Arizona Ed-Fi Data v3.5 - Student Program Associations
Last Modified on 11/18/2024 10:43 am CST
This educational entity represents the organization of subject matter and related learning experiences provided for the instruction of students on a regular or systematic basis.
Object Triggering Logic
This tables below describe the logic for triggering syncing of this object.
Flags and Programs
This reports from BOTH Programs and Flags. Districts should choose only ONE method and stay consistent. When a need is created in both areas, two records are sent.
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| Action | Trigger |
|---|
| Post | Reports a record based on the students enrollment record: Service Type = P. - When a student has multiple enrollments with a Local Service Type of P:Primary in the same school and start date, reports from the earliest created enrollment.
- When a student has multiple enrollments with a Local Service Type of P:Primary in the same school with different start dates, reports with the following logic:
- Reports a record from the enrollment with the earliest start date and set the end date to one day prior to the start date of the next enrollment.
- Reports a second record from the enrollment with the later start date and set the start date to the enrollment start date and the end date to the enrollment end date. When enrollment end date is blank, set end date to the calendar end date.
- Only sends a record for enrollments that have a Local Service Type other than P:Primary when they are the only enrollment in a given timeframe. This means the enrollment does not overlap with any other enrollment from the same school or any other school.
- A record is not sent for enrollments that have a Local Service Type OTHER than P:Primary OR T:AOI AND the enrollment Resident District does not match the following:
- District Information > State District Number
- When enrollment Resident District does not match the State District Number, loop through all of the credentials and compare to the District Number.
- A record is not sent for an enrollment that is marked as State Exclude or No Show.
- A record is not sent when an enrollment is in a calendar marked as State Exclude.
- A record is not sent when the enrollment Start Status = E: NON-SAIS DISTRICT USE ONLY!.
- A record is not sent when the Grade Level Exclude check box is marked in the grade level record tied to the calendar in which the student is enrolled.
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| Post | When a Flag/Program is created and saved for a student that is mapped to a state program code. - Flag/Program start date must be on or after enrollment start date.
|
| Put | When a Program is changed on an existing Flag/Program for a student mapped to a state program code. - When the State Program Code is changed from one mapped code to another, the updated code is posted.
|
| Post | When a new enrollment is created for a student that has an active Flag/Program mapped to a state program code. - Enrollment start date must be after the Flag/Program start date.
- Flag/Program end date must be NULL or after enrollment start date.
- When the enrollment overlaps an existing enrollment within the same school, follow the post requirements based on the student's enrollment record; otherwise post a new record.
|
| Delete/Post | When a start or end date is entered or changed for an existing record. |
| Delete/Post | When an enrollment end date is entered for a student with a valid enrollment end status: W1-W13. |
| Delete | The existing record is deleted when a Program is changed on an existing flag/program. |
| Delete | Flag/Program is deleted for a student. - When the student has two flags/programs with the same Program Name and Start Date, do not delete this record unless all programs associated with the record are deleted.
|
| Delete | When a student's enrollment Start Status is changed from a valid code to E: NON-SAIS DISTRICT USE ONLY! and saved. |
| Delete | When an existing enrollment is marked as State Exclude or No Show. |
Gifted
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| Action | Trigger |
|---|
| Post | Reports a record based on a Gifted record being saved and overlapping the students enrollment record: Service Type = P: - When a student has multiple enrollments with a Local Service Type of P:Primary in the same school and start date, report from the earliest created enrollment.
- When a student has multiple enrollments with a Local Service Type of P:Primary in the same school with different start dates, report with the following logic:
- Reports a record from the enrollment with the earliest start date and set the end date to one day prior to the start date of the next enrollment.
- Reports a second record from the enrollment with the later start date and set the start date to the enrollment start date and the end date to the enrollment end date. When enrollment end date is blank, set end date to the calendar end date.
- A record is sent only when the enrollment has a Local Service Type other than P:Primary when they are the only enrollment in a given timeframe. This means the enrollment does not overlap with any other enrollment from the same school or any other school.
