PATH: WA State Reporting > Staff File (F)
The Staff (File F) Extract gathers data for all district staff attached to a course in the current school year.
Image 1: WA Staff File (F)
Report Logic
One record reports for each staff member per unique section assignment. Long Term substitutes report if they are added as a Teacher or Primary Teacher via section Staff History with the active linked assignment selected & the start and end dates entered reflecting the days they actively taught the class.
- Staff must be linked to the section via Staff History with the correlating active District Assignment selected.
- Section must have been active at least one day on/between calendar start date to As-of-Date selected on the extract editor
- Section Staff History record must have been active at least one day on/between calendar start date to As-of-Date selected on the extract editor.
Generating the Extract
- Input the As of Date field by clicking on the field and typing in the date or clicking on the calendar icon and selecting the date.
- Select which Grades will be included in the report OR
- Choose an Ad Hoc Filter.
- Select a Format in which the report will generate from the dropdown options. Available formats include: Tab Delimited, CSV, and HTML.
- Select the Calendars to include in this report.
Click Generate Extract to generate the report in the indicated format or Submit to Batch to schedule when the report will generate.
Users have the option of submitting report request to the batch queue by clicking Submit to Batch instead of Generate Extract. This process will allow larger reports to generate in the background, without disrupting the use of Campus. The generated extract is available in the Process Inbox. For more information about submitting a report to the batch queue, see the Batch Queue article.
Extract Examples
Image 2: WA Staff File (F) - Tab Delimited Example
Image 3: WA Staff File (F) - CSV Example
Image 4: WA Staff File (F) - HTML Example
Report Layout
| Element | Description | Type, Format, and Length | Campus Database | Campus Location |
|---|---|---|---|---|
| School Year | The four digit year in which the current school year ends. | Date Field, 4 characters YYYY | Calendar.endDate | System Administration > Calendar > Calendar > End Date |
| Serving County District Code | The unique serving county district code for the district submitting the data. If the Serving School from the enrollment record is null, the State District Number reports. | Alphanumeric, 5 characters | Enrollment. | Student Information > General > Enrollments > General Enrollment Information > Serving District |
| Staff ID | The state assigned staff identifier. | Alphanumeric, 20 characters | Employment.districtID | Census > People > Demographics > Person Identifiers > Staff State ID |
| Staff Type Code | The staff member's district assignment title. Reports the code. | Alphanumeric, 8 characters | EmploymentAssignment. title | Census > People > District Assignments > Employment Assignment Information > Title |
| Certification Number | The staff member's employment license number. | Alphanumeric, 7 characters | Employment. licenseNumber | Census > People > District Employment > Employment Information > License Number |
| Last Name | Reports the staff member's last name from the active identity on the As-of Date. Logic is as follows:
| Alphanumeric, 60 characters | Identity.lastName Identity.legalLastName | Census > People > Identities > Identity Information > Last Name Census > People > Identities > Identity > Protected Identity Information > Legal Last Name |
| First Name | Reports the staff member's first name from the active identity on the As-of Date. Logic is as follows:
| Alphanumeric, 60 characters | Identity.firstName Identity.legalFirstName | Census > People > Identities > Identity Info > First Name Census > People > Identities > Identity > Protected Identity Information > Legal First Name |
| Middle Name | Reports the staff member's middle name from the active identity on the As-of Date. Logic is as follows:
| Alphanumeric, 60 characters | Identity.middleName Identity.legalMiddleName | Census > People > Identities > Identity Info > Middle Name Census > People > Identities > Identity > Protected Identity Information > Legal Middle Name |
| Birth Date | The staff member's birthday. | Date Field, 10 characters MM/DD/YYYY | Identity.birthDate | Census > People > Identities > Identity Info > Birth Date |
