Classic View: KS State Reporting > KIDS KCAN

Search Terms: KCAN

The Kansas CAN (KCAN) extract focuses on providing links among the courses students take during the school year, including the educator teaching the course and the outcome in the course. KCAN Records should be submitted as soon as possible after a grade is determined. KCAN Records must be submitted in a batch by themselves (they cannot be included with other KIDS Data Collection reports).

KIDS KCAN Extract

Report Logic

Each term in which a grading task is scheduled, and each grading task or standard marked as State Reported for each student who has been enrolled in the course during the calendar(s) selected on the extract editor produces a record. One-time grading tasks or standards report once per student.

Only passing grades are reported.

Students and courses marked State Exclude do not report.

If an Ad hoc Filter is chosen in the report editor, only students or courses identified by that filter report.

Multiple files should be generated to include all records if an inadequate Maximum Records Per File number is chosen.

Courses do not report when they are marked as Course Exclude. Students do not report when their enrollment is marked as State Exclude, their grade level is marked as State Exclude or they are enrolled in a calendar marked as State Exclude.

CTE Certificates report only when the Date Earned on the certificate falls within the dates of the reporting calendar (school year start date to school year end date for the selected calendar).

Migrant Students, Virtual Education Students, and Career Tech Students

Migrant students are included when the Migrant Indicator on Program Participation > Migrant tool is set to 1: Currently a Migrant Student as of the entered effective date of the report.
Virtual education students are included when the Virtual Ed Student on the enrollment has a value selected.
Career Tech students are included on the report when they are scheduled into courses with a specific College/Career Type setting (marked on the Course Custom Data Elements editor). F, C, L and X are the only course codes that report. All CTE courses for students report whether or not they received a passing grade. Only a posted grade is necessary.

Course Status

The course status field reports the students progress in the selected calendar. This is a calculated value, based on the student's letter grade in the course.

The following table lists the business logic for the reported values.

Reported Value	Reports When
00	The student does not have a grade for a grading task or standard being reported, and the student has not dropped the course or left the school, and the effective date of the report is prior to the end of the course. The student must be marked as a migrant student in order to report this value.
01	The student has a letter grade for a grading task or standard being reported, and The letter grade is marked as passing as of the effective date selected in the extract editor. The logic looks at the score group/rubric used in the grading task or standard to determine if the grade is a passing score.
02	The student has a letter grade in a grading task or standard being reported, and The letter grade is NOT marked as passing as of the effective date selected in the extract editor. The logic looks at the score group/rubric used in the grading task or standard to determine if the grade is a passing score.
04	The student does NOT have a letter grade for the grading task/standard being reported, and The student has dropped the course before the end date of the course, but has attended class at any time during the period of the course for any length of time The student must be marked as Migrant in order to report this value. Reporting this value triggers the Instructional Minutes Completed field to populate with the number of instructional minutes the student has completed.
44	The student does not have a final grade posted and the student is marked as Migrant, and The section of record has ended prior to the effective date entered on the extract editor The student has attendance recorded for the section record.
80	The student does not have a final grade posted, and The student is marked as Migrant through the summer or a new Migrant Indicator is created for the summer session (June 1 through September 3)
90	The student has a Certification for a Course Section The local course ID and KCC Identifier field is Certificate.
99	Reports when the record was submitted in error. This is a manual code for use directly in KDSE/KIDS.

Report Editor

Field	Description
Effective Date	The date on which data is extracted. The Effective Date is set to the current date by default. Dates are entered in mmddyy format or by clicking the calendar icon and selecting a date.
Student Ad Hoc Filter	If desired, an Ad hoc filter using the Student data type may be selected to further narrow the results. Only students included in this filter are included in the report.
Course Ad Hoc Filter	If desired, an Ad hoc filter using the Course/Section data type may be selected to further narrow the results.
Format	The format in which the extract is generated. Use State Format(Tab Delimited) when submitting to the state; otherwise, use HTML, CSV or XML to review data prior to submission.
Record Type	Indicates the type of record being generated: Certificates and Course Outcomes - this is the default selection. When chosen, all records report. Certificates Only - reports only records where the KCC Identifier Field is Certificate. This also requires the CTE Certification field to report a value. Course Outcomes Only - reports only records where the KCC Identifier field is NOT Certificate.
Maximum Records Per File (state format only)	The maximum number of records that may be extracted if the report is being generated in State Format (Tab Delimited). This field defaults to 20000.
Select Calendars	The calendars from which data is extracted. At least one calendar must be selected in order to produce an extract.

