Tool Search: NC PMR Extract

The Students Not Included in the Summary Report only returns those students who meet ANY of these conditions:

State Grade is NOT one of the following:

Admission Status is NOT MST1 or MED1.
Start Status is X1 or N1.
Start Status is R5 or R6, but does NOT have a prior enrollment for that school year with a State Start Status of E1 or E2.

Students who are not scheduled for 50% or more of a single calendar school day during the reported school month are not be reported on any PMR report, including the Students Not Included in the Summary.

See the NC Principals Monthly Report Extract article for information on required data setup, tool rights, and more information on getting started.

NC PMR Extract - Students Not Included in PMR Summary

Report Editor

Data Element	Description
Set Up
Search Calendars	Use the search field to narrow the list of calendars to select. Use the Expand All/Collapse All option. Place a checkbox next to the desired school and calendars. As noted previously, all calendars are automatically selected because this is a school-wide report.
Show Active Year Only	When set to ON, only those calendars for the school year are available for selection. When set to OFF, all calendars from all school years are available for selection based on the user's tool rights.
Report Options
Extract Type	Determines which PMR report generates. For this instance, select Students Not Included in PMR Summary.
School Month Sequence	Indicates which School Month being reported. Select one school month from the list. In Campus, PMR Intervals are called School Months.
Ad hoc Filter	Allows selection of a filter that was previously created. Only students included on the selected filter return on the report.
Output Options
Report Processing	This is a complex report and requires several minutes to create the data snapshot. Because of this, it always needs to be generated using the Submit to Batch option. The Batch Queue processing can be used for both the report generation and the report review, allowing results to be reviewed at a later time. The Snapshot being compared is taken at the same time as the PMR summary and only students who report on the PMR summary are used in the counts. Submitting to Batch is useful when generating the report for several calendars or for more significant amounts of reported data. See the Batch Queue article for more information.
Format Type	Determines in which format the report generates - CSV or HTML.

Follow this workflow for generating the PMR Extract.

Generate the PMR Summary.
Generate the Data Validation Reports.
Regenerate the PMR Summary.
Review the PMR Summary.
Submit Verification the PMR Summary.
Generate the remaining PMR Extracts.

Generate the Report

Review the PMR Getting Started information for important setup, tool rights, report logic and workflow processes BEFORE generating the report.

Select Students Not Included in PMR Summary from the Extract Type field.
Select the appropriate School Month from the dropdown list.
Choose an Ad hoc Filter to return only the student information included in the selected filter.
Select Submit to Batch Queue.
Select the desired Format Type.
Mark the desired Queue Options.
Click Review. The report displays in the selected format.

Screenshot of the Students Not Included in PMR Summary Report in html format.

