Idaho Enrollments

Classic View: Student Information > Enrollments

Search Terms: Enrollment

The Enrollment tool displays all occurrences of a student’s enrollment in the district. Because this is an historical view, this list could be long.

By default, enrollments are first sorted by grade level and sorted by enrollment start date second. To reorder the list of enrollments, click the blue headers in the Enrollments Editor list. The list of enrollments can be sorted by Grade, Calendar, Start Date or End Date.

See the core Enrollments article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing Enrollment records.

General Enrollment Information

Under General Enrollment Information, both the Local Enter Code and the Local Leave Code are unique to the state of Idaho. These fields are further described below.  All other fields in General Enrollment Information do not require unique, state-specific data. However, many of these fields are required and data entry in these fields is necessary. For more information on these fields, see the Enrollments article. 

Image of General Enrollment Information fieldsIdaho General Enrollments Editor

Start Date

Indicates the student's first day of enrollment in the selected calendar. 

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Database Location:

Enrollment.startDate

Ad Hoc Inquiries:

Student > Demographics > student.startDate

Student > Learner > Active Enrollment > Core elements > activeEnrollment.startDate

Student > Learner > Enrollment History > enrollmentHistory.startDate

Reports: 

Student Demographics (ISEE Extracts) (Idaho)

Local Enter Code

Local Enter Code indicates the reason for beginning the student enrollment, whether entering the school or district or continuing on from another grade. When creating an enrollment for a student, students must have a Start Date and a Local Enter Code. An enrollment cannot be saved without an entry in these fields. 

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CodeDescription
1AReturning Student
1BTransfer from Within District
1CInitial Enrollment
2ATransfer from other Public ID District or Charter
2BTransfer in from non-public setting
2CTransfer in from out of state
3AReturning Dropout
4AEntering Foreign Exchange Student
4BEntering Foreign Student
5AReturning Expelled or from other Temporary Ban
5BReturn from Medical Leave
5ERe-enrollment student after temporary parental withdrawal
6BRepeating 12th Grade
6CSpecial Ed Community-based transition services

Database Location:

Enrollment.startStatus

Ad Hoc Inquiries:

Student > Demographics > student.startStatus

Student > Learner > Active Enrollment > Core elements > activeEnrollment.startStatus

Student > Learner > Enrollment History > enrollmentHistory.startStatus

Reports: 

Student Demographics (ISEE Extracts) (Idaho)

End Date

Indicates the student's last day of enrollment in the selected calendar. 

The Student Demographics Report lists this information as the School Exit Date and District Exit Date. Logic for the District Exit Date is as follows:

  • When the student's enrollment active during the extract Date Range does not have an End Date and the extract End Date is on or after the last instructional day of the calendar, the calendar End Date reports. 
  • When the student's enrollment End Date falls during the extract Date Range and the extract End Date is on or after the last instructional day of the calendar, the Enrollment End Date reports. 
  • When the student's enrollment End Date falls during the extract Date Range and the extract End Date is before the last instructional day of the calendar and the Enrollment End Status is not 1A or 1B, the enrollment End Date reports. 
  • When the Enrollment End Status is 1A or 1B, no value reports. 

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Database location:

Enrollment.endDate

Ad Hoc Inquiries:

Student > Demographics > student.endDate

Student > Learner > Active Enrollment > Core elements > activeEnrollment.endDate

Student > Learner > Enrollment History > enrollmentHistory.endDate

Reports:

Student Demographics (ISEE Extracts) (Idaho)

Local Leave Code

The Local Leave Code indicates the circumstances under which the student exited from membership in the school. 

The Student Demographics Report lists this information as the School Exit Type and District Exit Type.

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CodeDescription
1AWithin District to Same School
1BWithin District Transfer to Different Public School
2AWithin ID to Different Public School District
2BWithin ID to Private School or Federal/State Setting
2CTransfer Out of ID to US Public or Non-public
2DTransfer Out of Country
2EWithin Idaho Homeschool
3AConfirmed Drop Out
3BReached Maximum Age
3CExpelled
3DTransfer to Adult Education
3EUnknown
4AGraduation - Met State Standards
4CCompleted - Adapted Requirements
4GEarly Graduate 1 Year
4HEarly Graduate 2 Year
4IEarly Graduate 3 Year
5ATemporarily Unenrolled
5BMedical Leave - Permanent Incapacitation
5CTransferred to a Foreign Exchange Program
5FTransferred Out of Foreign Exchange Program
6ADeceased

Database Location:

Enrollment.endStatus

Ad Hoc Inquiries:

Student > Demographics > student.endStatus

Student > Learner > Active Enrollment > Core elements > activeEnrollment.endStatus

Student > Learner > Enrollment History > enrollmentHistory.endStatus

Reports: 

Student Demographics (ISEE Extracts) (Idaho)

State Reporting Fields

Classic View: Student Information > General > Enrollments > State Reporting Fields

Search Terms: Enrollments

Data entries made in the State Reporting Fields section of the Enrollments tool are unique to the state of Idaho and may directly affect the way students are reported to the state department of education.