Generate the Report

Enter an Effective Date.
Select a Student Ad Hoc Filter if needed.
Select a Course Ad Hoc Filter if needed.
Select the appropriate Format.
Select the desired Record Type.
Enter a Maximum Records Per File.
Select the calendars to include in the extract.
Click Generate Extract. The extract will appear in the selected format.

KIDS KCAN Extract - HTML Format

Report Layout

Report Header

Element	Description
Record Type	2 bytes, must contain the characters TH.
Extract Date	10 bytes, date the export file was created; MM/DD/YY format
Extract Time	8 bytes, time export file was created; HH:MM:SS format
Transmission ID	10 bytes, must match the Transmission ID field in the Footer Record.
Version	10 bytes, always 18.0
Delimiter Character	25 bytes, 0X09 for tab; 0X2C for CSV

Report Body

Element	Description	Location
Record Type	Indicates the collection to which the record belongs. Reports as KCAN. Alphanumeric, 4 characters	Not Dynamically Stored
Student AYP/QPA School Identifier	Reports the school number for the calendar being reported where the student is assigned for accountability purposes. The AYPSchool is the school number of the student's enrollment. Override There is an override in Student Information > General > Enrollments > State Reporting Fields > AYP School Override 1. If an override is selected, this information reports. Override 2 is ignored Reporting logic The State School Number, unless the AYP School Override 1 field on the enrollment record is populated, then that value reports. If the AYP School Override 1 field is not populated, then the School AYP Number reports . If the School AYP Number is not populated, the school number reports. Numeric, 4 characters	System Administration > Resources > School > School Detail > State School Number School.number Student Information > General > Enrollments > State Reporting Fields > AYP School Override 1 Enrollment.schoolAYP1
Student Legal Last Name	Reports the last name of the student. If the Legal Last Name field is populated, information reports from that field. Alphanumeric, 60 characters	Census > People > Demographics > Person Information > Last Name Identity.lastName Census > People > Identities > Identity Information > Protected Identity Information > Legal Last Name Identity.legalLastName
Student Legal First Name	Reports the first name of the student. If the Legal First Name field is populated, information reports from that field. Alphanumeric, 60 characters	Census > People > Demographics > Person Information > First Name Identity.firstName Census > People > Identities > Identity Information > Protected Identity Information > Legal First Name Identity.legalfirstName
Student Legal Middle Name	Identifies the student's legal middle name. Alphanumeric, 60 characters	Census > People > Demographics > Person Information > Middle Name Identity.middleName
Student Generation Code	Identifies the student as having a suffix (e.g., Jr., III) assigned to their name. Alphanumeric, 10 characters	Census > People > Demographics > Person Information > Suffix Identity.suffix
Student Gender	Indicates whether the student is male of female. If the Legal Gender field is populated, information reports from that field. 1: Male 0: Female Numeric, 1 digit	Census > People > Demographics > Person Information > Gender Identity.gender Census > People > Identities > Identity Information > Protected Identity Information > Legal Gender Identity.legalGender
Student Date of Birth	Identifies the date on which the student was born. Date Field, 10 characters (MM/DD/YYYY)	Census > People > Demographics > Person Information > Birth Date Identity.birthDate
Student Current Grade Level	Identifies the grade in which the student is enrolled. If the student has multiple enrollment records in the same school and the same calendar year, and one or more of those records is ended while another record is active, the current grade level reports from the active enrollment record. Alphanumeric, 2 characters	Student Information > General > Enrollments > Grade Level Enrollment.grade
Student Local ID	Identifies the unique code assigned to the student by the school. Alphanumeric, 20 characters	Census > Person > Demographics > Person Information > Student Number Student.number
Student Hispanic Ethnicity	Indicates whether the students ethnicity is Hispanic/Latino. Alphanumeric, 1 characters (Y/N)	Census > People > Demographics > Person Information > Race Ethnicity > Is the individual Hispanic/Latino Identity. hispanicLatino
State Student Identifier	Identifies the unique number given to the student by the KIDS Assignment System. Numeric, 10 digits	Census > People > Demographics > Person Identifiers > State ID Person.stateID
School Year	Identifies the ending year of the current school year. For example 2021-2022 reports 2022. Numeric, 4 digits	System Administration > Calendar > Calendar > Calendar > End Date Calendar.endYear
Student Comprehensive Race	Identifies the student's federal race/ethnicity. Options are as follows: 10000: White 01000: Native Hawaiian/Pacific Islander 00100: Black 00010: Asian 00001: American Indian/Alaskan Native Numeric, 5 digits	Census > People > Demographics > Person Information > Race/Ethnicity > Race RaceEthnicity.code
