Comparable Services Plan (Hawaii)

Last Modified on 11/18/2024 10:42 am CST

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Search Terms: Special Ed Documents

The Comparable Service Plan is used to capture student special education plan information and match the required documentation provided by the state of Hawaii. This document describes each editor, the section(s) of the print format that include the entered information, a description of each field on the editor, and any special considerations and instructions.

Plan formats are selected in Plan Types. The current print formats is HI Comparable Services 2022.

Editor Home

The Editor Home lists the editors available on the student's Comparable Services Plan.

Editor Home

Header	Description
Name	The name of the editor.
Status	The state of the editor. Statuses can be: In Progress indicates a user has entered and saved data in that editor. Not Started is the default status for all editors. Complete indicates a user has clicked the Complete button on the editor and the editor is read-only. This does not lock the editor from further editing, but indicates the user considers the editor to be finished. Not Needed indicates a user has clicked the Not Needed button on the editor. This is usually done for editors that do not apply to the student.
Modified By	The date and the user by whom the editor was last edited.
Completed By	The date and the user who clicked the Complete button for that editor.

General IEP Information

The following table lists the buttons available for the editors:

Button	Description
Save	Different editors have different save options. Click the arrow next to the Save & Stay button to view all saving options for any given editor. Save captures progress and navigates the user to the Editor Home or to the List Screen for List editors. See the Editor Types section for additional information. Save & Stay captures progress and keeps the user on the current editor. This save button is the default save option and usually found within the detail screen of List editors, such as Goals and Objectives. Save & Next captures progress and navigates the user to the next editor. Save & New captures progress and creates a new record. This save button is usually found within the detail screen of a list editor, such as Goals and Objectives. See the Editor Types section for additional information.
Refresh	Retrieves a new copy of data from the student's record. This includes enrollment, student, parent/guardian, and team member information. This also returns any accidentally deleted people records. Manually entered fields do not change when the refresh button is clicked. The user must Save after clicking Refresh to capture changes. A side panel displays listing all applicable Enrollment records for the student. See the Enrollments tool documentation for additional information.
Cancel	Navigates the user to the Editor Home screen or to the List Screen for List editors.
Status i.e. Complete, Not Needed, etc.	Changes the status of the editor. Complete indicates the editor is finished. This makes the editor read-only. However, this does not lock the editor from further editing. To further edit after an editor is marked Complete, the user must click In Progress. Not Needed indicates the editor does not apply to the student's plan. This makes the editor read-only. However, this does not lock the editor from further editing. To further edit after an editor is marked Not Needed, click the In Progress button. In Progress only displays when the editor is in the Complete or Not Needed status and allows additional edits to be made.
Print	Prints the entire plan.
Editors	Opens a side panel listing all the available editors and their status. Select an editor from this list to navigate to that editor or click Close to collapse the side panel.
Previous	Navigates the user to the previous editor.
Next	Navigates the user to the next editor.

Editor Types

There are two types of editors available: List or Basic editors. When navigating to a Basic editor, the list of fields within the editor display. List editors display a list of all records within that editor. Clicking an existing record or the New button opens the detail view for an individual record. An example list editor is the Goals and Objectives editor.

Padlock Icon

Only one user at a time can actively work on an editor. A person with a padlock icondisplays in the Editors side panel, Editor Home, and List Screen of list editors indicating which editors currently have users working on them. Hovering over the icon displays the name of the user who has checked out the editor, including the current user (you).

Editors that are currently being edited are read-only for all other users. The name of the person working on the editor displays in the header. Once the editing user navigates away from an editor, that editor becomes available to work on.

Template Banks

Certain fields within several editors have a paper iconthat displays next to their name. When the icon is clicked, a side panel displays with the available library of predetermined text for that field. Template Banks are managed in System Administration.

Editors

The following section lists each editor and describes each field on the editor.

Education Plan

The Education Plan editor includes the various dates associated with the plan, why the IEP meeting was held, and how student progress is reported.

This editor must be saved before entering data into other editors.