Updates to State Reporting fields overwrite previously entered data. To preserve this historical information, create a new Enrollment record when changes are needed. Deleting an Enrollment record is NOT recommended.

Screenshot of State Reporting Fields for Idaho enrollmentIdaho Enrollment State Reporting Fields

Alternative Attendance

Indicates the student's attendance calculation reports in hours to the thousandth decimal place, rather than regular attendance in modified whole-day or half-day calculations. 

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Database Location:

Enrollment.alternativeAttendance

Ad Hoc Inquiries:

Student > Learner > State Localized Elements > es.alternativeAttendance

Student > Learner > All Enrollments >  State Localized Elements > eshist.alternativeAttendance

Reports: 

Student Demographics (ISEE Extracts) (Idaho)

Non-Public Student

Indicates whether the student is schooled in a non-public school setting. 

This field is used in conjunction with the Private School checkbox. When this field has the selection of P: Private Schooled or the Private School field is marked, the Student Demographics Report lists the value for the phSchool field as P.

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CodeDescription
HHome Schooled
PPrivate Schooled
XNot PH Schooled

Database Location:

EnrollmentID.nonPublic

Ad Hoc Inquiries:

Student > Learner > State Localized Elements > es.nonPublic

Student > Learner > All Enrollments >  State Localized Elements > eshist.nonPublic

Reports: 

Student Demographics (ISEE Extracts) (Idaho)

Economically Disadvantaged (S)

Indicates the student is Economically Disadvantaged by a qualified measure that is not NSLP related.

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Database Location:

EnrollmentID.disadvantaged

Ad Hoc Inquiries:

Student > Learner > State Localized Elements > es.disadvantaged

Student > Learner > All Enrollments >  State Localized Elements > eshist.disadvantaged

Reports: 

Student Demographics (ISEE Extracts) (Idaho)

Displaced Homemaker

Indicates the student has a parent or guardian who is unemployed or underemployed, and who is no longer financially supported by their spouse.

Displaced homemakers can also include someone who provided unpaid services to family members in the family home.

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Database Location:

Enrollment.displacedHomemaker

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Reporting Elements > activeEnrollment.displacedHomemaker

Student > Learner > All Enrollments >  State Reporting Elements > histEnrollment.displacedHomemaker

Reports: 

Student Demographics (ISEE Extracts) (Idaho)

Single Parent

Indicates the student lives in a home with a single parent or guardian. Single parent families are comprised of a parent/caregiver and one or more dependent children without the presence and support of a spouse or adult partner who is sharing the responsibility of parenting.

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Database Location:

Enrollment.singleParent

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Reporting Elements > activeEnrollment.singleParent

Student > Learner > All Enrollments >  State Reporting Elements > histEnrollment.singleParent

Reports: 

Student Demographics (ISEE Extracts) (Idaho)

Private School

Indicates the student is enrolled in a private school. 

This field is used in conjunction with the Non-Public School Student. When the Non-Public School field has the selection of P: Private Schooled or this field is marked, the Student Demographics Report lists the value for the phSchool field as P.

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Database Location:

EnrollmentID.privateSchool

Ad Hoc Inquiries:

Student > Learner > State Localized Elements > es.privateSchool

Student > Learner > All Enrollments >  State Localized Elements > eshist.privateSchool

Reports: 

Student Demographics (ISEE Extracts) (Idaho)

Typically Developing Peer

Indicates an Early Childhood or Pre-Kindergarten student is enrolled as a Typically Developing Peer and acts as role model for an Early Chilldhood/Special Education student.

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Database Location:

EnrollmentID.tdPeer

Ad Hoc Inquiries:

Student > Learner > State Localized Elements > es.tdPeer

Student > Learner > All Enrollments >  State Localized Elements > eshist.tdPeer

Reports: 

Student Demographics (ISEE Extracts) (Idaho)

Neglected or Delinquent

Indicates whether the student is considered Neglected or Delinquent under the rules of Title 1 D.

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Database Location:

EnrollmentID.neglectedDelinquent

Ad Hoc Inquiries:

Student > Learner > State Localized Elements > es.neglectedDelinquent

Student > Learner > All Enrollments >  State Localized Elements > eshist.neglectedDelinquent

Reports: 

Student Demographics (ISEE Extracts) (Idaho)

Max Allowable Periods

Indicated the maximum number of periods a student may be scheduled into without being charged tuition (district/school policy by specific grade level for period overload situation).

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Database Location:

Enrollment.maxAllowablePeriods

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.maxAllowablePeriods

Student > Learner > All Enrollments >  Custom Enrollments > customAllEnrollment.maxAllowablePeriods

Reports: 

Student Demographics (ISEE Extracts) (Idaho)

Max Allowable Credits

Indicates the maximum number of credits a student may be take without being charged tuition (district/school policy by specific grade level for credit overload situation).

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Database Location:

Enrollment.maxAllowableCredits

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.maxAllowableCredits

Student > Learner > All Enrollments >  Custom Enrollments > customAllEnrollment.maxAllowableCredits

Reports: 

Student Demographics (ISEE Extracts) (Idaho)

Resident County

Lists the county where the student lives.

