Special Education Student Template Extract

Last Modified on 11/18/2024 10:43 am CST

Tool Search: Special Education Extracts

The Student Template reports data from student enrollments as well as demographic information. This reports records for all actively enrolled students as of the entered Effective Date. This report is the same as the PIMS Student Template except it includes the Reporting Date field.

The December Reporting Period reports students who have a Special Education Status of Y AND a Service Type of Primary (an IEP is not needed in order to be reported).
The July Reporting Period reports any students who were ever enrolled in the selected calendar.

Screenshot of the Special Education Student Template Extract editor. Special Education Student Template Extract

Report Logic

When the Resident District (Enrollments > State Reporting Fields > Resident District) does not match the State District Number (District Information > State District Number), the student does NOT report.

For the July Reporting Period, the following logic applies:

All students age 14 or older report, as of the entered Effective Date, where the Enrollment Special Education Status is Y or E, with an enrollment within the school year.
- The student does not need to have a locked IEP.
- The student reports when the Enrollment End Date is not populated or is within the instructional days of the selected calendar.
- The student does not report when the Special Ed Status = N or blank on all enrollments.
Any student who has the "Does the student have a transition plan as part of their IEP?" marked on their Transition State Reporting editor of the IEP.
- The IEP must be locked.
- The IEP Start Date is before or within the instructional days of the selected calendar. That means the IEP Start Date can begin in the previous school year with an end date in the current school year.
- The IEP End Date is within or after the instructional days of the selected calendar.
- The student's Enrollment End Date is not populated or is within the instructional days of the selected calendar.

One record per district code, school year date, student ID and snapshot date is reported.

Report Editor

Field	Description
Extract Type	Determines the type of Extract being generated. For this extract, select Student Template.
Reporting Period	Indicates the time of year for which the extract is being generated. Options are December or July.
Effective Date	Entered date causes the extract to report all students actively enrolled as of that date and/or all data as of this date. This date entered is considered the end date of the reporting period, unless it is a snapshot extract.
Report All Resident Districts	When marked, students report whose Resident District does not match the Enrolled District.
Format	Determines how the extract generates. Extracts can be generated in State Format (comma delimited) or HTML. Use the HTML format for reviewing and verifying data prior to submission to the state. Use the State Format for submitting the data to the Department of Education.
Report Protected Identities	When marked, last name, first name, middle name, suffix, and gender information reports from the Protected Identity Information section on the Identities editor, when the fields are populated.
Report All Addresses	When marked, address fields included in the extract (Address 1, Address 2, City, State, Zip) report for each student record. When not marked, address information only reports for Special Education and CTE students only.
Ad hoc Filter	Select an existing ad hoc filter from which to report students. Only those students included in the Student Data Type filter and who meet the reporting population are included in the extract.
Select Grades	Select which grade levels to include on the report.
Calendars	At least one calendar must be selected when generating an extract. Calendars can be selected by the Active Year, by School or by Year. When a calendar is chosen in the Campus toolbar, that calendar is automatically be selected.
Report Generation	To generate the report immediately, use the Generate Extract option. To choose when the report generates, use the Submit to Batch option. Submit to Batch is useful when generating the report for several calendars or for larger amounts of data being reported. See the Batch Queue article for more information.

Generate the Student Template

Select Student Template from the Extract Type from the dropdown list.
Select the applicable Reporting Period.
Enter the Effective Date of the extract in mmddyy format or use the calendar icon to select a date.
Select the Format of the extract.
If desired, mark the Report Protected Identities checkbox.
If desired, mark the Report All Addresses checkbox.
If desired, select an Ad hoc Filter.
Select a Grade level for the extract.
Select the appropriate Calendar(s) from which to include data on the extract.
Click the Generate Extract button or the Submit to Batch button, when available. The extract displays in the selected format.

