Tool Search: Ed-Fi
This article defines all of the elements of data sent per entity between Campus and the Ed-Fi system.
This document defines AzEDS v4.0/Ed-Fi v2.0 logic and reported data.
Note: The following resources were added for AzEDS 4.0 reporting in the 1825 release:
- Calendar Date Track Events
- Grading Periods
- Student Program Associations
- Tracks
If using the AzEds 5.0 logic and Ed-Fi v3.1, please see the Arizona Ed-Fi v3.1 (19-20) article.
- Future data is suppressed when syncing data from Campus to Ed-Fi. Only past and present data is synced.
- Data in calendars marked as Exclude will not send data to Ed-Fi.
- Person-related records do not trigger a send of data to Ed-Fi if the person does not have an Ed-Fi ID value assigned.
- Ed-Fi ignores custom field data entered in Campus.
For more information about proper Ed-Fi setup for Arizona users, see the following:
- Arizona Ed-Fi Setup Checklist
- Setting Up Arizona SPED Plans for Use in Ed-Fi
- Setting Up Schools and Enrollments for Tuition Out Students
- Update Former Student to Staff Member
- Ed-Fi v2.0 - Ed-Fi Connection Configuration Tool - Set Resource Preferences
- Ed-Fi v2.0 - Configuration Tool - Configure Ed-Fi Connection
An entity is a collection of related data which is sent in a cluster of data elements from Campus to Ed-Fi. Select the following links to view what data elements are contained and sent within that entity:
- Staff
- Student Academic Record
- Student Parent Association
- Student School Association
- Student School Attendance Event
- Student Section Association
- Student
- Student Need
- Student Program Associations
- Student Program Attendance Event
- Student School Association Local Education Agencies
- Student Special Education Program Association
- Student School Association Membership FTE
- Student School Association Tuition Payers
- Student School Association Special Enrollment
- Tracks
No Show Logic:
- If the No Show checkbox is marked on an enrollment record prior to any data sent to Ed-Fi, only the Student and Student School Association record will be sent.
- If the No Show checkbox is marked on an enrollment record after data has been sent to Ed-Fi, the following will occur:
- Deletes are sent for the following resources:
- StudentEducationOrganizationAssociation
- StudentSchoolAssociationMembershipFTE
- StudentSchoolAssociationTuitionPayer
- StudentSchoolAssociationSpecialEnrollment
- StudentNeeds
- StudentProgramAssociation
Student Special Education Program Association
- Student and Student School Association records will remain in Ed-Fi and the Student School Association record will be updated with the proper enrollment End Date and Exit Status values.
- Deletes are sent for the following resources:
Understand Object Triggering Tables
The Object Triggering Logic Tables describe what actions within Campus result in data being triggered to sync to Ed-Fi.
The following table lists the definition of each potential Action:
| Action | Definition |
|---|---|
| Post | This will insert new records and data within Ed-Fi. |
| Put | This action will update existing information within Ed-Fi. |
| Get | This action is used for items that are pre-loaded by ADE. For example, Courses and Programs. |
| Delete | This will delete records and data within Ed-Fi. |
Understand Object Data Element Tables
The Object Data Element tables describe all of the elements contained within a reporting entity. Each element is given a description of what it is and any potential logic used to calculate the element, if the element is mandatory for reporting to Ed-Fi (indicated by an M), where the data is pulled from the Campus database and where the pulled information is entered within the Campus UI.
Elements marked as M are mandatory elements which must report data to Ed-Fi in order to meet reporting requirements. Elements marked as O are optional elements which are not mandatory for the Ed-Fi requirement but can be populated and report data for additional state-specific reporting purposes. Elements listed as C are conditional elements which are not required to report but will report data if the data is present within Campus.
Data Element Labels in bold are part of the Natural Key and are required data elements for Data to send to Ed-Fi.
Understand Type/Descriptor Tables
The Type/Descriptor section describes each element and their corresponding Campus to Ed-Fi value translation that is occurring.
If the element is reporting a Descriptor, the Ed-Fi Code Value is reported.
If the element is reporting a Type, the Ed-Fi Short Description is reported.
Entities and Elements
The following lists all the currently available and syncing entities and their respective elements.
Negative Attendance calculation logic will report a record for each school, regardless of enrollment type.
Logic will first look at the Attendance Type field on the Enrollment tab, as this is considered an override field. If this field is not populated, the Attendance Type indicated on the calendar is reported.
Calendar Date Track Events
This entity represents a day in the school calendar.
Object Triggering Logic
This table describes logic for triggering syncing of this object.
| Action | Trigger |
|---|---|
| Post | When a Day and/or a Day Event is created and saved or the Instruction check box is checked.
|
| Put | When a Day Event or Duration is changed and saved. |
| Delete | When the Instruction check box is unchecked or a Day Event is deleted and saved.
|
Scope Year Logic
This table describes scope year logic of this object.
| Logic |
|---|
| Reports the calendar dates in the scope year to which the calendar is aligned. |
| Data only sends for the years that have valid configuration. |
Future Years data will be suppressed until the Active Year is changed:
|
Object Data Elements
This table describes data elements sent within the Calendar Date Track Events resource.
| Data Element | Description | Campus Database Field | Campus GUI Location | |
|---|---|---|---|---|
| id | The unique identifier of the resource. | M | ||
| trackReference | Reports the Natural Key of the Tracks resource.
| M |
|
|
| date | Reports the month, day, and year of the CalendarDate for each record. | M | System Administration > Calendar > Calendar > Days > day record > Date | |
| eventDuration | Reports the amount of time for the event as recognized by the school: 1 day = 1, 1/2 day = 0.5, 1/3 day = 0.33.
| M |
| |
| trackEventDescriptor | The type of scheduled or unscheduled event for the day. For example: Instructional day Teacher only day Holiday Make-up day Weather day Student late arrival/early dismissal.
| M |
| |
| _etag | A unique system-generated value that identifies the version of the resource. | O | ||
Types/Descriptors
This table describes the Ed-Fi Value mapped and reported for Calendar Event Descriptors:
| Code Value | Short Description | Description |
|---|---|---|
| Make-up day,Instructional | Make-up day,Instructional | Make-up day,Instructional |
| Weather day,Instructional | Weather day,Instructional | Weather day,Instructional |
| Teacher Strike,Non-Instructional | Teacher Strike,Non-Instructional | Teacher Strike,Non-Instructional |
| Student late arrival/early dismissal | Student late arrival/early dismissal | Student late arrival/early dismissal |
| Teacher only day | Teacher only day | Teacher only day |
| Emergency day,Instructional | Emergency day,Instructional | Emergency day,Instructional |
| Christmas Day | Christmas Day | Christmas Day |
| Independence Day | Independence Day | Independence Day |
| New Year's Day | New Year's Day | New Year's Day |
| Veteran's Day | Veteran's Day | Veteran's Day |
| Spring Break | Spring Break | Spring Break |
| Fall Break | Fall Break | Fall Break |
| Winter Break | Winter Break | Winter Break |
| Columbus Day | Columbus Day | Columbus Day |
| Labor Day | Labor Day | Labor Day |
| Martin Luther King Day | Martin Luther King Day | Martin Luther King Day |
| Memorial Day | Memorial Day | Memorial Day |
| President's Day | President's Day | President's Day |
| Thanksgiving Day | Thanksgiving Day | Thanksgiving Day |
| Other Holiday | Other Holiday | Other Holiday |
| Other Non Session Day | Other Non Session Day | Other Non Session Day |
| Weekend day | Weekend day | Weekend day |
| Student Refusal to Attend 15-806,Instructional | Student Refusal to Attend 15-806,Instructional | Student Refusal to Attend 15-806,Instructional |
| Student Refusal to Attend 15-806,Non-Instructional | Student Refusal to Attend 15-806,Non-Instructional | Student Refusal to Attend 15-806,Non-Instructional |
| Weather day,Non-Instructional | Weather day,Non-Instructional | Weather day,Non-Instructional |
| Emergency day, Non-Instructional | Emergency day, Non-Instructional | Emergency day, Non-Instructional |
Class Periods
This entity represents the designation of a regularly scheduled series of class meetings at designated times and days of the week.
Object Triggering Logic
This table describes logic for triggering syncing of this object.
| Action | Trigger |
|---|---|
| Post | When a Period Schedule is created and saved.
|
| Put | When a Period Schedule Name or Period Name is changed and saved. |
| Delete | When a Period Schedule or Period is deleted. |
Scope Year Logic
This table describes scope year logic of this object.
| Logic |
|---|
| Reports the class periods in the scope year that the calendar is aligned to. |
| Data will only send for the years that have valid configuration. |
Future Years data will be suppressed until the Active Year is changed:
|
Object Data Elements
This table describes data elements sent within the Class Periods resource.
| Data Element | Description | Campus Database Field | Campus GUI Location | |
|---|---|---|---|---|
| schoolID | Reports the Entity ID entered on the School Editor. | M | School.entityID | System Administration > Resources > School > Entity ID |
| schoolReference | Reports data from the SchoolID field that is part of the natural key for the Schools resource. The following elements are reported:
| M | School.number | System Administration > Resources > School > State School Number |
| name | Indicates the portion of a typical daily session in which students receive instruction in a specified subject (e.g., morning, sixth period, block period, etc). The Period Schedule Name + Period Name + Schedule Structure ID reports (with a space between each value). The maximum value for this field is 20 characters. The Period Schedule Name or Period Name may have to be abbreviated if the concatenation exceeds the 20 character limit. | M | PeriodSchedule.name Period.name ScheduleStructure. structureID | System Administration > Calendar > Calendar > Periods System Administration > Calendar > Calendar > Schedule Structure |
| etag | A unique system-generated value that identifies the version of the resource. | O | N/A | N/A |
Course Offering
This entity represents an offering of a course by school during a session, representing the course catalog of available courses.
Object Triggering Logic
This table describes logic for triggering syncing of this object.
This resource will not push data for Courses marked as Inactive or State Exclude.
| Action | Trigger |
|---|---|
| Post | When a section with Section Placement is created and saved.
|
| Delete/Post | When the Local Course Number is changed. |
| Delete/Post | If the Term Descriptor changes either via section placement or mapping override and a course offering already exists with non-matching Term Descriptors. |
| Put | When Course information is changed and saved.
|
| Delete | When a section is deleted. |
| Delete | When a section schedule placement is removed and saved. |
Scope Year Logic
This table describes scope year logic of this object.
| Logic |
|---|
| Reports course offerings for the scope year the courses calendar is aligned to. |
| Data will only send for the years that have valid configuration. |
Future Years data will be suppressed until the Active Year is changed:
|
Object Data Elements
This table describes data elements sent within the Course Offering resource.
| Data Element | Description | Campus Database Field | Campus GUI Location | ||
|---|---|---|---|---|---|
| id | The unique identifier of the resource. | M | N/A | N/A | |
| courseReference | Reports the following elements that are part of the Natural Key for the Course resource:
| M | N/A | N/A | |
| schoolReference | Reports the following elements that are part of the Natural Key for the Schools resource:
| M | School.entityID | System Administration > Resources > School > Entity ID | |
| sessionReference | Reports the following elements that are part of the Natural Key for the Sessions resource.
| M | N/A | N/A | |
| localCourseCode | The local code assigned by the LEA or Campus that identifies the organization of subject matter and related learning experiences provided for the instruction of students. | M | Course.number | Scheduling > Course > Number | |
| localCourseTitle | The descriptive name given to a course of study offered in the school, if different from the CourseTitle. | O | Course.name | Scheduling > Course > Name | |
| courseSchedules | An unordered collection of courseOfferingCourseSchedules.CourseSchedule for a given course. | O | |||
| scheduleDate | The Schedule date for the course. Reports the earliest instructional date the course/section meets in the calendar. | Course > Section > Section Schedule Placement System Administration > Calendar > Calendar > Terms > Start Date | |||
| instructionalMinutesPlanned | The number of Instructional minutes planned for given ScheduledDate. Reports the number of instructional minutes tied to the period the course/section first meets in the calendar. | Course > Section > Section Schedule Placement System Administration > Calendar > Calendar > Terms > Start Date System Administration > Calendar > Calendar > Periods | |||
| InstructionalTimePlanned | The plannned total number of clock minutes of instruction for this course offering. Generally, this should be at least as many minutes as is required for completion by the related state- or district-defined Course. | O | N/A | N/A | |
| endOfCourse AssessmentCodeType | Identifies which assessments, if any, are offered in conjunction with the course.
| O | Course. endOfCourseAssessment | Scheduling > Course > End of Course Assessment | |
| curriculumUsed | An unordered collection of courseOfferingCurriculumUseds. This entity represents an offering of a course by school during a session, representing the course catalog of available courses. | O | N/A | N/A | |
| etag | A unique system-generated value that identifies the version of the resource. | O | N/A | N/A | |
Course Transcripts
This entity is the final record of a student's performance in their courses at the end of a semester or school year.
Object Triggering Logic
This table describes logic for triggering syncing of this object.
Course Transcript records will also report from State Reported Grading tasks and Standards for AZ.
| Action | Trigger |
|---|---|
Post | When transcript records are posted for a student for course with a state code and in grades 9-12 or when a grade is posted to a grading task that is marked as State Reported for grades K-8.
|
| Post/Delete | When a grade is changed on a state reported grading task or part of the Natural Key is changed. |
| Put | When any field not part of the natural key is changed. |
| Delete | When a transcript record is deleted for a student. |
| Delete | When a state reported grade is deleted for a student. |
| Delete | Transcript and Grade records will delete when a student has only 1 Student School Association record for a specific School and Year and that record is deleted. If a new Student School Association record is created, existing records will not re-post, a resync must be completed to resend the data. |
| Delete | When the State Exclude or No Show check boxes are checked. If the boxes are unchecked the data will not post, a resync must be completed to resend the data. |
| Delete | When the District Number on the course transcript is changed and it no longer matches the reporting districts Number. |
Scope Year Logic
This table describes scope year logic of this object.
| Logic |
|---|
| Transcript records will send to the scope year based on the school year the record is posted to. |
| Grades will post to the scope year the course's calendar is aligned to. |
| Data will only send for the years that have valid configuration. |
Object Data Elements
This table describes data elements sent within the Course Transcripts resource.
| Data Element | Description | Campus Database Field | Campus GUI Location | |
|---|---|---|---|---|
| courseEducation OrganizationId | The Education Organization that provided the reported instruction. This element always reports 79275. | M | School.number | System Administration > Resources > School > State School Number |
| Course Reference | Reports the Natural Key from the Course reference.
| M | N/A | N/A |
| courseCode | The actual code that identifies the organization of subject matter and related learning experiences provided for the instruction of students.
| M | TranscriptCourse. Course.statecode | Student Information > General > Transcripts > State Code Scheduling > Course > State Code |
| schoolID | The school where the student completed instruction. | TranscriptCourse. schoolNumber | Student Information > General > Transcripts > School Number | |
| studentAcademic RecordReference | Reports the following Natural Key elements for the Student Academic Record resource:
| M | N/A | N/A |
| courseAttemptResultType | The result from the student's attempt at taking the course (e.g., Pass, Fail, Incomplete, Withdrawn). When reporting from State Reported Grading Task or Standard use the Score Group or Rubric used for the posted grade to determine the Result Type:
When reporting from Transcript Records use the Credits Earned vs. Credit Attempted to determine the Result Type:
Incomplete or Withdrawn from Grading Tasks or Standards records are not reported. | M | Transcriptcredit. Transcriptcredit. | Student Information > General > Transcripts > Earned Student Information> General > Transcripts > Attempted |
| attemptedCreditType | The type of credits or units of value attempted for the completion of a course. | O | N/A | N/A |
| attemptedCreditConversion | Conversion factor that when multiplied by the number of credits is equivalent to Carnegie units. | O | N/A | N/A |
| attemptedCredit | The number of credits attempted for a course. Logic reports the sum of credits from the Attempted field on the Transcript record being reported. | O | Transcriptcredit. creditsAttempted | Student Information > General > Transcripts > Attempted |
| earnedCreditType | The type of credits or units of value awarded for the completion of a course. | O | N/A | N/A |
| earnedCreditConversion | Conversion factor that when multiplied by the number of credits is equivalent to Carnegie units. | O | N/A | N/A |
| earnedCredit | The number of credits awarded or earned for the course. Logic reports the sum of credits from the Earned field on the Transcript record being reported.
| M | Transcriptcredit. creditsEarned | Student Information > General > Transcripts > Earned |
| whenTakenGrade LevelDescriptor | Student's grade level at time of course.
| O | Enrollment.grade | Student Information > General > Enrollments > Grade |
| gradeLevelDescriptor | The student's grade level at time of course. Logic reports the State Grade Level from the Grade the student was in when they completed the reporting course from the enrollment record in the same School Year as the transcript record.
| O | Enrollment.grade | Student Information > General > Enrollments > Grade |
| methodCreditEarnedType | The method used for gaining credits (i.e., classroom, examination, transfer, etc). | O | N/A | N/A |
| finalLetterGradeEarned | The final letter grade earned for the course.
| O | TranscriptCourse.score | Student Information > General > Transcripts > Current Score, Name |
| finalNumericGradeEarned | The final numeric grade earned for the course.
| O | TranscriptCourse.score | Student Information > General > Transcripts > Current Score, Name |
| courseRepeatCodeType | Indicates that an academic course has been repeated by a student and how that repeat is to be computed in the student''s academic grade average. | O | N/A | N/A |
| courseTitle | Reports the name of the course completed. The Course Name from the transcript record is reported. | O | TranscriptCourse. courseName | Student Information > General > Transcripts > Course Name |
| alternativeCourseTitle | The descriptive name given to a course of study offered in the school, if different from the CourseTitle. | O | TranscriptCourse. courseName | Student Information> General> Transcripts > Course Name |
| alternativeCourseCode | The local code assigned by the school that identifies the course offering, the code from an external educational organization, or other alternate course code. | O | TranscriptCourse. courseName | Student Information> General> Transcripts > Course Name |
| earnedadditionalCredits | An unordered collection of courseTranscriptAdditionalCredits. This entity is the final record of a student's performance in their courses at the end of a semester or school year. | O | N/A | N/A |
Course
This educational entity represents the organization of subject matter and related learning experiences provided for the instruction of students on a regular or systematic basis.
Object Triggering Logic
This table describes logic for triggering syncing of this object.
- States have pre-loaded courses so we do not post or delete courses.
- No Trigger, this is a look-up as Courses are pre-loaded. We do a match on the State Course Code to see if the course exists in the ODS.
- We do not send data for courses that are marked as Excluded or not marked as Active.
- Do not send data for Courses if the Calendar Exclude checkbox is checked.
- Do not send data for Courses if the School Exclude checkbox is checked.
Object Data Elements
This table describes data elements sent within the Course resource.
| Data Element | Description | Campus Database Field | Campus GUI Location | |
|---|---|---|---|---|
| id | The unique identifier of the resource. | M | N/A | N/A |
| education Organization Reference | A reference to the related EducationOrganization resource. Reports the following elements that are part of the Natural Key for the Schools resource:
| M | N/A | N/A |
| code | The code that identifies the organization of subject matter and related learning experiences provided for the instruction of students. The State Course Number is reported. | M | Course.stateCode | Scheduling > Course > State Code |
| title | The descriptive name given to a course of study offered in a school or other institution or organization. In departmentalized classes at the elementary, secondary, and post-secondary levels (and for staff development activities), this refers to the name by which a course is identified (e.g., American History, English III). For elementary and other non-departmentalized classes, it refers to any portion of the instruction for which a grade or report is assigned (e.g., reading, composition, spelling, and language arts). | M | Course.name | Scheduling > Course > Name |
| numberOfParts | The number of parts identified for a course. The number in the SCED Sequence Part N field is reported. This field reports a default value of 1 for all courses. | M | course.sced SequenceNum | Defaults to 1 for all courses |
| academicSubject Descriptor | The intended major subject area of the course. This field is optional and does not report. | O | Data is preloaded by Arizona | Data is preloaded by Arizona |
| description | A description of the content standards and goals covered in the course. Reference may be made to state or national content standards. | O | Data is preloaded by Arizona | Data is preloaded by Arizona |
| dateCourseAdopted | The date the district adopted the course. | O | Data is preloaded by Arizona | Data is preloaded by Arizona |
| highSchoolCourse Requirement | An indication that this course credit is required for a high school diploma. | O | Data is preloaded by Arizona | Data is preloaded by Arizona |
| gpaApplicability Type | An indicator of whether or not this course being described is included in the computation of the student’s Grade Point Average, and if so, if it is weighted differently from regular courses. | O | Data is preloaded by Arizona | Data is preloaded by Arizona |
| definedByType | Specifies whether the course was defined by the SEA, LEA, school or national organization. | O | Data is preloaded by Arizona | Data is preloaded by Arizona |
| minimumAvailable CreditType | The type of credits or units of value awarded for the completion of a course. | O | Data is preloaded by Arizona | Data is preloaded by Arizona |
| minimumAvailable CreditConversion | Conversion factor that when multiplied by the number of credits is equivalent to Carnegie units. | O | Data is preloaded by Arizona | Data is preloaded by Arizona |
| minimumAvailable Credit | The minimum amount of credit available to a student who successfully completes the course. | O | Data is preloaded by Arizona | Data is preloaded by Arizona |
| maximumAvailable CreditType | The type of credits or units of value awarded for the completion of a course. | O | Data is preloaded by Arizona | Data is preloaded by Arizona |
| maximumAvailable CreditConversion | Conversion factor that when multiplied by the number of credits is equivalent to Carnegie units. | O | Data is preloaded by Arizona | Data is preloaded by Arizona |
| maximumAvailable Credit | The maximum amount of credit available to a student who successfully completes the course. | O | Data is preloaded by Arizona | Data is preloaded by Arizona |
| careerPathwayType | The career cluster or pathway representing the career path of the Vocational/CTE concentrator. | O | Data is preloaded by Arizona | Data is preloaded by Arizona |
| timeRequired ForCompletion | The actual or estimated number of clock minutes required for class completion. This number is especially important for career and technical education classes and may represent (in minutes) the clock hour requirement of the class. | O | Data is preloaded by Arizona | Data is preloaded by Arizona |
| competencyLevels | An unordered collection of courseCompetencyLevels. This educational entity represents the organization of subject matter and related learning experiences provided for the instruction of students on a regular or systematic basis. | O | Data is preloaded by Arizona | Data is preloaded by Arizona |
| gradeLevels | An unordered collection of courseGradeLevels. This educational entity represents the organization of subject matter and related learning experiences provided for the instruction of students on a regular or systematic basis. | O | Data is preloaded by Arizona | Data is preloaded by Arizona |
| IdentificationCodes | An unordered collection of courseIdentificationCodes. This educational entity represents the organization of subject matter and related learning experiences provided for the instruction of students on a regular or systematic basis. | O | Data is preloaded by Arizona | Data is preloaded by Arizona |
| learningObjectives | An unordered collection of courseLearningObjectives. This educational entity represents the organization of subject matter and related learning experiences provided for the instruction of students on a regular or systematic basis. | O | Data is preloaded by Arizona | Data is preloaded by Arizona |
| learningStandards | An unordered collection of courseLearningStandards. This educational entity represents the organization of subject matter and related learning experiences provided for the instruction of students on a regular or systematic basis. | O | Data is preloaded by ArizonaData | Data is preloaded by Arizona |
| levelCharacteristics | An unordered collection of courseLevelCharacteristics. This educational entity represents the organization of subject matter and related learning experiences provided for the instruction of students on a regular or systematic basis. | O | Data is preloaded by Arizona | Data is preloaded by Arizona |
| etag | A unique system-generated value that identifies the version of the resource. | O | N/A | N/A |
Grading Periods
This entity represents the time span for which grades are reported; Quarter, Semester, Final, etc. The Start and End dates must have a calendar event in the Calendar Dates resource before Grading Periods can send. Users need to perform a day reset prior to filling out the Grading Periods tab.