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Database Location:

Enrollment.residentCounty

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.residentCounty

Student > Learner > All Enrollments >  Custom Enrollments > customAllEnrollment.residentCounty

Reports: 

Student Demographics (ISEE Extracts) (Idaho)

At Risk

Indicates if the student is considered to be at risk. At-risk Programs, as defined by the State Department of Idaho (operated through LEAs), target students who are at risk of academic  failure, have a drug or alcohol problem, are pregnant or parenting, have been in contact with the juvenile justice system in the past, are at least one year behind the expected age/grade level, have limited English proficiency, are gang members, have dropped out of school in the past, or have a high absenteeism rate at school. 

A selection of Yes indicates the student is considered At Risk; a selection of N indicates the student is considered Not At Risk. 

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Database Location:

Enrollment.atRisk

Ad Hoc Inquiries:

Student > Learner > State Localized Elements > es.atRisk

Student > Learner > All Enrollments >  State Localized Elements > eshist.atRisk

Reports: 

Student Demographics (ISEE Extracts) (Idaho)

Serving School and Serving District

Lists the State School identifier where the student receives their education. 

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Database Location:

Enrollment.servingSchool

Enrollment.servingDistrict

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.maxAllowableCredits

Student > Learner > All Enrollments >  Custom Enrollments > customAllEnrollment.maxAllowableCredits

Reports: 

Student Demographics (ISEE Extracts) (Idaho)

Special Education Students (ISEE Extracts) (Idaho)

Resident District

Lists the District where the student receives their education. 

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Database Location:

Enrollment.residentDistrict

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Reporting Elements > activeEnrollment.residentDistrict

Student > Learner > All Enrollments >  Custom Enrollments > histEnrollment.residentDistrict

Reports: 

Student Demographics (ISEE Extracts) (Idaho)

Open Enrolled

Indicates whether a student with residence outside of the base school's designated school boundaries open enrolled into the base school at any time during the selected enrollment. Y/N format. Null field reports as N, not null field reports as Y.

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Database Location:

enrollment.stateAid

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Reporting Elements > activeEnrollment.stateAid

Student > Learner > All Enrollments > Custom Enrollments > histEnrollment.stateAid

Reports:

Student Demographics (ISEE Extracts) (Idaho)

Assessments

In District for Math Assessment

Identifies the student as being in-district for the selected Math assessment:

  • NA: Not in District or No Assessment
  • RA: Regular Assessment
  • WA: Regular Assessment with Accommodations
  • AA: Alternative Assessment

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Database Location:

EnrollmentID.mathAssessInDistrict

Ad Hoc Inquiries:

Student > Learner > State Localized Elements > es.mathAssessinDistrict

Student > Learner > All Enrollments >  State Localized Elements > eshist.mathAssessinDistrict

Reports: 

Not reported

In District for English Language Arts

Identifies the student as being in-district for the selected English Language Arts assessment:

  • NA: Not in District or No Assessment
  • RA: Regular Assessment
  • WA: Regular Assessment with Accommodations
  • AA: Alternative Assessment

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Database Location:

EnrollmentID.elaAssessInDistrict

Ad Hoc Inquiries:

Student > Learner > State Localized Elements > es.elaAssessinDistrict

Student > Learner > All Enrollments >  State Localized Elements > eshist.elaAssessinDistrict

Reports: 

Not reported

In District for Science Assessment

Identifies the student as being in-district for the Science assessment:

  • NA: Not in District or No Assessment
  • RA: Regular Assessment
  • WA: Regular Assessment with Accommodations
  • AA: Alternative Assessment

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Database Location:

EnrollmentID.scienceAssessInDistrict

Ad Hoc Inquiries:

Student > Learner > State Localized Elements > es.scienceAssessInDistrict

Student > Learner > All Enrollments >  State Localized Elements > eshist.scienceAssessInDistrict

Reports: 

Not reported

Special Education Fields

The Special Education Enrollment editor lists the student's assigned Exceptionalities, Special Education Status and Special Education Environment as entered on the student's locked IEP. Those fields can only be modified on the IEP and are read-only on the Enrollment record. 

When a student exits Special Education, that information can be updated from the Enrollment record.

Image of Special Ed Fields on enrollment editorSpecial Education Enrollment Editor

Inactive Date

Indicates the date the student no longer received Special Education services. 

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Database Location:

Enrollment.spedExitDate

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Special Ed Elements > activeEnrollment.spedExitDate

Student > Learner > All Enrollments >  Special Ed Elements > histEnrollment.spedExitDate

Reports: 

Special Education Students (ISEE Extracts) (Idaho)

Inactive Reason

Lists the reason the student no longer receives Special Education services. 

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CodeDescription
01Graduated - Met State Standards
02Completed - Adapted Requirements
04Reached Maximum Age
05Dropped Out
06Transfer to Another Education Environment
07No Longer Eligible for Program
08Deceased
09Revoked Consent
10Extended School Year
12Summer Break

Database Location:

Enrollment.spedExitReason

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Special Ed Elements > activeEnrollment.spedExitReason

Student > Learner > All Enrollments >  Special Ed Elements > histEnrollment.spedExitReason

Reports: 

Special Education Students (ISEE Extracts) (Idaho)