Education Plan Editor

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Field	Description	Validation
Plan Type Required	The type of plan. This displays "Transfer."	This is read-only.
Enrollment Start Date *Required	The student's Enrollment date.	* This is a required element for marking this editor as complete. This field auto-populates from the Start Date of the selected Enrollment on the Enrollment Information editor.
Initial IEP Due Date *Required	The day on which the plan is due for the student.	* This is a required element for marking this editor as complete. This field becomes available after the Enrollment Start Date is populated. This auto-populates to be 90 days from the Enrollment Start Date.
In consultation with the parent(s)/legal guardian(s), the Department of Education agrees to provide comparable services until:	Options include: An initial evaluation has been completed. An IEP has been developed, adopted, and implemented. Student has been deemed NOT eligible.	N/A
For ages 14+:	Options include: Regular Diploma Certificate of Completion	N/A
For Agency Use Only:
Parent/legal guardian was provided a copy of the procedural safeguards in his/her native language or other mode of communication.	Indicates the parent/legal guardian was given a copy of the procedural safeguards in their native language or some other mode of communication.	* This is required in order to Complete the editor.
Date safeguards provided to parent/legal guardian *Required	The date the procedural safeguards were provided to the parent/guardian.	* This is required in order to Complete the editor.
Parent/legal guardian was provided a copy of the IEP at no cost. *Required	Indicates the parent/legal guardian was given a copy of the IEP.	* This is required in order to Complete the editor.
Date IEP provided to parent/legal guardian *Required	The date a copy of the IEP was given to the parent/guardian.	* This is required in order to Complete the editor.
If the student is of transition age, he/she was provided a copy of the procedural safeguards in his/her native language or other mode of communication.	Indicates the student was given a copy of the procedural safeguards in their native language or some other mode of communication.	N/A
Date safeguards provided to student	The date the procedural safeguards were provided to the student.	N/A
Student was provided a copy of IEP at no cost.	Indicates the student was given a copy of the IEP.	N/A
Date IEP provided to student	The date a copy of the IEP was given to the student.	N/A

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Enrollment Information

The Enrollment Information editor reports Special Education information from the student's Enrollment record. This editor is read-only.

The Refresh button retrieves a fresh copy of data from the student's record. See the General IEP Information section for additional information.

Enrollment Information Editor

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Field	Description	Validation
Eligibility Category *Required	The student's eligibility area.	* This is a required element for saving this editor. This auto-populates from the most recent locked evaluation > Eligibility Decision editor > Eligibility Category field. The user is able to update this field if needed. The options in this field are defined at a state level and cannot vary by district.
Special Ed Status *Required	The student's special ed status.	* This is required in order to Complete the editor. This auto-populates based on the selected Enrollment record.
District	The student's district of residence.	This field is pulled from the Enrollment record, then System Administration > Resources > School > State Data Elements > Sub-District. When "FAPE for Private School & Homeschool Students" is selected as the Plan Type, this field becomes editable.
Complex Area	The location of the building.	This field is pulled from the Enrollment record, then System Administration > Resources > School > State Data Elements > Complex Area. When "FAPE for Private School & Homeschool Students" is selected as the Plan Type, this field becomes editable.
Grade	The student's current grade.	This field auto-populates from the selected enrollment record when the user selects the Refresh button. When "FAPE for Private School & Homeschool Students" is selected as the Plan Type, this field becomes editable.
School Name	The name of the school associated with the student's Enrollment record.	This field auto-populates from the selected enrollment record when the user selects the Refresh button. When "FAPE for Private School & Homeschool Students" is selected as the Plan Type, this field becomes editable.
School Phone	The phone number of the school associated with the student's Enrollment record.	This field auto-populates from System Administration > Resources > School > (School Name) > Phone, and use the school associated with the selected enrollment record when the user selects the Refresh button. When "FAPE for Private School & Homeschool Students" is selected as the Plan Type, this field becomes editable.
School Year	The school year associated with the student's Enrollment record.	This field auto-populates from the selected enrollment record when the user selects the Refresh Button. When "FAPE for Private School & Homeschool Students" is selected as the Plan Type, this field becomes editable.

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Student Information

The Student Information editor displays basic information about the student such as demographic information. This is a read-only editor.

The Refresh button retrieves a fresh copy of data from the student's record. See the General IEP Information section for additional information.