Object Triggering Logic
This table describes logic for triggering syncing of this object.
| Action | Trigger |
|---|---|
| Post | When a new Grading Period is created and saved on the Grading Periods tab.
|
| Put | When the Grading Period End Date is updated and saved. |
| Delete | Grading Periods cannot be deleted due to the dependency of the core Ed-Fi model where it is required for Sessions to report grading periods. |
Scope Year Logic
This table describes scope year logic of this object.
| Logic |
|---|
Reports the grading periods in the scope year to which the calendar is aligned.
|
Object Data Elements
This table describes data elements sent within the Grading Periods resource.
| Data Element | Description | Campus Database Field | Campus GUI Location | |
|---|---|---|---|---|
| id | The unique identifier of the resource. | M | N/A | N/A |
| schoolReference | Reports the Natural Key for the Schools resource the grading period is aligned to. | M | N/A | N/A |
| beginDate | The start date of the grading period. Report the start date from the Grading Period being reported:
| M | edfigradingperiod.startDate | System Administration > Calendar > Calendar > Ed-Fi Grading Periods > Grading Period Start Date |
| endDate | The end date of the grading period. Report the end date from the Grading Period being reported:
| M | edfigradingperiod.endDate | System Administration > Calendar > Calendar > Ed-Fi Grading Periods > Grading Period End Date |
| descriptor | The name of the grading period. See the Grading Period Descriptor table in the Type/Descriptor section below.
| M | edfigradingperiod.name | System Administration > Calendar > Calendar > Ed-Fi Grading Periods > Grading Period Name |
| totalInstructionalDays | The total number of instructional days in the grading period.
| M | N/A | System Administration > Calendar > Calendar >Days |
| periodSequence | The sequence of the grading period. Report the Sequence from the term the Grading Period being reported is aligned.
| O | N/A | System Administration> Calendar> Terms> Sequence |
| _etag | N/A | O | N/A | N/A |
Type/Descriptors
The highlighted column indicates the reported value.
This table describes the Ed-Fi Value mapped and reported for Grading Period Descriptors Type:
| Ed-Fi Code Value | Ed-Fi Short Description | Ed-Fi Description |
|---|---|---|
| End of Year | End of Year | End of Year |
| Fifth Six Weeks | Fifth Six Weeks | Fifth Six Weeks |
| First Nine Weeks | First Nine Weeks | First Nine Weeks |
| First Semester | First Semester | First Semester |
| First Six Weeks | First Six Weeks | First Six Weeks |
| First Summer Session | First Summer Session | First Summer Session |
| First Trimester | First Trimester | First Trimester |
| Fourth Nine Weeks | Fourth Nine Weeks | Fourth Nine Weeks |
| Fourth Six Weeks | Fourth Six Weeks | Fourth Six Weeks |
| Second Nine Weeks | Second Nine Weeks | Second Nine Weeks |
| Second Semester | Second Semester | Second Semester |
| Second Six Weeks | Second Six Weeks | Second Six Weeks |
| Second Summer Session | Second Summer Session | Second Summer Session |
| Second Trimester | Second Trimester | Second Trimester |
| Sixth Six Weeks | Sixth Six Weeks | Sixth Six Weeks |
| Summer Semester | Summer Semester | Summer Semester |
| Third Nine Weeks | Third Nine Weeks | Third Nine Weeks |
| Third Six Weeks | Third Six Weeks | Third Six Weeks |
| Third Six Weeks | Third Summer Session | Third Summer Session |
| Third Trimester | Third Trimester | Third Trimester |
Local Education Agency
This entity represents an administrative unit at the local level, which exists primarily to operate schools or to contract for educational services. It includes school districts, charter schools, charter management organizations or other local administrative organizations.
Object Triggering Logic
This table describes logic for triggering syncing of this object.
LEA is preloaded to Ed-Fi so there is no trigger logic necessary at this time.
Scope Year Logic
This table describes the scope year logic of this object.
| Action |
|---|
| Districts are not aligned to a year so all Districts will send to each scoped year. |
| Data will only send for the years that have valid configuration. |
| A resync must be completed on the resource when a new scope year is connected in order for this data to send. |
Object Data Elements
This table describes data elements sent within the Local Education Agency resource.
At this time, only localEducationAgencyId is reported. All other elements are not reported.
| Data Element | Description | Campus Database Field | Campus GUI Location | |
|---|---|---|---|---|
| id | The unique identifier of the resource. | M | N/A | N/A |
| educationService CenterReference | A reference to the related EducationServiceCenter resource. | O | N/A | N/A |
| stateEducation AgencyReference | A reference to the related StateEducationAgency resource. | O | N/A | N/A |
| localEducation AgencyId | The Local Educational Organization.
| M | Customschool.value Customdistrict.value | System Administration > Resources > District Information > Entity ID System Administration > Resources > School > School Detail > Entity ID |
| stateOrganizationId | The identifier assigned to an education agency by the State Education Agency (SEA). Also known as the State LEP ID. NEDM: IdentificationCode, LEA Identifier. | M | N/A | N/A |
| nameOfInstitution | The full, legally accepted name of the institution. NEDM: Name of Institution. | M | N/A | N/A |
| shortNameOfInstitution | N/A | O | N/A | N/A |
| webSite | N/A | O | N/A | N/A |
| operationalStatusType | N/A | O | N/A | N/A |
| parentLocalEducation AgencyId | N/A | O | N/A | N/A |
| categoryType | N/A | M | N/A | N/A |
| addresses | N/A | O | N/A | N/A |
| educationOrganization Categories | N/A | O | N/A | N/A |
| identificationCodes | N/A | O | N/A | N/A |
| institutionTelephones | N/A | O | N/A | N/A |
| internationalAddresses | N/A | O | N/A | N/A |
| accountabilities | N/A | O | N/A | N/A |
| etag | N/A | O | N/A | N/A |
Locations
This entity represents the physical space where students gather for a particular class/section. The location may be an indoor or outdoor area designated for the purpose of meeting the educational needs of students.
Object Triggering Logic
This table describes logic for triggering syncing of this object.
| Action | Trigger |
|---|---|
| Post | When a new Room is created and saved.
|
| Post | When a Room Name is changed and saved. |
| Put | When the Maximum Number Of Seats is modified. |
| Delete | When a Room Name is changed and saved. |
| Delete | When a Room is deleted. |
Scope Year Logic
This table describes scope year logic of this object.
| Logic |
|---|
| Rooms are not aligned to a year so all Rooms will send to each scoped year. |
| Data will only send for the years that have valid configuration. |
| A resync must be completed on the Locations resource when a new scope year is connected in order for this data to send. |
Object Data Elements
This table describes data elements sent within the Locations resource.
| Data Element | Description | Campus Database Field | Campus GUI Location | |
|---|---|---|---|---|
| id | The unique identifier of the resource. | M | N/A | N/A |
| schoolReference | Reports the following elements that are part of the Natural Key for the School resource:
| M | School.entityID | System Administration > Resources > School > EntityID |
| classroom IdentificationCode | A unique number or alphanumeric code assigned to a room by a school, school system, state, or other agency or entity. | M | Room.name | System Administration > Resources > Resources > Rooms > Name |
| maximumNumber OfSeats | The maximum number of seats the class can maintain. The value in the Capacity field is reported. | O | Room.capacity | System Administration > Resources > Resources > Rooms > Capacity |
| optimalNumber OfSeats | The number of seats that is most favorable to the class. This field is not collected or reported. | O | N/A | N/A |
| etag | A unique system-generated value that identifies the version of the resource. | O | N/A | N/A |
Parents
This entity represents a parent or guardian of a student, such as mother, father or caretaker.
Object Triggering Logic
This table describes logic for triggering syncing of this object.
All optional data has been removed from core logic.
| Action | Trigger |
|---|---|
| Post | When the Guardian check box is checked AND 1 person is a student and 1 person is not a student.
|
| Put | A record will be updated when any of the following are changed and saved:
|
| Delete | A Parent record is a shared resource among all districts in the state and cannot be deleted. When the Student Parent Association is removed, the district will no longer have authorization to see the parent record. |
Scope Year Logic
This table describes scope year logic of this object.
| Logic |
|---|
A parent record will report when they are a guardian to a student with an enrollment aligned to a scoped year.
|
When using data in Campus that has an effective date, the following logic will be applied to determine the scope year(s) to report the data to.
|
When using data in Campus that have start and end dates, the following logic will be applied to determine the scope year(s) to report the data to.
|
Object Data Elements
This table describes data elements sent within the Parents resource.
| Data Element | Description | Campus Database Field | Campus GUI Location | ||
|---|---|---|---|---|---|
| id | The unique identifier of the resource. | M | N/A | N/A | |
| parentUniqueId | A parent's Ed-Fi ID is reported. | M | Person.edFiId | Census > People > Demographics > EdFi ID | |
| personalTitlePrefix | A prefix used to denote the title, degree, position or seniority of the person. This element is not collected or reported. | C | N/A | N/A | |
| firstName | The reporting parent's first name. This is reported from the person's most recent identity record. | M | Identity.firstName | Census > People > Identities > First Name | |
| middleName | The reporting parent's middle name. This is reported from the person's most recent identity record. This element is not reported. | C | Identity.middleName | Census > People > Identities > Middle Name | |
| lastSurname | The reporting parent's last name. This is reported from the person's most recent identity record. | M | Identity.lastName | Census > People > Identities > Last Name | |
| generationCodeSuffix | An appendage, if any, used to denote an individual's generation in his family (e.g., Jr., Sr., III). This is reported from the person's most recent identity record. This element is not reported. | C | Identity.suffix | Census > People > Identities > Suffix | |
| maidenName | The person's maiden name, if applicable. This element is not collected or reported. | O | N/A | N/A | |
| sexType | A person's gender. This element is not reported. | O | N/A | N/A | |
| loginId | The login ID for the user; used for security access control interface. This element is not collected or reported. | M | N/A | N/A | |
| addresses | This element is not collected or reported. | O | N/A | N/A | |
| employmentStatus | Indicates if the parent is employed. This element is not collected or reported. | O | N/A | N/A | |
| identification Documents | Reports an unordered collection of the parent's identification documents. This element is not collected or reported.. | O | N/A | N/A | |
| international Addresses | Reports an unordered collection of the parent's international addresses. This element is not collected or reported. | O | N/A | N/A | |
| otherNames | Reports an unordered collection of the parent's other known names (aliases). This field is optional and does not report. | O | N/A | N/A | |
| telephones | An unordered collection of parentTelephones. This entity represents a parent or guardian of a student, such as mother, father or caretaker. This field is optional and does not report. | O | N/A | N/A | |
| etag | A unique system-generated value that identifies the version of the resource. | O | N/A | N/A | |
Programs
This entity represents any program designed to work in conjunction with, or as a supplement to, the main academic program. Programs may provide instruction, training, services or benefits through federal, state or local agencies. Programs may also include organized extracurricular activities for students.
Object Triggering Logic
This table describes logic for triggering syncing of this object.
| Action | Trigger |
|---|---|
| Get | No Trigger, this is a look-up as programs are pre-loaded by DOE. When a program is created and saved for a student, it matches on the program in Ed-Fi. |
Object Data Elements
This table describes data elements sent within the Programs resource.
Only the educationOrganizationReference, type and name elements are reported at this time.
| Data Element | Description | Campus Database Field | Campus GUI Location | |
|---|---|---|---|---|
| id | N/A | M | N/A | N/A |
| educationOrganization Reference | A reference to the related Education Organization resource.
| M | Plan.spedResidentDistrict OR school.entityid OR customdistrict.attributeid | Student Information > General > SPED > Documents > Plan > Enrollments > Funded SPED Service DOR OR System Administration > Resources > School > District Entity ID OR System Administration > Resources > District Information > Entity ID |
| type | Reports the Program Type from the short description based on the program the student participates.
| M | LepService.type Enrollment. ProgramParticipation. | Student Information > General > Program Participation > English Learners (EL) > EL Services > Service Type Student Information > General > Enrollment > Special Ed Fields > Special Ed Setting Student Information > General > Flags |
| name | The formal name of the program of instruction, training, services or benefits available through federal, state, or local agencies.
| M | LepServiceType.code + LepServiceType.name Enrollment. | Program Admin > English Learners (EL) > EL Setup > State Service Type Student Information > General > Enrollment > Special Ed Fields > Special Ed Setting Programs > Flags > State Program Code |
| sponsorType | N/A | O | N/A | N/A |
| characteristics | N/A | O | N/A | N/A |
| learningObjectives | N/A | O | N/A | N/A |
| learningStandards | N/A | O | N/A | N/A |
| services | N/A | O | N/A | N/A |
| etag | N/A | O | N/A | N/A |
Schools
This entity represents an educational organization that includes staff and students who participate in classes and educational activity groups.
Object Triggering Logic
This table describes logic for triggering syncing of this object.
| Action | Trigger |
|---|---|
| Get | No Trigger, this is a look-up as schools are pre-loaded by DOE. When a new school is created and saved, it matches on the State School Number to determine reporting school. |
Object Data Elements
This table describes data elements sent within the Schools resource.
At this time, only schoolId is reported. All other elements are not reported.
| Data Element | Description | Campus Database Field | Campus GUI Location | |
|---|---|---|---|---|
| id | N/A | M | N/A | N/A |
| localEducation AgencyReference | N/A | O | N/A | N/A |
| schoolId | Indicates the School Entity ID. Districts must populate a valid Ed-Fi School ID in the Entity ID field on the School editor for data to send to Ed-Fi. If this field is blank, data will not send. | M | School.entityId | System Administration > Resources > School > Entity ID |
| stateOrganizationId | N/A | M | N/A | N/A |
| nameOfInstitution | N/A | M | N/A | N/A |
| shortNameOfInstitution | N/A | O | N/A | N/A |
| webSite | N/A | O | N/A | N/A |
| operationalStatus Type | N/A | O | N/A | N/A |
| type | N/A | O | N/A | N/A |
| charterStatusType | N/A | O | N/A | N/A |
| titleIPartASchool DesignationType | N/A | O | N/A | N/A |
| magnetSpecialProgram EmphasisSchoolType | N/A | O | N/A | N/A |
| administrativeFunding ControlDescriptor | N/A | O | N/A | N/A |
| internetAccessType | N/A | O | N/A | N/A |
| addresses | N/A | O | N/A | N/A |
| educationOrganization Categories | N/A | O | N/A | N/A |
| identificationCodes | N/A | O | N/A | N/A |
| institutionTelephones | N/A | O | N/A | N/A |
| internationalAddresses | N/A | O | N/A | N/A |
| schoolCategories | N/A | O | N/A | N/A |
| gradeLevels | N/A | O | N/A | N/A |
| etag | N/A | O | N/A | N/A |
Section
This educational entity represents a setting in which organized instruction of course content is provided to one or more students for a given period of time. A course may be offered to more than one class/section. Instruction, provided by one or more teachers or other staff members, may be delivered in person or via a different medium.
Object Triggering Logic
This table describes logic for triggering syncing of this object.
| Action | Trigger |
|---|---|
| Post | When a section is created and saved.
|
| Post | When Section Placement is changed and saved on a section. |
| Post | When the Local Course Number or Term type Override is changed. |
| Put | When any fields listed below are changed:
|
| Delete | When a section is deleted. |
| Delete | When a section schedule placement is removed and saved. |
| Delete | When the Local Course Number or Term type Override is changed. |
This resource will not push data for Courses marked as Inactive or State Exclude.
Scope Year Logic
This table describes scope year logic of this object.
| Logic |
|---|
| Reports Sections in the scope year the course's calendar is aligned to. |
| Data will only send for the years that have valid configuration. |
Future Years data will be suppressed until the Active Year is changed:
|
Object Data Elements
This table describes data elements sent within the Section resource.
| Data Element | Description | Campus Database Field | Campus GUI Location | ||
|---|---|---|---|---|---|
| id | The unique identifier of the resource. | M | N/A | N/A | |
| classPeriodReference | Reports the following elements that are part of the Natural Key for the Class Periods resource:
| M | N/A | N/A | |
| courseOfferingReference | Reports the following elements that are part of the Natural Key for the Course Offering resource:
| M | N/A | N/A | |
| locationReference | Reports the following elements that are part of the Natural Key for the Locations resource:
| M | N/A | N/A | |
| schoolReference | Reports the following elements that are part of the Natural Key for the School resource:
| M | N/A | N/A | |
| sessionReference | Reports the following elements that are part of the Natural Key for the Sessions resource:
| M | N/A | N/A | |
| uniqueSectionCode | A unique identifier for the section, that is defined for a campus by the classroom, the subjects taught, and the instructors that are assigned. This element reports the section ID of the section being reported. | M | N/A | N/A | |
| sequenceOfCourse | When a section is part of a sequence of parts for a course, the number if the sequence is reported. If the course has only onle part, the value of this section attribute should be 1 The value in the SCED Sequence Part N field is reported. If null, a value of 1 is reported | M | N/A | N/a | |
| educationalEnvironment Type | The setting in which a child receives education and related services. For example, Center-based instruction Home-based instruction, Hospital class, Mainstream Residential care, treatment facility. Logic reports the Ed-Fi Code value from the Instructional Setting selected on the course section being reported. | O | Section. instructionalSetting | Scheduling > Course > Section > Instructional Setting | |
| mediumOfInstructionType | The media through which teachers provide instruction to students and students and teachers communicate about instructional matters. This element is optional and does not report. | O | N/A | N/A | |
| populationServedType | The population for which the course was designed for. This element is optional and does not report. | O | N/A | N/A | |
| availableCreditType | The type of credits or units of value awarded for the completion of a course. This element is optional and does not report. | O | N/A | N/A | |
| availableCredit Conversion | Conversion factor that when multiplied by the number of credits is equivalent to Carnegie units. This element is optional and does not report. | O | N/A | N/A | |
| instructionLanguage Descriptor | This element is optional and does not report. | O | N/A | N/A | |
| availableCredit | Credits or units of value awarded for the completion of a course. Logic calculates this as follows:
| O | GradingTaskCredit. Credit | Scheduling > Courses > Course > Grading Tasks > Credit | |
| characteristics | This descriptor defines characteristics of a section, such as whether attendance is taken and the section is graded. This reports when the following are added:
| O | GradingTaskCredit. Credit | Scheduling > Course > Attendance/Positive Attendance Scheduling > Course > Grading Tasks | |
| programs | An unordered collection of sectionPrograms. This educational entity represents a setting in which organized instruction of course content is provided to one or more students for a given period of time. This element is optional and does not report. | O | N/A | N/A | |
| etag | A unique system-generated value that identifies the version of the resource. This element is optional and does not report. | O | N/A | N/A | |
| timetableDayIdentifier | The unique identifier for the locally defined rotation cycle date code when the class meets (e.g., in a two day schedule, valid values could be "A" and "B", or "1" and "2").
| O | N/A | N/A | |
| courseCharacteristics | An unordered collection of CourseCharacteristics. This educational entity represents a setting in which organized instruction of course content is provided to one or more students for a given period of time. A course may be offered to more than one class/section. Instruction, provided by one or more teachers or other staff members, may be delivered in person or via a different medium.
| O | N/A | N/A | |
| courseLevelCharactersticType | The item for indication of the nature and difficulty of instruction: Remedial, Basic, Honors, AP, IB, Dual Credit, CTE, etc. Report the Short Description from the Course Level Characteristic Type page under Type/Descriptors below based on the mapping provided. | O | N/A | N/A | |
| externalProviderTeachers | An unordered collection of sectionExternalProviderTeachers. This educational entity represents a setting in which organized instruction of course content is provided to one or more students for a given period of time. A course may be offered to more than one class/section. Instruction, provided by one or more teachers or other staff members, may be delivered in person or via a different medium.
| O | N/A | N/A | |
| externalProviderName | The name of the External Provider (company/school name). Report the Name from the Assignment Code selected for that teacher. | M | EmploymentAssignment. assignmentcode | Census > People > District Assignments > Assignment Code | |
| providerTeacherLastName | The Last Name of the external provider. Report the last name from the person's current identity. | O | Identity.lastName | Census > People > Identities > Last Name | |
| providerTeacherFirstName | The First Name of the external provider. Report the first name from the person's current identity. | O | Identity.firstName | Census > People > Identities > First Name | |
| classroomPositionDescriptor | The role of the external provider. Report the code from the Role selected on the Section Staff History. | O | SectionStaffHistory.role | Scheduling > Course > Section > Staff History > Role | |
| beginDate | The start date the external provider was associated with the section. Report the start date from the Section Staff History. If blank, report the earliest term start date based on the section schedule placement. | O | SectionStaffHistory. startdate | Scheduling > Course > Section > Staff History > Start Date | |
| endDate | The end date the external provider was no longer associated with the section. Report the end date from the Section Staff History. If blank, report the latest term end date based on the section schedule placement | O | SectionStaffHistory. enddate | Scheduling > Course > Section > Staff History > End Date | |
| gradeLevels | An unordered collection of sectionGradeLevels. This educational entity represents a setting in which organized instruction of course content is provided to one or more students for a given period of time. A course may be offered to more than one class/section. Instruction, provided by one or more teachers or other staff members, may be delivered in person or via a different medium. Reports the lowest and the highest grade level of students scheduled in the course section.
| O | N/A | Course > Section > Roster | |
Type/Descriptor
This table describes the Ed-Fi Value mapped and reported for Course Level Characteristic Descriptor:
| Campus Code | Campus Name | Campus Path | Ed-Fi Code Value | Ed-Fi Short Description | Ed-Fi Description |
|---|---|---|---|---|---|
| HS | High School Equivalent | Scheduling > Course > Level | Accepted as high school equivalent | Accepted as high school equivalent | Accepted as high school equivalent |
| AD | Enriched or Advanced | Scheduling > Course > Level | Advanced | Advanced | Advanced |
| Advanced Placement | Advanced Placement | Advanced Placement | |||
| BA | Basic | Scheduling > Course > Level | Basic | Basic | Basic |
| Core Subject | Core Subject | Core Subject | |||
| Correspondence | Correspondence | Correspondence | |||
Scheduling > Course > CTE or Scheduling > Course > Section > CTE | Career and Technical Education | Career and Technical Education | Career and Technical Education | ||
| Distance Learning | Distance Learning | Distance Learning | |||
| Scheduling > Course > Dual Credit | Dual Credit | Dual Credit | Dual Credit | ||
| GN | General or Regular | Scheduling > Course > Level | General | General | General |
| GT | Gifted or Talented | Scheduling > Course > Level | Gifted and Talented | Gifted and Talented | Gifted and Talented |
| Graduation Credit | Graduation Credit | Graduation Credit | |||
| HO | Honors | Scheduling > Course > Level | Honors | Honors | Honors |
| International Baccalaureate | International Baccalaureate | International Baccalaureate | |||
| Magnet | Magnet | Magnet | |||
| Pre-AP | Pre-AP | Pre-AP | |||
| Pre-IB | Pre-IB | Pre-IB | |||
| RM | Remedial | Scheduling > Course > Level | Remedial | Remedial | Remedial |
| UN | Untracked | Scheduling > Course > Level | Untracked | Untracked | Untracked |
| CL | College Level | Scheduling > Course > Level | College-level | College-level | College-level |
Sessions
This entity represents the prescribed span of time when an education institution is open, instruction is provided and students are under the direction and guidance of teachers and/or education institution administration. A session may be interrupted by one or more vacations.
