Nebraska Ed-Fi Data v3.1 - Staff Education Organization Assignment Association

This association indicates the education organization to which a staff member provides services; also known as school of service.

Object Triggering Logic

This table describes logic for triggering syncing of this object.

ActionTrigger
Post

When a person has a District Employment record with the District Staff check box checked and a District Assignment Code populated

OR

When a person has a District Assignment record and the District Staff check box is not checked

  • Do NOT report a record if any one of the following scenarios are true:  
  1. There is not an Ed-FI ID for the staff person.
  2. The staff records are not active based on the Scope Year logic listed below.
  3. If the record is being triggered from a District Assignment record and it is marked as Exclude.

  4. If the record is being triggered from a District Assignment record and the School is marked as Exclude.

  5. If data is sent prior to the Exclude check boxes are checked, the data will remain and the user will need to use the Delete Tool to remove data.
  6. If the Assignment Code field is not mapped in Resource Preferences.
  • If school staff member has more than 1 qualifying District Assignment record, a record will generate for each eligible School/Start date
Put

N/A, a delete and insert occurs when any field is edited and saved.

Delete/PostWhen the person’s employment assignment record is changed.
Delete/PostWhen the person’s employment record is changed
Delete/PostIf there are two District Assignment records that create the same natural Key and 1 is Deleted, the remaining record will be posted.
Delete/PostWhen the Assignment Code, Start Date or End date is modified on the District Assignment record.
DeleteWhen a District Assignment record is deleted.
DeleteWhen a District Employment record is deleted.
DeleteWhen a District Employment record > District Staff is unchecked AND no district assignment exists for the staff.


School Exclude, Calendar Exclude, Resource Toggle and Resync Logic

This table describes the School Exclude, Calendar Exclude, Resource Toggle and Resync logic of this object.

ActionTrigger
NoneIf a resource is toggled to 'OFF' after data has sent, all sent data will remain in the ODS but no new data will send.
ResyncIf a record is in the Ed-Fi Identity Mapping table and not in the ODS, it will be deleted from the Ed-Fi Identity Mapping table.
ResyncIf a record is in the ODS and it does not have a matching record in Campus or the Ed-Fi Identity Mapping table, it will be deleted from the ODS.
ResyncIf a mapping is changed in Resource Preferences, a resync will need to be done to reflect the changes.


Natural Key Changes, Cascading Updates, and Deletes Logic

This table describes the Natural Key Changes/Cascading Updates and Deletes logic of this object.

ActionTrigger
Delete/Post

Natural Key change:

  • If the School ID changes, all data will remain under the old number and a resync will need to be completed to populate data under the new number.  The delete tool would need to be used to remove all data from the old School ID.   If an Ed-Fi ID changes, this will happen with the cascading deletes from the Ed-Fi ID Change trigger.
Delete/PostThe logic for an Ed-FI ID change will update all resources impacted by this change.
Delete/PostIf the Start Date or Assignment Code changes, the record will delete and repost.
Delete/Post

Cascading Updates:  The Staff Education Organization Assignment Association establishes ownership of the Staff record.  If the natural key changes all dependent resources of staff will delete/post.

  • Staff Education Organization Employment Associations, Staff School Associations, Staff Section Associations, Staff Cohort Associations


Scope Year Logic

This table describes scope year logic of this object.

Logic

A record will report when a person has a District Assignment or District Employment record that is aligned to a scoped year.

  • Report when a staff has an active District Assignment or District Employment record that overlaps with the School year Start and End Dates.
    • If School Year Start Date is NULL, 7/1/xxxx will be the default start date used.
    • If School Year End Date is NULL, 6/30/xxxx will be the default end date used.
  • Data will only send for the years that have valid configuration.

When using data in Campus that has an effective date, the following logic will be applied to determine the scope year(s) to report the data to.

  • Current Year: Records will be compared to today's date to determine if the record is eligible to report
  • Previous Years: The record's date must be on or before the schools year's end date defined in the School Years editor. If blank, the default date of 6/30/xxxx is used.
  • Future Years: The record's date must be on or after the schools year's start date defined in the School Years editor. If blank, the default date of 7/01/xxxx is used.


Resource Preferences

This table describes the Resource Preferences of this object.

Data Element LabelMapping Needed
Staff Classification Descriptors

Employment District Assignment Code

EmploymentAssignment Assignment Code


Event Queue Detail

This table describes the Event Queue Detail of this object.

