The Calendars Override Mapping tool allows districts to identify specific Calendar/Schedules that they want an Infinite Campus Calendar to report as. Selecting an override value only sends an Ed-Fi Calendars record generated from the Infinite Campus calendar selected in the field.

Any Student School Association records for students enrolled in the selected Infinite Campus calendar are tied to that same Ed-Fi Calendars record. Only map a calendar to another calendar if they are both tied to the same school.

Select the Ed-Fi Term Type that matches the majority of the sections within the school.

• Example: If quarters are set on the Calendar and the sections are scheduled for 4 quarters, then the Ed-Fi Term Type for all 4 quarters should be set to Full School Year. 
• Example: If quarters are set on the Calendar and the sections are scheduled for 2 quarters, then the Ed-Fi Term Type should be set to Fall Semester for Q1 and Q2, and Spring Semester set for Q3 and Q4.

Session names must be unique in Ed-Fi. In Campus, the Term Descriptor is used for the session name, and in Arizona this is identical across districts for tuition out schools, allowing only one district to submit the session. The Session Name Override checkbox has been added to the Sessions resource preferences in Arizona to allow districts to select when they need the session name to be unique for tuition out schools. This checkbox should only be used by districts with tuition out schools. 

The same Ed-Fi Term Type can be selected for multiple terms if they should be grouped together to make one term. The earliest Start Date and latest End Date will be used in reporting the Sessions resource.

When Term Descriptors are changed, a resync on Sessions for the impacted school(s) must be completed. If any dependent data of Sessions has been sent for the prior term, the dependent data will be deleted and inserted with the new Term Descriptor. Dependent resources include Courses, Course Offerings, Sections, Student Section Associations, Staff Section Associations, Grades, and Student Section Attendance Events and can potentially cause a large amount of data in the Event Queue to be processed.

Term Descriptor Overrides should only be set on a course or section if it does not use the same term that is set on the Term Schedule in Step #1.  A new Sessions resource will be created using the Section Placements to determine the Start and End Dates.

When Term Descriptor Overrides are changed, a resync on Sessions for the impacted school(s) must be completed. If any dependent data of Sessions has been sent for the prior term, the dependent data will be deleted and inserted with the new Term Descriptor Override. Dependent resources include Courses, Course Offerings, Sections, Student Section Associations, Staff Section Associations, Grades, and Student Section Attendance Events and can potentially cause a large amount of data in the Event Queue to be processed.

Multiple Term Schedules

There is an Ed-Fi Term Descriptor Override checkbox on the Course Editor and Course Section Editor if the Calendar Term selection needs to be different for certain courses or certain course sections.  Once the Ed-Fi Term Descriptor Override checkbox is checked, alternate Terms can be set in the Sessions Resource Preferences.

The District Assignment Code field displays when the District Staff checkbox has been marked and gives users access to the Ed-Fi Dashboards based on the Title that is selected for the staff. This field populates the Education Organization Reference, Staff Classification Descriptor and Position Title fields in the Staff Education Organization Assignment resource. This field has its own sub-right and users must have any combination of RWAD tool rights to see and populate this field.  If there are staff that should not have district level access in the dashboards, the staff member also needs at least one District Assignment record. The staff receives dashboard access to only the schools for which they have an active District Assignment record.