SIMS Extract (Massachusetts) [.2144 - .2235]

Last Modified on 05/08/2024 9:43 am CDT

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The Massachusetts SIMS (Student Information Management System) Extract is a student-level data collection that provides the Department of Education with comprehensive information to meet state and federal reporting requirements and inform policy and program decisions.

Image 1: SIMS Extract Report Editor

Report Logic

  • Reports the student's most recent Primary enrollment within the selected calendar(s) with only one record per student. 
    • When more than one primary enrollment exists within the selected calendar(s), the enrollment record with the highest enrollmentID is used.
  • All enrollment data is cumulative, including:
    • Days in Attendance
    • Days in Membership
  • For No Show enrollment records:
    • When extract Effective Date < November 1st in the selected year, AND the SIMS Extract Editor has 'Pull No Shows (Summer Withdrawals)' = Checked, reports a record for the 'No Show' enrollment when this enrollment is the most recent (latest Start Date) Primary enrollment across all calendars selected on the SIMS Extract Editor.
    • When the SIMS extract Effective Date >= November 1st in the selected year, AND the following conditions are True, the student reports a record for this enrollment in the SIMS report:
      1. Student's most recent (latest Start Date) Primary enrollment across all calendars selected has No Show = Checked.
      2. The enrollment marked 'No Show' has Enrollment Status in the 20s or 30s.
        1. Current 20s values: 20, 21, 22, 23, 24.
        2. Current 30s values: 30, 31, 32, 33, 34, 35, 36.
      3. SIMS extract editor has 'Pulls No Shows (Summer Withdrawals)' = Checked.
    • When the SIMS extract Effective Date >= November 1st in the selected year, AND the student's most recent (latest Start Date) Primary enrollment across all calendars selected on the SIMS Extract Editor has 'No Show' = Checked, AND the 'No Show' enrollment does NOT have an Enrollment Status in the 20s or 30s, does NOT report a record for this student on the report, even when the SIMS Extract Editor has 'Pull No Shows (Summer Withdrawals)' = Checked.
    • When the most recent Primary enrollment is marked 'No Show' and satisfies the population criteria, Days in Attendance and Days in Membership fields will report ‘555’ for the ‘No Show’ student.
    • When student has a Primary enrollment in the calendar year within one of the calendars selected on the SIMS Extract Editor that does NOT have 'No Show' = Checked, AND student has an earlier enrollment with 'No Show' = Checked, AND 'Pull No Shows (Summer Withdrawals)' = Checked on the SIMS Extract Editor, the earlier 'No Show' enrollment is ignored.
    • When there is > 1 enrollment in the same calendar, the report record sums the Days in Attendance and Days in Membership fields from all Primary enrollment records that do not have 'No Show' = Checked.
    • When there is > 1 enrollment in different calendars, the report record sums the Days in Attendance and Days in Membership fields from all Primary enrollment records that do not have 'No Show' = Checked.
    • When there is > 1 enrollment in the same OR different calendars, the report record sums the Days in Attendance and Days in Membership fields from all Primary enrollment records that do not have 'No Show' = Checked.

Generating the SIMS Extract

  1. Select SIMS Extract as the Extract Type.
  2. Enter an Effective Date in mmddyyyy format or by clicking the calendar icon and selecting a date.
  3. Select the Format in which the report should generate. Use State Format (CSV) for submission to the state and HTML for data review and verification.
  4. Mark Pull No Shows (Summer Withdrawal) if student's with No Show marked on their enrollments should still be included in the report.
  5. Select an Ad hoc Filter to limit records reported.
  6. Indicate which Calendar(s) should be included in the report.
  7. Click Generate Extract to view the report in the selected format or Submit to Batch to schedule when the report will generate.

Users have the option of submitting a SIMS report request to the batch queue by clicking Submit to Batch instead of Generate Extract. This process allows larger reports to generate in the background, without disrupting the use of Campus. For more information about submitting a report to the batch queue, see the Batch Queue article.

Image 2: SIMS Extract - State Format (CSV)

Image 3: SIMS Extract - HTML Format

SIMS Extract Report Layout

Element Name

Description

Campus Database and Location

Local Student Number

The identification number of the student maintained by the local school district.

Census > People > Demographics > Person Identifiers > Local Student Number


Person. studentNumber

State Student ID

The unique identification number assigned to the student and maintained by the state.

Census > People > Demographics > Person Identifiers > Student State ID


Person.stateID

First Name

The legal first name of the student.

Census > People > Demographics > First Name


Identity.firstName

Middle Name

The legal middle name of the student.

Census > People > Demographics > Middle Name


Identity.middleName

Last Name

The legal last name of the student.

Census > People > Demographics > Last Name


Identity.lastName

DOB

The date the student was born.

Census > People > Demographics > Date of Birth


Identity.birthDate

DOB Format

The format of the student's date of birth. Reports D10

Not dynamically stored

City/Town of Birth

The name of the city in which the student was born.