In order to report properly, the Ed-Fi Term Type field needs to be populated on the Calendar Term Detail editor. This ties the Course Section to the Term. If the Course Section needs to use a different term type, the Ed-Fi Term Type Override field needs to be populated on the Course Section Editor.
Object Triggering Logic
This table describes logic for triggering syncing of this object.
| Action | Trigger |
|---|---|
| Post | When a new Term Schedule is created and mapped to a Term Type and a resync of Sessions is completed.
|
| Post | When a Term Descriptor Override is selected on a Course or Section and saved and the course is mapped to a Term Descriptor Override and a resync of Sessions is completed.
|
| Put | When the Grading Period, Term Name, start or end dates are changed and saved.
|
| Delete | Terms are never deleted; they are only used as a reference. They remain if a Term Schedule is deleted or Term Types are changed. |
Scope Year Logic
This table describes scope year logic of this object.
| Logic |
|---|
| Reports Sessions for the scope year the calendar is aligned to. |
| Data will only send for the years that have valid configuration. |
Future Years data will be suppressed until the Active Year is changed:
|
Object Data Elements
This table describes data elements sent within the Sessions resource.
| Data Element | Description | Campus Database Field | Campus GUI Location | ||
|---|---|---|---|---|---|
| id | The unique identifier of the resource. | M | N/A | N/A | |
| schoolReference | Reports the following elements that are part of the Natural Key for the School resource:
| M | N/A | N/A | |
| schoolYearTypeReference | A reference to the related SchoolYearType resource. This element reports the End year from the calendar term reported. | M | N/A | N/A | |
| Session Type Descriptor | Localized way to define the Term Type for Arizona. This element reports the Ed-Fi Code value based on the mapping provided in the Session Type Descriptor mapping provided below:
| O | N/A | System Administration> Calendar> Calendar> Terms> Term Type OR Scheduling> Course or Section> Term Type Override | |
| termType | The term for the session during the school year. This element reports the corresponding Term Type based on the sum of total terms in the term schedule and the sequence of the terms being reported. This element reports the Ed-Fi Code value based on the mapping provided in the Term Type mapping provided below: | M | Term.edfiType | System Administration > Calendar > Calendar > Terms > Term Type | |
| name | The identifier for the calendar for the academic session. This element reports the Schedule Structure + Term Name with a - separating the names (e.g., Main - Term 1). | M | Term.edfiTypeName | System Administration > Calendar > Calendar > Terms > Term Type Name | |
| termDescriptor |
| ||||
| beginDate | The term start date. This element reports the start date of the term being reported.
| M | Term.startDate | System Administration > Calendar > Calendar > Terms > Start Date | |
| endDate | The term end date. This element reports the end date of the term being reported.
| M | Term.endDate | System Administration > Calendar > Calendar > Terms > End Date | |
| totalInstructionalDays | This element reports the total number of instructional days from the Days tab from the calendar and schedule structure the term is associated with. A day reset must be completed before the days will calculate. Use the resync function of Ed-Fi Tools to have instructional days calculated and sent. | M | N/A | N/A | |
| academicWeeks | An unordered collection of sessionAcademicWeeks. | O | N/A | N/A | |
| gradingPeriods | An unordered collection of sessionGradingPeriods. This is not reported in Arizona | O | N/A | N/A | |
| etag | A unique system-generated value that identifies the version of the resource. | O | N/A | N/A | |
Type/Descriptor
This table describes the Ed-Fi Value mapped and reported for Session Type Descriptor:
| Term Type | Ed-Fi Code Value | Ed-FI Short Description | Ed-Fi Description |
|---|---|---|---|
| Full School Year | FS | Full School Year | Full School Year |
| Spring Semester, Fall Semester or Summer Semester | SE | Semester | Semester |
| First Trimester, Second Trimester or Third Trimester | TR | Trimester | Trimester |
| First Quarter, Second Quarter, Third Quarter or Fourth Quarter | QR | Quarter | Quarter |
| First Quinmester, Second Quinmester, Third Quinmester, Fourth Quinmester, Fifth Quinmester | QN | Quinmester | Quinmester |
| Year Round | 12 | Twelve Month | Twelve Month |
| Any other number of terms not = to one above | XX | Other | Other |
The following types do not report as they do not have clear definitions on how to determine them based on the term/sequence combination:
- ST: Summer Term
- IN: Intersession
- LS: Long Session
- MT: Mini Term
- 12: Twelve Month
This table describes the Ed-Fi Value mapped and reported for Term Type :
| Ed-Fi Code Value | Ed-Fi Short Description | Ed-Fi Description |
|---|---|---|
| Fall Semester | Fall Semester | Fall Semester |
| Spring Semester | Spring Semester | Spring Semester |
| First Trimester | First Trimester | First Trimester |
| Second Trimester | Second Trimester | Second Trimester |
| Third Trimester | Third Trimester | Third Trimester |
| First Quarter | First Quarter | First Quarter |
| Second Quarter | Second Quarter | Second Quarter |
| Third Quarter | Third Quarter | Third Quarter |
| Fourth Quarter | Fourth Quarter | Fourth Quarter |
| First Quinmester | First Quinmester | First Quinmester |
| Second Quinmester | Second Quinmester | Second Quinmester |
| Third Quinmester | Third Quinmester | Third Quinmester |
| Fourth Quinmester | Fourth Quinmester | Fourth Quinmester |
| Fifth Quinmester | Fifth Quinmester | Fifth Quinmester |
| Full School Year | Full School Year | Full School Year |
| Long Session | Long Session | Long Session |
| MiniTerm | MiniTerm | MiniTerm |
| Summer Semester | Summer Semester | Summer Semester |
| Year Round | Year Round | Year Round |
Staff Education Organization Assignment Association
This association indicates the education organization to which a staff member provides services; also known as school of service.
Object Triggering Logic
This table describes logic for triggering syncing of this object.
| Action | Trigger |
|---|---|
| Post | When a District Assignment record is created or changed and saved for a staff member.
|
| Put | N/A, a delete and insert occurs when any field is edited and saved.
|
| Post/Delete | When the Assignment Code, Start Date or End date is modified on the District Assignment record |
| Delete | When a District Assignment record is changed or deleted. |
Scope Year Logic
This table describes scope year logic of this object.
| Logic |
|---|
A record will report when a person has a District Assignment record that is aligned to a scoped year.
|
When using data in Campus that has an effective date, the following logic will be applied to determine the scope year(s) to report the data to.
|
Object Data Elements
This table describes data elements sent within the Staff Education Organization Agreement Association resource.
| Data Element | Description | Campus Database Field | Campus GUI Location | |
|---|---|---|---|---|
| id | The unique identifier of the resource. | M | N/A | N/A |
| StaffEducationOrganization EmploymentAssociationReference | Reports the data that is part of the Natural Key for the Staff Education Organization Employment Association resource:
| M | N/A | N/A |
| educationOrganizationReference | Reports the data that is part of the Natural Key for the Schools resource:
Reports the school entity id from the District Assignment record being reported | M | N/A | N/A |
| staffReference | Reports the data that is part of the Natural Key for the Staff resource:
| M | N/A | N/A |
| staffClassificationDescriptor | The titles of employment, official status, or rank of education staff.
See the Staff Classification Descriptors table in the Type/Descriptor section below. | M | EmploymentAssignment. assignmentCode | Census > People > District Assignment > Assignment Code |
| beginDate | The month, day and year of the start or effective date of a staff member's employment, contract or relationship with the LEA.
| M | EmploymentAssignment. startDate | Census > People > District Assignment > Start Date |
| positionTitle | The descriptive name of an individual's position. This field is optional and does not report. | O | N/A | N/A |
| endDate | The month, day and year of the end or termination date of a staff member's employment, contract or relationship with the LEA.
| O | EmploymentAssignment. endDate | Census > People > District Assignment > End Date |
| orderOfAssignment | Describes whether the assignment is this the staff member's primary assignment, secondary assignment This field does not report | O | N/A | N/A |
| etag | A unique system-generated value that identifies the version of the resource. | O | N/A | N/A |
Type/Descriptor
The highlighted column indicates the reported value.
This table describes the Ed-Fi Value mapped and reported for Staff Classification Descriptors:
The needs Data Dictionary is an unlocked list that is managed by the districts
To create a new or modify an existing Ed-Fi Org Title Code:
- When Ed-Fi Org Title Code on District Employment is not null, a record will be sent for that employee
- When Ed-Fi Org Title Code on District Employment is null, a record will not be sent for that employee
Field Logic :
- When Ed-Fi Org Title's Standard code = 000, the educationOrganizationReference will report 000.
- When Ed-Fi Org Title's Standard code = NA, the positiontitle will report blank.
- Else, positiontitle will report the ED-Fi Short description which is the Name field in the data dictionary.
Ed-Fi Code Value | Short Description | Description |
|---|---|---|
| Counselor | Counselor | Counselor |
| Teacher | Teacher | Teacher |
| Other | Other | Other |
| Assistant Superintendent | Assistant Superintendent | Assistant Superintendent |
| Superintendent | Superintendent | Superintendent |
| LEA Administrator | LEA Administrator | LEA Administrator |
| School Administrator | School Administrator | School Administrator |
| School Specialist | School Specialist | School Specialist |
| LEA Specialist | LEA Specialist | LEA Specialist |
| Substitute Teacher | Substitute Teacher | Substitute Teacher |
| School Leader | School Leader | School Leader |
| Instructional Coordinator | Instructional Coordinator | Instructional Coordinator |
| Librarians/Media Specialists | Librarians/Media Specialists | Librarians/Media Specialists |
| Support Services Staff | Support Services Staff | Support Services Staff |
| Operational Support | Operational Support | Operational Support |
| Instructional Aide | Instructional Aide | Instructional Aide |
| State Administrator | State Administrator | State Administrator |
| Principal | Principal | Principal |
| Assistant Principal | Assistant Principal | Assistant Principal |
| LEA Systems Administrator | LEA Systems Administrator | LEA Systems Administrator |
Staff Education Organization Employment Association
This association indicates the education organization an employee, contractor, volunteer or other service provider is formally associated with typically indicated by which organization the staff member has a services contract with or receives compensation from.
Object Triggering Logic
This table describes logic for triggering syncing of this object.
| Action | Trigger |
|---|---|
| Post | When a District Assignment record is created or changed and saved for a staff member.
|
| Put | N/A - A delete and insert occurs when any field is edited and saved. |
| Delete | When a District Assignment record is changed or deleted. |
Scope Year Logic
This table describes scope year logic of this object.
| Logic |
|---|
A record will report when a person has a District Assignment record that is aligned to a scoped year. |
Report when a staff has an active District Assignment record that overlaps with the School year Start and End Dates.
|
| Data will only send for the years that have valid configuration. |
Object Data Elements
This table describes data elements sent within the Staff Education Organization Employment Association resource.
| Data Element | Description | Campus Database Field | Campus GUI Location | |
|---|---|---|---|---|
| id | The unique identifier of the resource. | M | N/A | N/A |
| educationOrganization Reference | Reports the data that is part of the Natural Key for the Schools resource:
| M | School.entityID | System Administration > Resources > School > Entity ID |
| staffReference | Reports the data that is part of the Natural Key for the Staff resource:
| M | N/A | N/A |
| employmentStatus Descriptor | This descriptor defines the type of employment or contract.
| M | Employment assignment.type | Census > People > District Assignment > Type |
| hireDate | The month, day, and year on which a contract between an individual and a governing authority specifies that employment is to begin (or the date on which the agreement is made valid).
| M | Employment assignment.startDate | Census > People > District Assignment > Start Date |
| endDate | The month, day, and year on which a contract between an individual and a governing authority ends or is terminated under the provisions of the contract (or the date on which the agreement is made invalid).
| O | Employment assignment.endDate | Census > People > District Assignment > End Date |
| separationType | The type of employment separation (e.g., Voluntary separation, Involuntary separation, Mutual agreement, Other, etc). This is not collected within Campus and is not reported. | O | N/A | N/A |
| separationReason Descriptor | This descriptor defines the reasons for terminating the employment. This is not collected within Campus and is not reported. | O | N/A | N/A |
| department | The department or su-organization the employee/contractor is associated with in the Education Organization. This is not collected within Campus and is not reported. | O | N/A | N/A |
| fullTimeEquivalency | The ratio between the hours of work expected in a position and the hours of work normally expected in a full-time position in the same setting. This is not collected within Campus and is not reported. | O | N/A | N/A |
| offerDate | Date at which the staff member was made an official offer for this employment. This is not collected within Campus and is not reported. | O | N/A | N/A |
| hourlyWage | Hourly wage associated with the employment position being reported. This is not collected within Campus and is not reported. | O | N/A | N/A |
| etag | A unique system-generated value that identifies the version of the resource. | O | N/A | N/A |
Type/Descriptor
The highlighted column indicates the reported value.
This table describes the Ed-Fi Value mapped and reported for Employment Status Descriptors:
Ed-Fi Code | Ed-Fi Short Description | Ed-Fi Description |
|---|---|---|
| Probationary | Probationary | Probationary |
| Contractual | Contractual | Contractual |
| Substitute/temporary | Substitute/temporary | Substitute/temporary |
| Tenured or permanent | Tenured or permanent | Tenured or permanent |
| Volunteer/no contract | Volunteer/no contract | Volunteer/no contract |
| Employed or affiliated with outside organization | Employed or affiliated with outside organization | Employed or affiliated with outside organization |
| Non-contractual | Non-contractual | Non-contractual |
| Employed part-time | Employed part-time | Employed part-time |
| Employed or affiliated with outside agency part-time | Employed or affiliated with outside agency part-time | Employed or affiliated with outside agency part-time |
| Other | Other | Other |
Staff Section Association
This association indicates the course sections to which a student is assigned.
Object Triggering Logic
This table describes logic for triggering syncing of this object.
| Action | Trigger |
|---|---|
| Post | When a staff is added to a course section on Staff History
|
| Post | When a Role mapped to an Ed-Fi code is added to an existing teacher on the Staff History Record |
| Put | When Start or End dates are modified on the Staff History
|
| Delete | When a staff member is deleted from Staff History. |
Scope Year Logic
This table describes scope year logic of this object.
| Logic |
|---|
Reports for Sections in the scope year the course's calendar is aligned to. |
Data will only send for the years that have valid configuration. |
Future Years data will be suppressed until the Active Year is changed:
|
Object Data Elements
This table describes data elements sent within the Staff Section Association resource.
| Data Element | Description | Campus Database Field | Campus GUI Location | |
|---|---|---|---|---|
| id | The unique identifier of the resource. | M | N/A | N/A |
| sectionReference | Reports the data that is part of the Natural Key for the Section resource:
| M | N/A | N/A |
| staffReference | Reports the data that is part of the Natural Key for the Staff resource:
| M | N/A | N/A |
| classroomPosition Descriptor | A unique identifier used as Primary Key, not derived from business logic, when acting as Foreign Key, references the parent table.
| M | SectionStaffHistory.role | Course > Section > Staff History > Role |
| beginDate | The month, day and year of a teacher's assignment to the section. This element reports the Staff History Start Date, if populated. If blank, logic looks at the District Assignment record for the teacher for the School and reports the Assignment Start Date if it is on or after the lowest Term Start Date and on or before the highest Term End Date for the section. If District Assignment Start Date is prior to the lowest Term Start Date, report the lowest Term Start Date for that section. | M | SectionStaffHistory. EmploymentAssignment. Term.startDate | Course > Section > Staff History > Start Date Census > People > District Assignment > Start Date System Administration > Calendar > Calendar > Terms |
| endDate | The month, day and year of the last day of a teacher''s assignment to the section. This element reports the Staff History End Date, if populated. If Blank, look at the District Assignment record for the teacher for that School and report Assignment End Date if it is on or after the lowest Term Start Date and on or before the highest Term End Date for that section. Otherwise, report the Term End Date for that section. | O | SectionStaffHistory. EmploymentAssignment. | Course > Section > Staff History > End Date Census > People > District Assignment > End Date |
| highlyQualified Teacher | An indication of whether a teacher is classified as highly qualified for his/her assignment according to state definition. This field is optional and does not report. | O | N/A | N/A |
| teacherStudent DataLinkExclusion | This element indicates the student-section combination is excluded from calculation of value-added or growth attribution calculations used for a particular teacher evaluation. This field is optional and does not report. | O | N/A | N/A |
| percentage Contribution | The percentage of time the teacher is responsible for the student. This field is optional and does not report. | O | N/A | N/A |
| etag | A unique system-generated value that identifies the version of the resource. | O | N/A | N/A |
Type/Descriptor
The highlighted column indicates the reported value.
This table describes the Ed-Fi Value mapped and reported for Classroom Position Descriptors:
| Ed-Fi Code Value | Ed-Fi Short Description | Ed-Fi Description |
|---|---|---|
| 1 | Lead Team Teacher | Lead Team Teacher |
| 2 | Assisting Teacher | Assisting Teacher |
| A | Absent Teacher of Record | Absent Teacher of Record |
| C | Co-Teacher | Co-Teacher |
| L | Student Teacher | Student Teacher |
| P | Course Proctor | Course Proctor |
| R | Regular Class | Regular Class |
| S | Special Education Consultant | Special Education Consultant |
| U | Long Term Substitute | Long Term Substitute |
Staff
This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion.
Object Triggering Logic
This table describes logic for triggering syncing of this object.
| Action | Trigger |
|---|---|
| Post | When a District Assignment record is created and saved for a person. |
| Put | When any data is edited for the person in the Data Elements fields below.
|
| Delete | Staff records are a shared resource among all districts, this record will not delete. |
Scope Year Logic
This table describes scope year logic of this object.
| Logic |
|---|
A record will report when a person has a District Assignment record that is aligned to a scoped year. |
Report when a staff has an active District Assignment record that overlaps with the School year Start and End Dates.
|
Data will only send for the years that have valid configuration. |
When using data in Campus that has an effective date, the following logic will be applied to determine the scope year(s) to report the data to.
|
When using data in Campus that have start and end dates, the following logic will be applied to determine the scope year(s) to report the data to.
|
Object Data Elements
This table describes data elements sent within the Staff resource.
| Data Element | Description | Campus Database Field | Campus GUI Location | ||
|---|---|---|---|---|---|
| id | The unique identifier of the resource. | M | N/A | N/A | |
| staffUniqueId | A unique alpha-numeric code assigned to a staff. The staff member's Ed-Fi ID is reported. | M | Census.edFiId | Census > People > Demographics > EdFi ID | |
| personalTitlePrefix | A prefix used to denote the title, degree, position or seniority of the person. This element is currently not reported or collected. | C | N/A | N/A | |
| firstName | The staff member's legal first name. The first name form the person's current identity record is reported. | M | Identity.firstName | Census > People > Identities > First Name | |
| middleName | The staff member's legal middle name. The middle name form the person's current identity record is reported. | C | Identity. middleName | Census > People > Identities > Middle Name | |
| lastSurname | The staff member's legal last name. The last name form the person's current identity record is reported. | M | Identity.lastName | Census > People > Identities > Last Name | |
| generationCodeSuffix | An appendage, if any, used to denote an individual's generation in his family (e.g., Jr., Sr., III). The suffix form the person's current identity record is reported. | C | Identity.suffix | Census > People > Identities > Suffix | |
| maidenName | The person''s maiden name, if applicable. This element is currently not reported or collected. | O | N/A | N/A | |
| sexType | The person's gender. | M | Identity.gender | Census > People > Identities > Gender | |
| birthDate | The month, day, and year on which an individual was born. The Birth Date from the person's current identity record is reported. | M | Identity.birthDate | Census > People > Identities > Birth Date | |
| hispanicLatinoEthnicity | An indication that the individual traces his or her origin or descent to Mexico, Puerto Rico, Cuba, Central and South America, and other Spanish cultures, regardless of race. Report from "Is the individual Hispanic/Latino?" from the person's current identity:
| M | Identity. hispanicEthnicity | Census > People > Identities > Is the individual Hispanic/Latino? | |
| oldEthnicityType | Previous definition of Ethnicity combining Hispanic/latino and race 1 - American Indian or Alaskan Native 2 - Asian or Pacific Islander 3 - Black, not of Hispanic origin 4 - Hispanic 5 - White, not of Hispanic origin. This element is optional and does not report. | O | Identity. raceEthnicityFed | Historical data in Campus database | |
| highestCompletedLevel OfEducationDescriptor | The highest level of completed for a staff member. The Education value from the person's Credentials tab is reported.
| O | N/A | Census > People > Credentials Census > People> District Employment | |
| yearsOfPrior ProfessionalExperience | The total number of years that an individual has previously held a similar professional position in one or more education institutions. Do not report, this will be a localized element by state | O | N/A | N/A | |
| yearsOfPrior TeachingExperience | The total number of years that an individual has previously held a teaching position in one or more education institutions. Do not report, this will be a localized element by state | O | N/A | N/A | |
| highlyQualifiedTeacher | An indication of whether a teacher is classified as highly qualified for his/her assignment according to state definition. This attribute indicates the teacher is highly qualified for ALL sections being taught. This element reports True when the person has a Credential Type = HQ: Highly Qualified.
