SD December Child Count Report (South Dakota)

Last Modified on 11/18/2024 10:42 am CST

Tool Search: SD December Child Count

This information is current as of the Campus.2427 (July 2024) release. 

The South Dakota December Child Count Extract is an unduplicated count of all children with disabilities age 3-21 receiving Special Education and related services according to an individualized education program (IEP) as of the Effective Date entered or December 1 of the reporting year.

Screenshot of the SD December Child Count ReportSD December Child Count Report

Report Logic

See the South Dakota Enrollments article for additional information. 

Students whose enrollment records meet ALL of the following criteria are included in this report:

  • Special Ed Program (status) or Special Ed Category (setting) or Special Ed Primary Disability fields are populated.
  • Enrollment Start Date is on or before December 1 or the entered Effective date of the reporting year.
  • Enrollment End Date must be blank or date must be after December 1 or the entered Effective date of the reporting year.
  • Percent Enrolled must be greater than 0.
  • Resident District must not equal any of the following districts:
    • 99087: Out of State IA
    • 99088: Out of State NE
    • 99089: Out of State WY
    • 99090: Out of State MT
    • 99099: Out of State
  • Resident District can be one of the following as long as the Enrollment Status is NOT M, P, C or W.
    • 99085: Out of State ND
    • 99086 : Out of State MN
  • Data reports as of the entered Effective Date or December 1 of the reporting year when the Effective Date is not entered.
  • The Special Ed End Date must be blank or after December 1 or the Effective date of the reporting year.
  • The student's age must be equal to or greater than 3 as of December 1 or as of the Effective date of the reporting year.
  • The student's age must be 21 on or after July 1 as of the reporting year. When a student turns 21 before July 1, they do not report. 
  • When the Enrollment Status (State Funding Code) is T or B, Resident District must be 20001: Eagle Butte. When it is not 20001:Eagle Butte, the student is excluded from report.

The Resident District must match the enrolled district during the report generation to report a student.

In State Edition, the District ID and District Name field use the following logic for State Funding Code:

  • When State Funding Code is E, J, M, R, S or O, the Serving District reports.
  • When State Funding Code is G, P C or W, the Resident District reports.
  • When State Funding Code is T or B AND Resident District is 20001, the Serving District reports.
  • When the Resident District Number is 99085 or 99086, the Serving District reports.
  • For all other instances, the Resident District reports. When that field is not populated, the District assigned to the Calendar reports. 

Report Editor

Editor Field

Description

Extract Format

The format in which the report generates. Options are CSV, DOCX, HTML, PDF or XML.

Effective Date

Data reports as of this date. When not populated, data reports as of December 1 of the reporting year.

Calendars

The calendar(s) from which data is pulled for the report. Calendars are listed by school and depend on the year and school selected in the Campus Toolbar.

Generate the Report

  1. Select the Format in which the report should generate.
  2. Enter the Effective Date, if desired. 
  3. Indicate which Calendar(s) should be included in the report.
  4. Click Generate Extract to generate the report in the desired format.

When an Effective Date is entered, the report header displays that entered date instead of December 1 next to the report name.

Screenshot of an example of the December Child Count report in HTML format. SD December Child Count Report - HTML Format

Report Layout

Element Name

Description

Location

District Name

Reports the name of the district in which the student is enrolled. The following logic applies:

  • When State Funding Code (enrollment status) is: E, J, M, R, S or O, the Serving District reports. 
  • When State funding code (enrollment status) is P, C, W, the Resident Districts  reports. 
  • When Resident District is 99085 (Out of State ND), the Serving District reports.
  • When Resident District is 99086 (Out of State MN), the Serving District reports.
  • When State Funding Code (enrollment status) is T or B AND Resident District is 20001: Eagle Butte, the Serving District reports. When the Resident District is not 20001: Eagle Butte, the student is excluded from the report. 
  • When the District code for the Serving District is 20 (non-public), the Resident District reports.
  • For all other instances, the Resident District reports.

Alphanumeric, 50 characters

District Information > Name


District.name

School Name

Reports the name of the school in which the student is enrolled.


Alphanumeric, 40 characters

School Information > Name


School.name

State ID

Reports the state-assigned student identification number.


Numeric, 9 digits

Demographics > Person Identifiers > Student State ID


Identity.stateID

Student Name

Reports the last and first name of the student.