Census > People > Demographics > Town of Birth


Identity.birthCity

Gender

Identification of the student as (M)ale or (F)emale.

Gender is reported using the following logic:

  • Report "F" when a non-binary flag does not exist and Gender (Census > People > Demographics > Gender) = Female.
  • Report "M" when a non-binary flag does not exist and Gender (Census > People > Demographics > Gender) = Male.
  • Report "N" when Gender = N: Non Binary.
  • Report "N" when the student is assigned a Flag on the Flags tab (Student Information > General > Flags), where the following are true:
    • Start Date of flag is on or before extract Effective Date.
    • End Date of flag is after extract Effective Date or is Null.
    • The flag must have a code of "GndrNB" (Program Admin > Flags > Flags Detail > Code).
    • The flag must have State Reported checked.

Census > People > Demographics > Gender


Identity.gender

Race/Ethnicity

The general racial and ethnic category that most clearly reflects the student's origin.


See the Race/Ethnicity Options table

Census > People > Demographics > Race/Ethnicity


Identity.raceEthnicity

Reason For Reporting

Indicates why the student is being included in the report - such as financial responsibility, enrollment or receiving services. Options are:

  • 01: Resident and enrolled or receiving services
  • 02: Sending to private, collaborative or out of state
  • 03: Not resident/enrolled or receiving services

Student Information > General > Enrollments > State Reporting Fields > Reporting Reason


EnrollmentMA. reportingReason

Enrollment Status

The end status of the student's enrollment. 

 Reporting logic is as follows:

  1. If Enrollment Status has a value of 40, report 40. (old logic required an End Date)
    1. End Date can be Null or contain a value but Enrollment Status must still report 40.
  2. If Enrollment End Date is after the Effective Date and the State Enrollment End Status has a valid value of 41: transfer, then report a 40.
  3. Report State Enrollment End Status if State Enrollment End Status has a valid value of 04, 05, 06, 09, 10, 11, 36, or 41 AND extract Effective Date is = to enrollment End Date.
  4. Report State Enrollment End Status if Enrollment End Status has a valid value AND extract Effective Date > Enrollment End Date.
  5. Otherwise report 01.

See options in the following Enrollment End Status Options table.

Student Information > General > Enrollments > End Status


Enrollment.endStatus

Reason for Enrollment

The start status of the student's enrollment.

See options in the following Enrollment Start Status Options table.

Student Information > General > Enrollments > Start Status


Enrollment.startStatus

City of Residence

The three-digit code for the city or town where the student lives at the time of reporting or the student’s last known city or town of residence if the reporting district is no longer sending or receiving the student.

  1. When (Student Information > General > Enrollments > State Reporting Fields > City / Town of Residence) = NOT Null, report the code selected.
  2. When City / Town of Residence is Null, and a valid attribute default value exists in Default Value field on the attribute, report the value entered in Default Value (System Admin > Custom>Attribute/Dictionary>Enrollment>City / Town of Resident>Campus Attribute Detail>Default Value).
  3. Else report Null. 

Student Information > General > Enrollments > State Reporting Fields > City/Town of Residence


EnrollmentMA. cityOfResidence

Attending School

The school where the student is currently enrolled.


Logic reports the first four characters of the District Number, left filling with zeros. Characters 5-8 are the first four characters of the School number, left filling with zeros. If Attending School Number ID is null, a value of 00000000 is reported. 

Student Information > General > Enrollments > State Reporting Fields > Attending School


Enrollment. attendingSchool

Grade Level

The grade level of the student's current enrollment.

Student Information > General > Enrollments > Grade


Enrollment.grade

Days In Attendance

The cumulative number of days a student has been present in the district from the beginning of the school year to the reporting date. Only primary enrollments are included in this calculation.


Report the number of instructional days minus the number of instructional days the student was absent where the student attended in person (Absence Excuse code = Absent and Excuse = Unexcused, Excused, or Unknown) in Primary enrollments.

 

A day is counted as absent when the student has number of minutes absent >= System Administration > Calendar > Calendar Info > Half Day Absence (minutes).


When the most recent enrollment is marked 'No Show' and satisfies the population criteria, a value of 555 is reported for the No Show student.


A half-day is calculated as follows:

  1. If both Grade Level -> Half Day Absence and Calendar -> Half Day Absence are populated, use Grade Level -> Half Day Absence as the half day minutes to compare to.

  2. If only one of Grade Level -> Half Day Absence or Calendar -> Half Day Absence is populated, use the populated value as the half day minutes to compare to.

  3. Else, add up instructional minutes and divide by 2. Use this value as the half day minutes to compare to.


A student is considered in-person if they are NOT in a blended learning group OR they are in a blended learning group where there is NOT a day event on that instructional day or there is NOT a Virtual Day Override Event on the calendar.

Calculated, not dynamically stored

Days In Membership

The cumulative number of days a student has been enrolled in the district from the beginning of the school year to the reporting date. Only primary enrollments are included in this calculation.

 

An Instructional Day is one where System Administration > Calendar > Calendar > Days > Day Detail > Instruction = Checked.

