Classic View: Student Information > Special Ed > General > Documents > Evaluations

Search Terms: Special Ed Documents

Evaluations are used to document the student's educational needs and the student's determination of eligibility for special education. This document describes each editor, the section(s) of the print format that include the entered information, a description of each field on the editor, and any special considerations and instructions for using the editor and fields.

An evaluation must be created whether or not the student is determined to have a disability. A copy of the evaluation summary report, including the documentation of eligibility, is given to the student’s parents by the school district.

The current format of this document is the GA Eligibility 2020. Evaluation formats are selected in Eval Types.

Editor Home

The Editor Home lists the editors available on the student's Evaluation and the Modification and Completion information.

Image of the Eligibility Editor Home Georgia Evaluation Editor Home

Header	Description
Name	The name of the editor.
Status	The state of the editor. Statuses can be: In Progress indicates a user has entered and saved data in that editor. Not Started is the default status for all editors. Complete indicates a user has clicked the Complete button on the editor. This does not lock the editor from further editing, but indicates the user considers the editor to be finished. Not Needed indicates a user has clicked the Not Needed button on the editor. This is usually done for editors that do not apply to the student.
Modified By	The date and the user by whom the editor was last edited.
Completed By	The date and the user who clicked the Complete button for that editor.

General Evaluation Information

The following table lists the buttons available for the editors:

Button	Description
Save	Different editors have different save options. Click the arrow next to the Save & Stay button to view all saving options for any given editor. Save captures progress and navigates the user to the Editor Home or to the List Screen for List editors. See the Editor Types section for additional information. Save & Stay captures progress and keeps the user on the current editor. This save button is the default save option and usually found within the detail screen of List editors, such as Goals and Objectives. Save & Next captures progress and navigates the user to the next editor. Save & New captures progress and creates a new record. This save button is usually found within the detail screen of a list editor, such as Goals and Objectives. See the Editor Types section for additional information.
Refresh	Retrieves a new copy of data from the student's record. This includes enrollment, student, parent/guardian, and team member information. This also returns any accidentally deleted people records. Manually entered fields do not change when the refresh button is clicked. The user must Save after clicking Refresh to capture changes. A side panel displays listing all applicable Enrollment records for the student. See the Enrollments tool documentation for additional information.
Cancel	Navigates the user to the Editor Home screen or to the List Screen for List editors.
Status i.e. Complete, Not Needed, etc.	Changes the status of the editor. Complete indicates the editor is finished. This makes the editor read-only. However, this does not lock the editor from further editing. To further edit after an editor is marked Complete, the user must click In Progress. Not Needed indicates the editor does not apply to the student's evaluation. This makes the editor read only. However, this does not lock the editor from further editing. To further edit after an editor is marked Not Needed, click the In Progress button. In Progress only displays when the editor is in the Complete or Not Needed status and allows additional edits to be made.
Print	Prints the entire evaluation.
Editors	Opens a side panel listing all the available editors and their status. Select an editor from this list to navigate to that editor or click Close to collapse the side panel.
Previous	Navigates the user to the previous editor.
Next	Navigates the user to the next editor.

Editor Types

There are two types of editors available: List or Basic editors. When navigating to a Basic editor, the list of fields within the editor display. List editors display a list of all records within that editor. Clicking an existing record or the New button opens the detail view for an individual record. An example list editor is the Individual Student Data editor.

Padlock Icon

Only one user at a time can actively work on an editor. A person with a padlock icondisplays in the Editors side panel, Editor Home, and List Screen of list editors indicating which editors currently have users working on them. Hovering over the icon displays the name of the user who has checked out the editor, including the current user (you).

Editors that are currently being edited are read only for all other users. The name of the person working on the editor displays in the header. Once the editing user navigates away from an editor, that editor becomes available for others to work on.

Template Banks

Certain fields within several editors have a paper icondisplays next to their name. When the icon is clicked, a side panel displays with the available library of predetermined text for that field. Template Banks are managed in System Administration.

Editors

The following section lists each editor and describes each field on the editor.

Eligibility Header

The Eligibility Header editor includes general information about the evaluation, including relevant dates, the type of evaluation, and basic student information.

This editor must be saved before continuing to other parts of the evaluation.

Eligibility Header Editor

Click here to expand...

Field	Description	Ad Hoc	Validation
Eligibility Date Required	The date the student is considered eligible for special education services.	Learner Planning > Evaluations > evalDate	N/A
Eligibility Type Required	The type of eligibility documented; Initial Eligibility or Reevaluation.	Learner Planning > Evaluations > type	N/A
Eligibility	Indicates if the student is eligible for special education services.	Learner Planning > Evaluations > eligibilityServicesCode	N/A
Consent for Evaluation * Required	The date consent was given to place the student in special education services.	Learner Planning > Evaluations > consentDate	This field pulls the Date Consent Received field from the most current locked Consent to Evaluate document. * This is only required when Initial is selected as the Eligibility Type.
Initial Evaluation * Required	The date an initial evaluation took place.	N/A	* This is only required when Initial is selected as the Eligibility Type.