This element reports False when the person is a teacher on any active course section and does not have an HQ: Highly Qualified Credential. If person is not a teacher, do not report a record. Scope Year logic is used to determine the Scope Year to post or update. | O | N/A | Census > People > Credentials | |
| loginId | The login ID for the user; used for security access control interface. This element is currently not reported or collected. | O | N/A | N/A | |
| citizenshipStatusType | A unique identifier used as Primary Key, not derived from business logic, when acting as Foreign Key, references the parent table. This element is currently not reported or collected. | O | N/A | N/A | |
| addresses | Report the person's address(es). This element is optional and does not report. | O | N/A | N/A | |
| credentials | An unordered collection of staffCredentials. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion. | O | N/A | N/A | |
| electronicMails | An unordered collection of staffElectronicMails. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion. See the Electronic Mail table in the section below for the Ed-Fi value that is reported. This element is an array which also reports the following data: | O | Contact.email | Census > People > Demographics > Email Census> People> Demographics> Secondary Email | |
| electronicMailType | This element reports the Electric Mail mapping. The Email (primary) address reports as 'Work'. The Secondary Email address reports as 'Home/Personal'. | M | N/A | N/A | |
| electronicMailAddress | The numbers, letters, and symbols used to identify an electronic mail (e-mail) user within the network to which the individual or organization belongs. | M | Contact.email | Census > People > Demographics > Email Census> People> Demographics> Secondary Email | |
| primaryEmail AddressIndicator | An indication that the electronic mail address should be used as the principal electronic mail address for an individual or organization. | O | N/A | N/A | |
| identificationCodes | An unordered collection of staffIdentificationCodes. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion. This element is an array which also reports the following data: | O | N/A | N/A | |
| Staff Identification System Descriptor | This element reports the short description from the Staff Identification Code mapping described in the table and section below.
| M | N/A | N/A | |
| Assigning Organization Identification Code | The organization code or name assigning the Staff Identification Code. Do not report, we do not collect the agency name that issues staff state id's or license Numbers | O | N/A | N/A | |
| Identification Code | A unique number or alphanumeric code assigned to a staff member by a school, school system, a state, or other agency or entity. Reporting Logic is as follows:
| M | N/A | Census > People >Demographics > State Staff ID/Local Staff ID and/or Census > People > District Employment > License or Credentials > License Number | |
| identificationDocuments | An unordered collection of staffIdentificationDocuments. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion. This element is currently not reported or collected. | O | N/A | N/A | |
| internationalAddresses | An unordered collection of staffInternationalAddresses. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion. This element is currently not reported or collected. | O | N/A | N/A | |
| languages | An unordered collection of staffLanguages. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion. This element is currently not reported or collected. | O | N/A | N/A | |
| otherNames | An unordered collection of staffOtherNames. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion. This element is currently not reported or collected. | O | N/A | N/A | |
| races | An unordered collection of staffRaces. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion.
This element is also an array which reports the following data: | O | Identity. and RaceEthnicity. | Census > People > Identities > Race/Ethnicity | |
| raceType | The general racial category which most clearly reflects the individual's recognition of his or her community or with which the individual most identifies. This element reports the short description mapped based on the Race Type table in the section below. | M | Identity. raceEthnicity and RaceEthnicity. | Census > People > Identities > Race/Ethnicity | |
| telephones | An unordered collection of staffTelephones. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion. This element reports the phone numbers entered in the person's Personal Contact Information editor. See the Telephone Number table in the section below for the Ed-Fi value that is reported. This element is an array which reports the following additional data: | O | Contact.homephone Contact.workphone Contact.cellphone Contact.pager | Census > People > Demographics > Personal Contact Information > Other Phone, Work Phone, Cell Phone, Pager | |
| telephoneNumberType | This element reports the short description mapped in the Telephone Number Type table listed in the section below. | M | N/A | N/A | |
| orderOfPriority | The order of priority assigned to telephone numbers to define which number to attempt first, second, etc. | O | N/A | N/A | |
| textMessage CapabilityIndicator | An indication that the telephone number is technically capable of sending and receiving Short Message Service (SMS) text messages. | O | N/A | N/A | |
| telephoneNumber | The 10-digit telephone number, including the area code, for the person. This element reports the phone numbers entered in the person's Personal Contact Information editor. | M | Contact.homephone Contact.workphone Contact.cellphone Contact.pager | Census > People > Demographics > Personal Contact Information > Other Phone, Work Phone, Cell Phone, Pager | |
| visas | An unordered collection of staffVisas. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion. This element is currently not reported or collected. | O | N/A | N/A | |
Type/Descriptor
The highlighted column indicates the reported value.
This table describes the Ed-Fi Value mapped and reported for Level of Education Descriptors:
| Campus Code | Campus Name | Ed-Fi Code | Ed-Fi Short Description | Ed-Fi Description |
|---|---|---|---|---|
| HS | High School Diploma | High School Diploma | High School Diploma | High School Diploma |
| GED | GED or Equivalent | No Degree | No Degree | No Degree |
| B | Bachelors | Bachelor's | Bachelor's | Bachelor's |
| BA | Bachelor of Arts (B.A.) | Bachelor's | Bachelor's | Bachelor's |
| BS | Bachelor of Science (B.S.) | Bachelor's | Bachelor's | Bachelor's |
| BFA | Bachelor of Fine Arts (B.F.A.) | Bachelor's | Bachelor's | Bachelor's |
| BBA | Bachelor of Business Administration (B.B.A.) | Bachelor's | Bachelor's | Bachelor's |
| BED | Bachelor of Education (B.Ed.) | Bachelor's | Bachelor's | Bachelor's |
| FPD | First Professional Degree | |||
| M | Masters | Master's | Master's | Master's |
| MA | Master of Arts (M.A.) | Master's | Master's | Master's |
| MS | Master of Science (M.S.) | Master's | Master's | Master's |
| MED | Master of Education (M.Ed.) | Master's | Master's | Master's |
| MBA | Master of Business Administration (M.B.A.) | Master's | Master's | Master's |
| CAGS | Certificate in Advanced Graduate Study | |||
| JD | Juris Doctor | Doctorate | Doctorate | Doctorate |
| EDD | Educational Doctorate (Ed.D.) | Doctorate | Doctorate | Doctorate |
| EDS | Educational Specialist (Ed.S.) | Doctorate | Doctorate | Doctorate |
| PHD | Doctor of Philosophy (Ph.D.) | Doctorate | Doctorate | Doctorate |
| MD | Doctor of Medicine (MD) | Doctorate | Doctorate | Doctorate |
| PSD | Doctor of Psychology (Psy.D.) | Doctorate | Doctorate | Doctorate |
This table describes the Ed-Fi Value mapped and reported for Telephone Number :
| Code in Campus | Ed-Fi Type ID | Ed-Fi Code Value | Ed-Fi Short Description | Ed-Fi Description |
|---|---|---|---|---|
| Other Phone | 1 | Home | Home | Home |
2 Currently not collected or reported. | Fax | Fax | Fax | |
| Cell Phone | 3 | Mobile | Mobile | Mobile |
4 Currently not collected or reported. | Unlisted | Unlisted | Unlisted | |
| Work Phone | 5 | Work | Work | Work |
| Pager | 6 | Other | Other | Other |
7 Currently not collected or reported. | Emergency 1 | Emergency 1 | Emergency 1 | |
8 Currently not collected or reported. | Emergency 2 | Emergency 2 | Emergency 2 |
This table describes the Ed-Fi Value mapped and reported for Race Type:
| Code in Campus | Race/Ethnicity in Campus | Ed-Fi Type ID | Ed-Fi Code Value | Ed-Fi Short Description | Ed-Fi Description |
|---|---|---|---|---|---|
| 3 | Black or African American | 3 | Black - African American | Black - African American | Black - African American |
| 1 | American Indian or Alaska Native | 1 | American Indian - Alaskan Native | American Indian - Alaskan Native | American Indian - Alaskan Native |
| 4 | Native Hawaiian or Other Pacific Islander | 4 | Native Hawaiian - Pacific Islander | Native Hawaiian - Pacific Islanders | Native Hawaiian - Pacific Islander |
| 5 | White | 5 | White | White | White |
| 2 | Asian | 2 | Asian | Asian | Asian |
This table describes the Ed-Fi Value mapped and reported for Electronic Mail:
| Code in Campus | Ed-Fi Type ID | Ed-Fi Code Value | Ed-Fi Short Description | Ed-Fi Description |
|---|---|---|---|---|
| All address report as "Home/Personal" | 1 | Home/Personal | Home | Home |
| 2 | Organization | Organization | Organization | |
| 3 | Other | Other | Other | |
| 4 | Work | Work | Work |
This table describes the Ed-Fi Value mapped and reported for Staff Identification System Type :
| Identification Code | Code Value | Ed-Fi Short Description | Ed-Fi Description |
|---|---|---|---|
| License Number | State | State | State |
Staff State ID | Educator Stakeholder | Educator Stakeholder | Educator Stakeholder |
| Local Staff Number | District | N/A - Not reported | District |
Student Academic Record
This educational entity represents the cumulative record of academic achievement for a student.
Object Triggering Logic
This table describes logic for triggering syncing of this object.
| Action | Trigger |
|---|---|
| Post | When transcript records are posted for a student for course with a state code and in grades 9-12 or when a grade is posted to a grading task that is marked as State Reported and the student is in grades K-8
|
| Delete | Student Academic Records will only delete when a student has only 1 Student School Association record for a specific School and Year and all Student School Association records are deleted |
| Delete/Post | If the natural key is changed. If a term descriptor mapping changed either in the Sessions Preferences or the Ed-Fi Transcript Term Override. If the Actual Term is changed on a Course Transcript Record and the Ed-Fi Transcript Term Override field is NULL. If the Ed-Fi Transcript Term Descriptor Override mapping is changed. |
Scope Year Logic
This table describes scope year logic of this object.
| Logic |
|---|
Records will send to the scope year based on the school year the Transcript or Grade record is posted to. |
Data will only send for the years that have valid configuration. |
Object Data Elements
This table describes data elements sent within the Student Academic Record resource.
| Data Element | Description | Campus Database Field | Campus GUI Location | |
|---|---|---|---|---|
| id | The unique identifier of the resource. | M | N/A | N/A |
| nbrCommunity CollegeClassMeetHSReq | This is part of AZ swagger but not required by AZ to report. | O | N/A | N/A |
| educationOrganization Reference | Reports the fields that are part of the Natural Key for the Schools resource:
| M | N/A | N/A |
| schoolYearType Reference | A reference to the related SchoolYearType resource. This element reports the end year of the school year being reported. Reports the end year the Diploma Date is aligned to | M | N/A | N/A |
| studentReference | Reports the fields that are part of the Natural Key for the Student resource:
| M | N/A | |
| termType | The term for the session during the school year. Logic for reporting this element is as follows:
c. If a Term cannot be provided, provide error. | M | N/A | N/A |
| cumulativeEarned CreditType | Key for Credit. This is optional and does not report | O | N/A | N/A |
| cumulativeEarned CreditConversion | Conversion factor that when multiplied by the number of credits is equivalent to Carnegie units. This is optional and does not report | O | N/A | N/A |
| cumulativeEarned Credit | The cumulative number of credits an individual earns by completing courses or examinations during his or her enrollment in the current school as well as those credits transferred from schools in which the individual had been previously enrolled. Does not report | O | N/A | N/A |
| cumulativeAttempted CreditType | Key for Credit. This is optional and does not report | O | N/A | N/A |
| cumulativeAttempted CreditConversion | Conversion factor that when multiplied by the number of credits is equivalent to Carnegie units. This is optional and does not report | O | N/A | N/A |
| cumulativeAttempted Credit | The cumulative number of credits an individual earns by completing courses or examinations during his or her enrollment in the current school as well as those credits transferred from schools in which the individual had been previously enrolled. Does not report | O | N/A | N/A |
| cumulativeGrade PointsEarned | The cumulative number of grade points an individual earns by successfully completing courses or examinations during his or her enrollment in the current school as well as those transferred from schools in which the individual had been previously enrolled. This is optional and does not report | O | N/A | N/A |
| cumulativeGrade PointAverage | A measure of average performance in all courses taken by an individual during his or her school career as determined for record-keeping purposes. This is obtained by dividing the total grade points received by the total number of credits attempted. This usually includes grade points received and credits attempted in his or her current school as well as those transferred from schools in which the individual was previously enrolled. This is optional and does not report | O | N/A | N/A |
| gradeValueQualifier | The scale of equivalents, if applicable, for grades awarded as indicators of performance in schoolwork. For example, numerical equivalents for letter grades used in determining a student's Grade Point Average (A=4, B=3, C=2, D=1 in a four-point system) or letter equivalents for percentage grades (90-100%=A, 80-90%=B, etc.). This is optional and does not report | O | N/A | N/A |
| projectedGraduation Date | The month and year the student is projected to graduate. This is optional and does not report | O | N/A | N/A |
| sessionEarned CreditType | Key for Credit. This is optional and does not report | O | N/A | N/A |
| sessionEarned CreditConversion | Conversion factor that when multiplied by the number of credits is equivalent to Carnegie units. This is optional and does not report | O | N/A | N/A |
| sessionEarnedCredit | The number of an credits an individual earned in this session. This is optional and does not report | O | N/A | N/A |
| sessionAttempted CreditType | Key for Credit. This is optional and does not report | O | N/A | N/A |
| sessionAttempted CreditConversion | Conversion factor that when multiplied by the number of credits is equivalent to Carnegie units. This is optional and does not report | O | N/A | N/A |
| sessionAttemptedCredit | The number of an credits an individual attempted to earn in this session. This is optional and does not report | O | N/A | N/A |
| sessionGradePoints Earned | The number of grade points an individual earned for this session. This is optional and does not report | O | N/A | N/A |
| sessionGrade PointAverage | The grade point average for an individual computed as the grade points earned during the session divided by the number of credits attempted. This is optional and does not report | O | N/A | N/A |
| classRanking | This educational entity represents the cumulative record of academic achievement for a student. This is optional and does not report | O | N/A | N/A |
| academicHonors | An unordered collection of studentAcademicRecordAcademicHonors. This educational entity represents the cumulative record of academic achievement for a student. This is optional and does not report | O | N/A | N/A |
| diplomas | An unordered collection of studentAcademicRecordDiplomas. This educational entity represents the cumulative record of academic achievement for a student. Does not report | O | N/A | N/A |
| recognitions | An unordered collection of studentAcademicRecordRecognitions. This educational entity represents the cumulative record of academic achievement for a student. This is optional and does not report | O | N/A | N/A |
| reportCards | An unordered collection of studentAcademicRecordReportCards. This educational entity represents the cumulative record of academic achievement for a student. This is optional and does not report | O | N/A | N/A |
| etag | A unique system-generated value that identifies the version of the resource. This is optional and does not report | O | N/A | N/A |
Student Parent Association
This association relates students to their parents, guardians or caretakers.
Object Triggering Logic
This table describes logic for triggering syncing of this object.
| Action | Trigger |
|---|---|
| Post | When the Guardian check box is checked AND 1 person is a student and 1 person is not a student.
|
| Put | When the relationship type is changed |
| Delete | When the Guardian check box is unchecked, relationship is deleted. |
| Delete | Records will delete when a student has only 1 Student School Association record for a specific School and Year that record is deleted for. If a new Student School Association record is created, existing records will not re-post, a resync must be completed to resend the data |
| Delete | When the State Exclude or No Show check boxes are checked. if the boxes are unchecked the data will not re-post, a resync must be completed to resend the data |
Scope Year Logic
This table describes scope year logic of this object.
| Logic |
|---|
A record will report when they are a guardian to a student with an enrollment aligned to a scoped year.
|
Data will only send for the years that have valid configuration. |
| A resync must be completed on the resource when a new scope year is configured in order for this data to send. |
When using data in Campus that have start and end dates, the following logic will be applied to determine the scope year(s) to report the data to:
|
Object Data Elements
This table describes data elements sent within the Student Parent Association resource.
| Data Element | Description | Campus Database Field | Campus GUI Location | |
|---|---|---|---|---|
| id | The unique identifier of the resource | M | N/A | N/A |
| parentReference | Reports the fields that are part of the Natural Key for the Parents resource:
| M | N/A | N/A |
| studentReference | Reports the fields that are part of the Natural Key for the Student resource:
| M | N/A | N/A |
| relationType | The nature of an individual's relationship to a student. See the Relationship Type table in the section below for the Ed-Fi value that is reported.
| O | N/A | Census > People > Relationships > Relationship |
| primaryContactStatus | Indicator of whether the person is a primary parental contact for the student.
| O | N/A | Census > People > Relationships > Guardian |
| livesWith | Indicator of whether the student lives with the associated parent. This element reports True if the student is in the same household of the parent being reported. Otherwise, reports False.
| O | N/A | Census > People > Households |
| emergency ContactStatus | Indicator of whether the person is a designated emergency contact for the student. This element will report true if there is a number entered in the Emergency Priority field for the parent being reported. | O | N/A | Census > People > Relationships > Emergency Priority |
| contactPriority | The numeric order of the preferred sequence or priority of contact. This data is not collected in Campus is not reported. | O | N/A | N/A |
| contactRestrictions | Restrictions for student and/or teacher contact with the individual. This data is not collected in Campus is not reported. | O | N/A | N/A |
| etag | A unique system-generated value that identifies the version of the resource. | O | N/A | N/A |
Type/Descriptor
The highlighted column indicates the reported value.
This table describes the Ed-Fi Value mapped and reported for Relationship Type:
| Ed-Fi Code Value | Ed-Fi Short Description | Ed-Fi Description |
|---|---|---|
| Aunt | Aunt | |
| Brother | Brother | |
| BrotherInLaw | BrotherInLaw | |
| CourtAppointedGuardian | CourtAppointedGuardian | |
| Cousin | Cousin | |
| Daughter | Daughter | |
| DaughterInLaw | DaughterInLaw | |
| Employer | Employer | |
| Father | Father | |
| Father, step | Father, step | |
| FathersSignificantOther | FathersSignificantOther | |
| FathersCivilPartner | FathersCivilPartner | |
| FatherInLaw | FatherInLaw | |
| Fiance | Fiance | |
| Fiancee | Fiancee | |
| Foster parent | Foster parent | |
| Friend | Friend | |
| Grandfather | Grandfather | |
| Grandmother | Grandmother | |
| Great aunt | Great aunt | |
| Great uncle | Great uncle | |
| Great Grandparent | Great Grandparent | |
| Husband | Husband | |
| MothersSignificantOther | MothersSignificantOther | |
| Mother | Mother | |
| Mother, step | Mother, step | |
| MothersCivilPartner | MothersCivilPartner | |
| Nephew | Nephew | |
| Niece | Niece | |
| Other | Other | |
| SignificantOther | SignificantOther | |
| Sister | Sister | |
| Son | Son | |
| Unknown | Unknown | |
| Uncle | Uncle | |
| Ward | Ward | |
| Wife | Wife |
Student School Association
This association represents the school in which a student is enrolled.
Object Triggering Logic
This table describes logic for triggering syncing of this object.
| Action | Trigger |
|---|---|
| Post | When a new enrollment is saved for a student or the State Exclude check box is unchecked and Enrollment Start Status NOT = E: NON-SAIS DISTRICT USE ONLY!
|
| Post | When the start date for an enrollment is changed
|
| Put | When an enrollment is updated for a student. |
| Put | When a change is made to Graduation > Grad Year |
| Delete | When an enrollment is deleted or the State Exclude check boxes are checked
|
| Delete | When the start date of an enrollment is changed |
| Delete | When a student's enrollment Start Status is changed from a valid code to E: NON-SAIS DISTRICT USE ONLY! and saved |
Scope Year Logic
This table describes scope year logic of this object.
| Logic |
|---|
| The record will send to the scope year for the school year the enrollment is associated with. |
| Data will only send for the years that have valid configuration. |
Object Data Elements
This table describes data elements sent within the Student School Association resource.
| Data Element | Description | Campus Database Field | Campus GUI Location | |
|---|---|---|---|---|
| id | The unique identifier of the resource. | M | N/A | N/A |
| graduationPlan Reference | A reference to the related GraduationPlan resource.
| O | N/A | N/A |
| schoolReference | Reports the fields that are part of the Natural Key for the School resource:
| M | N/A | N/A |
| classOfSchool YearTypeReference | The year the student is expected to graduate. This element will report the value in the Grad Year field.
| C | Graduation.gradYear | Student Information > General > Graduation |
| schoolYearType Reference | The school year the student is being reported in. Reports the end year of the calendar | O | N/A | N/A |
| studentReference | Reports the fields that are part of the Natural Key for the Student resource:
| M | N/A | N/A |
| entryDate | The month, day, and year on which an individual enters and begins to receive instructional services in a campus. | M | Enrollment.startDate | Student Information > General > Enrollments > Start Date |
| entryGradeLevel Descriptor | The grade level or primary instructional level at which a student enters and receives services in a school or an educational institution during a given academic session. Report the Ed-Fi Code if populated in the State Grade Level Code attribute | M | Enrollment.grade | Student Information > General > Enrollments > Grade |
| entryGradeLevel ReasonType | A unique identifier used as Primary Key, not derived from business logic, when acting as Foreign Key, references the parent table. This is optional and does not report. | O | N/A | N/A |
| entryTypeDescriptor | Reports the enrollment entry status for a student. The Ed-Fi code value from the Entry Type Descriptor mapping is reported. See the Entry Type Descriptor table in the section below for reported Ed-Fi code values. | O | Enrollment. startStatus | Student Information > General > Enrollments > Start Status |
| repeatGradeIndicator | An indicator of whether the student is enrolling to repeat a grade level, either by failure or an agreement to hold the student back. This is optional and does not report. | O | N/A | N/A |
| schoolChoiceTransfer | An indication of whether students transferred in or out of the school did so during the school year under the provisions for public school choice in accordance with Title I, Part A, Section 1116. This is optional and does not report. | O | N/A | N/A |
| exitWithdrawDate | The month, day, and year of the first day after the date of an individual''s last attendance at a campus (if known), the day on which an individual graduated, or the date on which it becomes known officially that an individual left school. NEDM: Exit/Withdraw Date. | O | Enrollment.endDate | Student Information > General > Enrollments > End Date |
| exitWithdrawType Descriptor | Report the Ed-Fi Code Value from the Exit Withdraw Type Descriptor mapping page linked below
See the Exit Withdraw Type Descriptor for a breakdown of the Ed-Fi mapped value that is reported. | O | Enrollment. endStatus | Student Information > General > Enrollments > End Status |
| residencyStatus Descriptor | A unique identifier used as Primary Key, not derived from business logic, when acting as Foreign Key, references the parent table. This is optional and does not report. | O | N/A | N/A |
| primarySchool | Indicates if a given enrollment record should be considered the primary record for a student. If omitted, the default is true. This element reports a value of True if Service Type = P: Primary. | O | Enrollment. serviceType | Student Information > General > Enrollments > Local Service Type |
| employedWhile Enrolled | An individual who is a paid employee or works in his or her own business, profession, or farm and at the same time is enrolled in secondary, postsecondary, or adult education. This is optional and does not report. | O | N/A | N/A |
| educationPlans | An unordered collection of studentSchoolAssociationEducationPlans. This association represents the school in which a student is enrolled. This is optional and does not report. | Array | N/A | N/A |
| etag | A unique system-generated value that identifies the version of the resource. | O | N/A | N/A |
| trackReference | A reference to the related Track resource. Report the track reference for the enrollment being reported
Note that the track value saved in Calendar > Calendar > Track needs to exist, and must match the value reported above to send properly. | O | Calendar.track School.entityID School.districtEntityID District.entityID | System Administration > Calendar > Calendar > Track System Administration > Resources > School > Entity ID System Administration > Resources > School > District Entity ID System Administration > Resources > District Information > Entity ID |
| exitWithdraw ReasonDescriptor | Reports the reason a student withdrew from school. The Ed-Fi Code value from the Exit Withdrawal Reason Descriptor mapping is reported. | O | Enrollmentaz. withdrawalReason | Student Information > General > Enrollments > Withdrawal Reason |
| membership TypeDescriptor | Reports if the enrollment is Primary, Ancillary or AOI.
| O | Enrollment. serviceType | Student Information > General > Enrollments > Local Service Type |
Type/Descriptor
The highlighted column indicates the reported value.