When the most recent enrollment is marked 'No Show' and satisfies the population criteria,a value of 555 is reported for the No Show student.

Calculated, not dynamically stored

Low Income Status

Indicates if the student is eligible for meal assistance. Options are:

  • 00: Not Eligible for Free/Reduced Price Lunch
  • 01: Eligible for Free Lunch
  • 02: Eligible for Reduced Price Lunch

FRAM > Eligibility > Eligibility


POSEligibility.eligibility

Title I Participation

Indicates if the student is participating in Title I services. Reports based on the Title 1 settings for the School and for individual students.

See options in the following Title I Participation Options table.

System Administration > Resources > School > School History > Title 1;

Student Information > General > Enrollments > State Reporting Fields > Title 1


SchoolAttribute.title1
enrollment.title1

LEP Status

A student who is an English Learners (EL) in grades K through 12 who has attended schools in the United States for less than twelve months.

Reporting logic is as follows:

  1. When student has an LEP record on the extract Effective Date, where Identified Date is NOT Null, and Effective Date is on or between the Identified Date and the Program Exit Date/Program Exit Date is Null, AND Student Info > Program Participation > EL > Identified Date falls within 1 year of the effective date, report 01.
  2. When student has an LEP record on the extract Effective Date, where Identified Date is NOT Null, and Effective Date is on or between the Identified Date and the Program Exit Date or Program Exit Date is Null, AND Student Info > Program Participation > EL > Identified Date is greater than 1 year prior to the effective date, report 02.
    1. If Date Entered US School is NULL and LEP Identified Date is greater than a year prior to the effective date, then report 02.
  3. Else, when student does not have an LEP record, or when Effective Date is outside an LEP record's Identified Date and Program Exit Date range for the student, or when Date Entered US School is null, reports 00.
  4. If student grade level is PK or SP, report 00.

Student Information > Program Participation > English Learners (EL) > Identified Date, Program Exit Date;

Student Information > Program Participation > EL > Identified Date

MA State Reporting > Extracts  SIMS Extract > Effective Date

Immigrant

The immigrant status of the student. Options are:

  • 0: Student is not an immigrant under the federal definition.
  • 1: Student is an immigrant under the federal definition.

Student Information > General > Enrollments > State Reporting Fields > Immigrant Status


Enrollment.immigrant

Country of Origin

The country in which the student was born.

Reporting logic is as follows:

  1. When Student Information > General > Enrollment > State Reporting Fields > Immigration Status = 01, AND Census > People > Demographics > Birth Country = NOT Null, report code selected in Birth Country.
  2. Else, reports 500.

Census > People > Demographics > Birth Country


Identity.birthCountry

Native Language

The language first learned by the student or the language spoken in the child's home. Logic reports the standard code value.

If null, a value of 'eng' is reported.

Census > People > Demographics > Home Primary Language


Identity.home PrimaryLanguage

LEP

The student's status in an EL Program.

Reporting logic is as follows:

  • When student has an EL record on the extract Effective Date, where Identified Date is NOT Null, and Effective Date is on or between the Identified Date and the Program Exit Date/Program Exit Date is Null, a value of 01 is reported.
  • Else, when the above is NOT True, a value of 00 is reported.

Student Information > Program Participation > English Learners (EL) > Identified Date, Program Exit Date;

MA State Reporting > Extracts  SIMS Extract > Effective Date

ELL Program

Indicates the type of English Language Learners Program in which a student is enrolled as of the time of reporting based on the most recent EL Service.

Reporting logic is as follows:


  1. When student has an EL record with a status of EL or Exited EL on the extract Effective Date, where Identified Date is NOT Null, and Effective Date is on or between the Identified Date and the EL Exit Date or the EL Exit Date is Null, AND the parent declined box is checked, report 04.
  2. When student has an EL record with a status of EL or Exited EL (index> student information> program participation> English Learners (EL)> Status), on the extract Effective Date, where Identified Date (index> student information> program participation> English Learners (EL)> Identified date) is NOT Null, and Effective Date is on or between the Identified Date and the EL Exit Date or the EL Exit Date is Null, *AND Effective date is on or between the start date and end date or end date is Null of one of the state services of 01, 02, 03, or 05( Index> Student Information> Program Participation> English Learners (EL)>Services tab> Service, Start Date and End Date) then report that code.
  3. If multiple service records meet the above requirement, report the most recent state service.
    1. If multiple services have the same start date the report the Service with the latest End Date.
      1. When > 1 service exists with the same latest Start and End Date, report the service with the highest Code (when 01 and 02 service exist, report 02).
  4. Else, report 00.

Student Information > Program Participation > English Learners (EL) > EL Services


LEPServiceType.code

Alternative Education

The code indicating the alternative education program in which the student is enrolled.


If Alternative Education School Choice is null, a value of 00000000 is reported.