Field	Description	Ad Hoc	Validation
Babies Can't Wait	A State Reported field for students who are not served prior to reaching school age.	N/A	This field is pulled from the Enrollment record.
Resident District	The student's district of residence.	Learner Planning > Learning Plans > residentDistrictNumber	This field is pulled from the Enrollment record and cannot be modified.
Grade	The student's current grade.	Enrollment > Grade enrollment.grade	This field is pulled from the Enrollment record. This field is read only.
School Name	The name of the school associated with the student's Enrollment record.	Learner Planning > Learning Plans > servingSchoolName	This field is pulled from the Enrollment record. This field is read only.
School Phone	The phone number of the school associated with the student's Enrollment record.	N/A	This field is pulled from the Enrollment record. This field is read only.
School Year	The school year associated with the student's Enrollment record.	N/A	This field is pulled from the Enrollment record. This field is read only.
District Information These fields are read only.
District Number	The district number associated with the Enrolled school.	System Administration > Resources > District Information > State District Number	N/A
District Name	The district name associated with the Enrolled school.	System Administration > Resources > District Information > Name	N/A
District Address	The district address associated with the Enrolled school.	System Administration > Resources > District Information > Address	N/A
District Phone	The district phone number associated with the Enrolled school.	System Administration > Resources > District Information > Phone	N/A
District SPED Address	The district special education address associated with the Enrolled school.	System Administration > Resources > District Information > SPED Address	N/A
District SPED Phone	The district special ed phone number associated with the Enrolled school.	System Administration > Resources > District Information > SPED Phone	N/A

Field Name	Description	Ad Hoc
Last Name	The student's last name.	Census > People > Demographics > Last Name identity.lastName
First Name	The student's first name.	Census > People > Demographics > First Name identity.firstName
Middle Name	The student's middle name.	Census > People > Demographics > Middle Name identity.middleName
Suffix	The student's suffix.	Census > People > Demographics > Suffix Name identity.suffix
Age	The age of the student.	Census > People > Demographics > Age
Birthdate	The student's birthdate.	Census > People > Demographics > Birth Date identity.birthDate
Gender	The student's gender.	Census > People > Demographics > Gender identity.gender
Home Primary Language	The student's home primary language. This field can be modified.	Census > People > Demographics > First Language identity.homePrimaryLanguage Note: This field is a locked attribute, Definition.iso639-2Language.
Address	The student's address. This field becomes a dropdown if more than one address exists for the student. The primary household displays by default.	Census > Households > Address Info address.number; address.street; address.tag; address.prefix; address.dir; address.apt; address.city; address.state; address.zip
Student Number	The student's identification number.	Census > People > Demographics > Student Number
State ID	The student's state identification number.	Census > People > Demographics > State ID

Field Name	Description	Ad Hoc	Validation
Relationship	The relation of the parent/guardian to the student.	Census > People > Relationships	This field populates from Census. This is part of the header for the parent/guardian.
Last Name	The last name of the parent/guardian.	Census > People > Demographics > Last Name identity.lastName	This field populates from Census. This is part of the header for the parent/guardian.
First Name	The first name of the parent/guardian.	Census > People > Demographics > First Name identity.firstName	This field populates from Census. This is part of the header for the parent/guardian.
Middle Name	The middle name of the parent/guardian.	Census > People > Demographics > Middle Name identity.middleName	This field populates from Census. This is part of the header for the parent/guardian.
Suffix	The suffix of the parent/guardian.	Census > People > Demographics > Suffix Name identity.suffix	This field populates from Census. This is part of the header for the parent/guardian.
Print Sequence	The print order of the parent/guardian(s) on the IEP.	N/A	If no Sequence is selected, parent/guardian(s) print in the order displayed in the UI. If any Sequences are selected, only parent/guardian(s) with a sequence number prints in the order defined.
Address	The parent/guardians' address.	Census > Households > Address Info address.number; address.street; address.tag; address.prefix; address.dir; address.apt; address.city; address.state; address.zip	This field populates from Census. If there are multiple addresses for a person, a drop down with an option to select which address displays. If there is only one address, the drop down has one option. The populated address is the one marked "Primary."
Home Phone	The home phone number of the parent/guardian.	Census > People > Demographics > Household Phone	This field populates from Census.
Work Phone	The work phone of the parent/guardian.	Census > People > Demographics > Work Phone	This field populates from Census.
Cell Phone	The cell phone of the parent/guardian.	Census > People > Demographics > Cell Phone	This field populates from Census.
Email	The primary email address for the parent/guardian.	Census > People > Demographics > Email	This field populates from Census.
Home Primary Language	The home primary language of the parent/guardian.	Census > People > Demographics > Home Primary Language identity.homePrimaryLanguage	This field populates from Census. The dropdown options are pulled from the Home Primary Language Attribute/Dictionary list. See the Attribute/Dictionary documentation for additional information. Note: This field is a locked attribute, Definition.iso639-2Language.
Interpreter Required	Indicates an interpreter is needed to communicate with the parent/guardian.	N/A	N/A

