KIDS SMSC Extract (Kansas) [.2335 and previous]

Classic View: KS State Reporting > Collection Extract > SMSC: Dec 1 SMSCe Allocation

Search Terms: Collection Extract

The KIDS Collection SMSC Extract report gathers information on small districts eligible for Rural Education Achievement Program (REAP) funding. Data is not related to Title 1 Programming.

Information reported in this extract are reported up to December 2 of the selected school year. The Data to Filter Date auto-populates to December 1.

Screenshot of the KIDS SMSC extract editor highlighting the extract type field.KIDS SMSC Editor

Report Logic

See the KIDS Collection Extracts article for general reporting logic.

Districts with an Average Daily Attendance of 3,000 students or less and that have a Common Core of Data code of 6, 7 or 8 may be eligible for additional REAP grant funding. For this reason, records for students in grades K-12 who are enrolled any time between the first day of school and December 3 are included in the SMSC collection.

This extract only reports enrollment records that are active within the Reporting Range entered on the Extract Editor (Data Filter From Date, Data Filter To Date). If the Enrollment Start Date or Enrollment End Date fall on the day of the reporting range (Data Filter From Date and Data Filter To Date is the same), the enrollment is included.

One record per enrolled student reports from the selected calendar for the entered Reporting Range.

Students do not report when: 

  • The Enrollment record is marked as State Exclude or No Show.
  • The Calendar of Enrollment is marked as State Exclude.
  • The Grade Level of Enrollment is marked as State Exclude.

Generate the Report

See the KIDS Collection Extracts editor for description of the Report Editor fields and Sample Report Formats.

  1. Select the SMSC: Dec 1 SMSCe Allocation from the Extract Type dropdown list.
  2. Enter a Data Filter From Date, if desired. The Data Filter To Date is already populated with the December 1 date of the selected year.
  3. Select the Assessment Disaggregation Method 1 option, if desired.
  4. Select the Assessment Disaggregation Method 2 option, if desired.
  5. Mark the Students without State IDs checkbox, if desired.
  6. Mark the Social Security Number Optional, if desired.
  7. Select an Ad hoc Filter, if desired.
  8. Select the appropriate Format for the extract.
  9. If generating the extract in the State Format (tab delimited), enter the Records Limit Per File number.
  10. Select the Calendars to include in the extract.
  11. Click the Generate Report button. The report will display in the selected format.

Report Layout

Data Element

Description

Location

Record Type

Type of extract being generated, chosen on the Report Editor.


Alphanumeric, 4 characters

Data not stored

Accountability School Identifier

Indicates the school number of the student's enrollment.


Alphanumeric, 4 characters

System Administration > Resources > School > School Detail > State School Number


School.number

Resident District

District number where student resides (but not necessarily attends).


If Home District field is blank, data reports from the State District Number field.


Alphanumeric, 5 characters

Student Information  > General > Enrollments > State Reporting Fields > Home District


Enrollment.residentDistrict


System Administration > Resources > District Information > District Info > State District Number


District.number

Legal Last Name

Reports the last name of the student.


If the Legal Last Name field is populated, information reports from that field.


Alphanumeric, 60 characters

Census > People > Identities > Identity Information > Protected Identity Information > Legal Last Name


Identity.legalLastName


Census > People > Demographics > Person Information > Last Name


Identity.lastName

Legal First Name

Reports the legal first name of the student.


If the Legal First Name field is populated, information reports from that field.


Alphanumeric, 60 characters

Census > People > Identities > Identity Information > Protected Identity Information > Legal First Name


Identity.legalFirstName


Census > People > Demographics > Person Information > First Name


Identity.firstName

Legal Middle Name

Middle name or middle initial of the student. If only the middle initial is available, this will be reported. If no middle name or initial is available for the student, this field will report blank.


If the Legal Middle Name field is populated, information reports from that field.


Alphanumeric, 60 characters

Census > People > Identities > Identity Information > Protected Identity Information > Legal Middle Name


Identity.legalMiddleName


Census > People > Demographics > Person Information > Middle Name


Identity.middleName

Suffix

Indicates student's name is generational (Jr., III, etc.).


If the Legal Suffix field is populated, information reports from that field.


Alphanumeric, 10 characters

Census > People > Identities > Identity Information > Protected Identity Information > Legal Suffix


Identity.legalSuffix


Census > People > Demographics > Person Information > Suffix


Identity.suffix

Gender

Indication of student being either male or female.


If the Legal Gender field is populated, information reports from that field.


Numeric, 1 digit (0 = Female,
1 = Male)

Census > People > Demographics > Person Information > Gender


Identity.gender


Census > People > Identities > Identity Information > Protected Identity Information > Legal Gender


Identity.legalGender

Date of Birth

Date on which student was born.


Date field, 10 characters (MM/DD/YYYY)

Census > People > Demographics > Person Information > Birth Date


Identity.birthDate

Grade

Grade level or primary instructional level at which the student enters and receives services in a school or an educational institution during a given academic session.