- A record is not sent for enrollments that have a Local Service Type OTHER than P:Primary OR T:AOI AND the enrollment Resident District does not match the following:
- District Information > State District Number
- When enrollment Resident District does not match the District Information > State District Number, loop through all of the credentials and compare to the District Number.
- A record is not sent when the enrollment that is marked as State Exclude or No Show.
- A record is not sent when the enrollment is in a calendar marked as State Exclude.
- A record is not sent when the enrollment Start Status = E: NON-SAIS DISTRICT USE ONLY!.
- Records are not sent when the Grade Level Exclude check box is marked in the grade level record tied to the calendar in which the student is enrolled.
- When a student has multiple overlapping gifted records, only one program association reports with the following logic:
- Reports the start date based on the record with the earliest start date.
- Reports the end date based on the record with the latest end date. When one record has an end date and the second record does not, the null end date is considered the latest end date.
- A record is not sent when the No Gifted Program checkbox is marked.
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| Post | When a Gifted record is created and saved for a student. - Gifted start date must be on or after enrollment start date and the Gifted record end date is either null or after the enrollment start date.
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| Post | When a new enrollment is created for a student that has an active Gifted record: - Enrollment start date must be after Gifted start date.
- Gifted end date must be NULL or after enrollment start date.
- When the enrollment overlaps an existing enrollment within the same school, follow the post requirements based on the student's enrollment record, otherwise post a new record.
|
| Delete/Post | When a start or end date is entered or changed for an existing record. |
| Delete/Post | When an enrollment end date is entered for a student with a valid enrollment end status: W1-W13. |
| Delete/Post | When the enrollment tied to the Gifted record is deleted or made ineligible, and there is another eligible enrollment in the student's record (another overlapping one with perhaps a lower ranked Status value, non-excluded). |
| Delete | Gifted record is deleted for a student. - When the student has two Gifted records with the same Start Date, do not delete this record unless all Gifted records associated with the record are deleted.
|
| Delete | When a student's enrollment Start Status is changed from a valid code to E: NON-SAIS DISTRICT USE ONLY! and saved. |
| Delete | When an existing enrollment is marked as State Exclude or No Show. |
| Delete | Gifted record's start date or end date is changed, such that it no longer overlaps an eligible enrollment |
| Delete | When there is a delete/edit to the eligible enrollment reporting is based on, such that there are no longer any eligible enrollments. |
| Delete | When the 'No Gifted Program' checkbox is checked. |
21CCLC
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| Action | Trigger |
|---|
| Post | Reports a record based on a 21st CCLC record being saved and overlapping the students enrollment record: Local Service Type = O: Program Only - When a student has multiple enrollments with a Local Service Type of O: Program Only in the same school and start date, reports from the earliest created enrollment.
- When a student has multiple enrollments with a Local Service Type of O: Program Only in the same school with different start dates that both overlap the 21st CCLC record, report from the enrollment with the oldest end date (a null end date is the oldest end date).
- Only reports when the Resident District matches one of the following:
- District Info > State District Number
- When enrollment Resident District does not match the District Info > State District Number, loop through all of the credentials and compare to the District Number.
- A record is not sent when the enrollment is in a calendar marked as State Exclude.
- A record is not sent when the Grade Level Exclude chec box is marked in the grade level record tied to the calendar in which the student is enrolled.
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| Post | When a 21st CCLC record is created and saved for a student. - 21st CCLC start date must be on or after enrollment start date and the 21st CCLC record end date is either null or after the enrollment start date.
|
| Put | When a Program is changed on the 21st CCLC record for a student mapped to a program code.- When he program code is changed from one mapped code to another, post the updated code.
|
| Post | When a new enrollment is created for a student that has an active 21st CCLC record. - Enrollment start date must be after 21st CCLC start date.
- 21st CCLC end date must be NULL or after enrollment start date.