Report Layout

Element Name		Description	Campus Application
1	District Code	State District Number Reports the district number of the reporting school unless there is a different district located in the Serving District. Numeric, 9 digits	District Information > State District Number; District.number Enrollments > State Reporting Fields > Serving District Enrollment.servingDistrict
2	Location Code	State School Number of the reporting school. This code reports from the Location Code Override field on the student's Enrollment editor, when populated. When the Location Code Override field is not populated, the school number field reports from the Alt School Number field on the School editor. When both the Location Code field and the Alt School Number field are not populated, the Location Code reports from the State School Number. Numeric, 4 digits	Enrollments > State Reporting Fields > Location Code Override Enrollment.locationCodeOverride School Information > Alt School Number, State School Number School.altNumber School.number
3	School Year	Reports as June 10th of the end year of the calendar. Date field, 10 characters	Calendar > School Years > School Year Detail Term.endDate
4	Student ID	The student's State ID. Numeric, 10 digits	Demographics > Person Identifiers > Student State ID Person.stateID
5	SSN	The student's social security number. Currently reports as blank. Numeric, 9 digits	Demographics > SSN Identity.ssn
6-9	Fields	These fields do not report.	N/A
10	Current Grade Level	The grade level of the student's current enrollment. Alphanumeric, 3 characters	Enrollments > Grade Enrollment.grade
11-12	Fields	These fields do not report.	N/A
13	Homeroom	The room number of the student's course labeled as Homeroom as of the entered effective date. When Homeroom is marked on the Course tab, all sections for that course report as the Homeroom number. This field is used for determining class size in elementary grades and in offsite preschool programs. Alphanumeric, 20 characters	Course > Homeroom Course.homeroom Courses > Section > Room Number Section.roomID
14	Birth Date	The student's date of birth. Date field, 10 characters	Demographics > Birth Date Identity.birthdate
15	Gender	The student's gender. When the Legal Gender field is populated and the Report Protected Identities checkbox is marked on the Extract editor information reports from that field. When the Gender field on Demographics is set to M or F, that value reports. When the Gender Field on Demographics is set to X, the value reports from the Legal Gender field in the Protected Identities section as M or F. When the Gender field on Demographics is set to X and the Legal Gender field is not populated, a blank value reports. Alphanumeric, 1 character	Identities > Identity Information > Protected Identity Information > Legal Gender Identity.legalGender Demographics > Gender Identity.gender
16	Address 1	Reports primary address information when the student is CTE student (full time or part time) or a Special Education Student. This information reports from the current or most recent primary household where the Mailing checkbox is marked (first), or where the Physical checkbox is marked (second), or where the address has the highest address ID (third). When there is no primary address, the secondary address reports. Addresses marked as Private do not report. NOTE: An Address is considered the current address through the End Date entered on the Address record. When the entered Effective Date on the Report Editor happens to be the End Date of the address, that address reports. Alphanumeric, 30 characters	Address Information > Number, Prefix, Street, Tag, Direction Address.number Address.prefix Address.street Address.tag Address.direction
17	Address 2	Additional information about the student's address. This information reports from the current or most recent primary household where the Mailing checkbox is marked (first), or where the Physical checkbox is marked (second), or where the address has the highest address ID (third). NOTE: An Address is considered the current address through the End Date entered on the Address record. When the entered Effective Date on the Report Editor happens to be the End Date of the address, that address reports. Alphanumeric, 30 characters	Address Information > Number, Prefix, Street, Tag, Direction Address.number Address.prefix Address.street Address.tag Address.direction
18	City	The city of the student's address. This information reports from the current or most recent primary household where the Mailing checkbox is marked (first), or where the Physical checkbox is marked (second), or where the address has the highest address ID (third). NOTE: An Address is considered the current address through the End Date entered on the Address record. When the entered Effective Date on the Report Editor happens to be the End Date of the address, that address reports. Alphanumeric, 30 characters	Address Information > City Address.city