This table describes the Ed-Fi Value mapped and reported for Membership Type Descriptor:
Ed-Fi Code Value | Short description | Description |
|---|---|---|
| M | Main | Main |
| A | Ancillary | Ancillary |
| T | AOI (formerly TAPBI) | AOI (formerly TAPBI) |
| P | Program Only | Student enrolled in a SPED only program |
| G | Grand Canyon Diploma | Grand Canyon Diploma |
This table describes the Ed-Fi Value mapped and reported for Entry Type Descriptor:
Ed-Fi Code Value | Short Description | Description |
|---|---|---|
| Next year school | Next year school | Next year school |
| New to education system | New to education system | New to education system |
| Other | Other | Other |
| Transfer | Transfer | Transfer |
| Re-entry | Re-entry | Re-entry |
This table describes the Ed-Fi Value mapped and reported for Exit Withdraw Type Descriptor:
Code | Name | Ed-Fi Code Value |
|---|---|---|
W | Not State Reported District Use Only | |
| W1 | Transfer: other school | W1 |
| W2 | Illness | W2 |
| W3 | Expelled or long term suspension | W3 |
| W4 | Absence or status unknown | W4 |
| W5 | Dropout | W5 |
| W6 | Age | W6 |
| W7 | Graduated | W7 |
| W8 | Deceased | W8 |
| W9 | Transfer: home taught | W9 |
| W10 | Transfer: detention | W10 |
| W11 | GED | W11 |
| W12 | Vocational school | W12 |
| W13 | Completed (AIMS) | W13 |
| W14 | GCD-Eligible | W14 |
| W15 | GCD awarded | W15 |
| W17 | GCD awarded no criteria for four-year univ | W17 |
| W18 | CD awarded no criteria for AZ comm college | W18 |
| W19 | GCD eligible not in full-time CTE prog | W19 |
| W20 | GCD awarded, no post GCD participation | W20 |
| W21 | Transfer to another school out of state | W21 |
| W22 | Transferred to attend school in another country | W22 |
| WD | Mid Year Demote | WD |
| WP | Mid Year Promotion | WP |
| WK | Transferred calendar tracks within the same school | WK |
| S1 | Summer transfer - out of district | S1 |
| S4 | Summer absence or status unknown | S4 |
| S5 | Summer dropout | S5 |
| S6 | Summer not of school age | S6 |
| S7 | Summer early graduation | S7 |
| S8 | Summer deceased | S8 |
| S9 | Summer transfer - home taught | S9 |
| S10 | Summer transfer - detention | S10 |
| S11 | Summer GED | S11 |
| S12 | Summer transfer - vocational school | S12 |
| S99 | Summer transfer - within district | S99 |
| S19 | GCD, not enrolled in full-time CTE program | S19 |
| S21 | Transferred to attend school out of state | S21 |
| S22 | Transferred to attend school in another country | S22 |
| D1 | Eligible for GCD | D1 |
| D2 | Awarded GCD | D2 |
Student School Attendance Event
This event entity represents the recording of whether a student is in attendance on a daily basis at their school.
Object Triggering Logic for Negative Attendance
This table describes logic for triggering Negative Attendance syncing of this object.
| Action | Trigger |
|---|---|
| Post | When a new attendance event is verified for a student on the course section and the Attendance Status + Attendance Excuse combination is mapped to an Ed-Fi code. |
Calendar Attendance Type is = 004 OR Student Enrollment Type = 004 When a student has two enrollments in the same school in the same school year, report from the enrollment service type in the following order:
| |
| Unknown attendance events will not send an event to ed-fi. The original post will not appear until an excuseID is entered in the attendance table. | |
| Do not send records if the student's enrollment is marked as a No Show or State Exclude. | |
| Do not send records if attendance records are associated with a Calendar when the Exclude check box is checked. | |
| Do not send a record if the Student has an enrollment Start Status = E: NON-SAIS DISTRICT USE ONLY! | |
| A record will send for each distinct Date and Attendance Event Category Descriptor | |
| Do not send a record if the only attendance records associated with a date are marked as Tardy. | |
| Do not send a record if the only attendance records associated with a date are marked as Exempt. | |
| Do not send records if the Grade Level Exclude checkbox is marked in the grade level tied to the calendar in which the student is enrolled. | |
Update the attendance event if new attendance is entered
| |
| Delete | Delete attendance record if all attendance is removed for the day. |
Object Triggering Logic for AOI Positive Attendance
This table describes logic for triggering AOI Positive Attendance syncing of this object.
- Enrollment Service Type is = T: AOI
- Calendar Attendance Type is = 017 OR Student Enrollment Type = 017
- Do not send records if the student's enrollment is marked as a No Show or State Exclude.
- Do not send records if attendance records are associated with a Calendar when the Exclude check box is checked.
- A record will send for each distinct Date and Attendance Event Category Descriptor.
- Do not send a record on a date where a student has '0' instructional minutes
Setting Up AOI Positive Attendance
- For AOI positive attendance to be enabled in any school, System Administration > Attendance > Positive Attendance Preference MUST be set to Yes
- Note: Toggling this to 'on' does nothing to preclude negative attendance or non-AOI positive attendance from working in the district.
- Student must be set up with a service type = T:AOI
- Student should also have attendance type = 017
- Positive Attendance checkbox must be checked on a course
- The regular Attendance checkbox can remain checked and will have no impact on reporting
- If a student is reporting positive AOI attendance - any other type of attendance (if entered) will be completely ignored
- AOI positive attendance will ONLY send data if present minutes exist and are entered/saved for a valid student (no defaults for being present are sent as is done with Non-AOI)
- AOI positive attendance WILL send whatever duration is saved, even if the amount of present minutes exceeds the actual course (it is based entirely off of time in/time out entered)
- lunch minutes and passing minutes are a not looked at in any way for AOI positive attendance
- AOI positive attendance WILL send whatever duration is saved, even if the amount of present minutes exceeds the actual course (it is based entirely off of time in/time out entered)
- Once AOI positive attendance is entered/saved (via either teacher's campus instruction positive attendance module or via student's positive attendance module) it will automatically push to Ed-Fi, with no resync needed
| Action | Trigger |
|---|---|
| Post | When a positive attendance amount is entered and saved to the attendance unit table. |
| Put | Update the attendance event if attendance events are changed/added. |
| Delete | Delete attendance record if all attendance is deleted for a day. |
Object Triggering Logic for Non-AOI Positive Attendance
This table describes logic for triggering non-AOI Positive Attendance syncing of this object.
- Enrollment Service Type is NOT = T: AOI
- Calendar Attendance Type is = 017 OR Student Enrollment Type = 017
- Do not send records if the student's enrollment is marked as a No Show or State Exclude.
- Do not send records if attendance records are associated with a Calendar when the Exclude check box is checked.
- A record will send for each distinct Date and Attendance Event Category Descriptor.
- Do not send a record on a date where a student has '0' instructional minutes
- Only positive attendance records for the school that the student is actively enrolled in on a given date are sent.
| Action | Trigger |
|---|---|
| Post | Records will be suppressed for the current day and sent in a batch at midnight of each day. |
| Put | Update the attendance event if attendance events are changed/added for any day that is not the current day. |
| Delete | Delete attendance record if all attendance is deleted for any day that is not the current day. |
Scope Year Logic
This table describes scope year logic of this object.
| Logic |
|---|
| Attendance will send to the scope year for the school year the attendance dates are associated with based on the student's enrollment. |
| Data will only send for the years that have valid configuration. |
Object Data Elements
This table describes data elements sent within the Student School Attendance Event resource.
For all calculations:
- Do not report data with the following State Exclude Flags:
- Enrollment State Exclude flag omits student from report
- Calendar Exclude flag omits school from report
- Grade Level State Exclude flag does not omit student from report
- If FTE is missing, the default is = 1
- Attendance events with a status = Tardy do not report as an absence record.
For positive attendance reporting:
- If a student has not attended for any possible scheduled instructional minutes on a date, no record is sent.
- If the student has previously reported out an attendance record on a date and subsequently had an updated attendance record so that they now have not attended any possible scheduled instructional minutes on a date, a delete record is sent to the state for the previous attendance record sent on that date.
If a resync is performed via the Resync tool for a positive attendance student and the attendance date fields are either blank or encompass (either in part or in whole) future dates, positive attendance recrods are only sent for past or current dates (and not for future dates).
| Data Element | Description | Campus Database Field | Campus GUI Location | |
|---|---|---|---|---|
| id | The unique identifier of the resource | M | N/A | N/A |
| schoolReference | Reports the fields that are part of the Natural Key for the Schools resource:
| M | N/A | N/A |
| sessionReference | Reports the fields that are part of the Natural Key for the Sessions resource:
| M | N/A | N/A |
| studentReference | Reports the fields that are part of the Natural Key for the Student resource:
| M | N/A | N/A |
| eventDate | Date for this attendance event. | M | N/A | N/A |
| attendanceEvent CategoryDescriptor | Reports the Absence Reason Code for the student. This element reports the Ed-Fi code value from the Attendance Event Category mapping described in the table and section below. | M | N/A | N/A |
| attendanceEventReason | The reported reason for a student's absence. This is optional and does not report | O | N/A | N/A |
| educational EnvironmentType | The educational environment. This is optional and does not report | O | N/A | N/A |
| etag | A unique system-generated value that identifies the version of the resource | O | N/A | N/A |
| absenceAmountDescriptor | Reports the absent amount for the student for a day. This value is reported based on the following logic:
The Attendance Calculation value will deteremine how a school will calculated attendance:
For ALL grade levels: The following are not considered when calculating attendance:
The following are considered when calculating attendance:
Kindergarten or UE:Ungraded Elementary (Excluding Homebound Students):
Grades 1-8 (Excluding Homebound Student's)
Grades 9-12
| M | Calculated | Calcuated |
| instructionalMinutes | Reports the positive attendance minutes of instruction for a student for a day. For Non-AOI Positive Attendance:
For AOI Positive Attendance:
| C | N/A | N/A |
Type/Descriptor
The highlighted column indicates the reported value.
This table describes the Ed-Fi Value mapped and reported for Attendance Event Category Descriptor:
| Logic in Campus | Ed-Fi Code Value | Ed-Fi Short Description | Ed-Fi Description |
|---|---|---|---|
| Reports when Absent Minutes is > 0 and Unexcused is = 0 | 1 | Excused Absence | Excused Absence |
| Reports when Absent Minutes is > 0 and Unexcused is > 0 | 2 | Unexcused Absence | Unexcused Absence |
Used for Positive Attendance only
| 3 | In Attendance | In Attendance |
The following Ed-Fi values are not reported as they do not have clear definitions on how to determine these values:
- Tardy
- Exempt
- Early Release
This table describes the Ed-Fi Value mapped and reported for Absence Amount Descriptors :
Ed-Fi Code | Short Description | Description |
|---|---|---|
| 0.25 | student was absent for the equivalent of one-fourth of a full school day | student was absent for the equivalent of one-fourth of a full school day |
| 0.50 | student was absent for the equivalent of one half of a full school day | student was absent for the equivalent of one half of a full school day |
| 1.00 | student was absent for the equivalent of one full school day | student was absent for the equivalent of one full school day |
| 0.75 | student was absent for the equivalent of three-fourths of a full school day | student was absent for the equivalent of three-fourths of a full school day |
Student Section Association
This association indicates the course sections to which a student is assigned.
Object Triggering Logic
This table describes logic for triggering syncing of this object.
| Action | Trigger |
|---|---|
| Post | When a student is scheduled into a course section.
|
| Post | Send a new record if a student's roster start date is changed. |
| Put | When section information is updated for a student or section. |
| Put | When the course homeroom field is changed. |
| Put | When the section homeroom field is changed. |
| Delete | When a student is deleted from a course section. |
| Delete | Delete any future records if the student is given a roster end date for the course.
|
| Delete | Delete the record if a student's roster start date is changed. |
| Delete | When No Show is marked on a student's enrollment record. All records tied to the enrollment record are deleted. |
This resource will not push data for Courses marked as Inactive or State Exclude.
Scope Year Logic
This table describes scope year logic of this object.
| Logic |
|---|
| Reports records in the scope year the course/section's calendar is aligned to. |
| Data will only send for the years that have valid configuration. |
Future Years data will be suppressed until the Active Year is changed:
|
Object Data Elements
This table describes data elements sent within the Student Section Association resource.
| Data Element | Description | Campus Database Field | Campus GUI Location | |
|---|---|---|---|---|
| id | The unique identifier of the resource. | M | N/A | N/A |
| sectionReference | Reports the fields that are part of the Natural Key for the Section resource:
| M | N/A | N/A |
| studentReference | Reports the fields that are part of the Natural Key for the Student resource :
| M | N/A | N/A |
| beginDate | Month, day and year of the student''s entry or assignment to the section. If blank, default is the start date of the first grading period. Logic reports based on the following:
| M | Enrollment.startDate Terms.startDate roster.startdate | Student Information > General > Enrollments > Start Date OR System Administration > Calendar > Calendar > Terms OR Student Information > General > Schedule > Roster Start Date |
| endDate | Month, day, and year of the withdrawal or exit of the student from the section. Logic reports based on the following:
If a student's future-dated end date is the last date of the term, and the student's Enrollment is also end dated on the same date, the date will not report until currentDate is on or after the end date. | O | Roster.endDate Terms.endDate | Student Information > General > Schedule > Roster End Date OR System Administration > Calendar > Calendar > Terms |
| homeroomIndicator | Indicator that the class is the student's designated homeroom used for daily attendance reporting. This element reports a value of True if the Homeroom checkbox is marked on the section or the course the section is assigned to. | O | Course.homeroom Section.homeroom | Scheduling > Course > Homeroom or Scheduling > Course > Section > Homeroom |
| repeatIdentifierType | An indication as to whether a student has previously taken a given course. This element is currently not reported or collected. | O | N/A | N/A |
| teacherStudent DataLinkExclusion | Indicates that the student-section combination is excluded from calculation of value-added or growth attribution calculations used for a particular teacher evaluation. This element is currently not reported or collected. | O | N/A | N/A |
| etag | A unique system-generated value that identifies the version of the resource. | O | N/A | N/A |
| courseEntryDescriptor | The way the student entered this course section, either as a new enrollee or as a transfer from another section at the same school. Logic reports as follows:
| O | ||
| courseExitDescriptor | The type of exit the student had from this course. Logic reports a value based on the following:
| O | ||
| note | This element is currently not reported or collected. | O | N/A | N/A |
| dualCredit | A flag indicating if this student is earning Dual Credit in a Dual Credit course.
| M | Course > Dual Credit Course > Section > Dual Credit Course > Section> Roster Batch Edit > Dual Credit | |
| concurrentEnrollment | A Flag indicating if this student is concurrently enrolled in a course that offers concurrent enrollment.
| M | Scheduling > Course > Post Secondary | |
Type/Descriptor
The highlighted column indicates the reported value.
This table describes the Ed-Fi Value mapped and reported for Course Entry Descriptor:
Ed-Fi Code Value | Short Description | Description |
|---|---|---|
| N | New enrollment | New enrollment |
| R | Re-entry | Re-entry |
| T | Transfer | Transfer |
This table describes the Ed-Fi Value mapped and reported for Course Exit Descriptors:
Code Value | Short Description | Description |
|---|---|---|
| CF | Content Complete - Full Credit | Content Complete - Full Credit |
| CP | Content Complete - Partial Credit | Content Complete - Partial Credit |
| CN | Content Complete-No Credit/Academic Progress | Student failed or otherwise did not receive any credit for this course becaue no academic progress was made no credit was offered or no credit was earned. |
| SC | Schedule Change | This course was dropped to accommodate a schedule change for another course or student activity/need. |
| LS | Left the School | Student is no longer in the school, so all courses have been dropped. |
| OE | Open Ended Course | Student is enrolled in computer-based course(AOI-online) that is open entry/open exit and does not follow a traditional school calendar begin or end dates. Content is delivered online and instructional setting must be marked CB (Computer based) |
Student
Provide a summary of what the report/function will cover and the logistics around the data collection or reporting.
The Student Resource is a shared record among all districts. If two districts have the same student in the same year, the last district to trigger data to Ed-Fi is the data stored in Ed-Fi.
For example, if one district put in a first name of "Robert" and the second district put in a first name of "Rob", the last district to update the student record is what will appear in Ed-Fi and on both District's reports. This is true for all field logic in the Student Resource.
Object Triggering Logic
This table describes logic for triggering syncing of this object.
| Action | Trigger |
|---|---|
| Post | When an enrollment is created and saved for a person.
|
| Put | When any student data is edited for the person in the Data Elements fields below.
|
| Delete | Student records are never deleted because Student records are a shared resource among all districts. |
Scope Year Logic
This table describes scope year logic of this object.
| Logic |
|---|
A record will report when an enrollment is created and saved that is aligned to a scoped year.
|
| Data will only send for the years that have valid configuration. |
When using data in Campus that has an effective date, the following logic will be applied to determine the scope year(s) to report the data to.
|
When using data in Campus that have start and end dates, the following logic will be applied to determine the scope year(s) to report the data to.
|
Object Data Elements
This table describes data elements sent within the Student resource.
| Data Element | Description | Campus Database Field | Campus GUI Location | ||
|---|---|---|---|---|---|
| id | The unique identifier of the resource. | M | N/A | N/A | |
| studentUniqueId | A unique alpha-numeric code assigned to a student. This element reports the Ed-Fi ID of the student. | M | Derson.edFiId | Census >People >Demographics > EdFi ID | |
| personalTitlePrefix | A prefix used to denote the title, degree, position or seniority of the person. This element is currently not reported or collected. | C | N/A | N/A | |
| firstName | The reporting student's first name. This is reported from the person's most recent identity record. If Legal First and Last name fields are blank, the First Name reports. | M | Identity.legalFirstName Identity.firstName | Census > People > Identities > Protected Identity Information > Legal First Name Census > People > Identities > First Name | |
| middleName | The reporting student's middle name. This is reported from the person's most recent identity record. If Legal First Name and Legal Last Name are populated and Middle Name is blank, a blank value reports. If all legal name fields are blank, value reports from the Middle Name field. | O | Identity.legalMiddleName Identity.middleName | Census > People > Identities > Protected Identity Information > Legal Middle Name Census > People > Identities > Middle Name | |
| lastSurname | The reporting student's last name. This is reported from the person's most recent identity record. Reports first from the Legal Last Name field. If Legal First and Last name fields are blank, value reports from the Last Name field. | M | Identity.legalLastName Identity.lastName | Census > People > Identities > Protected Identity Information > Legal Last Name Census > People > Identities > Last Name | |
| generation CodeSuffix | An appendage, if any, used to denote an individual's generation in his family (e.g., Jr., Sr., III). This is reported from the person's most recent identity record. Reports first from the Legal Suffix field. If Legal First Name and Legal Last Name are populated and Legal Suffix is blank, a blank value reports. If Legal First and Last name fields are blank, value reports from the Suffix field, if populated. | C | Identity.legalSuffix Identity.suffix | Census > People > Identities > Protected Identity Information > Legal Suffix Census > People > Identities > Suffix | |
| maidenName | The person's maiden name, if applicable. This element is currently not reported or collected. | O | N/A | N/A | |
| sexType | The student's gender. This is reported from the person's most recent identity record. Reports the Legal Gender from the student's current identity record. If Legal Gender is not populated, the value reports from the student's Gender from the current Identity record. Reports the following based on the value selected in the Gender or Legal Gender field:
| M | Identity.legalGender Identity.gender | Census > People > Identity > Protected Identity Fields > Gender Census > People > Identity > Gender | |
| birthDate | The month, day, and year on which an individual was born. The Birth Date from the student's currently Identity record is reported. | M | Identity.birthDate | Census > People > Identities > Birth Date | |
| cityOfBirth | The set of elements that capture relevant data regarding a person's birth, including birth date and place of birth. This element is currently not reported or collected. | O | N/A | N/A | |
| birthState AbbreviationType | The abbreviation for the name of the state (within the United States) or extra-state jurisdiction in which an individual was born. Logic determines the Birth State from the student's current identity record.
| C | Identity.birthState | Census > People > Identities > Birth State | |
| birthCountry CodeType | The name of the country in which an individual was born. Logic determines the Birth Country code from the student's current identity record.
| C | Identity.birthCountry | Census > People > Identities > Birth Country | |
| dateEnteredUS | For students born outside of the US, the date the student entered the US. This element reports the value entered in the Date Entered US field. | C | Identity. dateEnteredUS | Census > People > Identities > Date Entered US | |
| multipleBirthStatus | Indicator of whether the student was born with other siblings (i.e., twins, triplets, etc.) This element is currently not reported or collected. | O | N/A | N/A | |
| profileThumbnail | File name for the ProfileThumbnail photograph. This element is currently not reported or collected. | O | N/A | N/A | |
| hispanicLatino Ethnicity | An indication that the individual traces his or her origin or descent to Mexico, Puerto Rico, Cuba, Central and South America, and other Spanish cultures, regardless of race. This element reports based on the value in the Is the individual Hispanic/Latino? field on the student's identity record. | M | Identity. hispanicEthnicity | Census > People > Identities > Is the individual Hispanic/Latino? | |
| oldEthnicityType | No longer reports data. | O | N/A | N/A | |
| economic Disadvantaged | An indication of inadequate financial condition of an individual''s family, as determined by family income, number of family members/dependents, participation in public assistance programs, and/or other characteristics considered relevant by federal, state, and local policy. This field currently does not report in Arizona. | O | PosEligibility.eligibility | FRAM > Eligibility > Eligibility | |
| schoolFoodServices EligibilityDescriptor | Describes the student's Eligibility Type. This field currently does not report in Arizona. | C | N/A | N/A | |
| limitedEnglish ProficiencyDescriptor | No longer reports data. | O | N/A | N/A | |
| displacementStatus | Indicates a state health or weather related event that displaces a group of students, and may require additional funding, educational, or social services. This element is currently not reported or collected. | O | N/A | N/A | |
| loginId | The login ID for the user; used for security access control interface. This element is currently not reported or collected. | O | N/A | N/A | |
| internationalProvince OfBirth | For students born outside of the US, the Province or jurisdiction in which an individual is born. This element is currently not reported or collected. | O | N/A | N/A | |
| citizenshipStatus Type | A unique identifier used as Primary Key, not derived from business logic, when acting as Foreign Key, references the parent table. This element is currently not reported or collected. | O | N/A | N/A | |
| learningStyle | This entity represents an individual for whom instruction, services and/or care are provided in an early childhood, elementary or secondary educational program under the jurisdiction of a school, education agency or other institution or program. A student is a person who has been enrolled in a school or other educational institution. This element is currently not reported or collected. | O | N/A | N/A | |
| addresses | Reports the student's address(es). Logic reports the most current Primary address that is marked as "Mailing".