- When the enrollment overlaps an existing enrollment within the same school, follow the post requirements based on the student's enrollment record, otherwise post a new record.
|
| Delete/Post | When a start or end date is entered or changed for an existing record. |
| Delete/Post | When an enrollment end date is entered for a student with a valid enrollment end status: W1-W51. |
| Delete/Post | When the enrollment tied to the 21st CCLC record is deleted or made ineligible, and there is another eligible enrollment in the student's record (another overlapping one). |
| Delete | The existing record is deleted when a Program is changed on an existing 21st CCLC record. |
| Delete | 21st CCLC record is deleted for a student when: - The student has two 21st CCLC records with the same Program Name and Start Date, do not delete this record unless all programs associated with the record are deleted.
|
| Delete | 21st CCLC record's start date or end date is changed, such that it no longer overlaps an eligible enrollment. |
| Delete | When there is a delete/edit to the eligible enrollment reporting is based on, such that there are no longer any eligible enrollments. |
Title 1
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| Action | Trigger |
|---|
| Post | When a Title 1 record is created and tied to a valid Enrollment record where the location of the Title 1 record equals the school on the enrollment. - When a student has multiple enrollments with a Local Service Type of ‘P:Primary” in the same school and start date, report from the earliest created enrollment.
- When a student has multiple enrollments with a Local Service Type of 'P:Primary" in the same school with different start dates, report with the following logic:
- Reports a record from the enrollment with the earliest start date and set the end date to one day prior to the start date of the next enrollment.
- Reports a second record from the enrollment with the later start date and set the start date to the enrollment start date and the end date to the enrollment end date. When the enrollment end date is blank, set end date to the calendar end date.
- A record is only sent for enrollments that have a Local Service Type other than P:Primary when they are the only enrollment in a given timeframe. This means the enrollment does not overlap with any other enrollment from the same school or any other school.
- A record is not sent for enrollments that have a Local Service Type OTHER than P:Primary OR T:AOI AND the enrollment Resident District does not match the following:
- District Information > State District Number
- When enrollment Resident District does not match the District Information > State District Number, loop through all of the credentials and compare to the District Number.
- A record is not sent for an enrollment that is marked as State Exclude or No Show.
- A record is not sent when the enrollment is in a calendar marked as State Exclude.
- A record is not sent when the enrollment Start Status = E: NON-SAIS DISTRICT USE ONLY!
- A record is not sent when the Grade Level Exclude check box is checked in the grade level record tied to the calendar in which the student is enrolled.
|
| Post | When Title 1 record overlaps the student's Enrollment record for that school. |
| Post | When a new enrollment for the same school indicated in a pre-existing Title 1 record is created for a student, which had not previously had an eligible enrollment record (either didn't have one in that school, didn't have one that overlapped, or didn't have one that wasn't excluded). |
| Delete/Post | When a start or end date is entered or changed on an existing Title 1 record. |
| Delete/Post | When an enrollment end date is entered for a student with a valid enrollment end status: W1-W13. |
| Delete/Post | When the Title 1 service is changed on an existing record. |
| Delete/Post | When the enrollment tied to the Title 1 record is deleted or made ineligible, and there is another eligible enrollment in the student's record (another overlapping one with perhaps a lower ranked Status value, non-excluded). |
| Delete | Title 1 record is deleted. - When the student has two or more Title 1 records with the same Title 1 program value and Start Date, do not delete the record unless all programs or needs associated with the primary keys are deleted.
|
| Delete | Title 1 record's start date or end date is changed, such that it no longer overlaps an eligible enrollment. |
| Delete | When there is a delete/edit to the eligible enrollment reporting is based on, such that there are no longer any eligible enrollments. |
EL
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| Action | Trigger |
|---|
| Post | Reports a record based on the students enrollment record: Service Type = P. - When a student has multiple enrollments with a Local Service Type of P:Primary in the same school and start date, report from the earliest created enrollment.
- When astudent has multiple enrollments with a Local Service Type of P:Primary in the same school with different start dates, report with the following logic:
- Reports a record from the enrollment with the earliest start date and set the end date to one day prior to the start date of the next enrollment.
- Reports a second record from the enrollment with the later start date and set the start date to the enrollment start date and the end date to the enrollment end date. When enrollment end date is blank, set end date to the calendar end date.
- A record is only sent for enrollments that have a Local Service Type other than P:Primary when they are the only enrollment in a given timeframe. This means the enrollment does not overlap with any other enrollment from the same school or any other school.