19	State	The state of the student's address. This information reports from the current or most recent primary household where the Mailing checkbox is marked (first), or where the Physical checkbox is marked (second), or where the address has the highest address ID (third). NOTE: An Address is considered the current address through the End Date entered on the Address record. When the entered Effective Date on the Report Editor happens to be the End Date of the address, that address reports. Alphanumeric, 2 characters	Address Information > State Address.state
20	Zip	The official postal code of the student's primary address. When field is not populated, reports blank. This information reports from the current or most recent primary household where the Mailing checkbox is marked (first), or where the Physical checkbox is marked (second), or where the address has the highest address ID (third). NOTE: An Address is considered the current address through the End Date entered on the Address record. When the entered Effective Date on the Report Editor happens to be the End Date of the address, that address reports. Numeric, 10 digits	Address Information > Zip Address.zip
21-26	Fields	These fields do not report.	N/A
27	Race/Ethnicity	The student's race/ethnicity. Numeric, 1 digit	Demographics > Race/Ethnicity Identity.race
28-32	Fields	These fields do not report.	N/A
33	Economic Status	Reports the student's eligibility status. Options are: F: Free R: Reduced N: Otherwise Alphanumeric, 1 character	FRAM Eligibility > Eligibility POSEligibility.eligibility
34	Challenge Type	Reports the student's primary disability. Numeric, 4 digits	Enrollments > Special Ed Fields > Special Ed Status and Primary Disability Enrollment.disability
35-37	Fields	These fields do not report.	N/A
38	Special Education	Reports the student's special ed status. Reports Y when Special Ed Status = “Yes: has IEP”. Reports E when Special Ed Status = “E: Exited IEP” AND the Service Exit Date is within the current school year dates. Reports N when Special Ed Status = “N: No IEP” or blank, OR when Special Ed Status = “E: Exited IEP” and the Service Exit Date is before the current school year Start Date. Alphanumeric, 1 character	Enrollments > Special Ed Fields > Special Ed Status Enrollment.specialEdStatus
39-40	Fields	These fields do not report.	N/A
41	EL Status	Reports the student's EL (English Learners) status based on the Effective Date entered on the Report Editor. Reports 01 when the EL Program Status when EL or Exited EL and the EL exit date is after 10/01 of the calendar year selected and the EL exit date is after the effective date chosen on the report editor. Reports 03 when the EL Status is Exited EL land the EL Exit date is on or before 10/01 of the selected calendar year. Reports 03 when the EL Status is Exited EL and the effective date chosen on the report editor is on or before the 1st Year Monitoring date from the EL detail record. Reports 04 when the EL Status is Exited EL and the effective date chosen on the report editor is after the 1st Year Monitoring Date and on or before 2nd Year Monitoring date from the EL detail record. Reports 05 when the EL Program Exit Date is before 10/01/2014. Reports 05 when the EL Program Exit Date is on or after 10/01/2014 and the Effective Date chosen on the report editor is on or before the 4 year Monitoring Date. Reports 06 when the EL Program Status is EL and SLIFE checkbox is marked. Reports 07 when the EL Program Status is Exited EL and the EL Program Exit Date is on or before the 3rd Year Monitoring Date from the EL Detail Record, but after the 2nd Year Monitoring Date. Reports 08 when the EL Program Status is Exited EL and the EL Program Exit Date and the Effective Date chosen on the report editor is on or before the 4^th year Monitoring Date from the EL Detail Record, but after the 3rd year monitoring date from the EL Detail Record. Reports 99 (default) when there is no EL Record. Numeric, 2 digits	English Learners (EL) > EL > Program Status LEP.programStatus
42-44	Fields	These fields do not report.	N/A
45	Special Programs Code-LIEP Program Type	Reports the latest EL service. Reports state code of 21-27 and 98 from the EL Services tool when Start Date is not null and end date is null or on or after report generation Effective date and the EL Status is 01 or 06. When there are multiple services of 21-27 and 98 at the time of reporting, report the service with the highest ID. When no state coded program of 21-27 and 98, reports blank. Numeric, 2 digits	English Learner (EL) > EL Services LepServicetype.name
46	Repeating Grade	Indicates the student is repeating the school year. Reports Y when Student's Grade Level in this school year's enrollment is the same as their Grade Level in the previous school year's enrollment. When there is no enrollment from the previous school year or when the grade level is not the same, N reports. Alphanumeric, 1 character, Y/N	Enrollment > Grade Level Enrollment.grade
47-49	Filler Fields	These fields do not report.	N/A
50	BID School Number	The School Number within the LEA that is responsible for the student based on Best Interest Determination. Numeric, 4 digits	Enrollments > State Reporting Fields > BID School Number EnrollmentPA.bidSchoolNumber