Field	Description	Validation
Reason the child was referred for special education evaluation:	A text field used to describe the reason the student is being evaluated for special education services.	N/A
Has the child attended (or is the child attending) a preschool or Head Start Program?	Indicates if the student is attending a preschool or Head Start Program.	Yes or No If Yes is selected, a justification text box displays that is required.
Is this child age appropriate for grade level?	Indicates if the student is at an age appropriate grade level.	Yes or No If No is selected, a justification text box displays that is required.
Is the child's hearing/vision within normal limits?	Indicates if the student's hearing or vision is within normal limits.	Yes or No If No is selected, a justification text box displays that is required.
Does the child have significant health concerns, major childhood illness/disease, or a diagnosed syndrome?	Indicates if the student has significant health concerns.	Yes or No If Yes is selected, a justification text box displays that is required.
Does the child take medication on a regular basis?	Indicates if the student is taking regular doses of medication.	Yes or No If Yes is selected, a justification text box displays that is required.
Does the child have motor/coordination/mobility needs?	Indicates if the student has motor, coordination, or mobility needs.	Yes or No If Yes is selected, a justification text box displays that is required.
Does the child have adaptive or medical needs (e.g., eye glasses, wheelchair, walker, hearing aids, leg braces, feeding tube, etc.)?	Indicates if the student has adaptive or medical needs.	Yes or No If Yes is selected, a justification text box displays that is required.
Does the child have other significant issues not covered in the previous questions?	Indicates if the student has other significant needs not previously covered.	Yes or No If Yes is selected, a justification text box displays that is required.

Field	Description
Padlock Icon	The user currently working on the record.
Sequence	The sequence number of the progress monitoring record.
Area(s) of Difficulty	The curriculum areas and behavioral concerns. For reevaluations, this text field is used to describe goal areas and areas of concern for the student.

Field	Description
Sequence Required	The sequence number of the progress monitoring record.
Area(s) of Difficulty:	A text field used to describe the curriculum areas and behavioral concerns. For reevaluations, this text field is used to describe goal areas and areas of concern for the student.
Initial eligibility:	A text field used to provide scientific research or evidence based intervention(s) for the area of difficulty.
Reevaluation:	A text field used to describe how upon reevaluation, the Special Ed team is adapting content, methodology, or instructional delivery for the student.
Baseline Performance Data:	A text field used to list the date(s), data, and baseline performance summary for the student.
Intervention Data:	A text field used to list the date(s), data, and performance summary for the intervention.

Field	Description
Padlock Icon	The user currently working on the record.
Date	The date the assessment took place.
Name of Assessment	The name of the assessment.

Field	Description	Validation
Date Required	The date the evaluation took place.	N/A
Domain Area:	The area in which the student was evaluated.	The options available in the Domain Area dropdown are available as an editable attribute in the Attribute Dictionary as an unlocked attribute, Eval.domainArea.
Domain Description:	A text field used to describe the area in which the student was evaluated.	N/A
Report(s) / Assessment(s) & Scores:	A text field used to describe the evaluation results.	N/A
Results Strengths:	A text field used to describe the student's strengths on the evaluation.	N/A
Results Weaknesses:	A text field used to describe the student's weaknesses on the evaluation.	N/A

