When a Day and/or a Day Event is created and saved or the Instruction check box is checked.

• Days can be set either manually or by the Day Reset tool.
• Day Events can be set either manually or by the Multi Day Event Wizard.
• Send a record for each date that meets the reporting criteria.
• When there is more than 1 calendar/schedule structure, any day that has a day event will report. If the same day in multiple calendars have events that are not the same, all events will report.
• If the same day in different calendar/schedule structures have the same event, only 1 record will report. 
• Do not send a record if the Calendar Exclude checkbox is checked.

When the Instruction check box is unchecked or a Day Event is deleted and saved.

• When removing a day event there must only be 1 day event reported to send a delete. If there is more than 1 it will update the day, not delete.

Future Years data will be suppressed until the Active Year is changed:

• This allows the Schedule Wizard to be used and reducing the number of records sent until the final schedule is completed.
• A resync must be done after the Active Year is changed to send data.

Reports data from the SchoolID field that is part of the natural key for the Schools resource. The following elements are reported:

• schoolID
  

Month, day, and year of the date being reported.

An unordered collection of calendarDateCalendarEvents. This entity represents a day in the school calendar.

• Data is reported from the Day or Day Event for the Date being reported. 

See the Calendar Event Descriptor table in the Type/Descriptor section below.

This descriptor hold the types of scheduled or unscheduled events for the day.

Logic reports as follows:

• Reports 'Instructional Day' if the Instructional Day box is marked on the day.
• Otherwise, logic reports the Ed-Fi code from the data dictionary of the Day Event that is selected and saved.
• If Instruction is not marked for the day and there is not a day event mapped to an Ed-Fi code, no record is reported.

See the Calendar Event Descriptor table in the Type/Descriptor section below.

Day.instruction

A unique system-generated value that identifies the version of the resource. 

This does not report.

When a Period Schedule is created and saved.

• A separate record will be sent for each Period Schedule/Period Name/Schedule Structure ID combination created.
• Do not send records if the Calendar Exclude check box is checked

Future Years data will be suppressed until the Active Year is changed:

• This allows the Schedule Wizard to be used and reducing the number of records sent until the final schedule is completed.
  
• A resync must be done after the Active Year is changed to send data.

Reports data from the SchoolID field that is part of the natural key for the Schools resource. The following elements are reported:

• schoolID
  

Indicates the portion of a typical daily session in which students receive instruction in a specified subject (e.g., morning, sixth period, block period, etc).

The Period Schedule Name + Period Name + Schedule Structure ID reports (with a space between each value).

The maximum value for this field is 20 characters. The Period Schedule Name or Period Name may have to be abbreviated if the concatenation exceeds the 20 character limit. 

PeriodSchedule.name

Period.name

ScheduleStructure. structureID

A unique system-generated value that identifies the version of the resource.

When a Program Session is added and is mapped to a Cohort Type.

• The Program can only be created from Program Admin> Programs> Programs tab

The description of the cohort and its purpose.

1. Reports text in the Description field.
2. If NULL, reports the same as the id property (identifier).

The type of the cohort (academic intervention, attendance intervention, discipline intervention, breakout session, etc.).

Reports the Cohort Type selected on the mapping page for the program being reported.

The scope of cohort (e.g., campus, district, classroom).

1. Reports the Ed-Fi Code from the selected category.
2. If a Category is not selected or the Ed-Fi Code is NULL, does not report.

A unique system-generated value that identifies the version of the resource.

When a section with Section Placement is created and saved.

• Do not send if course is marked as Inactive or State Exclude.
• Do not send records if the Calendar Exclude check box is checked.
• 1 record will report per Course and Term Type combination.

When Course information is changed and saved.

• Send a Put when the local course name, attendance, unit attendance or SCED Seq Number is changed

Future Years data will be suppressed until the Active Year is changed:

• This allows the Schedule Wizard to be used and reducing the number of records sent until the final schedule is completed.
• A resync must be done after the Active Year is changed to send data.

Reports the following elements that are part of the Natural Key for the Course resource:

• educationOrganizationReference
• code

Reports the following elements that are part of the Natural Key for the Schools resource:

• EntityID

Reports the following elements that are part of the Natural Key for the Sessions resource:

1. Term Descriptor will report based on section schedule placement of the sections of the course.
2. If Term Descriptor Override is checked and there is an existing mapping for the course, Term Descriptors will report based on the mapping.

M

When transcript records are posted for a student and they have a valid Student School Association for the Scoped Year.

• When a resync is completed, all transcript records for all years will send for the Student
• The School that the Student is enrolled must be selected in the Resync Tool

When a transcript record is deleted for a student.

The unique identifier of the resource.

Natural Key fields for the Course resource:

• Education Organization Reference
• Code
  

A reference to the related School resource.

Reports the Natural Key fields for the School resource:

• schoolID

If the School ID is not valid, this field will report blank

A reference to the related Student Academic Record resource.

Reports the Natural Key fields for the Student Academic Record resource:

• educationOrganizationReference
• schoolYearTypeReference
  
• studentReference
  
• termDescriptor
  

The result from the student''s attempt to take the course, for example: Pass, Fail, Incomplete, Withdrawn.