51	BID AUN	The AUN of the LEA that is responsible for the student based on Best Interest Determination. Numeric, 9 digits	Enrollments > State Reporting Fields > BID AUN EnrollmentPA.BidAUN
52	Filler Fields	These fields do not report.	N/A
53	Expected Graduation	The student's projected graduation time frame. Numeric, 4 digits MMYY	Graduation > Projected Graduation Date Graduation.projectedGraduationDate
54-64	Fields	These fields do not report.	N/A
65	Grad Status Code	Indicates the student's end status, such as graduating, dropping out or transferring. Reports for all grades when a value is selected for Graduation Status. Reports a blank value when no Graduation Status is selected from the drop list. When the Graduation Status field is blank and the student's current or most recent enrollment as of the Effective Date has the Enrollment End Status field populated: Reports G when End Status is WD04. Reports H when End Status is WD09. Reports T when End Status is WD02. Reports L when End Status is WD03 or WD06. Reports blank when Enrollment End Status = blank or when End status is not WD04, 09, 02, 03 or WD06. Alphanumeric, 1 character	Enrollments > End Status Enrollment.endStatus Enrollments > State Reporting Fields > Graduation Status Enrollment.gradStatus
66	Expected Post Graduate Activity	The student's post-graduation plans. Numeric, 3 digits	Graduation > Post Grad Plans Graduation.postGradPlans
67	Student Status	Reports the status of the student's enrollment. Alphanumeric, 1 character	Enrollments > State Reporting Fields > Student Status Enrollment.studentStatus
68	Date First Enrolled in ELD/Bilingual Ed Program	The date on which the student was enrolled in an ESL/Bilingual Education/EL program. When the EL Status field reports a value of 01 or 06 (Program Status of EL), this field reports from the Date First Entered ESL/EL field on the Enrollment record. When there is no entered date, the reported value reports from the EL Identified Date field on the EL Record. Date field, 10 digits (YYYY-MM-DD)	Enrollments > State Reporting Fields > Date 1st Enrolled in EL ED Program CustomStudent.value Enrollment.firstELLEnrollDate English Learners (EL) > EL > Identified Date Lep.identifiedDate
69	Field	This field does not report.	N/A
70	ADA Status Indicator	Indicates the student participates in a 504 program or has an IEP. Reports Y when Section 504 is marked, reports N when Special Education (Field 38) is Y. Otherwise, field reports N. Alphanumeric, 1 character (Y or N)	Enrollments > State Reporting Fields > Section 504, Special Ed Fields > Special Ed Status Enrollment.section504 Enrollment.specialEdStatus
71-72	Fields	These fields do not report.	N/A
73	Foreign Exchange Student	Indicates the student is a Foreign Exchange Student. Alphanumeric, 1 character (Y or N)	Enrollments > State Reporting Fields > Foreign Exchange Student Enrollment.foreignExchange
74-79	Fields	These fields do not report.	N/A
80	Gifted Talented	Reports the student's gifted and talented status. When there is no assigned status, reports a value of N. Alphanumeric, 1 character (Y or N)	Enrollments > State Reporting Fields > Gifted/Talented Enrollment.giftedTalented
81-82	Fields	These fields do not report.	N/A
83	Snapshot Date	Reports the date entered on the Extract Editor. Date field, 10 characters (YYYY-MM-DD)	N/A
84-87	Fields	These fields do not report.	N/A
88	Economic Disadvantaged Status Code	Reports the student's meal status. Enrollment Record A value of Y reports when the Economic Disadvantage field is marked on the State Reporting Enrollment Editor. Eligibility Record A value of Y reports when the Eligibility is Paid and Certified Type is Declined (Source = Non-Direct) on the student's Eligibility (FRAM) record. A value of Y reports when the State Eligibility Code is F: Free or R: Reduced. A value of N reports when the State Eligibility Code is null or there is no active Eligibility record. Alphanumeric, 1 character (Y or N)	Enrollments > State Reporting Fields > Economic Disadvantaged Enrollment.economicDisadvantaged Eligibility > Eligibility Detail > Eligibility, State Eligibility Code POSEligibility.stateCode POSEligibility.eligibility
89	Field	This field does not report.	N/A
90	Mobility	Indicates the reason the student did not return after summer break. Reports the selected value from the enrollment editor. Alphabetic, 1 character A, B or C	Enrollments > State Reporting Fields > Mobility Enrollment.mobility
91	Diploma Type	The type of diploma the student received upon graduation. State diploma types need to be entered in the Attribute Dictionary as follows: 806: Regular Diploma 816: GED Credential NOTE: This field reports the value entered in the Value column of the Attribute Dictionary record. Numeric, 3 digits	Graduation > Diploma Type Graduation.diplomaType
92	Field	This field does not report.	N/A
93	Alternate Student ID	The student's local student number. Numeric, 25 digits	Demographics > Person Identifiers > Student Number Person.studentNumber
94	Field	This field does not report.	N/A