This element is an array that reports the following data: | O | HouseholdLocation. HouseholdMember. Householdlocation. | Household Addresses > Mailing Household Membership > Start Date Household Addresses > Start Date | |
| addressType | All addresses will report as 'Home'. This will report the Ed-Fi mapped value in the Address Type table in the section below. | M | N/A | N/A | |
| streetNumberName | The street number and street name or post office box number of an address. Reports the Address PO Box + Number + Street + Tag + Prefix + Dir. | M | Address.postOfficeBox Address.number Address.street Address.tag Address.prefix Address.dir | Households > Address Info | |
| apartmentRoomSuiteNumber | The apartment, room, or suite number of an address. | O | Address.apt | Households > Address Info > Apt | |
| buildingSiteNumber | The number of the building on the site, if more than one building shares the same address. This field is optional and does not report. | O | N/A | N/A | |
| city | The name of the city in which an address is located. | M | Address.city | Households > Address Info > City | |
| stateAbbreviationType | The abbreviation for the state (within the United States) or outlying area in which an address is located. | M | Address.state | Households > Address Info > State | |
| postalCode | The five or nine digit zip code portion of an address. | M | SAddress.zip | Households > Address Info > Zip | |
| nameOfCounty | The name of the county, parish, borough, or comparable unit (within a state) in which an address is located. This field is optional and does not report. | O | N/A | N/A | |
| countyFIPSCode | 5 digit code consisting of the two digit state code followed by the three digit FIPS code for the county.
This field is optional and does not report. | O | N/A | N/A | |
| latitude | The geographic latitude of the physical address.
This field is optional and does not report. | O | N/A | N/A | |
| longitude | The geographic longitude of the physical address. This field is optional and does not report. | O | N/A | N/A | |
| beginDate | The first date the address is valid. For physical addresses, the date the person moved to that address. This field is optional and does not report. | O | N/A | N/A | |
| endDate | The last date the address is valid. For physical addresses, this would be the date the person moved from that address. This field is optional and does not report. | O | N/A | N/A | |
| characteristics | An unordered collection of studentCharacteristics. This entity represents an individual for whom instruction, services and/or care are provided in an early childhood, elementary or secondary educational program under the jurisdiction of a school, education agency or other institution or program. | O | N/A | N/A | |
| Student Characteristic Descriptor | Parent in Military: Report if the student has a relationship with a Guardian that has an active Military Connections record within the configured year.
| C | Census > People > Military Connections | ||
| cohortYears | An unordered collection of studentCohortYears. This entity represents an individual for whom instruction, services and/or care are provided in an early childhood, elementary or secondary educational program under the jurisdiction of a school, education agency or other institution or program. | O | N/A | N/A | |
| disabilities | An unordered collection of studentDisabilities. This entity represents an individual for whom instruction, services and/or care are provided in an early childhood, elementary or secondary educational program under the jurisdiction of a school, education agency or other institution or program. This does not report | O | N/A | N/A | |
| electronicMails | An unordered collection of studentElectronicMails. This entity represents an individual for whom instruction, services and/or care are provided in an early childhood, elementary or secondary educational program under the jurisdiction of a school, education agency or other institution or program. This does not report | O | N/A | N/A | |
| identificationCodes | An unordered collection of studentIdentificationCodes. This element reports the Local Student Number, if populated. This element is an array that reports the following data: | O | Person. | Census > People > Demographics > Local Student Number | |
| studentIdentificationSystemDescriptor | Reports the short description from the Student Identification Code mapping listed in the table and section below. Always reports as District. | M | N/A | N/A | |
| Assigning Organization Identification Code | The organization code or name assigning the assessment identification code. | O | District.entityID | Student Information > General> Resource > District Information> Entity ID | |
| Identification Code | A unique number or alphanumeric code assigned to a student by a school, school system, a state, or other agency or entity. | M | Person. studentNumber | Census > People > Demographics > Local Student Number | |
| identification Documents | An unordered collection of studentIdentificationDocuments. This entity represents an individual for whom instruction, services and/or care are provided in an early childhood, elementary or secondary educational program under the jurisdiction of a school, education agency or other institution or program. A student is a person who has been enrolled in a school or other educational institution. This element is currently not reported or collected. | O | N/A | N/A | |
| indicators | An unordered collection of studentIndicators. This entity represents an individual for whom instruction, services and/or care are provided in an early childhood, elementary or secondary educational program under the jurisdiction of a school, education agency or other institution or program. A student is a person who has been enrolled in a school or other educational institution. This element is currently not reported or collected. | O | N/A | N/A | |
| international Addresses | An unordered collection of studentInternationalAddresses. This entity represents an individual for whom instruction, services and/or care are provided in an early childhood, elementary or secondary educational program under the jurisdiction of a school, education agency or other institution or program. A student is a person who has been enrolled in a school or other educational institution. This element is currently not reported or collected. | O | N/A | N/A | |
| languages | An unordered collection of studentLanguages. This entity represents an individual for whom instruction, services and/or care are provided in an early childhood, elementary or secondary educational program under the jurisdiction of a school, education agency or other institution or program. This elements reports based on the following logic:
This element is an array that reports the following data: | O | Identity. homePrimaryLanguage | Census > People > Demographics > Home Primary Language | |
| languageDescriptor | An unordered collection of studentLanguageUses. Language(s) the individual uses to communicate. This reports the Ed-Fi mapped value in the Language Type table in the section below. | M | Identity. homePrimaryLanguage | Census > People > Demographics > Home Primary Language | |
| uses | An unordered collection of studentLanguageUses. Language(s) the individual uses to communicate. This element is not collected or reported. | O | N/A | N/A | |
| otherNames | An unordered collection of studentOtherNames. This entity represents an individual for whom instruction, services and/or care are provided in an early childhood, elementary or secondary educational program under the jurisdiction of a school, education agency or other institution or program. A student is a person who has been enrolled in a school or other educational institution. This element reports the student's name from a previous Identity record. This element is an array that reports the following data: | O | N/A | Census > People > Identities | |
| otherNameType | This reports the Other Name Type Ed-Fi value mapped in the Other Name Type table in the section below. | M | N/A | N/A | |
| personalTitlePrefix | A prefix used to denote the title, degree, position or seniority of the person. This element is not collected or reported. | C | N/A | N/A | |
| firstName | A name given to an individual at birth, baptism, or during another naming ceremony, or through legal change. | M | Identity.firstName | Census > People > Identities > First Name | |
| middleName | A secondary name given to an individual at birth, baptism, or during another naming ceremony. | C | Identity.middleName | Census > People > Identities > Middle Name | |
| lastSurname | The name borne in common by members of a family. | M | Identity.lastName | Census > People > Identities > Last Name | |
| generationCodeSuffix | An appendage, if any, used to denote an individual's generation in his family (e.g., Jr., Sr., III). | C | Identity.suffix | Census > People > Identities > Suffix Name | |
| programParticipations | An unordered collection of studentProgramParticipations. This entity represents an individual for whom instruction, services and/or care are provided in an early childhood, elementary or secondary educational program under the jurisdiction of a school, education agency or other institution or program. A student is a person who has been enrolled in a school or other educational institution. This element is currently not reported or collected. | O | N/A | N/A | |
| races | An unordered collection of studentRaces. This entity represents an individual for whom instruction, services and/or care are provided in an early childhood, elementary or secondary educational program under the jurisdiction of a school, education agency or other institution or program. A student is a person who has been enrolled in a school or other educational institution. Logic reports based on the following:
This element is an array that reports the following data: | O | IdentityRaceEthnicity and Racethnicity.raceId | Census > People > Identities > Race/Ethnicity | |
| raceType | The general racial category which most clearly reflects the individual's recognition of his or her community or with which the individual most identifies. This reports the Ed-Fi value mapped in the Race Type table in the section below. | M | IdentityRaceEthnicity and Racethnicity.raceId | Census > People > Identities > Race/Ethnicity | |
| telephones | An unordered collection of studentTelephones. This entity represents an individual for whom instruction, services and/or care are provided in an early childhood, elementary or secondary educational program under the jurisdiction of a school, education agency or other institution or program. This does not report | O | N/A | N/A | |
| visas | An unordered collection of studentVisas. This entity represents an individual for whom instruction, services and/or care are provided in an early childhood, elementary or secondary educational program under the jurisdiction of a school, education agency or other institution or program. This element is currently not reported or collected. | O | N/A | N/A | |
| etag | A unique system-generated value that identifies the version of the resource. | O | N/A | N/A | |
| effectiveDate | This element is currently not reported or collected. | O | N/A | N/A | |
| primaryNightTime ResidenceDescriptor | Reports the student's Primary Night Time Residence. This element reports the value in the Homeless Residence field. The code value from the Primary Night Time Residence Descriptor mapping described in the table and section below is reported. | O | EnrollmentAZ. homelessResidence | Student Information > General > Enrollments > Homeless Residence | |
| tribalName | Report the Tribe the student is affiliated with. If the field is populated within Campus, this value must be reported. | C | N/A | Census > People > Tribal Name | |
| previousSchoolState AbbreviationType | Only reports when a student is new to the school for the first time and comes from a school in the US.
| O | EnrollmentAZ. previousSchoolState | Student Information > General > Enrollments > Previous School State | |
| economicDisadvantaged | The state does not want the Ed-Fi core values to report in the student object for this field. This element is currently not reported. | N/A | N/A | N/A | |
Type/Descriptor
The highlighted column indicates the reported value.
This table describes the Ed-Fi Value mapped and reported for Address Type:
| Code in Campus | Ed-Fi Type ID | Ed-Fi Code Value | Ed-Fi Short Description | Ed-Fi Description |
|---|---|---|---|---|
| All address report as "Home" | 1 | Home | Home | Home |
| 2 | Physical | Physical | Physical | |
| 3 | Mailing | Mailing | Mailing | |
| 4 | Other | Other | Other | |
| 5 | Work | Work | Work | |
| 6 | Billing | Billing | Billing | |
| 7 | Temporary | Temporary | Temporary | |
| 8 | Father Address | Father Address | Father Address | |
| 9 | Guardian Address | Guardian Address | Guardian Address | |
| 10 | Mother Address | Mother Address | Mother Address | |
| 11 | Shipping | Shipping | Shipping | |
| 12 | Shelters | Shelters, Transitional housing, Awaiting Foster Care | Shelters, Transitional housing, Awaiting Foster Care | |
| 13 | Doubled | Doubled - up (i.e., living with another family) | Doubled - up (i.e., living with another family) | |
| 14 | Unsheltered | Unsheltered (e.g. cars, parks, campgrounds, temp trailers including FEMA trailers, or abandoned buildings) | Unsheltered (e.g. cars, parks, campgrounds, temp trailers including FEMA trailers, or abandoned buildings) | |
| 15 | HotelMotel | Hotels/Motels | Hotels/Motels |
This table describes the Ed-Fi Value mapped and reported for School Food Services Eligibility Type:
| Code in Campus | Ed-Fi Short Description | Ed-Fi Description |
|---|---|---|
| F | Free | Free |
| S | Full price | Full price |
| A | Full price | Full price |
| R | Reduced price | Reduced price |
| Unknown | Unknown |
This table describes the Ed-Fi Value mapped and reported for Other Name Type:
| Code in Campus | Ed-Fi Type ID | Ed-Fi Code Value | Ed-Fi Short Description | Ed-Fi Description |
|---|---|---|---|---|
| All report as "Other Name" | 1 | Alias | Alias | Alias |
| 2 | Nickname | Nickname | Nickname | |
| 3 | Other Name | Other Name | Other Name | |
| 4 | Previous Legal Name | Previous Legal Name | Previous Legal Name |
This table describes the Ed-Fi Value mapped and reported for Race Type:
| Code in Campus | Race/Ethnicity in Campus | Ed-Fi Type ID | Ed-Fi Code Value | Ed-Fi Short Description | Ed-Fi Description |
|---|---|---|---|---|---|
| 3 | Black or African American | 3 | Black - African American | Black - African American | Black - African American |
| 1 | American Indian or Alaska Native | 1 | American Indian - Alaskan Native | American Indian - Alaskan Native | American Indian - Alaskan Native |
| 4 | Native Hawaiian or Other Pacific Islander | 4 | Native Hawaiian - Pacific Islander | Native Hawaiian - Pacific Islanders | Native Hawaiian - Pacific Islander |
| 5 | White | 5 | White | White | White |
| 2 | Asian | 2 | Asian | Asian | Asian |
This table describes the Ed-Fi Value mapped and reported for Language Type:
| Campus Code | Ed-Fi Type ID | Ed-Fi Code Value | Ed-Fi Short Description | Ed-Fi Description |
|---|---|---|---|---|
| eng | English | English | English | |
| spa | Spanish | Spanish | Spanish | |
| All other codes | Other | Other | Other |
This table describes the Ed-Fi Value mapped and reported for Student Identification Type:
| Identification Code in Campus | Ed-Fi Code Value | Ed-Fi Short Description | Ed-Fi Description |
|---|---|---|---|
Local Student Number | Canadian SIN | Canadian SIN | Canadian SIN |
| District | District | District | |
| Family | Family | Family | |
| Federal | Federal | Federal | |
| Local | Local | Local | |
| National Migrant | National Migrant | National Migrant | |
| Other | Other | Other | |
| School | School | School | |
| SSN | SSN | SSN | |
Student State ID | State | State | State |
| State Migrant | State Migrant | State Migrant |
This table describes the Ed-Fi Value mapped and reported for Primary Nighttime Residence Descriptor:
| Campus Code | Name in Campus | Ed-Fi Code Value | Ed-Fi Short Description | Ed-Fi Description |
|---|---|---|---|---|
| 1 | Sheltered | 1 | Sheltered | Sheltered |
| 2 | Doubled Up | 2 | Doubled Up | Doubled Up |
| 3 | Unsheltered | 3 | Unsheltered | Unsheltered |
| 4 | Hotels/motels | 4 | Hotels/motels | Hotels/motels |
This table describes the Ed-Fi Value mapped and reported for County Code Type:
| Ed-Fi Code Value | Ed-Fi Short Description | Ed-Fi Description |
|---|---|---|
| UNK | UNKNOWN | UNKNOWN |
| AD | ANDORRA | ANDORRA |
| AE | UNITED ARAB EMIRATES | UNITED ARAB EMIRATES |
| AF | AFGHANISTAN | AFGHANISTAN |
| AG | ANTIGUA AND BARBUDA | ANTIGUA AND BARBUDA |
| AI | ANGUILLA | ANGUILLA |
| AL | ALBANIA | ALBANIA |
| AM | ARMENIA | ARMENIA |
| AO | ANGOLA | ANGOLA |
| AQ | ANTARCTICA | ANTARCTICA |
| AR | ARGENTINA | ARGENTINA |
| AS | AMERICAN SAMOA | AMERICAN SAMOA |
| AT | AUSTRIA | AUSTRIA |
| AU | AUSTRALIA | AUSTRALIA |
| AW | ARUBA | ARUBA |
| AX | Aland Islands | Aland Islands |
| AZ | AZERBAIJAN | AZERBAIJAN |
| BA | BOSNIA AND HERZEGOVINA | BOSNIA AND HERZEGOVINA |
| BB | BARBADOS | BARBADOS |
| BD | BANGLADESH | BANGLADESH |
| BE | BELGIUM | BELGIUM |
| BF | BURKINA FASO | BURKINA FASO |
| BG | BULGARIA | BULGARIA |
| BH | BAHRAIN | BAHRAIN |
| BI | BURUNDI | BURUNDI |
| BJ | BENIN | BENIN |
| BL | Saint Barthelemy | Saint Barthelemy |
| BM | BERMUDA | BERMUDA |
| BN | BRUNEI DARUSSALAM | BRUNEI DARUSSALAM |
| BO | BOLIVIA, PLURINATIONAL STATE OF | BOLIVIA, PLURINATIONAL STATE OF |
| BQ | BONAIRE, SINT EUSTATIUS AND SABA | BONAIRE, SINT EUSTATIUS AND SABA |
| BR | BRAZIL | BRAZIL |
| BS | BAHAMAS | BAHAMAS |
| BT | BHUTAN | BHUTAN |
| BV | BOUVET ISLAND | BOUVET ISLAND |
| BW | BOTSWANA | BOTSWANA |
| BY | BELARUS | BELARUS |
| BZ | BELIZE | BELIZE |
| CA | CANADA | CANADA |
| CC | COCOS (KEELING) ISLANDS | COCOS (KEELING) ISLANDS |
| CD | CONGO, THE DEMOCRATIC REPUBLIC OF THE | CONGO, THE DEMOCRATIC REPUBLIC OF THE |
| CF | CENTRAL AFRICAN REPUBLIC | CENTRAL AFRICAN REPUBLIC |
| CG | CONGO | CONGO |
| CH | SWITZERLAND | SWITZERLAND |
| CI | COTE D'IVOIRE | COTE D'IVOIRE |
| CK | COOK ISLANDS | COOK ISLANDS |
| CL | CHILE | CHILE |
| CM | CAMEROON | CAMEROON |
| CN | CHINA | CHINA |
| CO | COLOMBIA | COLOMBIA |
| CR | COSTA RICA | COSTA RICA |
| CU | CUBA | CUBA |
| CV | CAPE VERDE | CAPE VERDE |
| CW | Curacao | Curacao |
| CX | CHRISTMAS ISLAND | CHRISTMAS ISLAND |
| CY | CYPRUS | CYPRUS |
| CZ | CZECH REPUBLIC | CZECH REPUBLIC |
| DE | GERMANY | GERMANY |
| DJ | DJIBOUTI | DJIBOUTI |
| DK | DENMARK | DENMARK |
| DM | DOMINICA | DOMINICA |
| DO | DOMINICAN REPUBLIC | DOMINICAN REPUBLIC |
| DZ | ALGERIA | ALGERIA |
| EC | ECUADOR | ECUADOR |
| EE | ESTONIA | ESTONIA |
| EG | EGYPT | EGYPT |
| EH | WESTERN SAHARA | WESTERN SAHARA |
| ER | ERITREA | ERITREA |
| ES | SPAIN | SPAIN |
| ET | ETHIOPIA | ETHIOPIA |
| FI | FINLAND | FINLAND |
| FJ | FIJI | FIJI |
| FK | FALKLAND ISLANDS (MALVINAS) | FALKLAND ISLANDS (MALVINAS) |
| FM | MICRONESIA, FEDERATED STATES OF | MICRONESIA, FEDERATED STATES OF |
| FO | FAROE ISLANDS | FAROE ISLANDS |
| FR | FRANCE | FRANCE |
| GA | GABON | GABON |
| GB | UNITED KINGDOM | UNITED KINGDOM |
| GD | GRENADA | GRENADA |
| GE | GEORGIA | GEORGIA |
| GF | FRENCH GUIANA | FRENCH GUIANA |
| GG | GUERNSEY | GUERNSEY |
| GH | GHANA | GHANA |
| GI | GIBRALTAR | GIBRALTAR |
| GL | GREENLAND | GREENLAND |
| GM | GAMBIA | GAMBIA |
| GN | GUINEA | GUINEA |
| GP | GUADELOUPE | GUADELOUPE |
| GQ | EQUATORIAL GUINEA | EQUATORIAL GUINEA |
| GR | GREECE | GREECE |
| GS | SOUTH GEORGIA AND THE SOUTH SANDWICH ISLANDS | SOUTH GEORGIA AND THE SOUTH SANDWICH ISLANDS |
| GT | GUATEMALA | GUATEMALA |
| GU | GUAM | GUAM |
| GW | GUINEA-BISSAU | GUINEA-BISSAU |
| GY | GUYANA | GUYANA |
| HK | HONG KONG | HONG KONG |
| HM | HEARD ISLAND AND MCDONALD ISLANDS | HEARD ISLAND AND MCDONALD ISLANDS |
| HN | HONDURAS | HONDURAS |
| HR | CROATIA | CROATIA |
| HT | HAITI | HAITI |
| HU | HUNGARY | HUNGARY |
| ID | INDONESIA | INDONESIA |
| IE | IRELAND | IRELAND |
| IL | ISRAEL | ISRAEL |
| IM | ISLE OF MAN | ISLE OF MAN |
| IN | INDIA | INDIA |
| IO | BRITISH INDIAN OCEAN TERRITORY | BRITISH INDIAN OCEAN TERRITORY |
| IQ | IRAQ | IRAQ |
| IR | IRAN, ISLAMIC REPUBLIC OF | IRAN, ISLAMIC REPUBLIC OF |
| IS | ICELAND | ICELAND |
| IT | ITALY | ITALY |
| JE | JERSEY | JERSEY |
| JM | JAMAICA | JAMAICA |
| JO | JORDAN | JORDAN |
| JP | JAPAN | JAPAN |
| KE | KENYA | KENYA |
| KG | KYRGYZSTAN | KYRGYZSTAN |
| KH | CAMBODIA | CAMBODIA |
| KI | KIRIBATI | KIRIBATI |
| KM | COMOROS | COMOROS |
| KN | SAINT KITTS AND NEVIS | SAINT KITTS AND NEVIS |
| KP | KOREA, DEMOCRATIC PEOPLE'S REPUBLIC OF | KOREA, DEMOCRATIC PEOPLE'S REPUBLIC OF |
| KR | KOREA, REPUBLIC OF | KOREA, REPUBLIC OF |
| KW | KUWAIT | KUWAIT |
| KY | CAYMAN ISLANDS | CAYMAN ISLANDS |
| KZ | KAZAKHSTAN | KAZAKHSTAN |
| LA | LAO PEOPLE'S DEMOCRATIC REPUBLIC | LAO PEOPLE'S DEMOCRATIC REPUBLIC |
| LB | LEBANON | LEBANON |
| LC | SAINT LUCIA | SAINT LUCIA |
| LI | LIECHTENSTEIN | LIECHTENSTEIN |
| LK | SRI LANKA | SRI LANKA |
| LR | LIBERIA | LIBERIA |
| LS | LESOTHO | LESOTHO |