Look at the Score Group where from the Current Score posted on the transcript record and report the following:

1. Report 'Pass' when the posted score has the Passing check box checked on the score group where the grade was posted from
2. Report 'Withdrawn' when the posted score has a State Score = W, WF, or WP.
3. Report 'Incomplete' when the posted grade has a State Score = I.  
4. Report 'Fail' when the posted grade does not have the Passing check box checked on the score group where the grade was posted from

TranscriptCourse.score

Scorelistitem.passingScore

Scorelistitem.statescore

Student Information > General > Transcripts > Score

Grading Standards > Score Groups & Rubrics > State Score

The number of credits attempted for a course

Report the sum of credits from the Attempted field on the Transcript record being reported.

The number of credits awarded or earned for the course.

Report the sum of credits from the Earned field on the Transcript record being reported.

Student's grade level at time of course.

1. If the grade selected on the manual transcript record matches a valid Ed-Fi code, report the grade.
   1. If the grade selected on the manual transcript record does not match a valid Ed-Fi code, find a calendar in the school year within the district that has a non-null State Grade Level mapping for that grade and report the Ed-Fi code mapped to that State Grade Level.
      1. When no matching grade found with a state grade level mapping, do not report this property.
2. When posted, report the Ed-Fi code mapped to the State Grade Level from the Grade indicated on the transcript Grade field.

The final letter grade earned for the course.

1. Look at the Score Group where from the Current Score posted on the transcript record and report the following:
2. Report the State Score mapped to the Current Score posted to the transcript record for posted courses when State Score on the Score Group or rubric is NOT = 99
   1. When State Score = 99 or is null, report the 'Score' on the grading Score Group or Rubric if it is a not an integer 
      1. When an integer, report blank.

Transcriptcourse.score

Scorelistitem.passingScore

Scorelistitem.statescore

Student Information > General > Transcripts > Current Score

Grading Standards > Score Groups & Rubrics > State Score

The final numeric grade earned for the course.

Look at the Score Group where from the Current Score posted on the transcript record and report the following:

1. If the State Score mapped to the Current Score is = 99 or blank, report the 'Score' on the Score Group or Rubric if it is an integer
   1. else, report blank

Transcriptcourse.score

Scorelistitem.passingScore

Scorelistitem.statescore

Student Information > General > Transcripts > Current Score

Grading Standards> Score Groups & Rubrics> State Score

Reports the name of the course completed.

Report the Course Name from the transcript record

A reference to the related EducationOrganization resource.

Reports the following elements that are part of the Natural Key for the Schools resource:

• schoolId

The descriptive name given to a course of study offered in a school or other institution or organization. 

In departmentalized classes at the elementary, secondary, and post-secondary levels (and for staff development activities), this refers to the name by which a course is identified (e.g., American History, English III).

For elementary and other non-departmentalized classes, it refers to any portion of the instruction for which a grade or report is assigned (e.g., reading, composition, spelling, and language arts).

The intended major subject area of the course. NEDM: Secondary Course Subject Area. See the Type/Descriptor table below.

• Courses are pre-loaded and this value has been identified in the courses by course number

A description of the content standards and goals covered in the course. Reference may be made to state or national content standards. 

Reports when a Behavior Resolution is added to an incident that is marked as Complete and is aligned to a reported Behavior Event.

• When Offender Type = U or N, do not populate a record.
• Do not send if the student's enrollment is marked as No Show or State Exclude.
  
• Do not send if the student is in a calendar marked as Exclude.
  
• Do not send if the student is in a School marked as  Exclude.
  

When data that is part of the Natural Key is changed.

• If the resolution date is changed do a delete and post.

When the Incident's status is changed.

• Delete when the status is changed from Completed to In Progress.
• Post when the status is changed from In Progress to Completed.

Discipline records will only send to the school year that the incident date is aligned to based on the School Year Start and End dates.

• If School Year Start Date is NULL, 7/1/xxxx will be the default start date used
• If School Year End Date is NULL, 6/30/xxxx will be the default end date used

A reference to the related School resource

This is optional and does not report.

Reports data from the SchoolID field that is part of the natural key for the Schools resource of the school where the incident occurred. The following elements are reported:

• schoolID
  

Reports data from the Ed-Fi ID field that is part of the natural key for the Student resource of the school where the incident occurred. The following elements are reported:

• studentUniqueId
  

The length of time in school days for the Discipline Action (e.g. removal, detention), if applicable.

This is optional and does not report.

The length of time in school days for the Discipline Action (e.g. removal, detention), if applicable.

This is optional and does not report.

Indicates the reason for the difference, if any, between the official and actual lengths of a student s disciplinary assignment.

This is optional and does not report.

relatedToZero
TolerancePolicy

An indication of whether or not this disciplinary action taken against a student was imposed as a consequence of state or local zero tolerance policies.

This is optional and does not report.

An unordered collection of disciplineActionDisciplines.

This descriptor defines the type of action or removal from the classroom used to discipline the student involved as a perpetrator in a discipline incident.

