Classic View: Attendance > Reports > ADM and ADA Detail > CA-Specific Attendance

Search Terms: CA-Specific Attendance

This report calculates Average Daily Membership (ADM) and Average Daily Attendance (ADA) based on the selected Calculation Options. The report summarizes the data by student, grade and calendar for the date range entered.

ADM and ADA Detail Report Editor

Report Editor

The following defines the options available on the ADM and ADA Detail Report.

Option	Description
Date Selection	Enter the dates desired in the ADM/ADA Detail Report. Entered dates return the average daily attendance and average daily membership information, in addition to the count of students by grade level, membership days, absent days and present days. Dates can be entered by typing in the field in mmddyy format or use the calendar icon to select a date.
Student Selection	If there is an existing ad hoc filter that contains students to include in the report or enrollment information for a specific date range, this information can be selected from the Ad hoc Filter dropdown list. Only those students in the filter will be included in the report.
Report Type	The ADM/ADA Report can be generated in a Summary Format or a Detail Format. The Detail format lists the same information as the Summary report type, but includes student names and attendance data. See the images following the Generating the Report section.
Calculation Options	Selection indicates the logic that is applied to calculate ADM and ADA. Selecting CA-specific attendance uses the following logic: Students are either present or absent. There are no partial days. A day of presence is earned when the student is present in at least one attendance-taking course in an instructional period. In other words, the student must be marked absent in all instructional periods he/she is scheduled in to be absent for the day. A day in which the student has an active enrollment in the calendar but is not on the roster of at least one attendance-taking course in an instructional period is not counted as present or absent. In the Monthly Attendance Register/Summary, this is an NC day. In the ADM/ADA report, this should not be counted as a Present Day. ADA is calculated as Present Days divided by Roster. Students must be enrolled in Active courses only. Selecting CA-Truancy uses the following logic: Truancy generates calculations based on 10% absenteeism. Selecting Truancy adds a column in the generated report based on the data range provided in the Editor. The 10% absence calculates a period of the day being absent, or a student being tardy more than 30 minutes of the period. (NOTE: If Chronic Absenteeism is selected in place of Truancy, data for Chronic Absenteeism will appear in this column.) Selecting CA-Chronic Absenteeism uses the following logic: Chronic Absenteeism generates percent absent data. A student is counted as Absent for an entire day if the student is absent in all attendance-taking sections during instructional periods. Absences with an attendance code Status of Absent and an Excuse of Unexcused or Unknown are considered Unexcused Absences. Absences with an attendance code Status of Absent and Excuse of Excused are considered Excused Absences. One period of the day in attendance equates to one full day of attendance. Presence is defined as the following: No attendance code in the period. An attendance code with a Status of Present or Tardy and any Excuse. An attendance code with a Status/Excuse of Absent/Exempt. The user must have the appropriate tool rights to select the CA-Chronic Absenteeism button. For calculation information using the EXACT or DAILY options, see the ADM and ADA Detail article.
Student Type	Selection indicates the enrollment types of the students included on the report. Options are: Primary Enrollments (not Track Jumpers) Track Jumpers Partial Enrollments
Signature Display	A signature line can be added at the end of the report if desired, where the principal or superintendent signs and dates the information, making the attendance data official. A signature line for attendance data is required in some states.
Calendar Selection	At least one calendar needs to be selected in order to generate the report. For verification of reported attendance data, it may be best to generate the report one calendar at a time.

Generate the Report

Enter the Start Date and End Date of the desired date range for reporting ADM and ADA information.
If desired, select an Ad hoc Filter from the dropdown list.
Select the Summary Report Type or the Detail Report Type.
Select the CA-specific attendance Calculation Option.
If desired, select CA-Absenteeism or CA-Truancy.
Choose either PDF or CSV for the format.
Mark the Add signature line at the end of the report checkbox if desired.
Select the desired Calendar from which to pull attendance data.
Click the Generate Report button. The report displays in a new browser window.