Student Information > General > Enrollments > State Reporting Fields > Alternative Education School Choice


EnrollmentMA. alternativeEducation

Seal of Biliteracy

n indicator as to whether a graduate has attained the Seal of Biliteracy. The Seal of Biliteracy recognizes graduates who speak, listen, read and write proficiently in another language in addition to English with a seal on their high school diploma.


Logic reports the value entered in the Seal of Biliteracy field. If null, a value of 00 is reported. If multiple records exist, logic reports the most recent based on the Date Earned.

Student Information > General > Graduation > State Seal Information > Seal of Biliteracy


GraduationSeal.
stateSeal

Member of Military Family 

An indication as to whether this student is eligible for assistance as a member of a military family as defined by the Interstate Compact on Educational Opportunity for Military Children.

Reporting logic is as follows:

  • If a parent/guardian record exists in Military Connections where start date is on or before effective date and end date is null, or after current date, report the 2-digit (state) standard code based on the following values selected from Status (Census > People > Military Connections).
    • When core Status code = 1, 2, or 8 ,report standard code 01.
    • When core Status code = 3, 5, or 7, report standard code 02
    • When core Status code = 6, report standard code 03
    • When core Status code = 4 or 9, report standard code 00.
  • If no record exists or there is an end date before the current date, report 00.
  • If multiple records exist, report from the most recent record.

Census > People > Military Connections > Status

Non-Instructional Title I

Identifies students who are receiving non-instructional Title I services.

Reporting logic is as follows:

  1. When the latest (most recent Effective Date) School History record with an Effective Date <= the extract Effective Date, has:
    1. Non-Instructional Title I = TGELGBNOPROG, SWELIGNOPROG, SWELIGSWPROG, OR NOTTITLE1ELIG, report 00 for all students in the school.
    2. sNon-Instructional Title I = TGELGBTGPROG, SWELIGTGPROG, OR is Null:
      1. Report the code selected in Enrollment. from the most recent Primary enrollment in the calendar year which is NOT marked No Show, State Exclude, Calendar Exclude, or has the student's Grade Level Excluded.
Student Information > General > Enrollments > State Reporting Fields > Non-Instructional Title I

EnrollmentMA. nonInstructionalTitleI

CVTE Competency

A credential issued to a student enrolled in a specific career/vocational technical education program.

A recognized private organization and/or a state or federal government department, agency, or board may issue the credential. It may also be a “Chapter 74 Certificate” that is issued by a vocational technical or comprehensive high school to a student enrolled in a specific career/vocational technical education program, known as a Chapter 74–approved vocational technical education program.

Reported options include:

  • 01: Chap 74 Certificate
  • 11: Completed Non-Chapter 74 Program

Student Information > General > Enrollments > State Reporting Fields > Competency Attainment


EnrollmentMA. cvteCompetency

SPED Placement 35

Indicates the educational environment of a student with disabilities between ages 3 and 5.

If Special Education Setting is 05, 30, 32, 34, 36, 38, 42, 44, 45, 46 or 48, reports the Sped Setting Code.

If Special Ed Setting is 01 and student's age is less than 6, reports as 01. Otherwise reports 00.


See options in the following Special Education Placement Options table.

Student Information > General > Enrollments > Special Ed Fields > Special Ed Setting

Enrollment. specialEdSetting

Post Grad Plans

Indicates the student's plans for after graduation. If blank, reports 500.


See options in the following Post Grad Plans Options table.

Student Information > General > Graduation > High School Completer Plans


Graduation.
postGradPlans

SPED Placement 621

Indicates the educational environment of a student with disabilities between ages 6 and 21.

If Special Education Setting is 10, 20, 40, 41, 50, 60, 70 or 90, reports the Sped Setting Code.

If Special Ed Setting is 01 and student's age is 6 or older, reports as 01. Otherwise reports 00.


See options in the following Special Education Placement Options table.

Student Information > General > Enrollments > Special Ed Fields > Special Ed Setting


Enrollment. specialEdSetting

CVTE Program Type

Indicates the career/vocational technical education program type in which the student is enrolled.


See options in the following Program Type Options table.

Student Information > General > Enrollments > State Reporting Fields > Program Type


EnrollmentMA. programType

Primary Disability

The primary disability of the special education student.

If the Primary Disability is null or contains an invalid value, a value of 500 is reported.


See options in the following Primary Disability Options table.

Student Information > General > Enrollments > Special Ed Fields > Primary Disability


Enrollment.disability

Graduation Type

Indicates if the student has met the graduation requirements of the Massachusetts Core Curriculum, designed to prepare students for college, work and citizenship. Options are:

  • 00: Student is not a graduate
  • 01: Graduated; Completed MA Core Successfully
  • 02: Graduated; Didn't Complete MA Core Successfully

Student Information > General > Graduation > Graduation Type


Graduation. diplomaType

SPED Level of Need

Indicates the amount and type of service that a student receives inside and outside of the general education environment as determined by the school district upon review of the student’s IEP.