1. Report the Ed-Fi Code value from the mapping for the state resolution code selected
2. If the Ed-Fi Code is NULL or is not mapped to a state code, then do not report.

See the Discipline Descriptor table in the Type/Descriptor section below.

N/A

An unordered collection of disciplineActionDisciplineIncidents.

An unordered collection of disciplineActionStaffs.

This is optional and does not report.

Reports a behavior incident when the incident's Status is marked and saved as "Complete"

• Incident must have at least 1 behavior event associated and a Role that is mapped to an Ed-Fi Value
• Posting can occur if a new event is added after Incident is marked as "Complete"
• Do not send if the student's enrollment is marked as No Show or State Exclude
• Do not send if the student is in a calendar marked as Exclude
• Do not send if the student is in a School marked as Exclude

When data that is part of the Natural Key is changed.

• If the Date of Incident is changed and saved
• If the Event Type is changed and saved

When the Incident's status is changed.

• Delete when the status is changed from Completed to In Progress
• Post when the status is changed from In Progress to Completed

When the associated student enrollment is deleted.

Discipline records will only send to the school year that the incident date is aligned to based on the School Year Start and End dates.

• If School Year Start Date is NULL, 7/1/xxxx will be the default start date used
• If School Year End Date is NULL, 6/30/xxxx will be the default end date used

Reports data from the SchoolID field that is part of the natural key for the Schools resource. The following elements are reported:

• schoolID
  

A reference to the related Staff resource.

This is optional and does not report.

An indication of the time of day the incident took place.

This is optional and does not report.

Identifies where the incident occurred and whether or not it occurred on campus.

Logic reports the Ed-Fi code mapped to the selection in the Location field on the Incident.

Information on the type of individual who reported the incident.

This is optional and does not report.

Identifies the reporter of the incident by name.

This is optional and does not report.

Indicator of whether the incident was reported to law enforcement.

This is optional and does not report.

The case number assigned to the incident by law enforcement or other organization.

This is optional and does not report.

The description for an incident.

This is optional and does not report.

The value of any quantifiable monetary loss directly resulting from the incident.

This is optional and does not report.

An unordered collection of disciplineIncidentBehaviors. This event entity represents an occurrence of an infraction ranging from a minor behavioral problem that disrupts the orderly functioning of a school or classroom (such as tardiness) to a criminal act that results in the involvement of a law enforcement official (such as robbery).

Report all behavior events that are associated with the incident

1. Report the Ed-Fi code value from the mapping provided for the state code selected on the event.
2. If the event is not mapped to a state code, report the Ed-Fi code from the mapping for the District/School code.
3. If a code is not mapped, do not report.

N/A

1. Ed-Fi accepts 1024 characters in this field, truncate remaining information from Campus if there are more characters

An unordered collection of disciplineIncidentWeapons. This event entity represents an occurrence of an infraction ranging from a minor behavioral problem that disrupts the orderly functioning of a school or classroom (such as tardiness) to a criminal act that results in the involvement of a law enforcement official (such as robbery).

This does not report.

When a grade is posted to a Grading Task that is mapped to an Ed-Fi Grade Type.

• Standards will not report to Ed-Fi
• Do not report if the Course is marked as Inactive or State Excluded
• Do not send records if the Calendar Exclude check box is checked
• Do not send records is the student's enrollment is marked as no show or State Excluded

When a grade is deleted from a Grading Task that is mapped to an Ed-Fi Grade Type.

Grades will post to the scope year the course's calendar is aligned to.

• Data will only send for the years that have valid configuration

Reports the fields that are part of the Natural Key for the Grading Periods resource

Reports the fields that are part of the Natural Key for the Student Section Association resource.

• When a student has more than 1 eligible Student Section Association record (for example, a course that covered 2 periods and or multiple period schedules) the grade will report on section association with the highest period schedule sequence and or period sequence.

The type of grade (e.g., Exam, Final, Grading Period, Progress Report). 

Reports the Ed-Fi Code from the mapping for  the Grading Task.

If the grading task is not mapped, do not report.

See the Grade Type table in the Type/Descriptors section below.

 A final or interim (grading period) indicator of student performance in a class as submitted by the instructor.

Logic will determine if the posted score is an integer or not:

1. If the posted value is not an Integer, then report the posted score here
2. If the posted value is an Integer, then report in the Numeric Grade Earned field below.

A final or interim (grading period) indicator of student performance in a class as submitted by the instructor.

Logic determines if the posted score is an integer or not:

1. If the posted value is an Integer, then report the posted score
2. If the posted value is not an Integer, then report in Letter Grade Earned field above.

When a new Grading Period is created and saved on the Grading Periods tab.

• Do not send records if the Calendar Exclude check box is checked.

When a Grading Period is deleted.

• If there are multiple calendars/schedule structures only send a delete if there are no other Grading Periods set with the same name and start date in the same school.
• If the name or start date change, send delete of old record and post of new record.

Reports the grading periods in the scope year that the calendar is aligned to.

• Data will only send for the years that have valid configuration.
• Future Years data will be suppressed until the Active Year is changed:
  • This allows the Schedule Wizard to be used and reducing the number of records sent until the final schedule is completed.
  • A resync must be done after the Active Year is changed to send data.