Field	Description	Validation
A child must not be determined to be a child with a disability: if the determinant factor for that eligibility is lack of appropriate instruction in reading, including the essential components of reading instruction (as defined in section 1208(3) of ESEA); lack of appropriate instruction in math; or limited English proficiency; and if the child does not otherwise meet the program area eligibility criteria for a child with a disability.
1. Lack of appropriate instruction in reading	Indicates if the student is receiving a lack of instruction in reading.	Y: Yes or N: No Regardless of the option selected, a text field displays to explain reasoning. This is required if Yes is selected.
2. Lack of appropriate instruction in math	Indicates if the student is receiving a lack of instruction in math.	Y: Yes or N: No Regardless of the option selected, a text field displays to explain reasoning. This is required if Yes is selected.
3. Lack of appropriate instruction in writing	Indicates if the student is receiving a lack of instruction in writing.	Y: Yes or N: No Regardless of the option selected, a text field displays to explain reasoning. If Yes is selected, this text field is required.
4. Lack of English Proficiency	Indicates if the student is has a lack of English proficiency.	Y: Yes or N: No Regardless of the option selected, a text field displays to explain reasoning. If Yes is selected, this text field is required.
5. Cultural Factors	Indicates if the student has cultural factors inhibiting their ability to learn.	Y: Yes or N: No Regardless of the option selected, a text field displays to explain reasoning. If Yes is selected, this text field is required.
6. Environmental or economic disadvantage	Indicates if the student has environmental or economic disadvantage inhibiting their ability to learn.	Y: Yes or N: No Regardless of the option selected, a text field displays to explain reasoning. If Yes is selected, this text field is required.
7. Atypical educational history	Indicates if the student has an atypical educational history disadvantage inhibiting their ability to learn.	Y: Yes or N: No Regardless of the option selected, a text field displays to explain reasoning. If Yes is selected, this text field is required.
For some students the following factors may be exclusionary. However, if the primary area of concern for a student is one of the issues in the chart below, proceed to the questions below the chart. For all others, please complete the chart and the questions below the chart.
1. Does the child have adequate visual capability?	Indicates if the student has adequate visual capabilities.	Y: Yes or N: No Regardless of the option selected, a text field displays to explain reasoning. If Yes is selected, this text field is required.
2. Does the child have adequate hearing capability?	Indicates if the student has adequate hearing capabilities.	Y: Yes or N: No Regardless of the option selected, a text field displays to explain reasoning. If Yes is selected, this text field is required.
3. Does the child have a motor impairment that impacts results of assessments?	Indicates if the student has adequate motor capabilities.	Y: Yes or N: No Regardless of the option selected, a text field displays to explain reasoning. If Yes is selected, this text field is required.
4. Does the child exhibit selective mutism, tongue thrust, or dialectal differences in language?	Indicates if the student has mutism, tongue thrust, or dialectal differences in language.	Y: Yes or N: No Regardless of the option selected, a text field displays to explain reasoning. If Yes is selected, this text field is required.
Are there exclusionary factors that should be resolved prior to determining eligibility?	Indicates if there are other exclusionary factors that need to be resolved before determining the student's special ed eligibility.	Y: Yes - Student is not eligible or N: No - Continue to next section Regardless of the option selected, a text field displays to explain reasoning. If Yes is selected, this text field is required.

Field	Description	Validation
Have interventions been implemented and monitored as designed for an appropriate time to show effect or lack of effect in the identified area(s) of concern?	Indicates if interventions have been implemented and monitored as designed to accurately evaluate the student.	N: No - student not eligible under IDEA or Y: Yes - continue
Progress monitoring demonstrated the child is not making sufficient rate of progress to meet age or State-approved grade-level standards within a reasonable time frame when child's response to intervention is measured. Therefore, there is an adverse effect on educational (functional, developmental, and/or academic) performance.	Indicates if the student's progress monitoring has shown the student is not making sufficient rate of progress to meet age or State-approved grade-level standards.	N: No - student not eligible under IDEA or Y: Yes - continue
Committee Rationale:	A text field used to describe the Special Ed committee's rationale for making the decision.	N/A

Field	Description
Print in Evaluation	Prints this editor on the evaluation.
The following documents were provided to the parent(s):	The list of documents provided to the parent/guardian. Options include: Parent Rights in Special Education Evaluation Results Eligibility Report(s) Other
If parent did not attend the meeting, complete below:
Date Provided	The date the documents were provided to the parent/guardian.
The documents were:	Indicates how the documents were provided to the parent/guardian. Options include: Mailed Given in Person Sent via Student Other

Field	Description
Padlock Icon	The user currently working on the record.
Team Member	The name of the participant.
Title/Position	The title of the participant.
Agreed with Report	Indicates the person agrees with the report results and course of action.

Evaluation (Georgia) [.2335 and previous]

Editor Home

General Evaluation Information

Editor Types

Padlock Icon

Template Banks

Editors

Eligibility Header

Enrollment Information

Student Information

Parent/Guardian Information

Case History

Summary of Interventions

Progress Monitoring

Progress Monitoring List Screen

Progress Monitoring Detail Screen

Assessment Results

Assessment Results List Screen

Assessment Results Detail Screen

Individual Student Data

Individual Student Data List Screen

Individual Student Data Detail Screen

Exclusionary Factors

Decision Making

Summary of Considerations

Meeting Minutes

Eligibility Determination

Evaluation Team Information

Evaluation Team Information List Screen

Evaluation Team Information Detail Screen

Parent Participation

Related Articles