PATH: WA State Reporting > SSID Import
The Washington SSID Import is used to import student State IDs into the Campus System from the CEDARs SSID System.
Image 1: SSID Import Editor
This process imports SSID when a student doesn't have a State ID and the DistrictStudentID matches the Student Number entered in Campus. Student first and last name must also match, otherwise a warning is generated.
Importing Student State IDs
- Indicate if the import should Ignore the First Line of the file. This would be done if the first line is a header.
- Click Browse to select the file to be uploaded.
- Once a file is selected, click Upload.
Once the file is uploaded, a report will generate indicating Results, Warnings and Errors.
- Results indicate how many State IDs were added or changed and how many already existed.
- Warnings indicate how many files contain inconsistent information, such as students whose Student Number match but names do not.
- Errors indicate failed record transfers, such as when a record was not imported because a matching Student Number was not found.
Report Layout
Element Name | Description | Type, Format and Length | Campus Location | Campus Interface |
|---|---|---|---|---|
SSID | The State ID imported if a matching Student Number is found. | Numeric, 10 digits | Person.stateID | Census > People > Demographics > Person Identifiers > Student State ID |
Serving District | The district responsible for student education. | Numeric, 5 digits | Enrollment.servingDistrict | Student Information > General > Enrollments > State Reporting Fields > Serving District Code |
District Student ID | The Student Number used to match student records. | Numeric, 10 digits | Person.studentNumber | Census > People > Demographics > Person Identifiers > Local Student Number |
Last Name | The legal last name of the student. | Alphanumeric, 40 characters | Identity.lastName | Census > People > Demographics > Last Name |
First Name | The legal first name of the student. | Alphanumeric, 35 characters | Identity.firstName | Census > People > Demographics > First Name |
Middle Name | The legal middle name of the student. | Alphanumeric, 30 characters | Identity.middleName | Census > People > Demographics > Middle Name |
Birth Date | The student's date of birth. | Date field, 10 characters MM/DD/YYYY | Identity.birthDate | Census > People > Demographics > Birth Date |
Gender | The student's gender. | Alphanumeric, 1 character | Identity.gender | Census > People > Demographics > Gender |
| Date Enrolled in District | The earliest start date of all in-district enrollments for this student during the current school year. Calculated not stored This field is optional. | Date field, 10 characters MM/DD/YYYY | Enrollment.startDate | Student Information > General > Enrollments > Start Date |
| Serving School | Indicates the school where the student receives their education. This field is optional. | Char, 4 digits | Enrollment.servingSchool | Student Information > General > Enrollments > Serving School |
| Date Enrolled in School | Date on which the student began school. This field is optional. | Date field, 10 characters MM/DD/YYYY | Enrollment.startDate | Student Information > General > Enrollments > Start Date |
| Grade Level | The student's grade level. | Alphanumeric, 2 characters | Enrollment.stateGrade | System Administration > Calendar > Grade Levels > Grade Level Editor > Grade Level Detail > State Grade Level Code |