Reports the Natural Key for the Schools resource the grading period is aligned to.

The start date of the grading period.

Report the start date from the Grading Period being reported:

• If there is more than 1 calendar or schedule structure, report a record for each Grading Period & Start Date Combination.
• The date entered must be an Instructional day on the Days tab.

The end date of the grading period.

Report the end date from the Grading Period being reported:

• If there is more than 1 calendar or schedule structure, report the latest end date.
• The date entered must be an Instructional day on the Days tab.

The name of the grading period. See the Grading Period Descriptor table in the Type/Descriptor section below.

• Report the code value from the Grading Period Name selected.

 The total number of instructional days in the grading period.

• Count the number of instructional days on the Days tab that occur during the start and end date for the grading period
  • If there is more than 1 calendar or schedule structure, report the distinct number of instructional days from all calendars/schedule structures
  • Instructional days will not send an update if changed after original post unless a resync is completed.

When a Career Tech Program or a Graduation Program is mapped to a Graduation Plan Descriptor in Graduation Plan Preferences.

• The program must be flagged as active to report.
• For a Career Tech Program the Cohort/Graduation Active Start Year field must be populated to report.
• For a Graduation Program, the Ed-FI Graduation Plan and Cohort/Graduation Active Start Year fields must be populated to report
  • A separate record will report for each School Year that aligns with the Cohort/Graduation Active Start Year and Cohort/Graduation Active End Year
  • If the Cohort/Graduation Active End Year is NULL, a separate record will report starting with the Cohort/Graduation Active Start Year and ending 4+ years from the current year.
• If two programs have the same Graduation Program Type/Descriptor and School Year, the last record to be updated will be the one reported.
• Use the Scope Year logic below to determine if the record is eligible to report.

If the sum of the total number of required credits changes on a reported Graduation program.

Records will report for each year the Career Tech Program or a Graduation Program is active.

• Data will only send for the years that have valid configuration.
• A resync will need to be done at the beginning of each new scope year to be populated.

A reference to the related Education Organization resource. Reports the District Number.

M

This descriptor defines the set of graduation plan types.

• Report 'Career and Technical Education' when the program is created and saved (the cte field in the program table is = 1).
• Report the Ed-Fi Code from the value selected in the Ed-FI Graduation Plan field.

See the Graduation Plan Type table in the Type/Descriptors section below.

The total number of credits required for graduation under this plan.

• Report '0' when the program is 'Career and Technical Education'.
• When reporting from a Graduation Plan, sum the total number of required credits associated with the program being reported.

When a Room is deleted.

Reports the following elements that are part of the Natural Key for the School resource:

• EntityID

Room.name

When the Guardian check box is checked AND 1 person is a student and 1 person is not a student.

• The guardian does NOT have to be a member of the same household as the student to report.
  
• Start date must be on or before today's date.
• Person must have an Ed-Fi ID to send.
• A record will not send if the student they are associated with has an enrollment marked as a no show, state exclude or enrollment is in a calendar marked as Exclude.

• Report the active guardian record.

• If multiple active guardian records, report the one with the latest Start Date.

• If there are no active guardian records, report the inactive guardian record with the latest start date.

A record will be updated when any of the following are changed and saved:

• When the person’s identity record is changed.
  
• When one of the person’s household locations is changed.
  
• When one of the person’s household memberships is changed.
  
• When one of the person’s relationships that is marked Guardian is changed.
  

A parent record will report when they are a guardian to a student with an enrollment aligned to a scoped year.

• The related pair start date must be null or on/before the scope year end date to report.
  
• The related pair end date must be null or on/after the scope year end date to report.
• Data will only send for the years that have valid configuration.
• A resync must be completed on the Parents resource when a new scope year is connected in order for this data to send.

When using data in Campus that has an effective date, the following logic will be applied to determine the scope year(s) to report the data to.

• Current Year:  Records will be compared to today's date to determine if the record is eligible to report.
  
• Previous Years:  The record's date must be on or before the schools year's end date defined in the School Years editor.  If blank, the default date of 6/30/xxxx is used.
• Future Years:  The record's date must be on or after the schools year's start date defined in the School Years editor.  If blank, the default date of 7/01/xxxx is used.
  

When using data in Campus that have start and end dates, the following logic will be applied to determine the scope year(s) to report the data to.

• Current Year:  The records start date must be on or before today's date and the records end date must be on or after today's date.
  
• Previous Years:  The record's start date must be on or before the school year's end date and the record's end date must be after the school year's end date defined in the School Years editor.  If blank, the default date of 6/30/xxxx is used.
• Future Years:  The record's start date must be on or before the schools year's start date and the record's end date must be on or after the school year's start date defined in the School Years editor.  If blank, the default date of 7/01/xxxx is used.

Identity.firstName

Census > People > Identities > First Name

Identity.middleName

 Census > People > Identities > Middle Name

Identity.lastName

 Census > People > Identities > Last Name

Identity.suffix

 Census > People > Identities > Suffix

Report the person's address(s).