Virtual Education Student	Indicates whether a student is participating in a virtual education school or program that is approved for State funding. This only reports if the submitter is the school or district providing the virtual education services or contracting with an approved program to provide the virtual education services via a service center. Students in grades 00-04 report a value of zero (0). In order to report a value that is not zero (0), the Current Grade Level must be 05-18. Reports the assigned value identifying the student as a virtual education student: 0: Student is not a Virtual Education Student and has not been during the current school year 1: Student is currently a Virtual Education Student 2: Student is not currently a Virtual Education Student, but has been at some point during the current school year. Numeric, 1 digit	Student Information > General > Enrollments > State Reporting Fields > Virtual Ed Student Enrollment.virtualEd
Migrant Student	Indicates the student meets the requirements of being considered a migrant. See the Report Logic section for more information. A value of 1 reports when: A Migrant record exists for a student where the Start/End Date of that record falls within the current school year's enrollment AND within the Effective Date of the extract. A Migrant record exists where the End Date is blank and the Start Date is before the current school year's enrollment OR before the Effective Date of the Extract. A Migrant record exists where the Start Date is before the Effective Date of the Extract, but the End Date is AFTER the Effective Date of the extract. Otherwise, a value of 0 reports. Numeric, 1 digit	Student Information > Program Participation > Migrant Indicator Migrant.migrantCOEStatusIndicator
Single Parent	Indicator of whether the student is a single parent during the school year. Reports a value of 0 when the Single Parent Code is No. Reports a value of 1 when the Single Parent Code is Yes. Reports blank when the student is not a CTE student. This field reports when the KCC Identifier field has a last character of F, C, L or X. Numeric, 1 digit	Student Information > General > Enrollments > State Reporting Fields > Single Parent Enrollment.singleParent
Term	Reports the term in which the course was taken and a credit was earned, as follows. Only previous terms within the current school year and current terms report. S1 = Semester 1 S2 = Semester 2 Q1 = Quarter 1 Q2 = Quarter 2 Q3 = Quarter 3 Q4 = Quarter 4 T1 = Trimester 1 T2 = Trimester 2 T3 = Trimester 3 YR = Year Long SM = Summer To report as SM, the Summer flag must be marked on the Calendar and the Section Schedule Placement. If summer is not marked, and the calendar is set up in quarters: If section is 1 quarter long and scheduled first quarter, reports Q1 If section is 1 quarter long and scheduled second quarter, reports Q2 If section is 1 quarter long and scheduled third quarter, reports Q3 If section is 1 quarter long and scheduled fourth quarter, reports Q4 If the section is 2 quarters long and scheduled quarters 1 and 2, reports S1 If the section is 2 quarters long and scheduled quarters 3 and 4, reports S2 If summer is not marked, and the calendar is set up in semesters: If scheduled first semester, reports S1 If scheduled second semester, reports S2 If summer is not marked, and the calendar is set up in trimesters: If first 12 week session (Trimester), reports T1 If second 12 week session (Trimester), reports T2 If third 12 week session (Trimester), reports T3 If summer is not marked, and the calendar is set up as one year, reports as YR. If the KCC Identifier field is Certificate, reports as YR. If there are multiple term schedules, the term to which the course is linked in the Section Schedule Placement reports. If the calendar is not set up for one of these term codes, reports NULL. Alphanumeric, 2 characters	System Administration > Calendar > Calendar > Terms TermSchedule.name Scheduling > Courses > Section > Section Schedule Placement
KCC Identifier	Identifies the number given to each course the district has mapped in the Kansas Course Code Management System. This value reports from the Credits field on the Grading Task assigned to the course. A Concatenated value reports, see KCC Identifier Creation after this report layout. When a one-time grading task marked as state reporting does not have a credit value, attached to it, the credit amount is 0.00. For one-time grading tasks that have a credit value, the credit amount reflects the credit amount listed for the grading task. If the Credit Value is .25, this field reflects the value of .25. If a student has a certificate, a line reports as Certificate if the student is assigned to an Acadmic (CTE) Program Passed is marked. Alphanumeric, 17 characters	Date not stored
Course Section	This number is made up of the course's Section ID, Grading Task ID and the Term Number for the grade being reported. This is a locally identified value that helps distinguish multiple local courses that map to the same KCC Identifier. If a student has a completed certificate (marked as passed), this field reports a value of Certificate. If the KCC Identifier field reports a value of Migrant Student, this field reports a value of MigrantStudent. Alphanumeric, 30 characters	Scheduling > Courses > Section > Section ID Section.sectionID Grading and Standards > Grading Tasks > Grading Task ID
Local Course ID	Identifies the unique number assigned to the course. If a student has a completed certificate (marked as passed), this field reports a value of Certificate. If the KCC Identifier field reports a value of Migrant Services, this field reports a value of MigrantServices. Alphanumeric, 50 characters	Scheduling > Courses > Course > Number Course.number
