Tool Search: Civil Rights Data Collection (CRDC) > Maintain Survey Results
The following questions are part of the PSCH: Preschool questions for CRDC:
Note: Results for the SCHR: School Characteristics module must be generated at least once for a given school prior to independently generating results for other modules.
When skip logic is provided:
- If the skip logic criteria is met, data are required in the field for a complete submission.
- If the skip logic criteria is not met, LEAs may omit the data.
Module Instructions
Expand the Module Instructions section to review information regarding how course and class data is reported.
Dates
Report data from the 2021-22 school year. The data reported should be as of October 1 (or the closest school day to October 1). This is known as a “Fall snapshot.” LEAs should use the same Fall snapshot date to report data in this module.The count of students with disabilities (IDEA) may be based either on the Fall snapshot date or on the district’s IDEA child count date.
When to Report Zero (0) and When to Use Blanks (i.e., NULL Values)
Zeroes represent an actual count or number for fields that are applicable to a given school or LEA. Report a zero (“0”) only if the LEA has collected the information and the amount to report for that field is zero. Do not report a “0” for data not collected. Leave a field blank if the LEA does not collect data for that field, if the amount asked is unknown, or if the question does not apply to the LEA.
Not Applicable (NA) and Zero (0) Autofills in Tables
The online tool remembers information that has been entered in other tables and modules and uses that information to fill related tables with either a Not Applicable (NA) code or zero (0) where appropriate. For example, if it is reported that a school does not have any female students who are EL, then other tables that ask for counts of female students who are EL will be automatically filled with a zero.
Key Definitions
English learner students (EL)1: In coordination with the state’s definition based on section 8101(20) of ESEA, as amended by ESSA, the term ‘English learner,’ when used with respect to an individual, means an individual:
(A) who is aged 3 through 21;
(B) who is enrolled or preparing to enroll in an elementary school or a secondary school;
(C) (who is i, ii, or iii)
(i) who was not born in the United States or whose native language is not English;
(ii) (who is I and II)
(I) who is a Native American or Alaska Native, or a native resident of the outlying areas; and
(II) who comes from an environment where a language other than English has had a significant impact on the individual’s level of English language proficiency; or
(iii) who is migratory, whose native language is a language other than English, and who comes from an environment where a language other than English is dominant (Please note that “migratory” typically refers to students who repeatedly move from one residence to another); and
(D) whose difficulties in speaking, reading, writing, or understanding the English language may be sufficient to deny the individual
(i) the ability to meet the challenging state academic standards;
(ii) the ability to successfully achieve in classrooms where the language of instruction is English; or
(iii) the opportunity to participate fully in society.
Note:
To be classified as an English learner, an individual must be A, B, C, and D.
- For C, an individual can be C-i, C-ii, or C-iii.
- If C-ii, the individual must be I and II.
- For D, an individual may be denied D-i, D- ii, or D-iii.
Non-IDEA includes children without disabilities and children with disabilities who are not served under the Individuals with Disabilities Education Act.
Preschool refers to preschool programs and/or services for children ages 3 through 5.
Students with disabilities (IDEA): Students with intellectual disabilities; hearing impairment, including deafness; speech or language impairment; visual impairment, including blindness; serious emotional disturbance; orthopedic impairment; autism; traumatic brain injury; developmental delay; other health impairment; specific learning disability; deaf-blindness; or multiple disabilities and who, by reason thereof, receive special education and related services under the Individuals with Disabilities Education Act (IDEA) according to an Individualized Education Program, Individual Family Service Plan, or service plan. The “Students with Disabilities (IDEA)” column in the survey items always refers to students with disabilities who receive special education and related services under IDEA.
Students with disabilities (Section 504 only): Students with a disability, who receive related aids and services solely under Section 504 of the Rehabilitation Act of 1973, as amended, and not under the Individuals with Disabilities Education Act (IDEA). The “Section 504 only” column in the survey items always refers to students with disabilities who receive related aids and services under Section 504 of the Rehabilitation Act of 1973, as amended, and not under IDEA.