Reports the Primary address that is marked as "Mailing"

1. If more than 1 Primary Address is marked as Mailing, report address with most recent Household Membership Start Date
2. Else, report the address with most recent Address Start Date
3. Do not report if the Address Location Detail or Household Membership is marked as "Private"

Household Addresses > Mailing

Household Membership > Start Date

Household Addresses > Start Date

The type of home address. See the Address Type table in the Type/Description section below.

The street number and street name or post office box number of an address.

• Reports Address PO Box + Number + Street + Tag + Prefix + Dir

Address.postOfficeBox

Address.number

Address.street

Address.tag

Address.prefix

Address.dir

An unordered collection of parentElectronicMails. This entity represents a parent or guardian of a student, such as mother, father or caretaker.

1. Reports the email address entered for that person
   1. Do not report if Email is marked as "Private"
2. If blank, does not report

An unordered collection of parentTelephones. This entity represents a parent or guardian of a student, such as mother, father or caretaker.

1. Reports the Phone numbers entered in the Personal Contact Information for that person
   • Do not report Phone Number is marked as "Private"
2. If blank, does not report

Contact.homephone

Contact.workphone

Contact.cellphone

Contact.pager

Contact.homephone

Contact.workphone

Contact.cellphone

Contact.pager

Special Education:
When a student in the year and calendar reporting has the following:

1. A locked "WY" IEP (Print format must start with "WY") exists where:
   1. The IEP is active during the scope year date range

Career and Technical Education:
When a Career Tech Program with the following is assigned to a student:

1. Active = Checked
2. State Reported = Checked

Title I Part A:
When a student has the following:

1. Student Info > General > Enrollments > State Reporting Fields > Title 1 = Checked

EL:

When an EL record is active for a student in the scope year.

1. Student Info > General > Program Participation > English Learners (EL)

Special Education: Record will report for each year in which there is a locked "WY" IEP

• There must be at least 1 locked IEP that has a Start or End Date within the school year Start and End Date range
• If the school year Start and End Date = Null, then report 07/01/XXXX as the Start Date and an End Date of 06/30/XXXX

Career and Technical Education: Record will report for each year where an active and state reported Career Tech Program is assigned to a student

• There must be at least 1 Career Tech Program that has a Start or End Date within the school year Start and End Date range
• If the school year Start and End Date = Null, then report 07/01/XXXX as the Start Date and an End Date of 06/30/XXXX
  

Title I Part A: Record will report for each year in which there is a student with Title 1 = Checked.

• The enrollment with Title 1 = Checked must be within the Ed-Fi scope year

Early Learning (EL): Record will report for the year(s) in which a student has an active EL record.

1. There is a student with an EL record that is active at least 1 day in the Ed-Fi scope year where:
   
   1. Identified Date NOT = Null
   2. Program Exit Date >= calendar Start Date or is null
      
   3. Identified Date <= calendar End Date

Reports the following elements that are part of the Natural Key for the EducationOrganization resource.

• localEducationAgencyId

Reports the Program Type from the short description based on the program the student participates. See the Program Types table in the Type/Description section below.

Special Education:

• Report "Special Education".

Career and Technical Education:

• Report "Career and Technical Education".

Title I Part A:

• Report "Title I Part A".

Early Learning (EL):

• Report "English as a Second Language (ESL)".

The formal name of the program of instruction, training, services or benefits available through federal, state, or local agencies.

Special Education:

• Report "Special Education".

CTE Program:

• Report the Ed-Fi code mapped to the selection in Program Admin > Programs > Career Tech Programs > Cluster.

Title I Part A:

• Report "Title I Part A".

Early Learning (EL):

• Report "English as a Second Language (ESL)".

Title 1 Part A

When a section is created and saved.

• Room and Section Placement are required in order for the section to send.
• One record reports for each section, term type, class period combination.
• If the Calendar Exclude checkbox is marked, data is not sent.
• If the Course is marked as State Exclude, data is not sent.

When any fields listed below are changed:

• When the local course name, attendance, unit attendance or SCED Seq Number is changed and saved on the Course editor.
• When the Room or Instructional Setting is changed and saved on a section.
• When the Credit field is changed and saved on a Grading Task assigned to the course.

Future Years data will be suppressed until the Active Year is changed:

• This allows the Schedule Wizard to be used and reducing the number of records sent until the final schedule is completed.
• A resync must be done after the Active Year is changed to send data.

Reports the following elements that are part of the Natural Key for the Class Periods:

• id
• name     

M

Reports the following elements that are part of the Natural Key for the Course Offering:

•  schoolReference 
•  sessionReference  
•  localCourseCode    

Reports the following elements that are part of the Natural Key for the Locations resource:

• schoolReference 
• classroomIdentificationCode   

Reports the following elements that are part of the Natural Key for the Schools resource:

•  EntityID  

When a section is part of a sequence of parts for a course, the number if the sequence. If the course has only onle part, the value of this section attribute should be 1.

1. Report the code selected in Scheduling > Courses > Course > Course Editor > Course Inventory Sequence Part (Course.sequencePart)
2. When Course Inventory Sequence Part = Null, report 1.

The media through which teachers provide instruction to students and students and teachers communicate about instructional matters.