| LT | LITHUANIA | LITHUANIA |
| LU | LUXEMBOURG | LUXEMBOURG |
| LV | LATVIA | LATVIA |
| LY | LIBYAN ARAB JAMAHIRIYA | LIBYAN ARAB JAMAHIRIYA |
| MA | MOROCCO | MOROCCO |
| MC | MONACO | MONACO |
| MD | MOLDOVA, REPUBLIC OF | MOLDOVA, REPUBLIC OF |
| ME | MONTENEGRO | MONTENEGRO |
| MF | SAINT MARTIN (FRENCH PART) | SAINT MARTIN (FRENCH PART) |
| MG | MADAGASCAR | MADAGASCAR |
| MH | MARSHALL ISLANDS | MARSHALL ISLANDS |
| MK | MACEDONIA, THE FORMER YUGOSLAV REPUBLIC OF | MACEDONIA, THE FORMER YUGOSLAV REPUBLIC OF |
| ML | MALI | MALI |
| MM | MYANMAR | MYANMAR |
| MN | MONGOLIA | MONGOLIA |
| MO | MACAO | MACAO |
| MP | NORTHERN MARIANA ISLANDS | NORTHERN MARIANA ISLANDS |
| MQ | MARTINIQUE | MARTINIQUE |
| MR | MAURITANIA | MAURITANIA |
| MS | MONTSERRAT | MONTSERRAT |
| MT | MALTA | MALTA |
| MU | MAURITIUS | MAURITIUS |
| MV | MALDIVES | MALDIVES |
| MW | MALAWI | MALAWI |
| MX | MEXICO | MEXICO |
| MY | MALAYSIA | MALAYSIA |
| MZ | MOZAMBIQUE | MOZAMBIQUE |
| NA | NAMIBIA | NAMIBIA |
| NC | NEW CALEDONIA | NEW CALEDONIA |
| NE | NIGER | NIGER |
| NF | NORFOLK ISLAND | NORFOLK ISLAND |
| NG | NIGERIA | NIGERIA |
| NI | NICARAGUA | NICARAGUA |
| NL | NETHERLANDS | NETHERLANDS |
| NO | NORWAY | NORWAY |
| NP | NEPAL | NEPAL |
| NR | NAURU | NAURU |
| NU | NIUE | NIUE |
| NZ | NEW ZEALAND | NEW ZEALAND |
| OM | OMAN | OMAN |
| PA | PANAMA | PANAMA |
| PE | PERU | PERU |
| PF | FRENCH POLYNESIA | FRENCH POLYNESIA |
| PG | PAPUA NEW GUINEA | PAPUA NEW GUINEA |
| PH | PHILIPPINES | PHILIPPINES |
| PK | PAKISTAN | PAKISTAN |
| PL | POLAND | POLAND |
| PM | SAINT PIERRE AND MIQUELON | SAINT PIERRE AND MIQUELON |
| PN | PITCAIRN | PITCAIRN |
| PR | PUERTO RICO | PUERTO RICO |
| PS | PALESTINIAN TERRITORY, OCCUPIED | PALESTINIAN TERRITORY, OCCUPIED |
| PT | PORTUGAL | PORTUGAL |
| PW | PALAU | PALAU |
| PY | PARAGUAY | PARAGUAY |
| QA | QATAR | QATAR |
| RE | Reunion | Reunion |
| RO | ROMANIA | ROMANIA |
| RS | SERBIA | SERBIA |
| RU | RUSSIAN FEDERATION | RUSSIAN FEDERATION |
| RW | RWANDA | RWANDA |
| SA | SAUDI ARABIA | SAUDI ARABIA |
| SB | SOLOMON ISLANDS | SOLOMON ISLANDS |
| SC | SEYCHELLES | SEYCHELLES |
| SD | SUDAN | SUDAN |
| SE | SWEDEN | SWEDEN |
| SG | SINGAPORE | SINGAPORE |
| SH | SAINT HELENA, ASCENSION AND TRISTAN DA CUNHA | SAINT HELENA, ASCENSION AND TRISTAN DA CUNHA |
| SI | SLOVENIA | SLOVENIA |
| SJ | SVALBARD AND JAN MAYEN | SVALBARD AND JAN MAYEN |
| SK | SLOVAKIA | SLOVAKIA |
| SL | SIERRA LEONE | SIERRA LEONE |
| SM | SAN MARINO | SAN MARINO |
| SN | SENEGAL | SENEGAL |
| SO | SOMALIA | SOMALIA |
| SR | SURINAME | SURINAME |
| SS | SOUTH SUDAN | SOUTH SUDAN |
| ST | SAO TOME AND PRINCIPE | SAO TOME AND PRINCIPE |
| SV | EL SALVADOR | EL SALVADOR |
| SX | SINT MAARTEN (DUTCH PART) | SINT MAARTEN (DUTCH PART) |
| SY | SYRIAN ARAB REPUBLIC | SYRIAN ARAB REPUBLIC |
| SZ | SWAZILAND | SWAZILAND |
| TC | TURKS AND CAICOS ISLANDS | TURKS AND CAICOS ISLANDS |
| TD | CHAD | CHAD |
| TF | FRENCH SOUTHERN TERRITORIES | FRENCH SOUTHERN TERRITORIES |
| TG | TOGO | TOGO |
| TH | THAILAND | THAILAND |
| TJ | TAJIKISTAN | TAJIKISTAN |
| TK | TOKELAU | TOKELAU |
| TL | TIMOR-LESTE | TIMOR-LESTE |
| TM | TURKMENISTAN | TURKMENISTAN |
| TN | TUNISIA | TUNISIA |
| TO | TONGA | TONGA |
| TR | TURKEY | TURKEY |
| TT | TRINIDAD AND TOBAGO | TRINIDAD AND TOBAGO |
| TV | TUVALU | TUVALU |
| TW | TAIWAN, PROVINCE OF CHINA | TAIWAN, PROVINCE OF CHINA |
| TZ | TANZANIA, UNITED REPUBLIC OF | TANZANIA, UNITED REPUBLIC OF |
| UA | UKRAINE | UKRAINE |
| UG | UGANDA | UGANDA |
| UM | UNITED STATES MINOR OUTLYING ISLANDS | UNITED STATES MINOR OUTLYING ISLANDS |
| US | UNITED STATES | UNITED STATES |
| UY | URUGUAY | URUGUAY |
| UZ | UZBEKISTAN | UZBEKISTAN |
| VA | HOLY SEE (VATICAN CITY STATE) | HOLY SEE (VATICAN CITY STATE) |
| VC | SAINT VINCENT AND THE GRENADINES | SAINT VINCENT AND THE GRENADINES |
| VE | VENEZUELA, BOLIVARIAN REPUBLIC OF | VENEZUELA, BOLIVARIAN REPUBLIC OF |
| VG | VIRGIN ISLANDS, BRITISH | VIRGIN ISLANDS, BRITISH |
| VI | VIRGIN ISLANDS, U.S. | VIRGIN ISLANDS, U.S. |
| VN | VIET NAM | VIET NAM |
| VU | VANUATU | VANUATU |
| WF | WALLIS AND FUTUNA | WALLIS AND FUTUNA |
| WS | SAMOA | SAMOA |
| YE | YEMEN | YEMEN |
| YT | MAYOTTE | MAYOTTE |
| ZA | SOUTH AFRICA | SOUTH AFRICA |
| ZM | ZAMBIA | ZAMBIA |
| ZW | ZIMBABWE | ZIMBABWE |
Student Need
This resource identifies a student's program participation needs.
Reporting Logic
Logic will report a single record and if the student has multiple enrollment records, report the enrollment record based on the Enrollment > Local Service Type hierarchy.
- Logic applies the hierarchy only to Student Need records stemming from the following locations:
- Flags
- FRAM
- English Learners (EL)
- Logic applies the hierarchy for multiple non-excluded enrollments as follows:
- If any enrollments are 'P: Primary', then report based on them.
- If there are no 'P: Primary' enrollments, then report based on the 'T: AOI' enrollments.
- If there are no 'T: AOI' enrollments, then report based on the 'A: Ancillary' enrollments.
- If there are no 'A: Ancillary' enrollments, then report based on the 'O: Program Only' enrollments.
- If a student has any Student Need resources in a scope year, and the enrollment it is tied to is either Deleted or marked as No Show, the Student Need resource ignores those records and looks to see if there are any other eligible enrollments to report under:
- If there are, the previous Student Need is deleted, and a new one reported, associated with the updated enrollment record.
- If there are not, the previous Student Need continues to be deleted.
- Logic will not send a record if the Need value on Flags is not tied to an Ed-Fi code.
Object Triggering Logic for Program Flags
This table describes logic for triggering Flag syncing of this object.
- Enrollment Service Type is = P: Primary
- If a student has two enrollments with a Service Type = T: AOI and a Service Type = A: Ancillary, only a record for the Service Type = T: AOI enrollment is reported.
- If the student only has one enrollment record, a record is reported regardless of Service Type value.
- Do not send a student record for an enrollment that is marked as No Show.
- Do not send a record if the Student has an enrollment Start Status = E: NON-SAIS DISTRICT USE ONLY!
- Do not send a record if the Grade Level Exclude checkbox is checked in the grade level record tied to the calendar in which the student is enrolled.
| Action | Trigger |
|---|---|
| Post | When a Flag is created and saved for a student with a need populated.
|
| Post | When a Need is changed on an existing Flag for a student with a need populated. |
| Post | When a new enrollment is created for a student that has an active Flag
|
| Delete and Post | When a start or end date is entered or changed for an existing record.
|
| Delete and Post | When an enrollment end date is entered for a student with a valid enrollment end status: W1-W13 |
| Delete | Delete the existing need if a need is changed on an existing flag. |
| Delete | Flag is deleted for a student. |
| Delete | When a student's enrollment Start Status is changed from a valid code to E: NON-SAIS DISTRICT USE ONLY! and saved |
| Delete | When an existing enrollment is marked as State Exclude or No Show. |
Scope Year Logic for Flags
This table describes scope year logic of this object.
| Logic |
|---|
When a new Flag is created, the record will report in the Scope Year that the record start date overlaps with.
|
| Data will only send for the years that have valid configuration. |
| When the record is triggered from enrollments, the record will send to the scope year for the school year the enrollment is associated with. |
Object Triggering Logic for Homeless
This table describes logic for triggering Homeless syncing of this object.
- Data is reported from the Homeless tab (Student Information > Program Participation > Homeless)
| Action | Trigger |
|---|---|
| Post | When a Homeless record is created and tied to a valid Enrollment record.
|
| Post | When a Homeless record overlaps the student's Enrollment record for that school.
|
| Post | When a new enrollment for the same school indicated in a pre-existing Homeless record is created for a student, which had not previously had an eligible enrollment record (either didn't have one in that school, didn't have one that overlapped, or didn't have one that wasn't excluded) |
| Delete and Post | When a start or end date is entered or changed on an existing Homeless record |
| Delete and Post | When an enrollment end date is entered for a student with a valid enrollment end status: W1-W13 |
| Delete and Post | When the Homeless program is changed on an existing record |
| Delete and Post | When the enrollment tied to the Homeless record is deleted or made ineligible, and there is another eligible enrollment in the student's record (another overlapping one with perhaps a lower ranked Status value, non-excluded) |
Homeless record is deleted.
| |
| Delete | Title 1 record's start date or end date is changed, such that it no longer overlaps an eligible enrollment |
| Delete | When there is a delete/edit to the eligible enrollment reporting is based on, such that there are no longer any eligible enrollments |
Scope Year Logic for Homeless
This table describes scope year logic of this object.
| Logic |
|---|
The record will send to the scope year for the school year the enrollment is associated with. |
| Data will only send for the years that have valid configuration. |
Object Triggering Logic for Title 1
This table describes logic for triggering Title 1 syncing of this object.
- Data is reported from the Title 1 tab (Student Information > Program Participation > Title 1)
| Action | Trigger |
|---|---|
| Post | When a Title 1 record is created and tied to a valid Enrollment record.
|
| Post | When a Title 1 record overlaps the student's Enrollment record for that school.
|
| Post | When a new enrollment for the same school indicated in a pre-existing Title 1 record is created for a student, which had not previously had an eligible enrollment record (either didn't have one in that school, didn't have one that overlapped, or didn't have one that wasn't excluded). |
| Delete and Post | When a start or end date is entered or changed on an existing Title 1 record. |
| Delete and Post | When an enrollment end date is entered for a student with a valid enrollment end status: W1-W13. |
| Delete and Post | When the Title 1 service is changed on an existing record. |
| Delete and Post | When the enrollment tied to the Title 1 record is deleted or made ineligible, and there is another eligible enrollment in the student's record (another overlapping one with perhaps a lower ranked Status value, non-excluded). |
| Delete and Post | Title 1 record is deleted.
|
| Delete | Title 1 record's start date or end date is changed, such that it no longer overlaps an eligible enrollment. |
| Delete | When there is a delete/edit to the eligible enrollment reporting is based on, such that there are no longer any eligible enrollments. |
Scope Year Logic for Title 1
This table describes scope year logic of this object.
| Logic |
|---|
The record will send to the scope year for the school year the enrollment is associated with. |
| Data will only send for the years that have valid configuration. |
Object Triggering Logic for Eligibility
This table describes logic for triggering Eligibility syncing of this object.
- Enrollment Service Type is = P: Primary
- If a student has two enrollments with a Service Type = T: AOI and a Service Type = A: Ancillary, only a record for the Service Type = T: AOI enrollment is reported.
- If the student only has one enrollment record, a record is reported regardless of Service Type value.
- Do not send a student record for an enrollment that is marked as State Exclude or No Show
- Do not send a record if enrollment is in a calendar marked as State Exclude
- Do not send a record if the Student has an enrollment Start Status = E: NON-SAIS DISTRICT USE ONLY!
| Action | Trigger |
|---|---|
| Post | When an Eligibility (FRAM) is created and saved for a student that is mapped to a state program code of 4 or 5 and overlaps the student's Enrollment record for that school.
|
| Post | When an Eligibility is changed on an existing Eligibility record for a student mapped to a state program code of 4 or 5. |
| Post | When a new enrollment is created for a student that has an active Eligibility.
|
| Delete and Post | When a start or end date is entered or changed for an existing record.
|
| Delete and Post | When an enrollment end date is entered for a student with a valid enrollment end status: W1 - W13 |
| Delete | Delete the existing need if Eligibility status is changed to a status not mapped to a state program code of 4 or 5. |
| Delete | Eligibility is deleted for a student. |
| Delete | When a student's enrollment Start Status is changed from a valid code to E: NON-SAIS DISTRICT USE ONLY! and saved |
| Delete | When an existing enrollment is marked as State Exclude or No Show |
Scope Year Logic for Eligibility
This table describes scope year logic of this object.
| Logic |
|---|
A record will report when an Eligibility is created and saved that is aligned to a scoped year. |
| Data will only send for the years that have valid configuration. |
When using data in Campus that have start and end dates, the following logic will be applied to determine the scope year(s) to report the data to.
|
Object Triggering Logic for IEP
This table describes logic for triggering IEP syncing of this object.
- Enrollment Service Type is = P: Primary
- If a student has two enrollments with a Service Type = T: AOI and a Service Type = A: Ancillary, only a record for the Service Type = T: AOI enrollment is reported.
- If the student only has one enrollment record, a record is reported regardless of Service Type value.
- Do not send a student record for an enrollment that is marked as State Exclude or No Show
- Do not send a record if enrollment is in a calendar marked as State Exclude
- Do not send a record if the Student has an enrollment Start Status = E: NON-SAIS DISTRICT USE ONLY!
| Action | Trigger |
|---|---|
| Post | When an IEP is created and saved for a student and locked.
|
| Post | When a new enrollment is created for a student that has an active IEP.
|
| Post | When a Disability is changed in an existing IEP. |
| Delete and Post | When a start or end date is entered or changed for an existing record.
|
| Delete and Post | When an enrollment end date is entered for a student with a valid enrollment end status: W1 - W13 |
| Delete | IEP is deleted for a student. |
| Delete | A disability is changed for a student. |
| Delete | When a student's enrollment Start Status is changed from a valid code to E: NON-SAIS DISTRICT USE ONLY! and saved. |
| Delete | When an existing enrollment is marked as State Exclude or No Show. |
| Delete | When a Exit Evaluation is added for a student and a future record was already created.
|
| Delete | If the IEP Start or End Dates OR the Enrollment Start or End Dates have been updated so the IEP and Enrollment no longer overlap, delete the record if one was created. |
| Delete | If the IEP is unlocked. |
Scope Year Logic for IEP
This table describes scope year logic of this object.
| Logic |
|---|
When a new IEP is created, the record will report in the Scope Year that the IEP Start Date overlaps with. |
| Data will only send for the years that have valid configuration. |
| The start date must be on or before the School Year End Date. If School Year End Date is NULL, 6/30/XXXX will be used as the default date. |
| When the record is triggered from enrollments, the record will send to the scope year for the school year the enrollment is associated with. |
Object Triggering Logic for EL Services
This table describes logic for triggering EL Services syncing of this object.
- Enrollment Service Type is = P: Primary
- If a student has two enrollments with a Service Type = T: AOI and a Service Type = A: Ancillary, only a record for the Service Type = T: AOI enrollment is reported.
- If the student only has one enrollment record, a record is reported regardless of Service Type value.
- Do not send a student record for an enrollment that is marked as No Show.
- Do not send a record if the Student has an enrollment Start Status = E: NON-SAIS DISTRICT USE ONLY!
| Action | Trigger |
|---|---|
| Post | When an EL Service is created and saved for a student that is mapped to a state program code and overlaps the student's Enrollment record for that school.
|
| Post | When an EL Service is changed on an existing record for a student mapped to a state program code. |
| Post | When a new enrollment is created for a student that overlaps an active EL Service.
|
| Delete and Post | When a start or end date is entered or changed for an existing record.
|
| Delete and Post | When an enrollment end date is entered for a student with a valid enrollment end status: W1 - W13. |
| Delete | Delete the existing need if EL Service is changed to a status not mapped to a state program code. |
| Delete | EL Service is deleted for a student. |
| Delete | When a student's enrollment Start Status is changed from a valid code to E: NON-SAIS DISTRICT USE ONLY! and saved. |
| Delete | When an existing enrollment is marked as State Exclude or No Show. |
Scope Year Logic for EL Services
This table describes scope year logic of this object.
| Logic |
|---|
When a new EL Service is created, the record will report in the Scope Year that the record start date overlaps with. |
| The start date must be on or before the School Year End Date. If School Year End Date is NULL, 6/30/XXXX will be used as the default date. |
| Data will only send for the years that have valid configuration. |
| When the record is triggered from enrollments, the record will send to the scope year for the school year the enrollment is associated with. |
Object Data Elements
This table describes data elements sent within the Student Need resource.
| Data Element | Description | Campus Database Field | Campus GUI Location | ||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| id | The unique identifier of the resource | M | N/A | N/A | |||||||||||||||||
| Education OrganizationReference | Reports the fields that are part of the Natural Key for the Schools resource:
| M | school.entityid | System Administration > Resources > School editor > Entity ID | |||||||||||||||||
| schoolReference | Reports the fields that are part of the Natural Key for the Student resource :
| M | N/A | N/A | |||||||||||||||||
| descriptor | The program descriptor of the student need. | ||||||||||||||||||||
Flags:
| M | ProgramParticipation. need | Student Information > General > Flags > Need | ||||||||||||||||||
Homeless:
| M | Student Information > Program Participation > Homeless | |||||||||||||||||||
Title 1:
| M | Student Information > Program Participation > Title 1 > Title 1 Service | |||||||||||||||||||
Eligibility:
| M | N/A | FRAM > Eligibility > State Eligibility Code | ||||||||||||||||||
EL:
| M | LepServiceType.code | Student Information > Program Participation > English Learners (EL) | ||||||||||||||||||
IEP: Report the value from the Ed-Fi mapping field on the Disability selected on the locked IEP
| M | PlanState.disability1 OR PlanState.disability2 PlanState.disability3 PlanState.disability4 PlanState.disability5 | AZ locked Plan > Enrollment Status > Primary Disability | ||||||||||||||||||
| entryDate | The date the student was identified with the need. | ||||||||||||||||||||
Flags: Report the start date from the Flag if:
Report the Enrollment Start Date if:
| M | Programparticipation. or Enrollment.startDate | Student Information > General > Flags > Start Date OR Student Information > General > Enrollment > Start Date | ||||||||||||||||||
Homeless: Report the latest date of the following date fields:
| M | ic_Homeless.startDate or enrollment.startdate | Student Information > Program Participation > Homeless > Start Date OR Student Information > General > Enrollments > Start Date | ||||||||||||||||||
Title 1: Report the latest date of the following date fields:
| M | Title1.startDate enrollment.startdate | Student Information > Program Participation > Title 1 > Start Date OR Student Information > General > Enrollments > Start Date | ||||||||||||||||||
Eligibility: Report the start date from the Eligibility if:
Report the Enrollment Start Date if:
| M | Eligibility.startDate or Enrollment.startDate | FRAM > Eligibility > Start Date OR Student Information > General > Enrollments > Start Date | ||||||||||||||||||
EL: Report the start date from the EL Service if:
Report the Enrollment Start Date if:
| M | LepService.startDate or Enrollment.startDate | Student Information > General > Program Participation > English Learners (EL) > EL Services > Start Date OR Student Information > General > Enrollments > Start Date | ||||||||||||||||||
IEP:
| M | Plan.startDate or Enrollment.startdate | AZ locked Plan > Education Plan > IEP Start Date OR Student Information > General > Enrollments > Start Date | ||||||||||||||||||
| exitDate | The date the student is not longer identified with the need. | ||||||||||||||||||||
Flags: Report the end date from Flag if populated.