- A record is not sent for enrollments that have a Local Service Type OTHER than P:Primary OR T:AOI AND the enrollment Resident District does not match the following:
- District Information > State District Number
- When enrollment Resident District does not match the District Information > State District Number, loop through all of the credentials and compare to the District Number.
- A record is not sent for an enrollment that is marked as State Exclude or No Show.
- A record is not sent when the enrollment is in a calendar marked as State Exclude.
- A record is not sent when the enrollment Start Status = E: NON-SAIS DISTRICT USE ONLY!.
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| Post | When a LEP Service is created and saved for a student that is mapped to a state program code. |
| Post | When a Service is changed on an existing Service for a student with a state program code. |
| Post | When a new enrollment is created for a student that has an active Service. - Enrollment start date must be after Service start date.
- Service end date must be NULL or after enrollment start date.
- When the enrollment overlaps an existing enrollment within the same school, follow the post requirements based on the student's enrollment record, otherwise post a new record.
|
| Put | When a start or end date is entered or changed for an existing record. - When an enrollment end date is entered for a student with a valid enrollment end status: W1-W13.
- When an EL Service Type is updated.
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| Delete | Delete the existing Service when the Service is changed. |
| Delete | A Service is Deleted. - When the student has two services with the same start date, do not delete this record unless all services with the same start date are deleted.
|
| Delete | When a student's enrollment Start Status is changed from a valid code to E: NON-SAIS DISTRICT USE ONLY! and saved. |
| Delete | When an existing enrollment is marked as State Exclude or No Show. |
School Exclude, Calendar Exclude, Resource Toggle and Resync Logic
This table describes the School Exclude, Calendar Exclude, Resource Toggle and Resync logic of this object.
| Action | Trigger |
|---|
| None | When a resource is toggled to 'OFF' after data has sent, all sent data will remain in the ODS but no new data will send. |
| Resync | When a record is in the Ed-Fi Identity Mapping table and not in the ODS, it will be deleted from the Ed-Fi Identity Mapping table. |
| Resync | When a record is in the ODS and it does not have a matching record in Campus or the Ed-Fi Identity Mapping table, it will be deleted from the ODS. |
| Resync | When a mapping is changed in Resource Preferences, a resync will need to be done to reflect the changes. |
Natural Key Changes, Cascading Updates, and Deletes Logic
This table describes the Natural Key Changes/Cascading Updates and Deletes logic of this object.
| Action | Trigger |
|---|
| Post/Delete | Natural Key changes:
- When the Flag Start Date or Flag Name changes, all Student Program Associations are deleted and then re-posted.
|
| Delete | Cascading Deletes: N/A - No resources exist under this resource. |
Scope Year Logic
This table describes scope year logic of this object.
| Logic |
|---|
The record will send to the scope year for the school year the program association record is associated with.
|
| Data will only send for the years that have valid configuration. |
Resource Preferences
This table describes the Resource Preferences of this object.
Data Element Label | Mapping Needed |
|---|
| Program Type Descriptors - Flags | Program State Program Code |
| Reason Exited Descriptors | Program Participation Exit Reason |
| Lep Service Exit Reason |
| Twenty First CCLC Exit Reason |
Identity Mapping Object Key
This table describes the Identity Mapping Object Key of this object.
| campusObjectType | Object Key Data Source |
|---|
| ProgramParticipation | participationID |
Event Queue Detail
This table describes the Event Queue Detail of this object.
| Campus Table | Ed-Fi Action | Fields |
|---|
| programs | Put | The primary table used for sending data for this resource. |
| programparticipation | Put | The primary table used for sending data for this resource. |
Object Data Elements
Data Element Labels in bold are part of the Natural Key and are required data elements for Data to send to Ed-Fi.
Flags and Programs
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Data Element Label | Business Requirement | Business Rules | M, C, or O | Data Source GUI Path | Database Field |
|---|
educationOrganization
Reference | The identifier assigned to an education organization. | Reports the School Entity ID. | M | School Information > Entity ID | school.entityid |
| programReference | The identifier assigned to an education organization. | - Program Type:
- Reports 'Support Program' when the Ed-Fi Code of the mapped dictionary value is any of the following(program ID =60): 28-33, 35-36, 38, 40-41
- Reports 'Grand Canyon Diploma' when the Ed-Fi code of the mapped dictionary value is 'Grand Canyon Diploma'.