Alphanumeric, 50 characters

Demographics > Last Name AND First Name


Identity.lastName
Identity.firstName

Gender

Reports the gender of the student.


Alphanumeric, 1 character (M or F)

Demographics > Gender


Identity.gender

State Race Ethnicity

Reports the student's race/ethnicity.


Alphanumeric, 2 characters

Demographics > Race Ethnicity


Identity.raceEthinicity

Birthdate

Reports the date of birth of the student.


Date field,10 characters (MM/DD/YYYY)

Demographics > Birthdate


Identity.birthdate

Age

Reports the age of the student in years, as calculated from the student's birth date to the Effective Date entered on the report editor.


Numeric, 2 digits

Demographics > Age


Not dynamically stored

Grade

Reports the grade level in which the student is enrolled.


Numeric, 2 digits

Enrollments > Grade


Enrollment.grade

Flagged

Reports a value of 1 when one of the following conditions is met:

  • Student's age is between 3 - 4 as of December 1 or the effective date AND the Special Ed Setting is NOT 0310, 0315, 0325, 0330, 0335, 0345, 0355, 0365, or 0375.
  • Student's age is 5 AND grade level of enrollment is EC or PK as of December 1 or the effective date AND the Special Ed Setting is NOT 0310, 0315, 0325, 0330, 0335, 0345, 0355, 0365, or 0375.
  • Student's age is 5 AND grade level of enrollment is NOT EC or PK as of December 1 or effective date AND the Special Ed setting is 0310, 0315, 0325, 0330, 0335, 0345, 0355, 0365, or 0375.
  • Student's age is 6-21 as of December 1 or effective date AND Special Ed Setting is NOT 0100, 0110, 0120, 0130, 0140, or 0150. 
  • Student's age is 9-21 as of December 1 or the effective date of report generation AND Primary Disability is 570.
  • Student's age is 21 as of July 2 AND Special Ed Setting is NOT 0100, 0110, 0120, 0130, 0140, 0150.
  • Student's age is 21 as of July 2 and Primary Disability is 570.

Numeric, 1 digit

Not dynamically stored

Special Ed Category

Reports the Special Ed Setting assigned to the student.


Numeric, 4 digits

Enrollments > Special Ed Fields > Special Ed Category


Enrollment. specialEdSetting

Occupational Therapy Hours

Reports the number of hours the student spends receiving occupational therapy.


Numeric, 7 characters (XXX.XXX)

Enrollments > Special Ed Fields > Occupational Therapy Hours


CustomEnrollment
sped.occupationalHours

Physical Therapy Hours

Reports the number of hours the student spends receiving physical therapy.


Numeric, 7 characters (XXX.XXX)

Enrollments > Special Ed Fields > Physical Therapy Hours


CustomEnrollment
sped.physicalHours

Psychological Therapy Hours

Reports the number of hours the student spends receiving psychological therapy.


Numeric, 7 characters (XXX.XXX)

Enrollments > Special Ed Fields > Psychological Therapy Hours


CustomEnrollment
sped.psychologicalHours

Counseling Service Hours

Reports the number of hours the student spends receiving counseling services.



Numeric, 7 characters (XXX.XXX)

Enrollments > Special Ed Fields > Counseling Service Hours


CustomEnrollment
sped.counselingHours

Social Work Service Hours

Reports the number of hours the student spends receiving social work services.


Numeric, 7 characters (XXX.XXX)

Enrollments > Special Ed Fields > Social Work Service Hours


CustomEnrollment
sped.socialWorkHours

Audiological Services Hours

Reports the number of hours the student spends receiving audiological services.


Numeric, 7 characters (XXX.XXX)

Enrollments > Special Ed Fields > Audiological Services Hours


CustomEnrollment
sped.audiologicalHours

Recreational Therapy Hours

Reports the number of hours the student spends receiving recreational therapy.


Numeric, 7 characters (XXX.XXX)

Enrollments > Special Ed Fields > Recreational Therapy Hours


CustomEnrollment
sped.recreationalHours

School Health Services Hours

Reports the number of hours the student spends receiving school health services.


Numeric, 7 characters (XXX.XXX)

Enrollments > Special Ed Fields > School Health Services Hours


CustomEnrollment
sped.schoolHealthHours

Speech Language Therapy Hours

Reports the number of hours the student spends receiving speech language therapy.