Student Information Editor

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Field	Description	Ad Hoc/Database Name
Last Name	The student's last name.	Census > People > Demographics > Last Name identity.lastName
First Name	The student's first name.	Census > People > Demographics > First Name identity.firstName
Middle Name	The student's middle name.	Census > People > Demographics > Middle Name identity.middleName
Suffix	The student's suffix.	Census > People > Demographics > Suffix Name identity.suffix
Age	The age of the student.	Census > People > Demographics > Age
Birthdate	The student's birthdate.	Census > People > Demographics > Birth Date identity.birthDate
Gender	The student's gender.	Census > People > Demographics > Gender identity.gender
Language At Home	The student's home primary language.	Census > People > Demographics > Language at Home
First Language	The student's first spoken language.	Census > People > Demographics > First Language
Language Most Used	The student's language that they use most.	Census > People > Demographics > Language Most Used
Address	The student's address. This field becomes a dropdown if more than one address exists for the student. The primary household displays by default.	Census > Households > Address Info address.number; address.street; address.tag; address.prefix; address.dir; address.apt; address.city; address.state; address.zip
Student Number	The student's identification number.	Census > People > Demographics > Student Number
State ID	The student's state identification number.	Census > People > Demographics > State ID
Case Manager Information These fields are read-only.
Name	The first and last name of the team member.	Student Information > Special Ed > General > Team Members
Title	The role of the team member.	Student Information > Special Ed > General > Team Members
Phone	The phone number of the team member.	Student Information > Special Ed > General > Team Members

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Parent/Guardian Information

The Parent/Guardian Information editor populates based on the guardian checkbox on the student's Relationships tool. The editor includes Demographics information for the student's guardian.

The Delete button next to each parent/guardian can be used to remove a parent/guardian from the IEP.

The Refresh button retrieves a new copy of parent/guardians' data. This also returns any accidentally deleted people. Manually entered fields do not change when the refresh button is clicked. The user must Save after clicking Refresh to capture changes.

Parent/Guardian Information Editor

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Field	Description	Ad Hoc/Database Name	Validation
Last Name	The last name of the parent/guardian.	Census > People > Demographics > Last Name identity.lastName	This field populates from Census. This is part of the header for the parent/guardian.
First Name	The first name of the parent/guardian.	Census > People > Demographics > First Name identity.firstName	This field populates from Census. This is part of the header for the parent/guardian.
Middle Name	The suffix of the parent/guardian.	Census > People > Demographics > Suffix Name identity.suffix	This field populates from Census. This is part of the header for the parent/guardian.
Suffix	The suffix of the parent/guardian.	Census > People > Demographics > Suffix Name identity.suffix	This field populates from Census. This is part of the header for the parent/guardian.
Relationship	The relation of the parent/guardian to the student.	Census > People > Relationships	This field populates from Census. This is part of the header for the parent/guardian.
Print Sequence	The print order of the parent/guardian(s) on the IEP.	N/A	If no Sequence is selected, parent/guardian(s) print in the order displayed in the UI. If any Sequences are selected, only parent/guardian(s) with a sequence number prints in the order defined.
Address	The parent/guardians' address.	Census > Households > Address Info address.number; address.street; address.tag; address.prefix; address.dir; address.apt; address.city; address.state; address.zip	This field populates from Census. If there are multiple addresses for a person, a drop down with an option to select which address displays. If there is only one address, the drop down only has one option. The populated address is the one marked "Primary."
Home Phone	The home phone number of the parent/guardian.	Census > People > Demographics > Household Phone	This field populates from Census.
Work Phone	The work phone of the parent/guardian.	Census > People > Demographics > Work Phone	This field populates from Census.
Cell Phone	The cell phone of the parent/guardian.	Census > People > Demographics > Cell Phone	This field populates from Census.
Email	The primary email address for the parent/guardian.	Census > People > Demographics > Email	This field populates from Census.
Interpreter Required	Indicates an interpreter is needed for the meeting.	N/A	N/A

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Conference Announcement

The Conference Announcement editor is used to document planned meetings of the IEP team.

This editor is not optional and must be completed.

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Conference Announcement List Screen

Column Name	Description
Padlock Icon	The user currently working on the record.
Meeting Date	The date of the meeting.
Meeting Location	The location of the meeting.
Print in Plan	Indicates this meeting information prints on the Plan.