Options are:

  • 01: Low (<2 hrs Services/week)
  • 02: Low (2 hrs or more/week)
  • 03: Moderate
  • 04: High

If blank, reports 500

Student Information > General > Enrollments > Special Ed Fields > Special Ed Level of Need


EnrollmentMA. spedLevelOfNeed

504 Plan Status

Indicates if the student had a 504 Plan at any point during the year.

  • Section 504 = Null, report 00.
  • Section 504 = 00: No, report 00.
  • Section 504 = 01: Yes, report 01.
  • Section 504 = 02: Previously, report 02.

Student Information > General > Enrollments > State Reporting Fields > Section 504


Enrollment. section504

SPED Eval Results

Indicates the result of a special education evaluation since the end of the last school year.


See options in the following Eval Results Options table following.

Student Information > General > Enrollments > Special Ed Fields > Eval Results


EnrollmentMA. specialEdEvalResults

SLIFE

Indicates English Language Learner students who have limited or interrupted formal education (SLIFE student).

Student Information > Program Participation > English Learners (EL) > EL > SLIFE


Lep.slife

CVTE Spec Pop

Indicates the status of the single parent student enrolled in a career/vocational technical education program.

If Program Type is not 00 and Single Parent is marked, reports as 02; otherwise, reports as 500.

Student Information > General > Enrollments > State Reporting Fields > Program Type and Single Parent


EnrollmentMA. programType
EnrollmentMA. singleParent

CVTE Ch 74

The CIP (Classification of Instructional Program) code of the student's Chapter 74 career/vocational technical education program.


See options in the following CVTE 74 Program Code Options table.

Student Information > General > Enrollments > State Reporting Fields > Chap 74 Approved Program Code


EnrollmentMA. cipCode

CVTE Not Ch 74

The CIP (Classification of Instructional Program) code of the student's non-Chapter 74 approved career/vocational technical education program.


See options in the following CVTE Non-74 Program Code Options table.

Student Information > General > Enrollments > State Reporting Fields > Non Chap 74 Program Code


EnrollmentMA. cvteNonCh74

HQCP Program Type

Identifies the type of High Quality Career Pathway in which a student is enrolled.


Logic reports the value selected in the HQCP Program field. If null, a value of 500 is reported.

Student Information > General > Enrollments > Enrollment > State Reporting Fields > Career Vocational Technical Education > HQCP Program Type

Enrollment.
hqcpProgramType
HQCP Program Participation

Identifies the specific High Quality Career Pathway program in which a student is enrolled.


Logic reports the value selected in the HQCP Program Participation field. If null, a value of 500 is reported.

Student Information > General > Enrollments > Enrollment > State Reporting Fields > Career Vocational Technical Education > HQCP Program Participation

Enrollment. hqcpProgram
Participation
Industry Recognized Cred 1

Identifies a specific Industry Recognized Credential (IRC) that the student has earned.


Logic reports the value selected in the Industry Recognized Cred 1 field. If null, a value of 500 is reported.

Student Information > General > Enrollments > Enrollment > State Reporting Fields > Career Vocational Technical Education > Industry Recognized Cred 1

Enrollment.
credential1
Industry Recognized Cred 2

Identifies a specific Industry Recognized Credential (IRC) that the student has earned.


Logic reports the value selected in the Industry Recognized Cred 2 field. If null, a value of 500 is reported.

Student Information > General > Enrollments > Enrollment > State Reporting Fields > Career Vocational Technical Education > Industry Recognized Cred 2

Enrollment.
credential2
Industry Recognized Cred 3

Identifies a specific Industry Recognized Credential (IRC) that the student has earned.


Logic reports the value selected in the Industry Recognized Cred 3 field. If null, a value of 500 is reported.

Student Information > General > Enrollments > Enrollment > State Reporting Fields > Career Vocational Technical Education > Industry Recognized Cred 3

Enrollment.
credential3
Early Childhood Experience

Indicates the student's early childhood education experience.


The program includes a demanding academic course of study in college-level subjects such as physics, biology, calculus, and foreign languages, among others. A student who performs above a specified level on the assessment may be awarded college credit for certain courses upon entry to the institution, as defined by NCES.


Logic is as follows:

  1. If a student is in grade PK, report 99
  2. If a student is not in PK, report the value based selected Student Information > Program Participation > Early Learning > EC Education Experience.
    • If multiple records exist, report from the record that is active during the State Reporting Date.
Student Information > Program Participation > Early Learning > EC Education Experience

EarlyLearning.setting
Postal Code

The student's postal code. Reporting logic is as follows:

  1. Reports based off of zip code from the student’s primary address (Address > Address info > Zip Code)
  2. If a student has multiple primary addresses with different zip codes and one zip code matches the city of enrollment, report that zip code (System Administration > Resources > District Information > Zip Code)
  3. If a student has multiple primary addresses with different zip codes and one address contains the city that the district resides in, report that zip code (Address > Address Info > City)( (System Administration > Resources > District Info > City)
  4. If a student has multiple primary addresses with different zip codes and none match the city zip code, report the zip code based on the most recently modified address.
    1. If all addresses have the same modified date, use the most recent start date in comparison to the state reporting date.
  5. Else, report null

Address > Address info > Zip Code

System Administration > Resources > District Information > Zip Code


Address.zip

Student TruancyThe number of school days a student was recorded as truant.

