Tool Search: Programs
The Programs tool lists every program offered at the district or school. These programs may be after school clubs, intramural sports, community education, or anything else the district deems is a program.
Image 1: Programs
Programs and Flags Are Not the Same
Campus allows the tracking of Flags and Programs. There is little difference between these two. A district may have a flag called After School Club; a program could also be created with this name.
Flags are only flags because a flag image can be associated with them. For example, a non-contact indicator is a flag that appears next to the student's name.
Programs cannot have flag images associated with them. Like flags, programs can be state reported.
Program Detail Editor
| Field | Description |
|---|---|
Name Required | Indicates the name of the program. This displays in the Programs Editor, in program related reports, and when viewing Programs assigned to students and other people. It should be descriptive enough for the program to be easily recognized. |
| Active | When marked, indicates the Program can be assigned to students and other census people. When not marked, it is considered inactive and displays in a light gray color. Inactive programs can still be assigned to students or other census people using the Batch Assignment Tool or by manually assigning the program to a student. These inactive programs on the Program Participation Editor in gray text and on the Batch Assignment Tool in red text. |
| District Wide | When marked, indicates the Program is available at all schools in the district. Once marked, School(s) Select All and Clear buttons and the field to select schools are disabled, and the field to select schools displays the words This is a district-wide program. |
| Code | Lists an identifying abbreviation or school designated identifier associated with the program. |
| School(s) | Lists the schools in which the program is available. Add schools by clicking in the field and selecting the appropriate schools from the dropdown or by typing the first few letters of the school name to display matching results. Alternatively, click the Select All button to add all schools to the list. If only a few schools in the district shouldn't have this program available to them, it is often easier to click the Select All button then remove the few schools, rather than scrolling through the list to add the schools one by one. Note that if all schools should have access to the program, mark it as District-wide instead. Use the Clear button to remove all schools from the field. See the District Programs vs. School Programs section for more information. |
| Description | Provides detailed information on what the program is, where it meets, etc. |
| Program Category | Organizes the programs into the selected category (like After School, Music, Community Ed, etc.). Categories need to be added to the Attribute DictionaryAttribute Dictionary before assigning to a program (Programs > Program Category). |
| State Reported | When marked, indicates the program is reported in available state reports. |
| Sessions | When marked, allows a session to be created for the selected program on the Program Sessions tool. Sessions track a time and place for a specific set of students (helpful when the district manages the community education programs, or there are many after school programs that rotate meeting times throughout the year). Once the Session checkbox is marked and the Program is saved, the Session checkbox CANNOT be removed. |
| Program Session List | A sortable list of a sessions associated to the program displays when at least one session has been assigned to the program. If a program is marked for sessions but no sessions have been created, the Program Session List does not display. When it does display, the Session Name, Max Participants, Total Participants, Start Date and End Date are listed (see the image at the beginning of this article). Only active students are counted in the Total Participants count. |
Tool Rights
The District Wide check box is linked to All Calendars right. Users without All Calendars access will not be able to create a new District Wide program, or edit an existing District Wide program.
- If a user does not have All Calendars access the District Wide check box for existing District Wide programs will appear grayed out and the user cannot edit.
- If a user does not have All Calendars access and is creating a new program, the District Wide check box will appear grayed out and the user cannot edit.
- If a user does not have All Calendars access they cannot delete District Wide programs.
Create New Programs
- Click the New icon. A Program Detail editor displays.
- Enter the Name of the Program.
- Mark (or remove) the Active checkbox as needed.
- Enter a Code for the Program, if desired.
- Select the Schools in which the Program is available.
- Enter a Description for the Program.
- Select a Program Category, if desired.
- Mark the State Reported checkbox, if applicable.
- Mark the Sessions checkbox, if applicable.
- Click the Save icon when finished. The new Program is listed in the Programs Editor Programs are listed in alphabetical order by name.
Print Program Information
Click the Print icon to generate a Program Detail Report (PDF Format). This lists the Program Name, location, and the students assigned to the program (includes Student Name, Student Number, Grade Level, Start Date and Eligibility Start Date). A total program participation count (total count of students who have an active program participation record) and overall total participation (total count of students per school who have an active program participation record per program) prints on the last page of the report.
Image 2: Print Program Information
For programs that have sessions, the program name and location print, as well as the session name, the session dates and the session instructor. There is also a total participation count that prints at the end of each session section (total count of students who have an active program participation record per program session). An overall total prints at the end of the report (last page) that lists the total program participants (total count of students who have an active program participation record per school) and the overall total participation (total count of students per school who have an active program participation record per program and per program session).
Image 3: Print Program with Session Information
Next Steps
- If the Program has Sessions, create Program Sessions associated with the Program.
- Assign the Program to Students.
- Use the Batch Assignment Tool to add the Program to a list of students.
