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Resource Preferences (Arizona v3.6)

The Ed-Fi Configuration tool is used to establish Ed-Fi data resources. Once Resource Preferences have been selected, the following occurs:

  1. A valid configuration is made. 
  2. Ed-Fi IDs are assigned to users. 
  3. Data flows properly from Campus to Ed-Fi.

Screenshot of the Ed-Fi Configuration editor with the AZ 3.6 Configuration option highlighted in a red box, located at Reporting, Ed-Fi, Configuration. Ed-Fi Configuration 

Prerequisites

Resource Preferences

Resource Preferences determine which information is sent to Ed-Fi. These options apply to all schools within the district. Some mapping screens may be 'read only' when specific business rules are required by your state. Refer to the Ed-Fi v3.6 articles for these business rules. 

For each resource, choose Edit or Configure to map items like Scores or Grade Levels to an Ed-Fi Code. These items are called Descriptors.

  • Configure displays when preferences have not previously been saved. 
  • Edit displays when preferences have already been set and saved. 

Resources can be expanded by clicking the plus sign or collapsed by clicking the minus sign.

Image shows the plus and minus options on the Resrouce Preferences toolResource Preferences Expand and Collapse Options 

When the Configure or Edit button does not display, the resource does not need to be mapped and the toggle button can be used to turn the resource on or off. Select a link below to view how to set the Resource Preferences.

 Resources should be toggled off until all data setup is complete and the district is ready to send data to Ed-Fi.
  1. Select the Resource Preferences button for the current school year. This name may vary depending on the Connection Name that was entered when adding the Connection,  but should be similar to 23-24 AZ 3.6 Configuration. The list of available resources displays.
  2. Click the Edit or Configure button to modify the resource preferences.
  3. Click Save when finished mapping the Descriptors.
  4. Turn the resource preference to ON.
  5. Close the Resource Preferences when finished.

Any item not mapped DOES NOT REPORT to Ed-Fi.

Image shows the Edit view of the Course Transcripts Resource when mapping descriptorsMap the Campus Code to the Ed-Fi Code 

Arizona Ed-Fi v3.6 Resource Preferences

The following provides details on each Resource and the desired preference for proper reporting with the state of Arizona. 

ResourcePreferences
Grades

The Grade Levels Resource cannot be toggled on or off because multiple resources use to determine grade level information. 


Each Grade Level Name available in the district needs to be mapped to a corresponding Ed-Fi Code.

Screenshot of the Grades Resource Mapped preferences. See the Grade Levels article for more information.

Grade Information
Course Transcripts


Map the Credit Earned/Attempted, Credit Earned/Attempted - Overrides and the Final Letter Grade Score to the Ed-Fi Code. Screenshot of the Course Transcripts mapped Ed-Fi Code PreferencesSee the Student Transcripts article for more information
Student Academic RecordsMap the Term descriptor for Course Transcripts to the corresponding Ed-Fi Code.
Screenshot of the Student Academic Records mapped preferences. See the Terms article for more information.
Parent Information
ParentsNo additional configuration is needed.
Student Parent AssociationMap the Relationship Types to the appropriate Ed-Fi Code.
Screenshot of the Student Parent Association mapped preferences. See the Relationship article for more information.
Attendance
Student Program Attendance EventsMap the 21st CCLC Activity Type to the appropriate Ed-Fi Code.
Screenshot of the Student Program Attendance Events mapped preferences
Student School Attendance EventsNo additional configuration is needed.
Discipline
Discipline ActionsBehavior Resolution Types are mapped to a State Resolution Code on the Resolution Type tool, then to an Ed-Fi Code.

Use the Filter options in the Discipline Descriptors section to find the Behavior Resolution Type and then Fill that item with the desired Ed-Fi Code.
Screenshot of the Discipline Actions mapped preferences. See the Behavior article for more information.
Discipline IncidentsBehavior Event Types are first mapped to a State Event Code on the Event Type tool, then to an Ed-Fi Code.

Use the Filter options in the Discipline Descriptors section to find the Behavior Event  Type and then Fill that item with the desired Ed-Fi Code.
Screenshot of the Discipline Incidents mapped preferences.
Student Discipline Incident AssociationsMap the student's role in the Behavior Event to the appropriate Ed-Fi Code.
Screenshot of the Student Discipline Incident Associations mapped preferences. See the Behavior article for more information.
Student Discipline Incident Behavior AssociationsMap the student's role in the Behavior Event to the appropriate Ed-Fi Code.
Screenshot of the Student Discipline Incident Behavior Associations mapped preferences. See the Behavior article for more information.
Schedule Information
CalendarsMap the Calendar Days per Week to the appropriate Ed-Fi Code.
Screenshot of the Calendars Resource mapped preferences
Click here to expand...

Calendar DatesAny Day Detail or Event Type assigned to a Calendar Day needs to be mapped to an Ed-Fi Code. Add new Day Types in the Attribute/Dictionary (Day > Type).
Screenshot of the Calendar Dates resource mapped preferences.
Class PeriodsNo additional configuration is needed.
Course OfferingsMap the End of Course Assessment Code.
Screenshot of the Course Offerences resource mapped preferences.
LocationsNo additional configuration is needed.
SectionsMap the Educational Environment Descriptors and the Course Level Characteristic Descriptions to the appropriate Ed-Fi Code.
Screenshot of the Sections Resource mapped preferences.
SessionsMap the Term (Q1, Q2, etc.) for each calendar.
Screenshot of the Sessions resource mapped preferences.
Click here to expand...

Staff Section AssociationMap the Teacher Role.
Screenshot of the Staff Section Associations resource mapped preferences.
Student Section AssociationNo additional configuration is needed.
Staff Information
StaffNo additional configuration is needed.
Staff Education Organization Assignment AssociationsMap the Employment Assignment Code.
Screenshot of the Staff Education Organization Assignment Associations resource mapped preferences.
Click here to expand...

Student Information
StudentsMap the Birth Country and the Birth State.
Screenshot of the Students resource mapped preferences.
Student Education Organization AssociationsMap the following:
  • Flags
  • Foster Care
  • Military Status
  • Race
  • Student Language Override
  • State Abbreviations
  • Tribal Affiliation
Screenshot of the Student Education Organizxation Associations resource mapped preferences.
Student Education Organization Responsibility AssociationsNo additional configuration is needed.
Student NeedsMap Homeless Primary Nighttime Residence and Enrollment Primary Disability.
Screenshot of the Student Needs resource mapped preferences.
Student Program AssociationsMap State Program Codes and Program Participation Exit Codes.
Screenshot of the Student Program Associations resource mapped preferences.
Student Program EvaluationsNo additional configuration is needed.
Student School AssociationsMap the following:
  • Enrollment Start Status (Entry Types)
  • Enrollment End Status (Exit Withdraw Types
  • Enrollment End Reason (Exit Withdraw Reasons)
  • Enrollment School Membership FTE
  • Membership Type
  • Special Enrollment Types (e.g., Open Enrollment)
  • Tuition Payer Types

Screenshot of the Student School Associations resource mapped preferences.

Student Special Education Program AssociationsMap the Enrollment Special Ed Settings and the Reason Exited Special Ed values.
Screenshot of the Student Special Education Program Associations resource mapped preferences.