Conference Announcement Detail Screen

Field	Description	Validation
Print in Plan	Indicates this meeting information prints on the Plan.	This defaults to unmarked.
Scheduled Conference Date Required	The meeting date.	N/A
Scheduled Conference Time Required	The meeting time.	N/A
Announcement Date	The date a notification was sent notifying the team members of the meeting.	N/A
Scheduled Conference Location Required	The location of the meeting. Options include: Virtual, Phone, or In-Person.	N/A
Conference Location (specify)	The location of the meeting, if clarification or details are needed.	N/A
Plan Process	Indicates the type of evaluation processes needed for the student. Options include: If IDEA eligible, develop an Individualized Education Program (IEP). Determine educational placement. Review the plan's effectiveness/appropriateness in meeting the needs of your child, revise and renew it, if needed.	N/A
Comparable Services	Indicates the student needs an Learning Loss Plan. Options include: Review and adopt the transferring plan until a new evaluation and plan can be completed.	N/A
Learning Loss	Indicates the student needs an Learning Loss Plan. Options include: Address Learning Loss (including education loss, skill loss, lack of expected progress, and any new needs) due to significant school disruption (e.g. pandemic, flood, volcanic activity).	N/A
Discipline	Indicates the student needs an Discipline Evaluation. Options include: Discuss a manifestation Determination (MD) - Student Discipline	N/A
Attendance
First Name	The first name of the team member.	This field is required for saving this editor. This field displays information from the Special Education Team Member tool. Any Team Member with an active status displays here as read-only. The user can also enter an additional entry for this field and when they do, an open text field displays and the user is required to enter a value.
Last Name	The last name of the team member.	This field is required for saving this editor. This field displays information from the Special Education Team Member tool. Any Team Member with an active status displays here as read-only. The user can also enter an additional entry for this field and when they do, an open text field displays and the user is required to enter a value.
Role	The role of the team member.	This field is required for saving this editor. Values available in this dropdown include locked attributes: General Education Teacher Related Service Provider Special Education Teacher Specialized Support Instructional Personnel Principal Vice Principal Guardian Student Unlocked Attribute values include: determined by district
Invited	Indicates this team member has been invited to the meeting.	N/A

Conference Notification

The Conference Notification editor is used to document when notifications were sent out informing the team of meetings.

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Conference Notification List Screen

Column Name	Description
Padlock Icon	The user currently working on the record.
Meeting Date	The date of the planned meeting.
Mutually Agreed	Indicates if the parent/guardian consented to the meeting date.

Conference Notification Detail Screen

Field	Description	Validation
Conference Notification
Scheduled Meeting Date	The date of the scheduled meeting.	This field is required for saving the editor. The options in this field are determined from the Conference Announcement entries.
Mutually Agreed Upon	Indicates if the parent/guardian consents to the meeting date. Options include: Yes, parent agrees to date and time of meeting and knows the purpose(s) of the meeting. No (after 3 attempts consult with your DES)	These options are hard coded.
Team Member Notification Tracking This table is read-only and displays the following columns: Team Member Name Date Method Notified By Outcome > All of these read-only values come from the user selecting the Add Notification button and entering information on a side panel recording when notifications were made to certain team members.
Notification Tracking (side panel) This displays when the user clicks Add Notification or on the ">" from a previous entry in the table.
Team Member Name	The name of the team member.	The options in this field are determined from the marked entries from Conference Announcement > Invited checkbox. This displays as First Name Last Name, Role.
Date	The date the team member was notified.	N/A
Method	The manner in which the team member was notified. Options include: Phone Personal Contact Regular Mail Return Receipt Required Personally Delivered Email Fax	These options are hard coded. Multiple options may be selected.
Notified By	The person who reached out to the team member.	N/A
Outcome	The response or end result of the notification.	N/A
Outside Agency Parent Consent Tracking
Agency	Indicates which outside agency is involved, if applicable. Options include: Department of Health - Early Intervention Department of Health - Developmental Disabilities Division Department of Health - Child/Adolescents Mental Health Division Department of Human Services - Division of Vocational Rehabilitation Other (specify)	When Other (specify) is marked, the user is able to manually enter their own value.
Consent to Invite Needed	Indicates that an Outside Agency should be invited and the Consent to Invite document is needed.	N/A
Consent to Invite Received	Indicates a signed Consent to Invite document was returned to the district.	N/A
Consent Received Date	The date the signed Consent to Invite document was returned to the district.	This field becomes available and required when the Consent to Invite Received check box is selected.

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Conference Actual

The Conference Actual editor is used to document meetings that took place.

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Conference Actual List Screen

Conference Actual List

Column Name	Description
Padlock Icon	The user currently working on the record.
Meeting Date	The date of the planned meeting.
Mutually Agreed	Indicates if the meeting date was agreed upon.