95	Title III EL Eligibility	Indicates the student is served by Title III. Reports as Y when the following is true: The EL/ELL Status is 01 or 06 and Title III is checked on the District's History information When the district or school level Title III check box is not marked, but the student's Title III check box is marked and the EL student is a 01 or 06 Reports as N when the EL/ELL Status is 01 or 06 and the district or school level Title III check box and student level Title III check box are not marked. Reports as N when the student does not receive Title III services. Reports a blank value when the student is not 01 or 06. The EL Title III services are no longer valid, but the logic is still available. Alphanumeric, 1 character	English Learners (EL) > EL > EL Services > Name > Title III Lep.service District Information > District History > Title III SchoolAttribute.title3
96	Programs Services Code – Title I Part A	Indicates the student received Title 1 services. Reports a value of Y for ALL students when the Title 1 Part A checkbox is marked on the School History editor. When the school is not Title 1 (Title 1 Part A checkbox is not marked), a value of Y reports when the student has a Flag State Code of 15, and the Enrollment Start Date and Enrollment End Date is not null, or when the Enrollment Start Date or Enrollment End Date is on or after the Effective date entered on the Report Editor. When the Title 1 Part A checkbox is not marked at the school level, and the student does not have a Flag with a State Program of 15, a value of Y reports when the Title 1 checkbox is marked on the enrollment record. Otherwise, a value of N reports. Alphanumeric, 1 character (Y or N)	School > Title 1 (A) SchoolAttribute.title1A Enrollments > State Reporting Fields > Title 1 Enrollment.title1 Flags > Program ID, Name ProgramParticipation.programID Program.name
97	Grade 09 Date	The date the student first entered 9th grade. This field reports June 30 of the year in which the student first entered 9th grade. When no date is provided in the Date First Entered the 9th Grade Field, the Enrollment Start Date for the 9th grade enrollment or 9th grade enrollment history record is used. When the student first entered 9th grade on or between July 1, 2014 and June 30, 2015, this field reports as 2015-06-30. When the student first entered 9th grade on or between July 1, 2013 and June 30, 2014, this field reports as 2014-06-30. When the student first entered 9th grade on or between July 1, 2012 and June 30, 2014, this field reports as 2013-06-30. When no date is provided for either fields, a NULL value reports. One record per each grade level enrollment reports. Date field, 10 characters (YYYY-06-30)	Graduation > Date First Entered 9th Grade Graduation.grade9Date
98	District Entry Date	Reports the student's original entry date into the district. Logic: the report first looks at the student's current or most recent enrollment within report generation dates. When a District Start Date is populated, that date reports. When null, then the reports looks at the most recent Enrollment in all the student's enrollment history in any school where Enrollment Local End Status with State End Status Code Mapping is one of the following codes = WD01, WD02, WD03, WD04, WD09 (System Administration > Enrollment > End Status Type) and report the next Enrollment Start Date that is after the enrollment with those end status(es). When that is null, the earliest Enrollment Start Date in any school reports. Date field, 10 characters	Enrollments > State Reporting Fields > District Start Date Enrollment.districtStartDate Enrollment.startDate
99	School Entry Date	Reports the student's original entry date into the school. Logic: the report first looks at the student's current or most recent enrollment within report generation dates. When a School Start Date is populated, that date reports. When null, then the reports looks at the most recent Enrollment within the same school where Enrollment Local End Status with State End Status Code Mapping is one of the following codes = WD01, WD02, WD03, WD04, WD09 (System Administration > Enrollment > End Status) and report the next Enrollment Start Date that is after the enrollment with those end status(es). When that is null, the earliest Enrollment Start Date within the reporting school reports. When no previous Enrollment in the school exists, the most recent Enrollment in that school's Enrollment Start Date Reports. Date field, 10 characters	Enrollments > State Reporting Fields > School Start Date Enrollment.schoolStartDate Enrollment.startDate
100-108	Fields	These fields do not report.	N/A
109	State Entry Date	Reports the student's original entry date into the state. Date field, 10 characters	Enrollments > State Reporting Fields > State Start Date Enrollment.stateStartDate Enrollment.startDate
110	Date First Enrolled in US School	Reports the student's original entry date into the US when the student's EL Status (field 41) reports a value of 01-08. When the Date Entered US School field is null and the EL Status reports a value of 01-08, Date First Enrolled reports from the Enrollment Editor from the FIRST district enrollment. Date field, 10 characters	Demographics > Person Information > Date Entered US School Enrollment.USStartDate Enrollments > State Reporting Fields > Date 1st Enrolled in US School