Acceptable Values/Code Description:
000–261 Number of days truant.


Reports the value in (Student Info>General>Enrollments>State Reporting Fields>Truancy Days) from the most recent enrollment.

Else:


Use Federal Chronic Absenteeism calculation

Attendance will be calculated as follows:

  • Sum of minutes scheduled
  • Minus minutes with an "Unexcused Absence" marked attendance code
  • If value is greater than or equal to 1/2 the scheduled then day is counted as 1
  • If the returned value is NULL, report 000
  • Only calculate for in-person days. 
    • A student is considered in in-person if they are NOT in a blended learning group OR they are in a blended learning group where there is NOT a day event on that instructional day Or there is NOT a Virtual Day Override Event on the calendar.

Note:
1. Truancy is defined as an unexcused absence based on local school district definition.
2. Truancy is cumulative throughout the school year. If the student had four days by October 1st and accumulated four more in January, March data should report eight days.


The sum of days truant plus the number of days in attendance cannot be greater than the number of days in membership.

Sys Admin > Attendance > Attendance Codes > State Attendance Code > "Absent / Unexcused"


Student Information > Attendance


Student Information > General > Enrollments >State Reporting Fields > Truancy Days


Enrollment.
studentTruancy
Civics ProjectA new civics law (Chapter 296 of 2018, Section 4(c)) requires all students in grade 8 to complete a civics project. The law similarly has a requirement that students must complete a second civics project at some point during grades 9-12.

  1. For grades PK-7 regardless of the choice, always report 500.
  2. For grade 8
    • if Grade 8 Civics Project Complete checkbox is checked, report 01
    • if Grade 8 Civics Project Complete checkbox is NOT checked, report 00
  3. For grades 9-12
    • if Grade 9-12 Civics Project Complete checkbox is checked, report 01
    • if Grade 9-12 Civics Project Complete checkbox is NOT checked, report 00

Enrollment > State Reporting Fields > General > Grade 8 Civics Project Complete


Enrollment > State Reporting Fields > General > Grade 9-12 Civics Project Complete


Days Attended Remote The number of days the student was in attendance in a remote instruction mode.
  1. Report the number of instructional days the student was enrolled and was flagged as attending virtual MINUS the number of instructional days the student was flagged as virtual with unexcused absent days and excused absent days as of the State Reporting Date. 
    1. Calculated attended minutes should be >= the half day absence calculation

 Half Day Absence Calculation:

  1. If both System Admin>Calendar>Grade Level> Half Day Absence and System Admin>Calendar>Calendar Info> Half Day Absence are populated, use Grade Level -> Half Day Absence 

  2. If only one of System Admin>Calendar>Grade Level> Half Day Absence or System Admin>Calendar>Calendar Info> Half Day Absence is populated, use the populated value

  3. Else, add up instructional minutes and divide by 2

Note:

  1. To determine virtual, look at the blended learning group the student is in and the instructional days the blended learning group is added to the calendar as a day event OR there is a Virtual Day Override Event on the calendar.
    1. If a student is not in a blended learning group and there is not the Virtual Override Day Event on the Calendar, report 0
    2. When "No Show" is checked on the enrollment,  report 0
    3. For Instructional Days where a student is enrolled
      1. Count instructional days between start and end date of the current enrollment
      2. An Instructional Day is one where Instruction = Checked.
    4. For Unexcused Absent Days, see Unexcused Absence Elements
    5. For Absence days calculated, see DaysAbsentRemote element.

Student Information > General > Enrollment > Start Date


Student Information > General > Enrollment > End Date


System Administration > Calendar > Calendar Days > Instruction


Student Information > General > Attendance

Sys Admin > Attendance > Attendance Codes > Status = Absent > Excuse = Anything BUT Exempt


System Administration >Calendar>Calendar Info>Half Day Absence (minutes)


dbo.Enrollment.startDate

dbo.Enrollment.endDate

dbo.Day.date

dbo.Day.instruction


Days Absent Remote

Report the value in the Virtual Truancy Days field as of the Extract Report Date.


Else:

Count the number of days where a student is attending virtually and has an Attendance Code with the Status of "Absent" where they have been marked for greater than  the half day absence calculation.


Note: If there is more than one enrollment, calculate each enrollment absent count, then sum across the enrollments.


Half Day Absence Calculation:

  1. If both System Admin>Calendar>Grade Level> Half Day Absence and System Admin>Calendar>Calendar Info> Half Day Absence are populated, use Grade Level -> Half Day Absence 

  2. If only one of System Admin>Calendar>Grade Level> Half Day Absence or System Admin>Calendar>Calendar Info> Half Day Absence is populated, use the populated value

  3. Else, add up instructional minutes and divide by 2

Note:

  1. The calculation will look at "Present Minutes" if using the Check In/Check Out function in the Attendance Wizard (If nothing filled out, assumes student is gone the entire period)
  2. To determine virtual, look at the blended learning group the student is in and the instructional days the blended learning group is added to the calendar as a day event OR there is a Virtual Day Override Event on the calendar.

