SSID Import (Washington)

PATH: WA State Reporting > SSID Import

The Washington SSID Import is used to import student State IDs into the Campus System from the CEDARs SSID System.

Image 1: SSID Import Editor

This process imports SSID when a student doesn't have a State ID and the DistrictStudentID matches the Student Number entered in Campus. Student first and last name must also match, otherwise a warning is generated.

Importing Student State IDs

  1. Indicate if the import should Ignore the First Line of the file. This would be done if the first line is a header.
  2. Click Browse to select the file to be uploaded.
  3. Once a file is selected, click Upload.

Once the file is uploaded, a report will generate indicating Results, Warnings and Errors.

  • Results indicate how many State IDs were added or changed and how many already existed.
  • Warnings indicate how many files contain inconsistent information, such as students whose Student Number match but names do not.
  • Errors indicate failed record transfers, such as when a record was not imported because a matching Student Number was not found.

Report Layout

Element Name

Description

Type, Format and Length

Campus Location

Campus Interface

SSID

The State ID imported if a matching Student Number is found.

Numeric, 10 digits

Person.stateID

Census > People > Demographics > Person Identifiers > Student State ID

Serving District

The district responsible for student education.

Numeric, 5 digits

Enrollment.servingDistrict

Student Information > General > Enrollments > State Reporting Fields > Serving District Code

District Student ID

The Student Number used to match student records.

Numeric, 10 digits

Person.studentNumber

Census > People > Demographics > Person Identifiers > Local Student Number

Last Name

The legal last name of the student.

Alphanumeric, 40 characters

Identity.lastName

Census > People > Demographics > Last Name

First Name

The legal first name of the student.

Alphanumeric, 35 characters

Identity.firstName

Census > People > Demographics > First Name

Middle Name

The legal middle name of the student.

Alphanumeric, 30 characters

Identity.middleName

Census > People > Demographics > Middle Name

Birth Date

The student's date of birth.

Date field, 10 characters

MM/DD/YYYY

Identity.birthDate

Census > People > Demographics > Birth Date

Gender

The student's gender.

Alphanumeric, 1 character

Identity.gender

Census > People > Demographics > Gender

Date Enrolled in District

The earliest start date of all in-district enrollments for this student during the current school year.

Calculated not stored

This field is optional.

Date field, 10 characters 

 MM/DD/YYYY

Enrollment.startDateStudent Information > General > Enrollments > Start Date
Serving School

Indicates the school where the student receives their education.

This field is optional.

Char, 4 digitsEnrollment.servingSchoolStudent Information > General > Enrollments > Serving School
Date Enrolled in School

Date on which the student began school.

This field is optional.


Date field, 10 characters

MM/DD/YYYY

Enrollment.startDateStudent Information > General > Enrollments > Start Date
Grade LevelThe student's grade level.Alphanumeric, 2 charactersEnrollment.stateGrade

System Administration > Calendar > Grade Levels > Grade Level Editor > Grade Level Detail > State Grade Level Code