111	Homeless Student	Indicates whether the student is considered Homeless. Reports N when the student's State Grade Level is AAP: Adult Affidavit Program. Reports blank when the student's State Grade is not AAP: Adult Affidavit Program. State Grade Level Code is selected on the Grade Level Setup editor. Alphanumeric, 1 characters (Y or N)	Calendar > Grade Levels GradeLevel.stateGrade
112	Migrant Student	Indicates whether the student is considered a Migrant student. Reports N when the student's State Grade Level is AAP: Adult Affidavit Program. Reports blank when the student's State Grade is not AAP: Adult Affidavit Program. State Grade Level Code is selected on the Grade Level Setup editor. Alphanumeric, 1 characters (Y or N)	Calendar > Grade Levels GradeLevel.stateGrade
113-116	Fields	These fields do not report.	N/A
117	Resident District	The number of the district in which the student resides. Reports the Resident District value from the student's Enrollment. When null, the State District Number reports. Numeric, 9 digits	Enrollments > State Reporting Fields > Resident District Enrollment.residentDistrict Enrollments > State Reporting Fields > Resident District District.number
118-119	Fields	These fields do not report.	N/A
120	Single Parent	Indicates the student is participating in a CTE student program and is a single parent. When CTE Student is FT or PT and the Single Parent checkbox is marked, a value of Y reports. Alphanumeric, Y or N	Enrollments > State Reporting Fields > CTE Student, Single Parent Enrollment.cteStudent Enrollment.singleParent
121-122	Fields	These fields do not report.	N/A
123	Home Language	Report the language spoken in the student's home. When no language is selected, field reports NULL. When the assigned language code is 1285: English, this field reports blank. This field reports for any student who has an active or an inactive EL Record. Numeric, 4 digits	Demographics > Home Primary Language Identity.homePrimaryLanguage
124	Field	This field does not report.	N/A
125	Years In US Schools	The number of years the student has been enrolled in a US school. When the student has Immigrant marked, this field calculates the number of years since the US Start Date or the student's earliest enrollment Start Date. This field reports when the Immigrant checkbox is marked and uses the most recent enrollment record's value entered in the Date 1st Enrolled in US School. When that field is not populated, the earliest historical enrollment's Start Date is used. Days are rounded to whole year values to a maximum value of 3 and is calculated from the Effective Date entered on the report editor. When the value is over 3, this field reports blank. When the date is within 0-12 months of October 1 of the reporting year, a value of 1 reports. When the date is within 13-24 months of October 1 of the reporting year, a value of 2 reports. When the date is within 25-36 months of October 1 of the reporting year, a value of 3 reports. When the date is greater than 36 months of October 1 of the reporting year, a blank value reports. When the Immigrant checkbox is not marked, this field reports blank. Numeric, 1 digit	Enrollments > State Reporting Fields > Date 1st Enrolled in US School Enrollments > General Enrollment Information > Start Date Data not stored
126	Name Suffix	The additional identifier of the student's name, such as Jr, Sr, etc. When the Legal Suffix field is populated and the Report Protected Identities checkbox is marked on the Extract editor, information reports from that field. When the person's name contains an accented e and/or n (é and/or ñ), the name reports with an unaccented, lowercase e and/or n. When the person's name contains a period (i.e. Jr.), the name reports with the period. Alphanumeric, 10 characters	Identities > Identity Information > Protected Identity Information > Legal Suffix Identity.legalSuffix Demographics > Suffix Identity.suffix
127-130	Fields	These fields do not report.	N/A
131	Food Program	The student's meal status. Options are: F: Free R: Reduced N: Otherwise Reports a value of F for all students when the School Provision field in System Administration Resources is CEP. Alphanumeric, 1 character	FRAM Eligibility > Eligibility School Information > School History > USDA Programs > Provision = CEP POSEligibility.eligibility
132	Field	This field does not report.	N/A
133	Last Name Long	The student's last name. When the Legal Last Name field is populated and the Report Protected Identities checkbox is marked on the Extract editor, information reports from that field. When the person's name contains an accented e and/or n (é and/or ñ), the name reports with an unaccented, lowercase e and/or n. When the person's name contains a period (i.e. Jr.), the name reports with the period. Alphanumeric, 60 characters	Identities > Identity Information > Protected Identity Information > Legal Last Name Identity.legalLastName Demographics > Last Name Identity.lastName