Conference Actual Detail Screen

Conference Actual Detail

Field	Description	Validation
Actual Conference Notification: <date of actual conference> The "<date of actual conference>" populates based on the Actual Conference Date entered.
Scheduled Meeting Date	The date of the planned meeting.	The options in this field are determined from the Conference Announcement > Scheduled Conference Date entries.
Scheduled Conference Time	The time of the planned meeting.	The options in this field are determined from the Conference Announcement entries. This field is read-only.
Scheduled Conference Location	The planned conference location.	The options in this field are determined from the Conference Announcement entries. This field is read-only.
Actual Conference Date	The date the meeting took place.	This is required for saving the editor.
Actual Conference Time	The time the meeting took place.	This is required for saving the editor.
Actual Conference Location Required	The location of the meeting. Options include: Phone Virtual In-Person	This is a required element for saving the editor. The values available are hard-coded.
Actual Conference Location (specify)	The location of the meeting, if clarification or details are needed.	N/A
Plan Process	Indicates the type of plan processes needed for the student. Displays two rows of checkboxes, Scheduled and Actual. Options include: If IDEA eligible, develop an Individualized Education Program (IEP). Determine educational placement. Review the plan's effectiveness/appropriateness in meeting the needs of your child, revise and renew it, if needed.	This field has two parts to it. The first part, "Scheduled" are read-only values that are checked as appropriate upon selection of the Scheduled Meeting Date field above. The second part, "Actual" are editable values that allow the user to manually select the appropriate values.
Comparable Services	Indicates the student needs a Comparable Services Plan. Options include: Review and adopt the transferring plan until a new evaluation and plan can be completed.	This field has two parts to it. The first part, "Scheduled" are read-only values that are checked as appropriate upon selection of the Scheduled Meeting Date field above. The second part, "Actual" are editable values that allow the user to manually select the appropriate values.
Learning Loss	Indicates the student needs an Learning Loss Evaluation. Displays two rows of checkboxes, Scheduled and Actual. Options include: Address Learning Loss (including education loss, skill loss, lack of expected progress, and any new needs) due to significant school disruption (e.g. pandemic, flood, volcanic activity)	This field has two parts to it. The first part, "Scheduled" are read-only values that are checked as appropriate upon selection of the Scheduled Meeting Date field above. The second part, "Actual" are editable values that allow the user to manually select the appropriate values.
Discipline	Indicates the student needs an Discipline Evaluation. Displays two rows of checkboxes, Scheduled and Actual. Options include: Discuss a manifestation Determination (MD) - Student Discipline	This field has two parts to it. The first part, "Scheduled" are read-only values that are checked as appropriate upon selection of the Scheduled Meeting Date field above. The second part, "Actual" are editable values that allow the user to manually select the appropriate values.
Attendance
First Name *Required	The first name of the team member.	This field is read-only and auto-populates based on Team Members entered within the Conference Announcement editor who have the Invited checkbox marked. *The user can also enter an additional entry for this field and when they do, an open text field displays and the user is required to enter a value.
Last Name *Required	The last name of the team member.	This field is read-only and auto-populates based on Team Members entered within the Conference Announcement editor who have the Invited checkbox marked. *The user can also enter an additional entry for this field and when they do, an open text field displays and the user is required to enter a value.
Role *Required	The role of the team member.	This field is read-only and auto-populates based on Team Members entered within the Conference Announcement editor who have the Invited checkbox marked. *The user can also enter an additional entry for this field and when they do, an open text field displays and the user is required to enter a value. Values available in this dropdown include locked attributes: General Education Teacher Related Service Provider Special Education Teacher Specialized Support Instructional Personnel Principal Vice Principal Guardian Student Unlocked Attribute values are determined by the district.
Attended	Indicates the team member attended the meeting.	Anyone marked as Attended displays on print.
Admin/Designee	Indicates if the team member is an admin designee for the meeting.	Guardian, Student, Principal, Vice Principal, any District Defined roles, and manually entered team members cannot be marked as Admin/Designee. Those marked as Admin/Designee AND Attended display on print with an asterisk (*) after their name and role.
Excused	Indicated the team member was excused from the meeting.	Guardian, Student, any District Defined roles, and manually entered team members cannot be marked as Excused. Those marked as Excused display on print with a double asterisk (**) after their name and role.
Reason for Excusal *Required	The reason the team member was excused from the meeting.	*This field is required when the corresponding Excused checkbox is marked.
Admin/Designee Statement This section becomes available when the Designee for Admin checkbox is selected.
Admin Designee Statement: *Required	Indicates why an admin is being used in the meeting.	*This field is required when the corresponding Admin/Designee checkbox is marked.

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