- Reports 'Dropout Recovery Program' when the Ed-FI code of the mapped dictionary value is = Dropout Recovery Program.
- Program Education Organization Id: Reports the District Entity ID from the School Editor when populated.
- When NULL, report the District Entity ID.
- Program Name: Reports the Program Code + Program Name.
| M | Flags > State Program Code
School Information > District Entity ID
OR
District Information > Entity ID | program.code customschool. districtentityid
or
customdistrict.entityid |
| studentReference | A reference to the related Student resource. | Reports the Student Reference
Note: The Ed-Fi ID reports from the Student State ID field. | M |
|
|
| beginDate | The month, day, and year on which the Student first received services. | - Reports the start date from the Flag when:
- Flag Start Date must be after enrollment Start Date.
- Enrollment End Date must be NULL or after Flag start date.
- Report the Enrollment Start Date when:
- Enrollment Start Date is after the Flag Start Date.
- Flag End Date is NULL or after Enrollment Start Date.
- When there are enrollments with an end status of ZZZ and a subsequent enrollment with a start status of ZZZ, combine the enrollments and report the earliest start date (where the start status is NOT ZZZ) for the enrollment start date.
- The enrollments must be in the same school, grade, and local service type. Also, the enrollment start date must be the next instructional day after the ZZZ end status, or be before or equal to the ZZZ end status.
| M | Flags > Start Date
OR
Enrollment > Start Date | programparticipation.
StartDate |
| endDate | The month, day, and year on which the Student exited the Program or stopped receiving services. | - Reports the end date from Flag when populated.
- Flag End Date must be before Enrollment End Date or before last instructional day of the calendar.
Reports the Enrollment End Date when populated. - Else, reports the last instructional date from the calendar where the student is enrolled.
- When there are enrollments with an end status of ZZZ and a subsequent enrollment with a start status of ZZZ, combine the enrollments and report the latest end date (where the end status is NOT ZZZ) for the enrollment end date.
- The enrollments must be in the same school, grade, and local service type. Also, the enrollment start date must be the next instructional day after the ZZZ end status, or be before or equal to the ZZZ end status.
| C | Program Participation > End Date
Enrollments > End Date | programparticipation.
EndDate
enrollment.endDate |
reasonExitedDescriptor | The reason the child left the Program within a school or district. | - Reports from Flags > Exit Reason when not NULL, and dictionary value is mapped in the Ed-Fi Resource Preferences area.
- Otherwise, do not report.
|
| Flags > Exit Reason |
|
Type/Descriptors
| Program Type |
|---|
| 36 Johnson-O'Malley Indian Education |
| Coordinated Early Intervening Services- Behavior |
| Coordinated Early Intervening Services- Math |
| Coordinated Early Intervening Services- Other |
| Coordinated Early Intervening Services- Reading |
Gifted
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Data Element Label | Business Requirement | Business Rules | M,C, or O | Data Source GUI Path | Database Field |
|---|
educationOrganization
Reference | The identifier assigned to an education organization. | Report the School Entity ID. | M | School Information > Entity ID | school.entityid |
| programReference | The identifier assigned to an education organization. | - Program Type: Reports Gifted and Talented.
- Program Education Organization Id: Reports the District Entity ID from the School Editor when populated
- When NULL, report the District Entity ID.
- Program Name: Reports '35 Gifted Program'.
| M | School Information > District Entity ID
OR
District Information > Entity ID |
customschool. districtentityid or customdistrict.entityid |
| studentReference | A reference to the related Student resource. | Reports the Student Reference.
Note: The Ed-Fi ID reports from the Student State ID field. | M |
|
|
| beginDate | The month, day, and year on which the Student first received services. | - Reports the start date from the Gifted record when:
- Gifted Start Date must be after enrollment Start Date.
- Enrollment End Date must be NULL or after Gifted start date.