See the Report Logic section for more information on grade levels.


When the enrollment State Grade Level is 04 and the Primary Disability reports a value of WD, a value of 02 reports. Otherwise, this field reports the mapped state grade level of the local grade level.


Alphanumeric, 2 characters

Student Information > General > Enrollments > General Enrollment Information > Grade


Enrollment.grade

Student Identifier

Unique identifier assigned to the student by the school and/or district.


Alphanumeric, 20 characters

Census > People > Demographics > Person Identifiers > Student Number


Person.student
Number

Hispanic Ethnicity

Indication of student being of Hispanic/Latino ethnicity. If yes, will report as Y; if No, will report as N.


Alphanumeric, 1 character

Census > People > Demographics > Person Information > Race/Ethnicity > Is the individual Hispanic/Latino?


Identity.hispanicLatino

State Student Identifier

Student's state identification number.


Numeric, 10 digits

Census > People > Demographics > Person Identifiers > State ID


Person.stateID

School Year

The ending year of the current school year. If reporting for the 2010-11 school year, this will report as 2011.


Numeric, 4 digits

System Administration > Calendar > Calendar > Calendar Information > End Date


Calendar.year

Funding School

Override field for the school that receives funding for the student.


Alphanumeric, 4 characters

System Administration > Resources > School > School Editor > State School Number


Student Information > General > Enrollments > State Reporting Fields > Funding School


EnrollmentKS.fundingSchool

Attendance School

Unique number of the school or program in which the student is physically located and where he/she takes the state assessments.


Numeric, 4 digits

Student Information > General > Enrollments > State Reporting Fields > Attendance School


EnrollmentKS.attendanceSchool

Virtual Education  Student 

No value reports for this field in the SMSC Extract.

N/A

School Entry Date

Reports the student's start date of enrollment at the school. If this Entry into School field is blank on the enrollment record, the pre-determined Override logic (see here) is used.


Date field, 10 characters (MM/DD/YYYY)

Student Information > General > Enrollments > State Reporting Fields > Entry into School


EnrollmentKS.schoolDate

District Entry Date

Reports the student's first date of entry at the district. If the Entry into District field is blank on the enrollment record, the pre-determined Override logic (see here) is used.

Date field, 10 characters (MM/DD/YYYY)

Student Information > General > Enrollments > State Reporting Fields > Entry into District


EnrollmentKS.districtDate

State Entry Date

Reports the student's first date of entry at a school in the state. If this Entry into State field is blank, the pre-determined Override logic (see here) is used.


Date field, 10 characters (MM/DD/YYYY)

Student Information > General > Enrollments > State Reporting Fields > Entry into State


EnrollmentKS.stateDate

First Instructional DateNo value reports for this field in the SMSC Extract.N/A

Membership Days

Calculated field. See the Report Logic section for details on the attendance calculations.

Reports the number of days the student has been enrolled (days present plus days absent) in this school when school was in session during the current school year. Only dates from the most recent enrollment in the selected calendar are calculated.


For kindergarten students, partial day attendance is based on the half day attendance period that constitutes an entire attendance day.


If the student's most recent enrollment has an End Status of 18, a value of 0 reports. 


Numeric, 5 digits (XXX.X)

Data not stored

Attended Days 

Calculated field. See the Report Logic section for details on the attendance calculations.

Repo[rts the number of days the student has been present in this school between the entered Date Filter From and Date Filter To Date entered on the editor. 


Only dates from the most recent enrollment in the selected calendar are calculated. 


If the student's most recent enrollment has an End Status of 18, a value of 0 reports.


Numeric, 5 digits (XXX.X)

Data not stored

Truant Student 

No value reports for this field in the SMSC Extract.

N/A

Minutes Enrolled 

No value reports for this field in the SMSC Extract.

N/A

Concurrent HS Enrollment 

No value reports for this field in the SMSC Extract.

N/A

Exit Withdrawal Date 

No value reports for this field in the SMSC Extract.

N/A

Exit Withdrawal Type 

No value reports for this field in the SMSC Extract.

N/A

Unweighted Grade Point AverageNo value reports for this field in the SMSC Extract.N/A

Special Circumstance Transfer Choice 

No value reports for this field in the SMSC Extract.

N/A

Post Graduation Plans 

No value reports for this field in the SMSC Extract.

N/A

Comprehensive Race

Indicates the student's race/ethnicity.

All five positions must be filled with either a 0 or a 1. For a student designed as being White, this field will report as "00005."

  • Position 5 - White
  • Position 4 - Native Hawaiian or Other Pacific Islander
  • Position 3 - Black or African American
  • Position 2 - Asian
  • Position 1 - American Indian or Alaska Native

Bit field, 6 characters

Census > People > Demographics > Person Information > Federal Race


Identity.raceEthnicity

Lunch Program 

No value reports for this field in the SMSC Extract.