Students Not Included in Summary - HTML Format

Report Layout

Data Element	Description	Location
PSU	Reports the school's Public School Unit number. Numeric, 3 digits	District Information > State District Number District.number
School Number	Reports the unique state school number of the selected school. Numeric, 6 digits	School Information > State School Number School.number
School Name	Reports the name of the selected school from the editor. Alphanumeric, 20 characters	School Information > School Name School.name
End Year	Reports the last four digits of the school year selected. Numeric, 4 digits	Calendar Information > End Date Calendar.endDate
PMR Month	Reports the numeric value of the selected School Month from the report editor. When the School Month is validated along with another School Month, the school month reports as the name of the school month plus the letter R (e.g., 1R). Numeric, 1 digit	School Month > Name School Month.name
Submitted	When the data for the report has been verified (submitted to the state), a value of 1 reports. Otherwise, this column is blank.	N/A
School Month Start Date	Reports the start date of the selected School Month.	School Month > Start Date SchoolMonth.startDate
School Month End Date	Reports the end date of the selected School Month.	School Month > End Date SchoolMonth.endDate
Calendar Instructional Minutes	Reports the total number of instructional minutes assigned to the calendar. Numeric, 3 digits	Calendar Information > Student Day (Instructional Minutes) Calendar.studentDay
Student Last Name	Reports the student's Last Name. The Legal Last Name value reports when populated in the Protected Identity Information. Alphanumeric, 30 characters	Identities > Identity Information > Last Name Identities.lastName Identities > Identity Information > Protected Identity Information > Legal Last Name Identities.legalLastName
Student First Name	Reports the student's First Name. The Legal First Name value reports when populated in the Protected Identity Information. Alphanumeric, 30 characters	Identities > Identity Information > First Name Identities.firstName Identities > Identity Information > Protected Identity Information > Legal First Name Identities.legalFirstName
Student State ID	Reports the student's state-assigned Identification number. Numeric, 10 digits	Demographics > Person Identifiers > Student State ID Person.stateID
Ethnicity	Reports the student's Race/Ethnicity. Alphanumeric, 10 characters	Demographics > Person Information > Race/Ethnicity Identity.raceEthnicity
Sex	Reports the student's designated sex. The Birth Sex value reports when populated in the Protected Identity Information. Alphanumeric, 1 character (M or F)	Identities > Identity Information > Sex Identities.gender Identities > Identity Information > Protected Identity Information > Birth Sex Identities.legalGender
Summary Group	Reports the student's State Grade Level group. Alphanumeric, 8 characters	N/A
State Grade	Reports the Grade Level State Code. Alphanumeric, 3 characters	Grade Level Setup > State Grade Level Code Enrollments > General Enrollment Information > Grade Enrollment.grade
Admission Status	Reports the student's assigned Admission Status from their enrollment record. Alphanumeric, 4 characters	Enrollments > State Reporting Fields > Admission Status Enrollment.admissionStatus
Start Status	Reports the enrollment start status. Alphanumeric, 2 characters	Enrollments > General Enrollment Information > Local Start Status Enrollment.startStatus
End Status	Reports the enrollment end status. Alphanumeric, 2 characters	Enrollments > General Enrollment Information > Local End Status Enrollment.endStatus
Enrollment Start Date	Reports the start date of the enrollment record. Alphanumeric, 2 characters	Enrollments > General Enrollment Information > Start Date Enrollment.startDate
Transfer Days Override	Reports the number of days the student's membership is reduced at the receiving school for the days that were accounted for by the previous school. Numeric, 2 digits	Enrollments > State Reporting Fields > Year-Round Transfer Days Override Enrollment.yearRoundTransferDaysOverride
Effective Start Date	Indicates the date the student begins to count in membership based on the Enrollment Start Date minus the Transfer Days Override value. Date field, 10 characters (MM/DD/YYYY)	N/A
Enrollment End Date	Reports the end date of the enrollment record. Date field, 10 characters (MM/DD/YYYY)	Enrollments > General Enrollment Information > End Date Enrollment.endDate
Primary Enrollment	Indicates this is the student's primary enrollment. Alphanumeric, 1 character (Y or N)	Enrollments > General Enrollment Information > Service Type Enrollment.serviceType
ADA	Reports the Average Daily Attendance, based on the sum of the number of days in attendance for all students divided by the number of days in the school month, rounded to the nearest whole number. Numeric, 5 digits	Calculated value