- Reports the Enrollment Start Date when:
- Enrollment Start Date is after the Gifted Start Date.
- Gifted End Date is NULL or after Enrollment Start Date.
Note:- When there are enrollments with an end status of ZZZ and a subsequent enrollment with a start status of ZZZ, combine the enrollments and report the earliest start date (where the start status is NOT ZZZ) for the enrollment start date.
- The enrollments must be in the same school, grade, and local service type. Also, the enrollment start date must be the next instructional day after the ZZZ end status, or be before or equal to the ZZZ end status. - When there are multiple gifted records, combine the records and report the earliest start date for the Gifted Start Date.
| M | Gifted > Start Date |
|
| endDate | The month, day, and year on which the Student exited the Program or stopped receiving services. | - Reports the end date from Gifted record when populated:
- Gifted record End Date must be before Enrollment End Date or before last instructional day of the calendar.
Report Enrollment End Date when populated: - Else, report the last instructional date from the calendar where the student is enrolled.
Noes: - When there are enrollments with an end status of ZZZ and a subsequent enrollment with a start status of ZZZ, combine the enrollments and report the latest end date (where the end status is NOT ZZZ) for the enrollment end date.
- The enrollments must be in the same school, grade, and local service type. Also, the enrollment start date must be the next instructional day after the ZZZ end status, or be before or equal to the ZZZ end status.
- When there are multiple gifted records, combine the gifted records and report the latest end date for the Gifted End Date.
| C | Gifted > End Date |
|
| reasonExitedDescriptor | The reason the child left the Program within a school or district. | Do Not Report. |
|
|
|
21 CCLC
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Data Element Label | Business Requirement | Business Rules | M,C, or O | Data Source GUI Path | Database Field |
|---|
educationOrganization
Reference | The identifier assigned to an education organization. | Report the School Entity ID. | M | School Information > Entity ID | school.entityid |
| programReference | The identifier assigned to an education organization. | - Program Type: Reports Support Program.
- Program Education Organization Id: Reports the District Entity ID from the School Editor when populated.
- When NULL, report the District Entity ID.
- Program Name: Reports 21st CCLC.
| M | School Information > District Entity ID
OR
District Information > Entity ID |
customschool. districtentityid or customdistrict.entityid |
| studentReference | A reference to the related Student resource. | Reports the Student Reference.
Note: The Ed-Fi ID reports from the Student State ID field. | M |
|
|
| beginDate | The month, day, and year on which the Student first received services. | Reports the start date from the 21st CCLC record. | M | 21st CCLC > Start Date |
|
| endDate | The month, day, and year on which the Student exited the Program or stopped receiving services. | Reports the lesser of the 3 following dates:- 21st CCLC program record end date
- 21st CCLC enrollment end date
- Identified by an enrollment with a Local Service type of O: Program Only that overlaps the 21st CCLC program record.
- Last Instructional Date from the calendar where the student's 21st CCLC enrollment is.
| C | 21st CCLC > End Date |
|
| reasonExitedDescriptor | The reason the child left the Program within a school or district. | - Reports from Exit Reason when not NULL, and dictionary value is mapped in the EdFi Resource Preferences area.
- Otherwise, does not report.
|
| 21st CCLC > Exit Reason |
|
Title 1
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Data Element Label | Business Requirement | Business Rules | M,C, or O | Data Source GUI Path | Database Field |
|---|
educationOrganization
Reference | The identifier assigned to an education organization. | Reports the School Entity ID. | M | School Information > Entity ID | school.entityid |
| programReference | The identifier assigned to an education organization. | - Program Type:
- Reports Support Program when the mapped Ed-Fi Code is one of the following: 28-32, 38-41 IM.
- Program Education Organization Id: Reports the District Entity ID from the School Editor when populated.
- When NULL, report the District Entity ID.
- Program Name: Reports the Program Code + Program Name
| M | Title 1 > Title 1 Service
School Information > District Entity ID
OR
District Information > Entity ID | program.code customschool. districtentityid
or customdistrict. entityid |
| studentReference |
| Reports the Student Reference.