PSCH-1: Preschool Age for Non-IDEA Children
Instructions: For schools offering preschool, for the Fall 2021 snapshot date, indicate whether non-IDEA students in each of the specified ages were served in preschool. Please select "Yes" or "No" for each option.
- Children must be the specified age as of the snapshot date (i.e., as of October 1 or the closest school day
to October 1).
Category Mapping: Grade Levels, Fall Snapshot IDEA Students
Grade Levels: Preschool
Skip Logic:
1) Preschool
2) Justice Facility Indicator (SCH_JUST_IND) is NO
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Indicate whether any of the school's preschool services or programs serve non-IDEA children in the ages specified.
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Results Logic: Report if the school has any students with a qualifying enrollment in a grade level that is mapped to the CRDC Grade Level = Preschool and they meet the age requirement being reported
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| An override column will be next to the results with a droplist next to each grade level that can be set to Yes, No, or NULL |
Detail Report Logic will display the following information:
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PSCH-2: Preschool Enrollment
Instructions: For schools offering preschool, for the Fall 2021 snapshot date, enter the number of children enrolled in preschool.
- Enter enrollment of children in preschool programs and/or services for children ages 3 through 5.
- Include children who are 2 years of age who are allowed to enroll in preschool at the start of the school
year because they will turn 3 years of age sometime during the school year. - For preschool students with disabilities (IDEA), report data based on either the IDEA child count date or
on October 1 (or the closest school day to October 1). For all other entries, report data based on October
1 (or the closest school day to October 1).
Category Mapping: Grade Levels, Fall Snapshot IDEA Students, Fall Snapshot EL Students, Fall Snapshot 504 Students
Skip Logic:
1) Preschool
2) Justice Facility Indicator (SCH_JUST_IND) is NO
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Count and display the total number of distinct students that fall into each Data Element listed.
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PSCH2.15-PSCH2.20: Report the total number of distinct students by gender for the following category mappings:
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| Show Totals in the question summary in the following groupings: Race/Ethnicity by Gender & Total Number by Gender. The totals in the summary will be updated upon hitting save. Totals are not reported, they are only there for data verification. |
| In the question detail screen, an override column will be next to the results with a text box next to each data element. The field must accept NULL, Alpha & Numeric values |
Detail Report Logic will display the following information:
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PSCH-3a: Preschool Enrollment of English Learner Students
Instructions: For schools reporting greater than zero overall EL preschool student enrollment, for the Fall 2021 snapshot date, enter the number of students in preschool who were English learners (EL).
- Include all English learner (EL) preschool students, regardless of whether they were enrolled in EL
programs.
Category Mapping: Grade Levels, Fall Snapshot EL Students
Skip Logic:
1) Preschool
2) Justice Facility Indicator (SCH_JUST_IND) is NO
Notes:
1) Skip if Preschool English Learner Male Enrollment (SCH_PSENR_EL_M) + Preschool English Learner Female Enrollment (SCH_PSENR_EL_F) is Zero
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PSCH3a.1-PSCH3a.14: Count and display the total number of district Fall SnapshotEL Students that fall into each data element listed.
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| Show Totals in the question summary in the following groupings: Race/Ethnicity by Gender & Total Number by Gender |
| The totals in the summary will be updated upon hitting save. Totals are not reported, they are only there for data verification. |
| In the question detail screen, an override column will be next to the results with a text box next to each data element |
Detail Report Logic will display the following information:
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PSCH-3b: Preschool Enrollment of English Learner Students - EL Students in EL Programs
Instructions: For schools reporting greater than zero overall EL preschool student enrollment, for the Fall 2021 snapshot date, enter the number of students in preschool who were enrolled in EL programs.
- Include preschool students served through the Elementary and Secondary Education Act, Title III, as amended by the Every Student Succeeds Act, and preschool students who received EL services through other programs designed for EL students.
