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Student Academic Records (Indiana v3.6)

Summary

This educational entity represents the cumulative record of academic achievement for a student.

Object Triggering Logic

Action Trigger
POST

Report a record for each unique Ed-Fi termDescriptor in the current configuration year in which the student has a transcript record OR When the student has a Diploma Type and Diploma Date in the current configuration year.

  • Do not report a record if any of the following exclusions are present:
    • Enrollment State Exclude
    • Enrollment No Show
    • Enrollment Grade Exclude from State Reporting
    • Calendar Exclude
    • School Exclude
    • Transcript's Score is NULL
  • The transcript can be posted manually or through the Transcript Post tool.
  • Students in Grades K-8 report Student Academic Records without the need for a transcript.
    • These are automatically created based on the termDescriptors the associated Sections are in.
  • When the Ed-Fi termDescriptor cannot be determined on a Transcript record, provide an error with the following message: "Could not identify a valid term type for transcript record."
  • If a student has an enrollment with a Local Start Status mapped to the State Start Status of 999: Past Year School Graduate AND that enrollment is marked as State Exclude, perform a POST regardless of whether the Diploma Date is within the configured year.
DELETE /
POST
PUT

A DELETE / POST is performed if the data element being altered is part of the resource's natural key. A PUT is performed otherwise.

  • When the following transcript-related information is updated:

    • Transcript ID (New Transcript Entry)
    • Score
    • Ed-Fi Term Override
    • End Year
    • GPA Value
    • GPA Weight
    • School Number
    • Unweighted GPA Value
    • Credits Attempted
    • Credits Earned
  • When the following enrollment-related information is updated:

    • End Status
    • Start Date
    • End Date
    • Grade
    • No Show
    • State Exclude
  • When the following graduation-related information is updated:

    • Diploma Date
    • Diploma Period
    • Diploma Type
    • Employability Skills
    • Local Pathway
    • Postsecondary-Ready Competencies
    • Graduating School
DELETE
  • When all transcript records related to the termDescriptor being reported are deleted.
  • When all sections are now somehow excluded for a student in grades K-8 where the Student Academic Record was reporting solely from the K-8 logic.
  • When the diploma date/diploma type is removed, and the student has no transcript records associated with the termDescriptor being reported.
  • When all of the reportable enrollments for the student are deleted.

Required Resources (Upstream)

The following resources must be sent prior to this resource:

  • Schools (Pre-populated)
  • Students

Dependent Resources (Downstream)

The following resources are dependent on this resource (must be sent after this resource):

  • Course Transcripts

Error Log

The following are potential Tier 1 (Ed-Fi API generated) or custom (Campus generated) errors you may receive when posting, updating, or deleting this resource. Please keep in mind that the "Error Message" below may not match your exact error message.

Error MessagePossible Causes/How to Fix
N/AN/A

Object Data Elements

Data element labels below in BOLD are part of the natural key of this resource and are required data elements for the record to send through Ed-Fi.

  • The Mandatory / Conditional / Optional column indicates what the state requires for each data element.

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