Note: The Ed-Fi ID reports from the Student State ID field. | M |
|
|
| beginDate | The month, day, and year on which the Student first received services. | - Reports the start date from the Title 1 record.
- When there are enrollments with an end status of ZZZ and a subsequent enrollment with a start status of ZZZ, combine the enrollments and report the earliest start date (where the start status is NOT ZZZ) for the enrollment start date.
- The enrollments must be in the same school, grade, and local service type. Also, the enrollment start date must be the next instructional day after the ZZZ end status, or be before or equal to the ZZZ end status.
| M | Title 1 > Start Date | programparticipation.
StartDate |
| endDate | The month, day, and year on which the Student exited the Program or stopped receiving services. | - Reports the end date from the Title 1 record when populated.
- When there are enrollments with an end status of ZZZ and a subsequent enrollment with a start status of ZZZ, combine the enrollments and report the latest end date (where the end status is NOT ZZZ) for the enrollment end date.
- The enrollments must be in the same school, grade, and local service type. Also, the enrollment start date must be the next instructional day after the ZZZ end status, or be before or equal to the ZZZ end status.
| C | Title 1 > End Date | programparticipation.
EndDate |
| reasonExitedDescriptor | The reason the child left the Program within a school or district. | Do not report. |
|
|
|
EL
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Data Element Label | Business Requirement | Business Rules | M,C, or O | Data Source GUI Path | Database Field |
|---|
educationOrganization
Reference | The identifier assigned to an education organization. | Reports the School Entity ID. | M | School Information > Entity ID | school.entityid |
| programReference | The identifier assigned to an education organization. | - The Program Type = ELL
- Program Type ID = 1
- Program Education Organization Id: Reports the District Entity ID from the School Editor when populated.
- When NULL, report the District Entity ID.
- Program Name: Reports the Program Code + Program Name
|
|
|
|
| studentReference |
| Reports the Student Reference.
Note: The Ed-Fi ID reports from the Student State ID field. |
|
|
|
| beginDate | The month, day, and year on which the Student first received services. | - Reports the start date from the EL Service when:
- EL Service Start Date is after enrollment Start Date.
- Enrollment End Date must be NULL or after EL Service start date.
- Report the Enrollment Start Date when:
- Enrollment Start Date is after the EL Service Start Date.
- EL Service End Date is after the Enrollment Start Date.
- When there are enrollments with an end status of ZZZ and a subsequent enrollment with a start status of ZZZ, combine the enrollments and report the earliest start date (where the start status is NOT ZZZ) for the enrollment start date.
- The enrollments must be in the same school, grade, and local service type. Also, the enrollment start date must be the next instructional day after the ZZZ end status, or be before or equal to the ZZZ end status.
| M | EL Services > Start Date
or Enrollments > Start Date | lepservice. StartDate or enrollment. startdate |
| endDate | The month, day, and year on which the Student exited the Program or stopped receiving services. | - Reports the end date from EL Service when populated
- EL Service End Date must be before Enrollment End Date or before last instructional day of the calendar.
- Reports Enrollment End Date when populated.
- Else, reports the last instructional date from the calendar where the student is enrolled.
- When there are enrollments with an end status of ZZZ and a subsequent enrollment with a start status of ZZZ, combine the enrollments and report the latest end date (where the end status is NOT ZZZ) for the enrollment end date.
- The enrollments must be in the same school, grade, and local service type. Also, the enrollment start date must be the next instructional day after the ZZZ end status, or be before or equal to the ZZZ end status.
| C | EL Services > End Date
or Enrollments > End Date | lepservice. EndDate or enrollment. EndDate |
| reasonExitedDescriptor | The reason the child left the Program within a school or district. | - Reports the mapped Ed-Fi Code from the Exit Reason selected on the EL Service when populated.
- Reports ELL02 when the Enrollment End Date is populated and End Status is W1-13, W21-22, W41, or W51.
- Program End Date must be null or on or after the Enrollment End Date.
- Report ELL08 when Enrollment End Date is populated and End Status is 'WK'.
- Program End Date must be null or on or after the Enrollment End Date.
- Else, report ELL06.
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| EL Services > Exit Reason |
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