- Data reported in this table are a subset of the preschool students who are EL as reported in table PSCH3a
Category Mapping: Grade Levels, Fall Snapshot Students Enrolled in EL Programs, Fall Snapshot IDEA Students
Skip Logic:
1) Preschool
2) Justice Facility Indicator (SCH_JUST_IND) is NO
Notes:
1) Skip if Preschool English Learner Male Enrollment (SCH_PSENR_EL_M) + Preschool English Learner Female Enrollment (SCH_PSENR_EL_F) is Zero
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PSCH3b.1-PSCH3b.14: Count and display the total number of distinct Fall Snapshot Students Enrolled in EL Programs that fall into each Data Element listed.
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PSCH3b.15-PSCH3b.16: Count and display the total number of IDEA students who are also Fall Snapshot IDEA Students Enrolled in EL Programs that fall into each data element listed
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| Show Totals in the question summary in the following groupings: Race/Ethnicity by Gender & Total Number IDEA by Gender. The totals in the summary will be updated upon hitting save. Totals are not reported, they are only there for data verification. |
| In the question detail screen, an override column will be next to the results with a text box next to each data element Totals will be blank in the override columns |
Detail Report Logic will display the following information:
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PSCH-4: Preschool Enrollment of Students with Disabilities - IDEA
Instructions: For schools reporting greater than zero overall IDEA preschool student enrollment, for the Fall 2021 snapshot date, enter the number of students with disabilities served under the Individuals with Disabilities Education Act (IDEA) who were enrolled in preschool at this school.
- Include preschool students with disabilities served under the Individuals with Disabilities Education Act (IDEA). Preschool students with disabilities served under IDEA may or may not also be served under Section 504 of the Rehabilitation Act of 1973.
- Do not include preschool students with disabilities served only under Section 504 of the Rehabilitation Act of 1973.
- Count of preschool students with disabilities (IDEA) should be based on either the IDEA child count date or on October 1 (or the closest school day to October 1).
Category Mapping: Grade Levels, Fall Snapshot IDEA Students
Skip Logic:
1) Preschool
2) Justice Facility Indicator (SCH_JUST_IND) is NO
Notes:
1) Skip if Preschool English Learner Male Enrollment (SCH_PSENR_EL_M) + Preschool English Learner Female Enrollment (SCH_PSENR_EL_F) is Zero
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PSCH4.1-PSCH4.14: Count and display the total number of distinct Fall Snapshot IDEA Students that fall into each Data Element listed
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PSCH4.15-PSCH4.16: Count and display the total number of students who are Fall Snapshot EL students that fall into each data element listed
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| Show Totals in the question summary in the following groupings: Race/Ethnicity by Gender & Total Number by Gender, EL by Gender The totals in the summary will be updated upon hitting save. Totals are not reported, they are only there for data verification. |
| In the question detail screen, an override column will be next to the results with a text box next to each data element |
Detail Report Logic will display the following information:
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PSCH-5: Preschool Enrollment of Students with Disabilities - Section 504 Only
Instructions: Only for schools reporting greater than zero overall Section 504 only preschool student
enrollment, for the Fall 2021 snapshot date, enter the number of students with disabilities served under
Section 504 of the Rehabilitation Act of 1973 (Section 504 only) who were enrolled in preschool at
this school.
- Do not include preschool students with disabilities served under the Individuals with Disabilities Education
Act (IDEA).
Category Mapping: Grade Levels, Fall Snapshot 504 Students, Fall Snapshot EL Students
Skip Logic:
1) Preschool
2) Justice Facility Indicator (SCH_JUST_IND) is NO
Notes:
1) Skip if Preschool English Learner Male Enrollment (SCH_PSENR_EL_M) + Preschool English Learner Female Enrollment (SCH_PSENR_EL_F) is Zero
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PSCH5.1-PSCH5.14: Count and display the total number of distinct Fall Snapshot 504 Students that fall into each Data Element listed.
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PSCH5.15-PSCH5.16: Count and display the total number of Fall Snapshot 504 students who are also Fall Snapshot EL students that fall into each data element listed
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| Show Totals in the question summary in the following groupings: Race/Ethnicity by Gender & Total Number by Gender, EL by Gender The totals in the summary will be updated upon hitting save. Totals are not reported, they are only there for data verification. |
| In the question detail screen, an override column will be next to the results with a text box next to each data element |
Detail Report Logic will display the following information:
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