Campus TableEd-Fi ActionFields
employmentPost/Put/DeleteThe primary table used for sending data for this resource.
employmentassignmentPost/Put/DeleteThe primary table used for sending data for this resource.

Object Data Elements

This table describes data elements sent within the Staff Education Organization Assignment Association resource.

Data Element Label

Business Requirement

Business Rules

M, C or O

Data Source GUI Path

Database Field

id  

The unique identifier of the resource.
M


beginDateMonth, day and year of the start or effective date of a staff member''s employment, contract or relationship with the LEA.
  1. When reporting from the District Employment record, report the District Employment Start Date.
  2. When reporting from the District Assignment record, report the District Assignment Start Date.
M

Census> People> District Employment> Start Date

Census> People> District Assignment> Start Date

employment.startDate

employmentassignment.StartDate

 staffClassificationDescriptor 

The titles of employment, official status, or rank of education staff.

Report the Ed-Fi code mapped to the value selected:

  1. If reporting from District Employment, report the Ed-Fi Code mapped to the District Assignment Code selected.
  2. If reporting from District Assignment, report the Ed-Fi Code mapped to the Assignment Code selected.
  3. If District Assigment = NULL, report 2.


Census> People> District Employment> District Assignment Code

Census> People> District Assignment> Assignment Code

employment.assignmentCode

employmentassignment. assignmentCode

credentialReference
  1. This is optional, does not report.
O

educationOrganization
Reference
A reference to the related EducationOrganization resource.
  1. First look to District Employment > District Staff.  If the checkbox is checked, report staff with the District Number.
  2. If the District Staff checkbox is not checked, report the State School Number.


M

 StaffEducationOrganization
EmploymentAssociation
Reference 
A reference to the related  Staff Education Organization Employment Association resource.
  1. Reports the data that is part of the Natural Key for the Staff Education Organization Employment Association.


O



 staffReferenceA reference to the related Staff resource.
  1. Reports the data that is part of the Natural Key for the Staff resource.




endDate Month, day and year of the end or termination date of a staff member''s employment, contract or relationship with the LEA. 
  1. When reporting from the District Employment record, report the District Employment End Date.
    • If NULL, do not report.
  2. When reporting from the District Assignment record, report the District Assignment End Date.
    • If NULL, do not report.
OCensus> People> District Assignment> End Date

employment.endDate

employmentassignment.endDate

orderOfAssignment Describes whether the assignment is this the staff member's primary assignment, secondary assignment.
  1. This is optional, do not report.
O

positionTitle 

The descriptive name of an individual''s position.

  1. When reporting from the District Employment record, report the name from the District Assignment Code selected.
  2. When reporting from the District Assignment record, report the name from the Assignment Code selected.
  3. If District Assignment = NULL, report Teacher.
O

Census> People> District Employment> District Assignment Code

Census> People> District Assignment> Assignment Code

employment.assignmentCode

employmentassignment.assignmentCode

_etagA unique system-generated value that identifies the version of the resource.
O


Type/Descriptor

Click here to expand...

Staff Classification Descriptors

The District Assignment Code from the District Employment tab and the Assignment Code from the District Assignment tab is a shared Data Dictionary that is an unlocked list that is managed by the districts.

To create a new or modify an existing Assignment Code go to  System Administration > Custom > Attribute/Dictionary > EmploymentAssignment > Assignment Code.

Ed-Fi Code ValueEd-Fi Short DescriptionEd-Fi Description
01CounselorCounselor
02TeacherTeacher
03OtherOther
04Assistant SuperintendentAssistant Superintendent
05SuperintendentSuperintendent
06LEA AdministratorLEA Administrator
07School AdministratorSchool Administrator
08School SpecialistSchool Specialist
09LEA SpecialistLEA Specialist
10Substitute TeacherSubstitute Teacher
11School LeaderSchool Leader
12Instructional CoordinatorInstructional Coordinator
13Librarians/Media SpecialistsLibrarians/Media Specialists
14Support Services StaffSupport Services Staff
15Operational SupportOperational Support
16Instructional AideInstructional Aide
17State AdministratorState Administrator
18PrincipalPrincipal
19Assistant PrincipalAssistant Principal
20LEA System AdministratorLEA System Administrator