Course Status	Indicates the student's course progress. Progress is determined by the letter grade ONLY that is assigned to the student; percentage values are not used in the calculation. See the Course Status section for detailed logic and reported values. For example: If a student's grade is a B and letter grade B is marked as a passing score on the Score Group/Rubric, a value of 01 reports, regardless of the percentage given for that letter grade. If a student's grade is F and letter grade F is not marked as a passing score on the Score Group/Rubric, a value of 02 reports, regardless of the percentage given for that letter grade. Numeric, 2 digits	Scheduling > Courses > Course > Section > Grading by Task > Task > Student > Score
Letter Grade	Indicates the categorical letter grade level achieved as of the end of the course. This field is required if 1 or 2 is reported for field 20. This does not have to be a letter grade. The student's letter grade is reported from the Grading Task or Standard. The first two characters of the grade are reported. Alphanumeric, 2 characters	Scheduling > Courses > Course > Section > Grading By Task > Task > Student > Percent/Score
Percent Grade	Percent achieved as of the end of the course from 0 to 100%. This field is required if 1 or 2 is reported for field 20. The student's percentage sill be reported from the Grading Task or Standard. The first two characters of the grade are reported, rounded to one decimal. Numeric, 5 digits (XXX.X)	Scheduling > Courses > Course > Section > Grading By Task > Task > Student > Percent/Score
Work-Based Learning	Indicates whether the student participates in work-based learning. Reports a value of 01 when the Work-Based Learning checkbox is marked on the Course editor. When the KCC Identifier field reports a value of Certificate or Migrant Services, a blank value reports. Otherwise, a value of 00 reports. Numeric, 2 digits	Scheduling > Courses > Course > Work-Based Learning Course.vocationalCode
College Credits Earned	Reports the credits earned toward college. Report value entered in College Credits if the Course Status field reports a value o= 01. Otherwise, reports a value of zero (0). The College/Career Type must be C, D, L or R to report College Credits Earned. Numeric, 5 digits (XX.XX)	Scheduling > Courses > Course Section > Custom Data Fields > College Credits Course.collegeCredits
CTE Certification Earned	Reports the certificate the student earned if the student passed the certification. Alphanumeric, 35 characters	Student Information > Academic Planning > Programs > CTE Program ProgramParticipation.certificationName
Date Earned	Reports the date the student earned the certification. Date field, 10 characters (MM/DD/YYYY)	Student Information > Academic Planning > Programs > CTE Program > Certifications > Date ProgramParticipation.certificationDate
Graduation Year	Reports the end year associated with the certification. If the Diploma Date field is blank on the student's Graduation tab, this field reports the NCLB Cohort Year. If the KCC Identifier field reports a value of 'Certificate', this field reports the student's year of graduation. Date field, 4 digits (YYYY)	Student Information > Academic Planning > Programs > CTE Program > Certifications > Date ProgramParticipation.certificationDate
First Instruction Date	Reports the student's enrollment start date. If the student is a Migrant student, reports the student's Migrant Start Date. When the student is a Migrant student and the KCC Identifier field is NOT Certificate, the current term is based on the Effective Date entered in the extract editor and the date reports using the following logic: When the Roster Start Date is populated, that date is used as the Compare Date. Otherwise, the Enrollment Start Date is used. When the Compare Date is BEFORE the first day of the current term, the Start Date of the current term reports. When the Compare Date is AFTER the first day of the current term, the Compare Date reports. Date field, 10 characters (MM/DD/YYYY)	Student Information > General > Enrollments > Start Date Enrollment.startDate Student Information > General > Schedule > Walk-In Scheduler > Roster Start Date Roster.startDate System Administration > Calendar > Calendar > Terms > Start Date Term.startDate
Last Instruction Date	Reports the student's enrollment end date. If the student is a Migrant student, reports the Migrant End Date. When the student is a Migrant student AND the Course Status field reports a value of 01, 02 or 04, the current term is based on the Effective Date entered in the extract editor and the date reports using the following logic: When the Enrollment End Date AND the Roster End Date are both populated, the earlier date between the two is used. Otherwise, whichever date field is populated is used as the compare date. When the Compare Date is AFTER the last day of the current term, the End Date of the current term reports. When the Compare Date is BEFORE the last day of the current term, the Compare Date reports. Date field, 10 characters (MM/DD/YYYY)	Student Information > General > Enrollments > End Date Enrollment.endDate Student Information > General > Schedule > Walk-In Scheduler > Roster End Date Roster.endDate System Administration > Calendar > Calendar > Terms > End Date Term.startDate
Instruction Minutes Completed	Reports the total number of instruction minutes for the student, from the first instruction date to the last instruction date. If the student is a Migrant (the Migrant Indicator field on Program Participation > Migrant reports a value of 1) and the student's Course Status does not have a letter grade (Course Status field reports a value of 04), this field reports a value. Numeric, 10 characters	Calculated value
User Field 1	N/A	N/A
User Field 2	N/A	N/A
User Field 3	N/A	N/A