134	First Name Long	The student's first name. When the Legal First Name field is populated and the Report Protected Identities checkbox is marked on the Extract editor, information reports from that field. When the person's name contains an accented e and/or n (é and/or ñ), the name reports with an unaccented, lowercase e and/or n. When the person's name contains a period (i.e. Jr.), the name reports with the period. Alphanumeric, 60 characters	Identities > Identity Information > Protected Identity Information > Legal First Name Demographics > First Name
135-141	Filler Fields	N/A	N/A
142	Middle Name	The student's middle name. When the Legal middle Name field is populated and the Report Protected Identities checkbox is marked on the Extract editor, information reports from that field. When the person's name contains an accented e and/or n (é and/or ñ), the name reports with an unaccented, lowercase e and/or n. When the person's name contains a period (i.e. Jr.), the name reports with the period. Alphanumeric, 60 characters	Identities > Identity Information > Protected Identity Information > Legal Middle Name Identity.legalMiddleName Demographics > Middle Name Identity.middleName
143-153	Fields	These fields do not report.	N/A
154	Address 3	Any comments entered for the address of a CTE student. This field reports blank. Alphanumeric, 40 characters	Enrollments > State Reporting Fields > CTE Student Enrollment.cteStudent Address Information > Comments Address.comments
155-164	Fields	These fields do not report.	N/A
165	Home School	Student's school code based on grade level and home address of parents. Reports from the Resident School Code field on the Enrollment record. When that field is not populated, the Alt School Number field reports. When the Alt School Number field is not populated, the State School Number reports. Numeric, 4 digits	Enrollments > State Reporting Fields > Resident School Enrollment.residentSchool School Information > Alt School Number, State School Number School.altNumber School.number
166	Displaced Homemaker	Indicates the CTE student is a displaced homemaker. Alphanumeric, Y or N	Enrollments > State Reporting Fields > CTE Student, Displaced Homemaker Enrollment.cteStudent Enrollment.displacedHomemaker
167	Special Education Referral	Indicates the student was referred to another LEA for education. Reports a value of Y when the Special Education Referral checkbox is marked; reports a value of N when the Special Education Referral checkbox is not marked. Alphanumeric, Y or N	Enrollments > Special Education Fields > Special Education Referral Enrollment.spedReferral
168-181	Fields	These fields do not report.	N/A
182	County Code	The county code of the reporting district. Reports the county code of the reporting district unless the county is different for the student's Primary Address. Numeric, 2 digits	County Information > District County; Census > Address > County Address.county
183-188	Fields	These fields do not report.	N/A
189	Funding District Code	Reports the override field selected in the Funding District field, or the Resident District when Funding District is blank. Reports a value of 999999999 when Funding District = PA: Pennsylvania. Reports a value of 888888888 when Fund District - any other state code that isn't PA. Numeric, 9 digits	Enrollments > State Reporting Fields > Funding District Enrollment.fundingDistrict
190	CTE Indicator	Indicates whether a normal full complement of primary academics is administered and provided to this student by the reported CTC school. Reports Y when the CTE Student field is FT: Full Time CTE Student; reports N when the CTE Student field is PT: Part Time CTE Student or there is not a value. Alphanumeric, Y or N	Enrollments > State Reporting Fields > CTE Student Enrollment.CTEstudent
191-206	Fields	These fields do not report.	N/A
207	Military Family Code	Reports for any students who are children of an Active Military Parent/Guardian. Reports Y when the Start Date on the Military Connects tool is populated and the end date is not null, or is on or after the entered report effective date, and the parent/guardian Military Status is Active Duty, Deployed or Active Duty, Not Deployed, or Transitioning out of Active Duty. Otherwise, reports N. The guardian's relationship end date must be blank (null) or after the report generation effective date. The guardian's Military Connections record end date must be null or on or after the report generation effective Date. Alphanumeric, 1 character (Y or N)	Military Connections > Active Duty ImpactAid.activeDuty
208	Filler Field	This field does not report.	N/A
209	Foster Student	Indicates whether the student is considered a Foster student. Reports N when the student's State Grade Level is AAP: Adult Affidavit Program. Reports blank when the student's State Grade is not AAP: Adult Affidavit Program. State Grade Level Code is selected on the Grade Level Setup editor. Alphanumeric, 1 characters (Y or N)	Calendar > Grade Levels GradeLevel.stateGrade
210-211	Filler Fields	These fields do not report.	N/A