This element is optional and does not report.

The population for which the course was designed.

This element is optional and does not report.

The type of credits or units of value awarded for the completion of a course.

This element is optional and does not report.

Conversion factor that when multiplied by the number of credits is equivalent to Carnegie units.

This element is optional and does not report.

Credits or units of value awarded for the completion of a course. Logic calculates this as follows:

• Sum the total number of credits from the Grading Tasks on the course
• Divide by the number of terms the course section occurs

Scheduling > Course > Attendance/Positive Attendance

Scheduling > Course > Grading Tasks

Defines the characteristics of a section, such as whether attendance is taken and the section is graded.

See the Type/Description Layout for more information.

An unordered collection of sectionPrograms. This educational entity represents a setting in which organized instruction of course content is provided to one or more students for a given period of time. 

This element is optional and does not report.

A unique system-generated value that identifies the version of the resource.

This element is optional and does not report.

When a new Term Schedule is created and saved that is Mapped to a Term Type and a resync of Sessions is completed.

• If the same Term Type is selected on multiple Terms, group the Terms together so only 1 record will report per Term Type.
• If there are multiple Calendars or Schedule structures in a School with the same Term Types, only 1 record can report to Ed-Fi.  Report the earliest Term Start Date and latest Term End Date.

When a Term Descriptor Override is selected on a Course or Section and saved, and the course is mapped to a Term Descriptor Override and a resync of Sessions is completed.

• The Session will report the start and end dates based on the mapping of the course section
• If the same Term Type is selected in the Terms tab and the Term Type Override, a record will not send from the override field

When the Grading Period, term name, start or end dates are changed and saved.

Terms are never deleted; they are only used as a reference. They remain if a Term Schedule is deleted or Term Types are changed.

Future Years data will be suppressed until the Active Year is changed:

• This allows the Schedule Wizard to be used and reducing the number of records sent until the final schedule is completed.
• A resync must be done after the Active Year is changed to send data.

Reports the following elements that are part of the Natural Key for the School resource:

• EntityID

This descriptor defines the term of a session during the school year (e.g., Fall Semester). See the Term Descriptor mapping in the Type/Descriptor section below.

1. When reporting from Term Descriptors mapping, report the Ed-Fi Code for the value selected
   1. When Ed-Fi Term Type = Null, or when no Ed-Fi code exists, do not report.
2. When reporting from the Term Descriptor Overrides, report the Ed-Fi code value selected

Term.edFiTermType

Course.edFiTermType

Section.edFiTermType

OR

Scheduling > Courses/Sections

The term start date. This element reports the start date of the term being reported.

1. When reporting from a Term Schedule, report the start date of the term being reported 
   1. If more than 1 term has the same Term Type selected, report the earliest start date
2. When reporting from a Term Type Override on a section:
   1. Report the start date from mapping the course is aligned to.

The term end date. This element reports the end date of the term being reported.

1. When reporting from a Term Schedule, report the end date of the term being reported 
   1. If more than 1 term has the same Term Type selected, use the latest end date
2. When reporting from a Term Type Override on a section:
   1. Report the end date from mapping the course is aligned to.

Report a record for each Grading Period reported in the Grading Periods Resource that occurs in the session being reported.

When reporting from Term Type Override, reference all grading periods that are associated with any course or section with the same Term Type Override

• The course is associated with the grading task of the grading period
• The section is placed in the term of the grading period

If there is not a Grading Period association with the Session, the array will be NULL and the Session record will error

When a Staff is assigned as "Instructor" to a Program Session that is reported as a Cohort in the Scoped Year.

• The Cohort can only be created from Program Admin> Programs> Programs tab.
• The Staff member must have an Ed-Fi ID to report.

The month, day, and year on which the Staff was first identified as part of the Cohort.

Reports the Start Date the staff is assigned to the Program Session.

O

The month, day, and year on which the Staff was removed as part of the Cohort.

1. Reports the End Date the staff is ended from the Program Session.
2. If NULL, does not report.

studentRecordAccess

When a person has a District Employment record with the District Staff checkbox checked and a District Assignment Code populated.

OR

 When a person has a District Assignment record and the District Staff checkbox is not checked.

Do NOT report a record if any one of the following scenarios are true:  

1. There is not an Ed-FI ID for the staff person.
2. The staff records are not active based on the Scope Year logic listed below
3. If the Assignment Code field is not mapped in Resource Preferences.
   

N/A, a delete and insert occurs when any field is edited and saved. 

When the person’s employment record is changed.

When the Assignment Code, Start Date or End date is modified on the District Assignment record.

A record will report when a person has a District Assignment record that is aligned to a scoped year.

• Report when a staff has an active District Assignment record that overlaps with the School year Start and End Dates.
  
  • If School Year Start Date is NULL, 7/1/xxxx will be the default start date used.
    
  • If School Year End Date is NULL, 6/30/xxxx will be the default end date used.
• Data will only send for the years that have valid configuration.
  

When using data in Campus that has an effective date, the following logic will be applied to determine the scope year(s) to report the data to.

• Current Year:  Records will be compared to today's date to determine if the record is eligible to report.
  