Note: When using the Virtual Truancy Override field on a student enrollment record, you must set up Virtual Day events or a Virtual Blended Learning group in System Administration > Calendar > Days. 


It is important to ensure these Virtual Days events are entered or each Blended Learning group is added to the corresponding day in order for the Virtual Days Truancy field to calculate correctly for the Days Attended Remote. Failure to do so will result in incorrect data.

Student Information > Learner > Active Enrollment > Core Elements > Active

Student > Learner > Blended Learning > All Group Assignment > groupName


Student Information > General > Enrollment > Start Date


Student Information > General > Enrollment > End Date


Sys Admin > Calendar > Calendar > Days > Instruction


Attendance > Attendance Day Detail - Exact > unexcusedAbsentDay


dbo.Enrollment.startDate

dbo.Enrollment.endDate

dbo.Day.date

dbo.Day.instruction

Supplemental Low Income IndicatorAn indication of whether the district is submitting a student to be considered for the supplemental low-income process.

If null, report 00		Student Information > General > Enrollment > Supplemental Low-Income Indicator

Enrollments End Status Options

Code

Description

04

Graduate w/Competency Determination

05

Expelled

06

Deceased

09

Max Age - Non Graduate No Receive Cert of Attain

10

Certificate of Attainment

11

Completed Grade 12 and District Approved Program

20

Transfer - In State Public

21

Transfer - In State Private

22

Transfer - Out of State (Public or Private)

23

Transfer - Home Schooled

24

Transfer - Adult Diploma Program

30

Dropout - Non Diploma Adult Ed Program

31

Dropout - Entered Job Corps

32

Dropout - Entered Military

33

Dropout - Incarcerated - No Ed Services

34

Dropout - Left for Employment

35

Dropout - Confirmed - Plans Unknown

36

Dropout - Status/Location Unknown

40

Not Enrolled - Receiving SPED Services Only

41

Transfer - No Longer SPED Services Only

Enrollment Start Status Options

Code

Description

01

Resident/Member

02

School Choice - DOE Program

03

Charter School

04

METCO

05

Tuitioned In - Chapter 74

06

Tuitioned - Out of State

07

Tuitioned Out - Private School/Collab Program

08

Tuitioned In - Parent/Guard Paid

09

Tuitioned In - Waived by Local Agreement

10

Tuitioned In - Agreement Other In-State

11

Foreign Exchange Student

Title I Participation Options

When the most recent Effective Date for the a School History record is on or before the extract Effective Date, this field will report as follows:

School History Title 1

Definition

Logic

TGELGBNOPROG

Targeted Assistance Eligible - No Program

Reports as 00 for all students at the school.

SWELIGNOPROG

Schoolwide Eligible - No Program

Reports as 00 for all students at the school.

NOTITLE1ELIG

Not a Title I School

Reports as 00 for all students at the school.

SWELIGSWPROG

 Schoolwide Programe

Reports as 01 for all students at the school.

TGELGBTGPROG

Targeted Assistance Program

Reports the code selected on the individual student's enrollment. See options in the next table.

SWELIGTGPROG

Schoolwide Eligible - Targeted Assistance

Reports the code selected on the individual student's enrollment. See options in the next table.

null

null

Reports the code selected on the individual student's enrollment. See options in the next table.

Any enrollments marked as No Show or State Exclude or in a Calendar or Grade Level marked as Exclude will not be reported.

Enrollment Title 1 Options

Code

Description

00

Not Title I

01

School-Wide

02

Reading

03

Math

04

Reading, Math

05

Science

06

Social Studies

07

Vocational Career

08

Reading, Science

09

Reading, Social Studies

10

Reading, Vocational Career

11

Math, Science

12

Math, Social Studies

13

Math, Vocational Career

14

Science, Social Studies

15

Science, Vocational Career

16

Social Studies, Vocational Career

17

Reading, Math, Science

18

Reading, Math, Social Science

19

Reading, Math, Vocational Career

20

Reading, Science, Social Studies

21

Reading, Science, Vocational Career

22

Reading, Math, Science, Social Studies

23

Reading, Math, Science, Vocational Career

24

Math, Science, Social Studies

25

Math, Science, Vocational Career

26

Science, Social Studies, Vocational Career

27

Other

Special Education Placement Options

Code

Description

00

Not a Special Education Student, age 3-5

01

All: Not - Was Previously in Current Year

05

3-5: GE Student Role Model in PreK Classes

10

6-21: Full <21% Services Outside GE Class

20

6-21: Partial 21-60% Services Outside Class

30

3-5: Regular ECFE Program >80%

32

3-5: Regular ECFE Program 40-79%

34

3-5: Regular ECFE Program <40%

36

3-5: Substantially Separate Class

38

3-5: Public Separate Day School

40

6-21: Substantial Separation 60%< Services

41

6-21: Public Separate Day School

42

3-5: Private Separate Day School

44

3-5: Residential Facility

45

3-5: Public Residential Institutional Facility

46

3-5: Home

48

3-5: Service Provider Location

50

6-21: Private Separate Day School

60

6-21: Residential School

70

6-21: Homebound/Hospital

90

6-21: Public Residential Institutional Facility

Post Grad Plans Options

Code

Description

01

Four Year Public College

02

Two-Year Public College

03

Four-Year Private College

04

Two-Year Private College

05

Other Post-Secondary (Trade School)

