Object Triggering Logic
| Action | Trigger |
|---|---|
| POST | Report attendance for each school the student has a Student School Association record for. Reports attendance from associated Attendance Periods:
Student must have an ADA eligibility record that is active in the reporting range.
Enrolled in a CTE course during the reporting period
A change in grade level within the Attendance Period will cause a record for each grade level to report.
Do not send record if attendance records are associated with:
|
| PUT | Attendance data is changed within a reported Attendance Period. |
| DELETE | If enrollment that affects the attendance range is deleted. |
Logic for Counting Days of Absence
| There is an "Attendance Snapshot Time" designated in System Admin > Calendar > Calendar for each School. |
| Students who are marked absent in the period that contains the snapshot time are considered absent for the day. |
| Students who are marked present in the period that contains the snapshot time are considered present for the day. |
| Attendance marks in any other period do not count. |
| Students with ADA Eligibility = 2, 5, or 6 count one-half day of absence or presence for each instructional day. |
| Students in Grade = EE must have an overlapping IEP to have attendance days included |
Scope Year
| Business Rules |
| Attendance records will only send to the school year that the incident date is aligned to based on the School Year Start and End dates. |
If School Year Start Date is NULL, 7/1/xxxx will be the default start date used. If School Year End Date is NULL, 6/30/xxxx will be the default end date used. |
| Data will only send for the years that have valid configuration. |
Object Data Elements
Data Element Labels in bold are part of the Natural Key and are required data elements for Data to send to Ed-Fi.
| Data Element Label | Business Requirement | Logic | M, C, or, O | Location |
| id | The unique identifier of the resource. | M | ||
| calendarCode | A unique campus calendar of school days for a particular group of students on a campus. Students with the same instructional track have the same number of days taught in a particular reporting period at a campus. | Report an identifying number for the number of Calendars in a particular school. If there is only 1 Calendar for a School, report 00. If there is more than 1 Calendar for a school, report Track Number of 00 for the first Calendar listed and a Track of 01 for the 2nd Calendar listed in the School, and count up from there. | M | System Admin > Calendar > Calendar > Schedule |
| gradeLevel Descriptor | Report the student's Grade from the most current Enrollment. | M | Student Information > General > Enrollments Tab > General Enrollment Information > Grade | |
| reportingPeriod Descriptor | Report the Sequence of the School Month (Attendance or Reporting Period). EX: First 6 Week Reporting Period reports '1' | M | System Admin > Calendar > Calendar > School Months (Attendance Periods) | |
| schoolReference | Reports the fields part of the Natural Key for the School resource. | M | ||
| studentReference | Reports the data that is part of the Natural Key for the Student resource | M | ||
| numberDays Taught | Indicates the number of days of instruction offered, as shown on the school calendar, during a particular reporting period. | Report the number of instructional days in the Report. The number of instructional days in the Attendance Period or Reporting Period (School Month). This represents the actual number of instructional days in the school/track calendar for a specific reporting period. All students in a particular school/track will have the same number of days taught. | M | System Admin > Calendar > Calendar > School Months (Attendance Periods) |
| cteServiceID Descriptor | Refers to the approved career and technical education course that generates contact hours during a particular reporting period. | 1. Report the State Code from the Course(s) as the Service ID. HOWEVER, a) if there are any students actively enrolled in the Course > Section OR students were actively enrolled with a different Service ID (Roster Batch Edit > Course State code (override)) report the Course State Code (override) as the Service ID. EXAMPLE: A Course has a State Code of N1234567, but two students in the Course have a Service ID of ABCD0987 entered on the Roster Batch Edit Course State Code override, TWO 300 records would report for this Course > Section, one for each Service ID.
2. A Course with a blank Sate Code (Service ID) should not report UNLESS a) there is a Course State Code (override) in Roster Batch Edit, if so, report as Service ID IF b) both are blank, Course should not report. 3. A State Code or Course State Code (override) that begins with a SA, SE, SR, SS, 01, 8 or 9 should not report. | M | Scheduling > Course > Course/Section > Section Editor > Roster Batch Editor > Section ID OR Scheduling> Course > Course Editor > State Code |
| EligibleDays PresentV1 | Indicates the total number of days the student was eligible and present and enrolled in an approved career and technical course that generated one contact hour during a particular reporting period. | Report the total eligible days present in the Attendance Period where CATE Contact Hours = V1
| O | Course > CTE Contact Hours / Calculated |
| EligibleDays PresentV2 | Indicates the total number of days the student was eligible and present and enrolled in an approved career and technical course that generated two contact hours during a particular reporting period. | Report the total eligible days present in the Attendance Period where CATE Contact Hours = V2
| O | Course > CTE Contact Hours / Calculated |
| EligibleDays PresentV3 | Indicates the total number of days the student was eligible and present and enrolled in an approved career and technical course that generated three contact hours during a particular reporting period. | Report the total eligible days present in the Attendance Period where CATE Contact Hours = V3
| Course > CTE Contact Hours / Calculated |