212	Assessment Participation Code	Indicates the state assessments in which the student is participating in the school year. Reports the code selected in the Assessment Participation field on the student's State Reporting Enrollment editor. Reports a value of B when the Assessment Participation field is blank and the student's state grade is 003-008. Reports a value of I when the Assessment Participation field is blank and the student's state grade is NOT 003-008. Alphanumeric, 1 character	Enrollments > State Reporting Fields > Assessment Participation Enrollment.assessmentParticipation
213	Field	These fields do not report.	N/A
214	Assessment Participation Code 2	Indicates the assessments in which the student is participating in the school year. Reports a value of Y reports when a student has a Flag with a code of 214 (the flag must be marked as State Reported and the Flag End Date must be blank), When there is no flag, the value selected in the Assessment Participation Code 2 field on the Enrollment record reports. Reports Y when value of A-G are selected. Reports N when blank or values of Z or N are selected. Alphanumeric, 1 character	Enrollments > State Reporting Fields > Assessment Participation 2 Enrollment.assessmentParticipation2
215	Assessment Participation Code 3	Indicates the assessments in which the student is participating in the school year. Reports a value of Y reports when a student has a Flag with a code of 215 (the flag must be marked as State Reported and the Flag End Date must be blank), When there is no flag, the value selected in the Assessment Participation Code 3 field on the Enrollment record reports. Reports Y when value of A-G are selected. Reports N when blank or values of Z or N are selected. Alphanumeric, 1 character	Enrollments > State Reporting Fields > Assessment Participation 3 Enrollment.assessmentParticipation3
216	Assessment Participation Code 4	Indicates the assessments in which the student is participating in the school year. Reports a value of Y reports when a student has a Flag with a code of 216 (the flag must be marked as State Reported and the Flag End Date must be blank), When there is no flag, the value selected in the Assessment Participation Code 3 field on the Enrollment record reports. Reports Y when value of A-G are selected. Reports N when blank or values of Z or N are selected. Alphanumeric, 1 character	Enrollments > State Reporting Fields > Assessment Participation 4 Enrollment.assessmentParticipation4
217	District Code of Enrollment	Identifies the district where the non-resident student is enrollment. When the student's Special Ed Status is Yes AND the Special Education Referral checkbox is marked, reports the name from the District of Enrollment from the student's Enrollment. When the student's Special Ed Status is Yes AND the Special Education Referral checkbox is NOT marked, reports the State District Number value. Numeric, 8 digits	Enrollments > State Reporting Fields > District of Enrollment Enrollment.districtOfEnrollment District Information > State District Number District.number
218-220	Fields	These fields do not report.	N/A
221	Access for ELLS Assessment	Identifies a student who participates in EL. Numeric, 8 digits	Enrollments > State Reporting Fields > Assessment Participation Code 5 Enrollment.assessmentParticipation5
222	ELA Assessment Exemption Indicator	Indicates the student has been enrolled in a US school less than or equal to 12 months by the end of the current year, and the ELA/Keystone Literature testing window was not exempt. When the EL Exempt field is marked, reports Y. Otherwise, reports N. Alphabetic, 1 character (Y or N)	Enrollments > State Reporting Fields > EL Exempt Enrollment.elExempt
223	AUN of Sending Charter School	Reports the 9-digit AUN of the charter school that contracted with the educating LEA to educate a charter school student. When the value is less than 9 digits, leading zeros are added for a length of 9. Numeric, 20 digits	Enrollments > State Reporting Fields > District of Sending Charter School Enrollment.sendingCharterSchoolDistrict
224	Sending Charter School Number	Reports the 4-digit code of the charter school that contracted with the educating LEA to educate a charter school student. When the value is less than 4 digits, leading zeros are added for a length of 4. Numeric, 4 digits	Enrollments > State Reporting Fields > Sending Charter School Location Enrollment.sendingCharterSchoolLocation
225	Gender Identity	Identifies the student's personal conception of oneself when the Gender field on the Identities record has a value of X. When the Gender field has a value of M or F, a blank value reports. Alphanumeric, 1 character (X)	Identities > Gender Identity.gender
226	PASA Testing Agency AUN	The AUN district conducting the PASA. Numeric, 9 digits	Enrollments > State Reporting Fields > PASA Testing Agency AUN EnrollmentPA.pasaTestingAUN

Previous Versions

Special Education Student Template Extract [.2247 - .2303]
Special Education Student Template Extract [.2239 - .2243]
Special Education Student Template Extract [.2223 - .2235]

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