06

Work

07

Military

08

Other (e.g., travel, family)

09

Plans Unknown

Program Type Options

Code

Description

00

Not Enrolled in CVTE Program

01

Not Currently Enrolled Was Previously in Same Year

02

Chap 74 - Secondary Cooperative Education

03

Chap 74 - Secondary Tech Prep

04

Chap 74 - Secondary Regular

05

Chap 74 - Secondary Coop Educ & Tech Prep

13

Non Chap 74 - Secondary Tech Prep

14

Non Chap 74 - Secondary Regular

Primary Disability Options

Code

Description

01

Intellectual

02

Sensory/Hearing

03

Communication

04

Sensory/Vision

05

Emotional

06

Physical

07

Health

08

Specific learning Disabilities

09

Sensory/Deaf-Blind

10

Multiple Disabilities

11

Autism

12

Neurological

13

Developmental Delay

Eval Results Options

Code

Description

00

Not SPED Student - No Evaluation Current Year

01

Continuting SPED - No Eval Current Year

02

Initial Eval - Not Eligible

03

Re-Eval - No Longer Eligible

04

Init Eval - Eligible Instruction w/wo Services

05

Init Eval - Eligible Related Services Only

06

Re-Eval - Eligible Instruction w/wo Services

07

Re-Eval - Eligible Related Services Only

08

Init Eval in Process

09

Evaluated and Eligible for Srvc/Parents Declined

CVTE 74 Program Code Options

Code

Description

010201

Agricultural Mechanics

010599

Animal Science

010601

Horticulture

090701

Radio & Television Broadcasting

100301

Graphic Communications

110201

Programming & Web Development

110401

Information Support Services & Networking

120401

Cosmetology

120500

Culinary Arts

131210

Early Education and Care

150000

Engineering Technology

150303

Electronics

150305

Telecommunications — Fiber Optics

150401

Biotechnology

150403

Robotics and Automation Technology

150507

Environmental Science & Technology

151301

Drafting

190203

Marketing

460101

Masonry & Tile Setting

460201

Carpentry

460302

Electricity

460401

Facilities Management

460408

Painting & Design Technologies

460503

Plumbing

470106

Major Appliance Installation/Repairing

470201

Heating — Ventilation — Air Conditioning — Refrigeration

470603

Automotive Collision Repair & Refinishing

470604

Automotive Technology

470605

Diesel Technology

470606

Power Equipment Technology

470616

Marine Service Technology

479999

Stationary Engineering

480501

Machine Tool Technology

480506

Sheet Metalworking

480599

Metal Fabrication & Joining Technologies

480703

Cabinetmaking

500401

Design & Visual Communications

500407

Fashion Technology

510000

Health Assisting

510601

Dental Assisting

510801

Medical Assisting

520407

Office Technology

520901

Hospitality Management

990100

Exploratory

CVTE Non-74 Program Code Options

Code

Description

0121

Agricultural Mechanics

0159

Animal Science

0161

Horticulture

0971

Radio & Television Broadcasting

1031

Graphic Communications

1121

Programming & Web Development

1141

Information Support Services & Networking

1241

Cosmetology

1250

Culinary Arts

1320

Early Education and Care

1500

Engineering Technology

1531

Drafting

1533

Electronics

1535

Telecommunications - Fiber Optics

1541

Biotechnology

1543

Robotics and Automation Technology

1557

Environmental Science & Technology

1907

Family & Consumer Studies (former vocational home)

1923

Marketing/Finance

4300

Criminal Justice

4611

Masonry & Tile Setting

4621

Carpentry

4648

Painting & Design Technologies

4716

Major Appliance Installation/Repairing

4721

Heating/Ventilation/Air Conditioning/Refrigeration

4761

Marine Service Technology

4763

Automotive Collision Repair & Refinishing

4764

Automotive Technology

4765

Diesel Technology

4766

Power Equipment Technology

4799

Stationary Engineering

4851

Machine Tool Technology

4856

Sheet Metalworking

4859

Metal Fabrication & Joining Technologies

4873

Cabinetmaking

5041

Design & Visual Communication

5047

Fashion Technology

5100

Health Assisting

5161

Dental Assisting

5181

Medical Assisting

5247

Office Technology

5291

Hospitality Management

9900

Exploratory

Previous Versions

SIMS Extract (Massachusetts) [.2120 - .2140]

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