Numeric, 7 characters (XXX.XXX)

Enrollments > Special Ed Fields > Speech Language Therapy Hours


CustomEnrollment
sped.speechHours

Transportation

Indicates the student receives transportation assistance.


Alphanumeric, 1 character (Y or N)

Enrollments > Special Ed Fields > Transportation


CustomEnrollment
sped.transportation

Assistive Technology

Indicates the student receives assistive technology.


Alphanumeric, 1 character (Y or N)

Enrollments > Special Ed Fields > Assistive Technology


CustomEnrollment
sped.assistiveTechnology

Other Service Hours

Reports the number of hours the student spends receiving other services.


Numeric, 7 characters (XXX.XXX)

Enrollments > Special Ed Fields > Other Service Hours


CustomEnrollment
sped.otherServiceHours

Orientation Mobility Hours

Reports the number of hours the student spends receiving orientation mobility services.


Numeric, 7 characters (XXX.XXX)

Enrollments > Special Ed Fields > Orientation Mobility Hours


CustomEnrollment
sped.orientationHours

Special Ed Program

Reports the Special Ed Program in which the student is participating.


Alphanumeric, 1 character

Enrollments > Special Ed Fields > Special Ed Program


enrollment.specialEdStatus

Primary Disability

Reports the Special Ed student's primary disability.


Reporting of the disability fields is dependent upon the Category selected. When the category does not match the student's age, the disabilities associated with the category report.


Numeric, 3 digits

Enrollments > Special Ed Fields > Primary Disability


Enrollment.disability1

Multiple Disability 1

Reports the special ed student's additional disability.

 

This field only reports when the student's Primary Disability is 530: Multiple Disabilities.


Numeric, 3 digits

Enrollments > Special Ed Fields > Multiple Disability 1


Enrollment.disability2

Multiple Disability 2

Reports the special ed student's additional disability.

 

This field only reports when the student's Primary Disability is 530: Multiple Disabilities.


Numeric, 3 digits

Enrollments > Special Ed Fields > Multiple Disability 2


Enrollment.disability3

Multiple Disability 3

Reports the special ed student's additional disability.

 

This field only reports when the student's Primary Disability is 530: Multiple Disabilities.


Numeric, 3 digits

Enrollments > Special Ed Fields > Multiple Disability 3


Enrollment.disability4

Multiple Disability 4

Reports the special ed student's additional disability.

 

This field only reports when the student's Primary Disability is 530: Multiple Disabilities.


Numeric, 3 digits

Enrollments > Special Ed Fields > Multiple Disability 4


Enrollment.disability5

Multiple Disability 5

Reports the special ed student's additional disability.

 

This field only reports when the student's Primary Disability is 530: Multiple Disabilities.


Numeric, 3 digits

Enrollments > Special Ed Fields > Multiple Disability 5


Enrollment.disability6

State School Number

Reports the State School number.


Any left-leading zeros are stripped from the reported value (e.g., 0001234 reports as 1234).


Numeric, 7 digits

 School Information > School Detail > State School Number


School.number

ASD Severity Behavior Indicates the student's Autism Spectrum Disorder severity level of behavior issues.

This field reports only when the Disability fields have a code of 560 as of the entered Effective Date.

Numeric, 1 digit		 Enrollments > Special Ed Fields > ASD Severity Behavior

CustomEnrollment
sped.asdSeverityBehaviors
ASD Severity Communication Indicates the Autism Spectrum Disorder severity level of communication issues.

This field reports only when the Disability fields have a code of 560 as of the entered Effective Date.

Numeric, 1 digit		 Enrollments > Special Ed Fields > ASD Severity Communication

CustomEnrollment
sped.asdSeverityCommunication
District Number Reports the assigned District Number UNLESS the Enrollment Status is E, J, M, R, S or O, in which case the Resident District number reports.

Numeric, 5 digits		 District Information > State District Number

District.number
Serving District

Indicates the district responsible for providing services to the student.

 
Numeric, 5 digits


Enrollments > State Reporting Fields > Serving District

Enrollment.servingDistrict
Date Reports the entered Effecitve Date when populated. When not populated, reports as December 1 of the reporting year.

Numeric, 8 digits (MM/DD/YYYY)		 Not dynamically stored


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