N/A

Primary Disability Indicator

No value reports for this field in the SMSC Extract.

N/A

Gifted Student Indicator

No value reports for this field in the SMSC Extract.

N/A

Section 504 

No value reports for this field in the SMSC Extract.

N/A

Residence of Homeless 

No value reports for this field in the SMSC Extract.

N/A

ESOL/Bilingual Program Entry Date 

No value reports for this field in the SMSC Extract.

N/A

First Entry Date into a school in the US 

No value reports for this field in the SMSC Extract.

N/A

First Language 

No value reports for this field in the SMSC Extract.

N/A

ESOL/Bilingual Participation Code 

No value reports for this field in the SMSC Extract.

N/A

Language Instruction Education Program Type

No value reports for this field in the SMSC Extract.


N/A


ESOL/Bilingual Program Ending DateNo value reports for this field in the SMSC Extract.

N/A

ESOL/Bilingual Student  Contact Minutes 

No value reports for this field in the SMSC Extract.

N/A

Career Tech Ed Contact Minutes 

No value reports for this field in the SMSC Extract.

N/A

Title 1 Participation 

No value reports for this field in the SMSC Extract.

N/A

Miles Transported 

No value reports for this field in the SMSC Extract.

N/A

Transportation FTE 

No value reports for this field in the SMSC Extract.

N/A

Student's Street Address 

No value reports for this field in the SMSC Extract.

N/A

Student's City 

No value reports for this field in the SMSC Extract.

N/A

Student's Zip 

No value reports for this field in the SMSC Extract.

N/A

Non-Resident Transportation 10 Mile Law 

No value reports for this field in the SMSC Extract.

N/A

Military Connected Student Indicator 

No value reports for this field in the SMSC Extract.

N/A

Immigrant Student 

No value reports for this field in the SMSC Extract.

N/A

Country of Birth 

No value reports for this field in the SMSC Extract.

N/A

Neglected Student 

No value reports for this field in the SMSC Extract.

N/A

Kansas Preschool Program (KPP)No value reports for this field in the SMSC Extract.N/A
Kansas Parents as Teachers Participant (KPAT)
No value reports for this field in the SMSC Extract.N/A
Dyslexia ScreenerNo value reports for this field in the SMSC Extract.N/A
Dyslexia SubtestNo value reports for this field in the SMSC Extract.N/A
Dyslexia Spring Benchmark Performance LevelNo value reports for this field in the SMSC Extract.N/A

Math Grouping Indicator 1

No value reports for this field in the SMSC Extract.

N/A

Math Grouping Indicator 2

No value reports for this field in the SMSC Extract.

N/A

English Language Arts - ELA Grouping Indicator 1 

No value reports for this field in the SMSC Extract.

N/A

English Language Arts - ELA Grouping Indicator 2

No value reports for this field in the SMSC Extract.

N/A

Science Grouping
Indicator 1

No value reports for this field in the SMSC Extract.

N/A

Science Grouping
Indicator 2

No value reports for this field in the SMSC Extract.

N/A

Comprehensive Agriculture Grouping Indicator

No value reports for this field in the SMSC Extract.

N/A

Animal Systems Grouping Indicator

No value reports for this field in the SMSC Extract.

N/A

Plant Systems Grouping Indicator

No value reports for this field in the SMCS Extract.

N/A

KELPA2 Grouping Indicator 1

No value reports for this field in the SMSC Extract.

N/A

KELPA2 Grouping Indicator 2

No value reports for this field in the SMSC Extract.

N/A

State Math Assessment Type

No value reports for this field in the SMSC Extract.

N/A

State English Language Arts - ELA Assessment Type

No value reports for this field in the SMSC Extract.

N/A

State Science Assessment Type

No value reports for this field in the SMSC Extract.

N/A

State History/Government Assessment Type

No value reports for this field in the SMSC Extract.

N/A

History/Gov Claim/Thesis Score

No value reports for this field in the SMSC Extract.

N/A


History/Gov Evidence Score

No value reports for this field in the SMSC Extract.

N/A


History/Gov Reasoning Score

No value reports for this field in the SMSC Extract.

N/A


Comprehensive Agriculture Assessment

No value reports for this field in the SMSC Extract.

N/A

Animal Systems Assessment

No value reports for this field in the SMSC Extract.

N/A

Plant Systems Assessment

No value reports for this field in the SMSC Extract.

N/A

Kansas English Language Proficiency Assessment (KELPA)

No value reports for this field in the SMSC Extract.

N/A

KELPA Proctor ID

No value reports for this field in the SMSC Extract.

N/A

KELPA Proctor First Name

No value reports for this field in the SMSC Extract.

N/A

KELPA Proctor Last Name

No value reports for this field in the SMSC Extract.

N/A

Individual Plan of StudyNo value reports for this field in the SMSC Extract.N/A

User Field 1

N/A

N/A

User Field 2

N/A

N/A

User Field 3

N/A

N/A