ADM	Reports the Average Daily Membership for all students using the Basic PMR Calculation. Student Membership Days NVIO is divided by the number of days in the school month and rounded to the nearest whole number for EACH GRADE LEVEL. Once the grade level ADM is calculated, all grade level ADMs are added together to determine the ADM for the school. Each school's ADM in the LEA is added together to determine the LEA's ADM. Numeric, 5 digits	Calculated value
E1	Reports the aggregated number of enrollments where the Enrollment Start Status is E1: Initial Enrollment - This Year. Numeric, 5 digits	Enrollments > State Start Status Code Enrollment.stateStartStatus
E2	Reports the aggregated number of enrollments where the Enrollment Start Status is E2: Initial Enrollment from non-NC Public School. Numeric, 5 digits	Enrollments > State Start Status Code Enrollment.stateStartStatus
R1	Reports the aggregated number of enrollments where the Enrollment Status is R1: Re-Entry - previous in W1. Numeric, 5 digits	Enrollments > State Start Status Code Enrollment.stateStartStatus
R2	Reports the aggregated number of enrollments where the Enrollment Start Status is R2: Transfer within the same LEA. Numeric, 5 digits	Enrollments > State Start Status Code Enrollment.stateStartStatus
R3	Reports the aggregated number of enrollments where the Enrollment Start Status is R3: Transfer from another LEA. Numeric, 5 digits	Enrollments > State Start Status Code Enrollment.stateStartStatus
Start Status Total	Reports the aggregated sum of the values reported in the previous five fields. Numeric, 5 digits	Calculated value
W1	Reports the aggregated number of enrollments where the Enrollment End Status is W1: Transfer Withdrawal. Numeric, 5 digits	Enrollments > State End Status Code Enrollment.stateEndStatus
W2	Reports the aggregated number of enrollments where the Enrollment End Status is W2: Early Leaver Withdrawal. Numeric, 5 digits	Enrollments > State End Status Code Enrollment.stateEndStatus
W3	Reports the aggregated number of enrollments where the Enrollment End Status is W3: Death. Numeric, 5 digits	Enrollments > State End Status Code Enrollment.stateEndStatus
W4	Reports the aggregated number of enrollments where the Enrollment End Status is W4: Early Completer/Midyear Grad. Numeric, 5 digits	Enrollments > State End Status Code Enrollment.stateEndStatus
W2T	Reports the aggregated number of enrollments where the Enrollment End Status is W2T: Community College Adult High School (CCAHS). Numeric, 5 digits	Enrollments > State End Status Code Enrollment.stateEndStatus
End Status Total	Reports the aggregated sum of the values reported in the previous five fields. Numeric, 5 digits	Calculated value
MEM Last Day NVIO	Reports the total of the values reported in the previous fields using the following calculation: SUM (E1,E2,R1,R2,R3 minus W1,W2,W3,W4,W2T) Numeric, 5 digits	Calculated value
MEM Last Day VIO	Reports the aggregated sum of all enrollments as of the last day for students who have 10 consecutive absences marked as unexcused AND are absent on the following 11th day for any reason. Numeric, 5 digits	Calculated value
MEM Days NVIO	Reports the sum of the values reported for MEM Days VIO + Days Present + Days Absent Non-1H/1M/1S. Numeric, 5 digits	Calculated value
MEM Days VIO	Reports the total days of all reported enrollments for students who have 10 consecutive absences marked as unexcused AND are absent on the following 11th day for any reason. Numeric, 5 digits	Calculated value.
Instructional Days	Reports the total number of instructional days included in the school month.	Calculated value.
Days Present On Site	Reports the total membership days using the Basic PMR Calculation. Numeric, 5 digits	Calculated value.
Days Present Off Site (1H, 1M, 1Q, 1S)	Reports the total membership days absent using the Basic PMR Calculation AND the student's attendance event does not have a State Attendance Code is NOT 1H, 1M, or 1S. Numeric, 5 digits	Calculated value.
Days Present Remote (1R)	Reports the total membership days absent using the Basic PMR Calculation AND the student's attendance event has a State Attendance Code is 1R. Numeric, 5 digits	Calculated value.
Total Days Present	Reports the total membership days the student was counted as present. Numeric 5 digits	Calculated value.
Days Absent	Reports the total membership days the student was marked absent. Numeric, 5 digits	Calculated value.
Percent On-Site	Reports the SUM of all present days where the Attendance State Code is NOT 1R: Percent Off-Site. Numeric, 5 digits	Calculated value.
Percent Off-Site	Reports the SUM of all present days where the Attendance State Code is 1R: Percent Off-Site. Numeric, 5 digits	Calculated value.
Generated Time	Reports the time the data was generated. Alphanumeric, 15 characters (MM/DD/YYYY, HH:MM AM/PM)	Calculated value.
Verified Time	Reports the time the user clicked Submit Verification. Alphanumeric, 15 characters (MM/DD/YYYY, HH:MM AM/PM)	Calculated value.

Next Steps

Generate one of the other reports to review PMR information:

Students Not Included in the PMR Summary

Report Editor

Generate the Report

Report Layout

Next Steps

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