• Previous Years:  The record's date must be on or before the schools year's end date defined in the School Years editor.  If blank, the default date of 6/30/xxxx is used.
• Future Years:  The record's date must be on or after the schools year's start date defined in the School Years editor.  If blank, the default date of 7/01/xxxx is used.

Reports the data that is part of the Natural Key for the Staff Education Organization Employment Association resource:

• educationOrganizationReference
• staffReference
• employmentStatusDescriptor
• hireDate

A reference to the related EducationOrganization resource.

1. First look to District Employment > District Staff.  If the checkbox is checked, report staff with the District Number.
2. If the District Staff checkbox is not checked, report the State School Number.

Reports the data that is part of the Natural Key for the Staff resource:

• staffUniqueId

The titles of employment, official status, or rank of education staff.

Report the Ed-Fi code mapped to the value selected:

1. If reporting from District Employment, report the Ed-Fi Code mapped to the District Assignment Code selected.
2. If reporting from District Assignment, report the Ed-Fi Code mapped to the Assignment Code selected.
3. Look to see if a default value is saved in the Attribute Dictionary when reporting.

The month, day and year of the start or effective date of a staff member's employment, contract or relationship with the LEA. This element reports the Start Date from the District Assignment being reported.

1. When reporting from the District Employment record, report the District Employment Start Date.
2. When reporting from the District Assignment record, report the District Assignment Start Date.

The descriptive name of an individual's position. 

1. When reporting from the District Employment record, report the name from the District Assignment Code selected.
2. When reporting from the District Assignment record, report the name from the Assignment Code selected.

The month, day and year of the end or termination date of a staff member's employment, contract or relationship with the LEA.

1. When reporting from the District Employment record, report the District Employment End Date
   1. If NULL, do not report
2. When reporting from the District Assignment record, report the District Assignment End Date
   1. If NULL, do not report

When a person has a District Employment record with the District Staff check box checked and a District Assignment Code populated.

OR

When a person has a District Assignment record and the District Staff check box is not checked.

Do NOT report a record if any one of the following scenarios are true:  

1. There is not an Ed-FI ID for the staff person.
2. The staff records are not active based on the Scope Year logic listed below.
3. The Employment Status field is not mapped in Resource Preferences.
   

If there are two District Assignment records that create the same natural Key and 1 is Deleted, the remaining record will be posted.

A record will report when a person has a District Assignment record that is aligned to a scoped year.

Report when a staff has an active District Assignment record that overlaps with the School year Start and End Dates.

• If School Year Start Date is NULL, 7/1/xxxx will be the default start date used.
  
• If School Year End Date is NULL, 6/30/xxxx will be the default end date used.

Logic first looks to District Employment > District Employment > Ed-Fi Org Title droplist.  When  District Employment > Ed-Fi Org Title's Standard Code = 000, report EdOrgRef with District Number.

1. First look to District Employment > District Staff.  If the checkbox is checked, report staff with the District Number.
2. If the District Staff checkbox is not checked, report the State School Number from the District Assignment record.

OR

System Administration> Resources> School> State School Number

Reports the data that is part of the Natural Key for the Staff resource:

• staffUniqueId

This descriptor defines the type of employment or contract.

1. When reporting from the District Employment record, report 'Tenured or permanent'
2. When reporting from the District Assignment tab, report the value in the Ed-Fi code field from the 'Type' droplist 
   1. Report the attribute Default Value if available and the field is NULL in the DB
   2. If the 'Type' field is NULL and there is no Default Value, report 'Tenured or permanent'

The month, day, and year on which a contract between an individual and a governing authority specifies that employment is to begin (or the date on which the agreement is made valid).

1. When reporting from the District Employment record, report the District Employment Start Date
2. When reporting from the District Assignment record, report the District Assignment Start Date

The month, day, and year on which a contract between an individual and a governing authority ends or is terminated under the provisions of the contract (or the date on which the agreement is made invalid). 

1. When reporting from the District Employment record, report the District Employment End Date
   1. If NULL, do not report
2. When reporting from the District Assignment record, report the District Assignment End Date
   1. If NULL, do not report

The type of employment separation (e.g., Voluntary separation, Involuntary separation, Mutual agreement, Other, etc).

This is not collected within Campus and is not reported.

This descriptor defines the reasons for terminating the employment.

This is not collected within Campus and is not reported.

The department or su-organization the employee/contractor is associated with in the Education Organization.

This is not collected within Campus and is not reported.

The ratio between the hours of work expected in a position and the hours of work normally expected in a full-time position in the same setting.

This is not collected within Campus and is not reported.

Date at which the staff member was made an official offer for this employment.

This is not collected within Campus and is not reported.

Hourly wage associated with the employment position being reported.

This is not collected within Campus and is not reported.

When a person has a District Employment record and the District Employment > Ed-Fi Org Title's Standard Code = 000

OR

When a person has a District Assignment record and District Employment > Ed-Fi Org Title is blank or the Standard Code does not = 000

Do NOT report a record if any one of the following scenarios are true:  

• There is not an Ed-FI ID for the staff person.
• The staff records are not active based on the Scope Year logic listed below

• If the record is being triggered from a District Assignment record and it is marked as Exclude
  

• If the record is being triggered from a District Assignment record and the School is marked as Exclude

• If data is sent prior to the Exclude check boxes are checked, the data will remain and the user will need to use the Delete Tool to remove data.
• When Census > People > Demographics > Personal Contact Info > Email = Null.