Report Footer

Element	Description
Record Type	2 bytes, must contain the characters TT.
Transmission ID	10 bytes, must match the Transmission ID field in the Header Record.
Number of Record	10 bytes, number of records including header and footer records.

KCC Identifier Creation

Concatenate the following values into a single output (e.g.,02052G0.501214GGN):

Field	Length	Campus Database	Campus Interface	Example
Subject Area Code	2 characters	Course.subjectAreaCode	Scheduling > Courses > Course > Subject Area Code	02052G0.501214GGN
Course Identifier	3 characters	Course.stateCode	Scheduling > Courses > Course > State Code	02052G0.501214GGN
Course Level	1 character	Course.courseLevel	Scheduling > Courses > Course > Course Level	02052G0.501214GGN
Credits	4 characters	GradingTaskCredit. credit	Course > Grading Tasks > Grading Task > Credit	02052G0.501214GGN
Sequence	1 character	Sequence.course	Scheduling > Courses > Course > Sequence	02052G0.501214GGN
Sequence Total	1 character	Course.sequenceTotal	Scheduling > Courses > Course > Sequence Total	02052G0.501214GGN
Grade Level	2 characters	Course.grade	Scheduling > Courses > Course > Grade Level	02052G0.501214GGN
Targeted Program	1 character	Course.targetedProgram	Scheduling > Courses > Course > Targeted Program	02052G0.501214GGN
Delivery Type	1 character	Course.deliveryType	Scheduling > Courses > Course > Delivery Type	02052G0.501214GGN
College/Career	1 character	CareerCollege.course	Scheduling > Courses > Course > Career College	02052G0.501214GGN

KIDS KCAN Extract (Kansas) [.2231 - 2331]