used.
Future Years: The record's start date must be on or before the schools year's start date and the record's end date must be on or after the school year's start date defined in the School Years editor. If blank, the default date of 7/01/xxxx is used.

Identity Mapping Object Key

This table describes the Identity Mapping Object Key of this object.

campusObjectType	Object Key Data Source
Person	personID

Event Queue Detail

This table describes the Event Queue Detail of this object.

Campus Table	Ed-Fi Action	Fields
relatedPair	Post/Put/Delete	The primary table used for sending data for this resource.

Object Data Elements

This table describes data elements sent within the Parents resource.

Data Element Label	Business Requirement	Business Rules	M, C or O	Data Source GUI Path	Database Field
id	The unique identifier of the resource.		M
parentUniqueId	A unique alpha-numeric code assigned to a parent.	Report Ed-Fi ID.	M	Census>People> Demographics> EdFi ID	person.edfiid
addresses	Report the person's address(s).	This field is optional, does not report.	O
electronicMails	The numbers, letters, and symbols used to identify an electronic mail (e-mail) user within the network to which the individual or organization belongs.	This field is optional, does not report.	O
firstName	A name given to an individual at birth, baptism, or during another naming ceremony, or through legal change.	Report the first name from the person's current identity record.	M	Census>People> Identities>First Name	identity. firstName
generationCode Suffix	An appendage, if any, used to denote an individual's generation in his family (e.g., Jr., Sr., III).	Report the Suffix from the person's current identity record.	C	Census>People> Identities> Suffix	identity.suffix
international Addresses	An unordered collection of parentInternationalAddresses. This entity represents a parent or guardian of a student, such as mother, father or caretaker.,	This field is optional, does not report.	O
languages	The language(s) the individual uses to communicate.	This field is optional, does not report.
lastSurname	The name borne in common by members of a family.	Report the last name from the person's current identity record.	M	Census>People> Identities>Last Name	identity. lastName
loginId	The login ID for the user; used for security access control interface.	This field is optional, does not report.	O
maidenName	The person''s maiden name, if applicable.	This field is optional, does not report.	O
middleName	A secondary name given to an individual at birth, baptism, or during another naming ceremony.	Report the middle name from the person's current identity record.	O	Census>People> Identities>Middle Name	identity. middleName
otherNames	An unordered collection of parentOtherNames. This entity represents a parent or guardian of a student, such as mother, father or caretaker.	This field is optional, does not report.	O
personal identification Documents	An unordered collection of parentIdentificationDocuments. This entity represents a parent or guardian of a student, such as mother, father or caretaker.,	This field is optional, does not report.	O
personalTitle Prefix	A prefix used to denote the title, degree, position or seniority of the person.	This field is optional, does not report.	O
sexDescriptor	A person's gender.	Report the Gender from the Person's current identity record. This is NOT legal gender. Report the following based on the value selected in the droplist: Female report 'Female'. Male report 'Male'.	O	Census>People> Identities>Gender	identity.Gender
telephones	An unordered collection of parentTelephones. This entity represents a parent or guardian of a student, such as mother, father or caretaker.	This field is optional, does not report.	O
_etag	A unique system-generated value that identifies the version of the resource.	This field is optional, does not report.	O