We will not send any deletes for this resource.

A record will report when a person has a District Assignment or District Employment record that is aligned to a scoped year

Report when a staff has an active District Assignment or District Employment record that overlaps with the School year Start and End Dates

• If School Year Start Date is NULL, 7/1/xxxx will be the default start date used
• If School Year End Date is NULL, 6/30/xxxx will be the default end date used

When using data in Campus that has an effective date, the following logic will be applied to determine the scope year(s) to report the data to:

• Current Year:  Records will be compared to today's date to determine if the record is eligible to report
• Previous Years:  The record's date must be on or before the schools year's end date defined in the School Years editor. If blank, the default date of 6/30/xxxx is used
• Future Years:  The record's date must be on or after the schools year's start date defined in the School Years editor. If blank, the default date of 7/01/xxxx is used

When using data in Campus that have start and end dates, the following logic will be applied to determine the scope year(s) to report the data to:

• Current Year:  The records start date must be on or before today's date and the records end date must be on or after today's date
• Previous Years:  The record's start date must be on or before the school year's end date and the record's end date must be after the school year's end date defined in the School Years editor.  If blank, the default date of 6/30/xxxx is used
• Future Years:  The record's start date must be on or before the schools year's start date and the record's end date must be on or after the school year's start date defined in the School Years editor.  If blank, the default date of 7/01/xxxx is use

educationOrganizationReference/
educationOrganizationId

A reference to the related EducationOrganization resource.

System Administration > Resources > District Info > District Editor > District Detail > State District Number

System Administration > Resources > School > Entity ID

The electronic mail (e-mail) address listed for an individual or organization.

An unordered collection of staffEducationOrganizationIdentityAssociationTelephones. The 10-digit telephone number, including the area code, for the person.

The type of communication number listed for an individual or organization.

Only report when the applicable UI field is NOT = Null:

• Report "Mobile" when reporting from Census > People > Demographics > Personal Contact Info > Cell Phone
• Report "Other" when reporting from Census > People > Demographics > Personal Contact Info > Other Phone
• Report "Work" when reporting from Census > People > Demographics > Personal Contact Info > Work Phone

N/A

A unique system-generated value that identifies the version of the resource. 

When a person has a District Employment record.

OR

When a person has a District Assignment record that overlaps the configured year and they have an Ed-Fi ID.

Do NOT report a record when the following scenario is true: 

• There is no Ed-FI ID for the staff person. 
• The staff records are not active based on the Scope Year logic listed below

When any data is edited for the person in the Data Elements fields below.

• When the person’s identity record is changed.
• When the person’s employment assignment record is changed.
• When the person’s employment record is changed.
• When one of the person’s section staff history records is changed.
• When one of the person’s employment credentials is changed.

A record will report when a person has a District Assignment record that is aligned to a scoped year.

Report when a staff has an active District Assignment record that overlaps with the School year Start and End Dates.

• If School Year Start Date is NULL, 7/1/xxxx will be the default start date used.
  
• If School Year End Date is NULL, 6/30/xxxx will be the default end date used.

Data will only send for the years that have valid configuration.

When using data in Campus that has an effective date, the following logic will be applied to determine the scope year(s) to report the data to.

• Current Year:  Records will be compared to today's date to determine if the record is eligible to report.
  
• Previous Years:  The record's date must be on or before the schools year's end date defined in the School Years editor.  If blank, the default date of 6/30/xxxx is used.
• Future Years:  The record's date must be on or after the schools year's start date defined in the School Years editor.  If blank, the default date of 7/01/xxxx is used.

When using data in Campus that have start and end dates, the following logic will be applied to determine the scope year(s) to report the data to.

• Current Year:  The records start date must be on or before today's date and the records end date must be on or after today's date.
  
• Previous Years:  The record's start date must be on or before the school year's end date and the record's end date must be after the school year's end date defined in the School Years editor.  If blank, the default date of 6/30/xxxx is used.
• Future Years:  The record's start date must be on or before the schools year's start date and the record's end date must be on or after the school year's start date defined in the School Years editor.  If blank, the default date of 7/01/xxxx is use.

An indication that the individual traces his or her origin or descent to Mexico, Puerto Rico, Cuba, Central and South America, and other Spanish cultures, regardless of race. 

Report from "Is the individual Hispanic/Latino?" from the person's current identity:

1. If droplist is = Yes, report "true"
2. If droplist is = No or NULL, report "false"

The highest level of completed for a staff member. The Education value from the person's Credentials tab is reported. 

1. Report the Ed-Fi Code value from from the person's Credentials tab when the Credential Type is = ED:  Education
2. If there is not a valid credential, report the Ed-Fi Code Value from Education droplist on the person's District Employment record 
3. If there is no Education record or the Ed-Fi code value is NULL, do not report.