Report Enrollment End Date if End Status is = W1 - W13
Else, report the last instructional date from the calendar where the student is enrolled. | M | ProgramParticipation. endDate or Enrollment.endDate | Student Information > General > Flags > End Date OR Student Information > General > Enrollment > End Date | ||||||||||||||||||
Homeless: Report the earliest date of the following date fields:
| M | ic_Homeless.endDate or enrollment.enddate | Student Information > Program Participation > Homeless > End Date OR Student Information > General > Enrollments > End Date | ||||||||||||||||||
Title 1: Report the earliest date of the following date fields:
| C | Title1.endDate or enrollment.enddate | Student Information > Program Participation > Title 1 > End Date OR Student Information > General > Enrollments > End Date | ||||||||||||||||||
Eligibility:
| M | Eligibility.endDate or Enrollment.endDate | FRAM > Eligibility > End Date OR Student Information > General > Enrollments > End Date | ||||||||||||||||||
EL:
| M | LepService.endDate or Enrollment.endDate | Student Information > General > Program Participation > English Learners (EL) > EL Services > End Date OR Student Information > General > Enrollments > End Date | ||||||||||||||||||
IEP:
Special Education records are set to end when an Exit Evaluation is created and locked. | M | Evaluation.exitDate or Enrollment.endDate | AZ locked Evaluation > Exit Evaluation > Exit Date OR Student Information > General > Enrollments > End Date | ||||||||||||||||||
| primaryStudent NeedIndicator | Indicate if this is a primary need for the student. | ||||||||||||||||||||
Flags: Not reported or required for Flags. | M | N/A | N/A | ||||||||||||||||||
Homeless: Not reported or required for Homeless. | O | N/A | N/A | ||||||||||||||||||
Title 1: Not reported or required for Title 1. | O | N/A | N/A | ||||||||||||||||||
Eligibility: Not reported or required for Eligibility. | M | N/A | N/A | ||||||||||||||||||
EL: Not reported or required for EL. | M | N/A | N/A | ||||||||||||||||||
IEP:
| M | N/A | AZ locked Plan > Enrollment Status > Primary, Secondary, Tertiary | ||||||||||||||||||
| primaryNightTime ResidenceDescriptor | Reports the student's Primary Night Time Residence Homeless: Report from the Homeless Residence field on student's Homeless record:
| C | enrollmentaz.homelessResidence | Student Information > Program Participation > Homeless > Homeless Residence | |||||||||||||||||
| _etag | A unique system-generated value that identifies the version of the resource. | O | N/A | N/A | |||||||||||||||||
Student Program Associations
This entity represents any program designed to work in conjunction with, or as a supplement to, the main academic program. Programs may provide instruction, training, services or benefits through federal, state or local agencies. Programs may also include organized extracurricular activities for students.
Reporting Logic
Logic reports a single record and if the student has multiple enrollment records, reports the enrollment record based on the Enrollment > Local Service Type hierarchy.
- Logic applies the hierarchy only to Student Program Association records stemming from the following locations:
- Flags
- Title 1
- EL
- Logic applies the hierarchy for multiple non-excluded enrollments as follows:
- If any enrollments are 'P: Primary', then report based on them
- If there are no 'P: Primary' enrollments, then report based on the 'T: AOI' enrollments
- If there are no 'T: AOI' enrollments, then report based on the 'A: Ancillary' enrollments
- If there are no 'A: Ancillary' enrollments, then report based on the 'O: Program Only' enrollments
- If a student has any Student Program Association resources in a scope year, and the enrollment it is tied to is either Deleted or marked as No Show, the Student Program Association resource ignores those records and looks to see if there are any other eligible enrollments to report under:
- If there are, the previous Student Program Association is deleted, and a new one reported, associated with the updated enrollment record.
- If there are not, the previous Student Program Association continues to be deleted.
Object Triggering Logic for Flags
This table describes logic for triggering Eligibility syncing of this object.
- Enrollment Service Type is = P: Primary
- If a student has two enrollments with a Service Type = T: AOI and a Service Type = A: Ancillary, only a record for the Service Type = T: AOI enrollment is reported.
- If the student only has one enrollment record, a record is reported regardless of Service Type value.
- Do not send a student record for an enrollment that is marked as State Exclude or No Show
- Do not send a record if enrollment is in a calendar marked as State Exclude
- Do not send a record if the Student has an enrollment Start Status = E: NON-SAIS DISTRICT USE ONLY!
- Do not send a record if the Grade Level Exclude checkbox is checked in the grade level record tied to the calendar in which the student is enrolled.
| Action | Trigger |
|---|---|
| Post | When a Flag is created and saved for a student that is mapped to a state program code.
|
| Post | When a Program is changed on an existing Flag for a student mapped to a state program code. |
| Post | When a new enrollment is created for a student that has an active Flag mapped to a state program code.
|
| Put | When a start or end date is entered or changed for an existing record. |
| Put | When an enrollment end date is entered for a student with a valid enrollment end status: W1 - W13 |
| Delete | Delete the existing need if a Program is changed on an existing flag. |
| Delete | Flag is deleted for a student. |
| Delete | When a student's enrollment Start Status is changed from a valid code to E: NON-SAIS DISTRICT USE ONLY! and saved |
| Delete | When an existing enrollment is marked as State Exclude or No Show |
Scope Year Logic for Flags
This table describes scope year logic of this object.
| Logic |
|---|
When a new Flag is created, the record will report in the Scope Year that the record start date overlaps with. |
| The start date must be on or before the School Year End Date. If School Year End Date is NULL, 6/30/XXXX will be used as the default date. |
| When the record is triggered from enrollments, the record will send to the scope year for the school year the enrollment is associated with. |
| Data will only send for the years that have valid configuration. |
Data Setup
To create a new or modify an existing Reason Exited for GDC or DRP:
- Create an Exit Reason under System Administration > Custom > Attribute Dictionary > Program Participation > Exit Reason
- Enter in the Ed-Fi Code Value for each corresponding Exit Reason Descriptor
- Go to the record in the student's Flag and select the proper Exit reason and Date.
Object Triggering Logic for Title 1
This table describes logic for triggering Eligibility syncing of this object.
| Action | Trigger |
|---|---|
| Post | Report a record based on a Title 1 record being saved and overlapping the students enrollment record
|
| Post | When a new enrollment for the same school indicated in a pre-existing Title 1 record is created for a student, which had not previously had an eligible enrollment record (either didn't have one in that school, didn't have one that overlapped, or didn't have one that wasn't excluded). |
| Delete/Post | When a start or end date is entered or changed on an existing Title 1 record. |
| Delete/Post | When an enrollment end date is entered for a student with a valid enrollment end status: W1-W13. |
| Delete/Post | When the Title 1 service is changed on an existing record. |
| Delete/Post | When the enrollment tied to the Title 1 record is deleted or made ineligible, and there is another eligible enrollment in the student's record (another overlapping one with perhaps a lower ranked Status value, non-excluded). |
| Delete | The Title 1 record is deleted.
|
| Delete | The Title 1 record's start date or end date is changed, such that it no longer overlaps an eligible enrollment. |
| Delete | When there is a delete or edit to the eligible enrollment reporting is based on, such that there are no longer any eligible enrollments. |
Scope Year Logic for Title 1
This table describes scope year logic of this object.
| Logic |
|---|
When a new Title 1 record is created, the record reports in the Scope Year that the record start date overlaps with. |
| The start date must be on or before the School Year End Date. If School Year End Date is NULL, 6/30/XXXX will be used as the default date. |
| The end date must be on or after the School Year Start Date. If School Year Start Date is NULL, 07/01/XXXX will be used as the default date. |
| Data will only send for the years that have valid configuration. |
Object Triggering Logic for Special Ed
A Student Program Association record will generated automatically based on the Student Special Education Association record being generated.
Object Triggering Logic for EL
This table describes logic for triggering EL Services syncing of this object.
- Enrollment Service Type is = P: Primary
- If a student has two enrollments with a Service Type = T: AOI and a Service Type = A: Ancillary, only a record for the Service Type = T: AOI enrollment is reported.
- If the student only has one enrollment record, a record is reported regardless of Service Type value.
- Do not send a student record for an enrollment that is marked as State Exclude or No Show
- Do not send a record if enrollment is in a calendar marked as State Exclude
- Do not send a record if the Student has an enrollment Start Status = E: NON-SAIS DISTRICT USE ONLY!
- A default value of ELL06 is reported for all ELL/EL records.
| Action | Trigger |
|---|---|
| Post | When an EL Service is created and saved for a student that is mapped to a state program code and overlaps the student's Enrollment record for that school.
|
| Post | When an EL Service is changed on an existing record for a student mapped to a state program code. |
| Post | When a new enrollment is created for a student that overlaps an active EL Service.
|
| Put | When a start or end date is entered or changed for an existing record. |
| Put | When an enrollment end date is entered for a student with a valid enrollment end status: W1 - W13 |
| Delete | Delete the existing Service if the Service is changed. |
| Delete | EL Service is deleted for a student. |
| Delete | When a student's enrollment Start Status is changed from a valid code to E: NON-SAIS DISTRICT USE ONLY! and saved |
| Delete | When an existing enrollment is marked as State Exclude or No Show |
Scope Year Logic for EL
This table describes scope year logic of this object.
| Logic |
|---|
When a new EL Service is created, the record will report in the Scope Year that the record start date overlaps with. |
| The start date must be on or before the School Year End Date. If School Year End Date is NULL, 6/30/XXXX will be used as the default date. |
| When the record is triggered from enrollments, the record will send to the scope year for the school year the enrollment is associated with. |
| Data will only send for the years that have valid configuration. |
Object Data Elements
This table describes data elements sent within the Student Program Associations resource.
| Data Element | Description | Campus Database Field | Campus GUI Location | |
|---|---|---|---|---|
| id | The unique identifier of the resource. | M | N/A | N/A |
| educationOrganizationReference | The School Entity ID is reported. | M | N/A | System Administration > Resources > School > Entity ID |
| programReference | Reports the Program Reference. Programs are preloaded by AZ. This will match the program in Ed-Fi based on the district | M | N/A | N/A |
Flags
| M | Program.code Customschool. Customdistrict. | Programs > Flags > State Program Code System Administration > Resources > Resources > School Editor > District Entity ID OR System Administration > Resources > Resources > District Information > Entity ID | |
Title 1
| M | Program.code Customschool. Customdistrict. | Student Information > General > Programs Participation > Title 1 > Title 1 record > Title 1 Service > Ed-Fi Code System Administration > Resources > Resources > School Editor > District Entity ID OR System Administration > Resources > Resources > District Information > Entity ID | |
EL
| M | |||
| studentReference | The Student Reference is reported. | M | N/A | N/A |
| beginDate | The month, day, and year on which the student first received services. | M | ||
Flags
| M | ProgramParticipation. startDate | Student Information > General > Flags > Start Date OR Student Information > General > Enrollments > Start Date | |
Title 1
| M | programparticipation.StartDate | Student Information > General > Programs Participation > Title 1 > Title 1 record > Start Date | |
EL
| M | LepService.startDate Enrollment.startDate | Student Information > General > Program Participation > English Learners (EL) > EL Services > Start Date Student Information > General > Enrollments > Start Date | |
| endDate | The month, day, and year on which the student exited the program or stopped receiving services. | C | ||
Flags
| C | ProgramParticipation. endDate | Student Information > General > Flags > End Date OR Student Information > General > Enrollment > End Date | |
Title 1
| C | programparticipation.EndDate | Student Information > General > Programs Participation > Title 1 > Title 1 record > End Date | |
EL
| C | LepService.endDate Enrollment.endDate | Student Information > General > Program Participation >English Learners (EL) > EL Services > End Date Student Information > General > Enrollments > End Date | |
| reasonExitedDescriptor | Report the reason the student exited from the program. | O | ||
Flags
See the resasonExtiedDescripted table in the Type/Description section below. | O | N/A | N/A | |
Title 1
| O | N/A | N/A | |
EL
| O | N/A | Student Information > General > Program Participation > English Learners (EL) > EL Services > Exit Reason | |
| servedOutsideOfRegularSession | Indicates whether the student received services during the summer session or between sessions. | O | N/A | N/A |
| services | An unordered collection of studentProgramAssociationServices. This association represents the program(s) that a student participates in or is served by. | O | N/A | N/A |
| _etag | A unique system-generated value that identifies the version of the resource. | O | N/A | N/A |
Type/Descriptor
The highlighted column indicates the reported value.
This table describes the Ed-Fi Value mapped and reported for Reason Exited Descriptor (Flags ONLY):
| Campus Code | Ed-Fi Code Value | Ed-Fi Short Description | Ed-Fi Description |
|---|---|---|---|
| DRP01 | DRP01 | Awarded diploma | Student has completed the requirements of the Dropout Recovery Program and has been awarded his/her high school diploma |
| DRP02 | DRP02 | Enrolled in LEA | Student has withdrawn from the Dropout Recovery Program and has re-enrolled in any LEA as a traditional student |
| DRP03 | DRP03 | Withdrawn by LEA | The LEA offering the DRP program has withdrawn the student from the Dropout Recovery Program |
| DRP04 | DRP04 | Withdrew from DRP program | Student has withdrawn from the Dropout Recovery Program. Future plans unknown |
This table describes the Ed-Fi Value mapped and reported for the State Program Codes (Flags ONLY):
| Code | Name | Ed-Fi Code |
|---|---|---|
| DRP | Dropout Recovery Program | DRP |
| GCD | Grand Canyon Diploma | GCD |
| IM | Immigrant Need program | IM |
| 21 | 21st Century program | 21 |
| 22 | Homeless | 22 |
| 23 | Migrant Academic Support | 23 |
| 24 | Migrant Health, Eye and Dental Services | 24 |
| 25 | Migrant Support Services-Nonacademic | 25 |
| 26 | Neglected or Delinquent Program Services | 26 |
| 27 | School Improvement Supplemental Education Services | 27 |
| 34 | Transportation/School Choice | 34 |
| 35 | Gifted Program | 35 |
| 36 | Johnson-O'Malley Indian Education | 36 |
| 42 | 21st Century Community Learning Centers Cont-Yr2 | 21st Century Community Learning Centers Cont-Yr2 |
| 43 | 21st Century Community Learning Centers Cont-Yr3 | 21st Century Community Learning Centers Cont-Yr3 |
| 44 | 21st Century Community Learning Centers Cont-Yr4 | 21st Century Community Learning Centers Cont-Yr4 |
| 45 | 21st Century Community Learning Centers Cont-Yr5 | 21st Century Community Learning Centers Cont-Yr5 |
| 46 | 21st Century Community Learning Centers Cycle 14 - New | 21st Century Community Learning Centers Cycle 14 - New |
This table describes the Ed-Fi Value mapped and reported for Reason Exited Descriptor (EL ONLY):
Ed-Fi Code | Short Description | Description |
|---|---|---|
| ELL01 | Reclassified as FEP by Reassessment | Reclassified as FEP by Reassessment |
| ELL02 | Withdrawn from school | Withdrawn from school |
| ELL05 | Transferred to a different program | Transferred to a different program |
| ELL06 | End of school year | End of school year |
| ELL07 | Reclassified due to IEP team decision | |
| ELL08 | Transferred to different track |
Student Program Attendance Event
This event entity represents the recording of whether a student is in attendance for a class that takes place during a specific program. This resource depends on a student being rostered into a course with Positive Attendance enabled and the "21st CCLC" droplist selected on the Course level.
Object Triggering Logic
This table describes logic for triggering syncing of this object.
| Action | Trigger |
|---|---|
| Post | When a new positive attendance event is verified for a student in a course section with the "21st CCLC" droplist is selected on the Course editor.
|
| Delete/Repost | When a previously null 21st CCLC droplist is updated with a different value. |
| Put | N/A - Only deletes and posts are sent for this resource.
|
| Delete | Delete attendance record if all attendance is removed for the day. |
| Delete | When an enrollment is deleted or the No Show or State Exclude check boxes are checked. |
| Delete | If the student is removed from the course section. |
| Delete | When a previously null 21st CCLC droplist is updated to null. |
| Delete | When the attenanceUnit record that is tied to the Student Program Attendance Events record is updated to delete='1'. |
Scope Year Logic
This table describes scope year logic of this object.
| Logic |
|---|
Attendance will send to the scope year for the school year the attendance dates are associated with based on the student's enrollment. |
| Data only sends for the years that have valid configuration. |
Object Data Elements
This table describes data elements sent within the Student Program Attendance Association resource.
| Data Element | Description | Campus Database Field | Campus GUI Location | ||
|---|---|---|---|---|---|
| id | The unique identifier of the resource. | M | |||
| educationOrganizationReference | Reports the educationOrganizationId: EducationOrganization Identity Column. | M | |||
| programReference | Reports the Natural Keys of the Program resource.
Reports the following values: Name: '21 21st Century Program' Type: 'Support Program' | M | |||
| studentReference | Reports the Natural Keys for Students resource. studentUniqueId: A unique alphanumeric code assigned to a student. | M | |||
| attendanceEventCategoryDescriptor | A code describing the attendance event, for example: Present Unexcused absence Excused absence Tardy. Always reports a code value of '3', tied to 'In Attendance', as positive attendance only captures this type of event. | M | |||
| attendanceEventReason | The reason for the absence or tardy. This field is optional and does not report. | O | |||
| educationalEnvironmentType | The setting in which a child receives education and related services. This attribute is only used if it differs from the EducationalEnvironment of the Section. This is only used in the AttendanceEvent if different from the associated Section. This field is optional and does not report. | O | |||
| eventDate | Reports the date for this attendance event. | M | |||
| timeLogs | An unordered collection of studentProgramAttendanceEventTimeLogs. This event entity adds the time component to a student program attendance participating. | O | |||
| attendanceBeginTime | The time the student began attending this program service. Reports the "Time In" value of each positive attendance record tied to the section. | M | Student Information > General > Attendance > Positive Attendance > positive attendance record | ||
| attendanceEndTime | The time the student stopped attending this program service. Reports the "Time Out" value of each positive attendance record tied to the section, corresponding to a reported "Time In" value, if it exists. | O | Student Information > General > Attendance > Positive Attendance > positive attendance record | ||
| _etag | A unique system-generated value that identifies the version of the resource. | O | |||
Types/Description
This table describes the Ed-Fi Value mapped and reported for Attendance Event Category Descriptor:
Ed-Fi Code Value | Ed-Fi Short Description | Ed-Fi Description |
|---|---|---|
| 1 | Excused | Excused |
| 2 | Unexcused | Unexcused |
| 3 | In Attendance | In Attendance |
Student School Association Local Education Agencies
Reports the data on any relationship between a student and an education organization other than how.ever the state views enrollment. Enrollment relationship semantics are covered by Student School Association.
Object Triggering Logic
This table describes logic for triggering syncing of this object.
| Action | Trigger |
|---|---|
| Post | When an enrollment is saved with Resident District field populated OR When an additional Resident District is saved to the split enrollment editor and saved
|
| Post | When an enrollment start date is changed on an existing enrollment. |
| Put | When the end date for an enrollment is added or changed. |
| Delete | When an enrollment start date is changed on an existing enrollment. |
| Delete | When the enrollment is deleted. |
| Delete | When a student's enrollment Start Status is changed from a valid code to E: NON-SAIS DISTRICT USE ONLY! and saved |
| Delete | When a student's Resident District field in any of the split enrollment records is changed to NULL. |
| Delete | When an existing enrollment is marked as State Exclude or No Show. |
Scope Year Logic
This table describes scope year logic of this object.
| Logic |
|---|
The record will send to the scope year for the school year the enrollment is associated with. |
| Data will only send for the years that have valid configuration. |
Object Data Elements
This table describes data elements sent within the Student School Association Local Agencies resource.
| Data Element | Description | Campus Database Field | Campus GUI Location | |
|---|---|---|---|---|
| LocalEducationAgencyID | A reference to the related EducationOrganization resource. (The identifier assigned to a local education agency by the State Education Agency (SEA).) AZ reports the entity ID for the district selected in the Resident District drop list. The list of districts is stored in the Custom District table.
| M | Enrollment. residentdistrict | Student Information > General > Enrollments > Resident District |
| studentSchool AssociatonReference | A reference to the related StudentSchoolAssociation resource. Logic reports the elements of the natural key for the Student School Association record that corresponds to the associated enrollment.
| M | N/A | N/A |
| membership ResponsibilityDescriptor | The membership responsibility descriptor. Logic reports '03' for all records at this time. | M | N/A | N/A |
| startDate | Report the start date in which the students district association began. Reporting logic is as follows:
| M | Enrollment.startDate | Student Information > General > Enrollments > Start Date or Effective Date |
| endDate | Report the end date in which the student's district association ended.
| O | Enrollment.endDate | Student Information > General > Enrollments > End Date or Effective Date |
Type/Description
This table describes the Ed-Fi Value mapped and reported for Responsibility Descriptor:
Ed-Fi Code Value | Ed-Fi Short Description | Ed-Fi Description |
|---|---|---|
| 01 | Accountability | Accountability |
| 02 | Attendance | Attendance |
| 03 | Funding | Funding |
| 04 | Graduation | Graduation |
| 05 | Individualized Education Program | Individualized Education Program |
| 06 | Transportation | Transportation |
Student Special Education Program Association
Reports the Special Education data for a student.
Object Triggering Logic
This table describes logic for triggering syncing of this object.
| Action | Trigger |
|---|---|
| Post | Report a record based on the student's Primary enrollment: Service Type = P
|
| Post | When an IEP is created and saved for a student.
|
| Post | When a new enrollment is created for a student that has an active IEP.
|
| Post | When a SPED Setting is changed in an existing IEP. |
| Delete and Post | When a start or end date is entered or changed for an existing record.
|
| Delete and Post | When an enrollment end date is entered for a student with a valid enrollment end status: W1-W13 |
| Delete | IEP is deleted for a student. |
| Delete | A SPED Setting is changed for a student. |
| Delete | If the No Show or State Exclude check boxes are checked OR the enrollment start status is changed to an E: NON-SAIS DISTRICT USE ONLY! |
| Delete | The Exit Date on the Evaluation must be on or before the start date of the future record.
|
| Delete | If the IEP Start or End Dates OR the Enrollment Start or End Dates have been updated so the IEP and Enrollment no longer overlap, delete the record if one was created. |
| Delete | If the IEP is unlocked. |
Scope Year Logic
This table describes scope year logic of this object.
| Logic |
|---|
When a new IEP is created, the record will report in the Scope Year that the IEP Start Date overlaps with. |
| The start date must be on or before the School Year End Date. If School Year End Date is NULL, 6/30/XXXX will be used as the default date. |
| When the record is triggered from enrollments, the record will send to the scope year for the school year the enrollment is associated with. |
| Data will only send for the years that have valid configuration. |
Object Data Elements
This table describes data elements sent within the Student Special Education Program Association resource.
| Data Element | Description | Campus Database Field | Campus GUI Location | |
|---|---|---|---|---|
| id | The unique identifier of the resource. | M | N/A | N/A |
| educationOrganization Reference | The education organization where the student is participating in or receiving the program services. Reports the Entity ID where the student is enrolled. | M | Customdistrict.attributeid | System Administration > Resources > District Information > Entity ID |
| programReference | The program associated with the student. Reports the Natural Key from the Programs resource. | M | N/A | N/A |
| studentReference | A unique alpha-numeric code assigned to a student. Reports the Natural Key from the Student resource. | M | N/A | N/A |
| beginDate | The month, day, and year on which the student first received services.
| M | Plan.startDate | Student Information > Special Ed > Documents > AZ locked Plan >Education Plan >IEP Start Date or Student Information > General > Enrollments > Start Date |
| endDate | The month, day, and year on which the student exited the program or stopped receiving services.
If the end date (minimum of plan end, exit evail or enrollment end date) being sent is not an instructional date, report the last instructional date prior to the end date. Special Education records are set to end when an Exit Evaluation is created and locked. | C | Enrollment.endDate | Student Information > General > Special Ed > Documents > Exit Evaluation > Exit Date or Student Information > General > Enrollment > End Date |
| reasonExited Descriptor | Reports the reason the student exited from SPED.
Special Education records are set to end when an Exit Evaluation is created and locked. | C | Student Information > General > Special Ed > Documents > Exit Evaluation > Exit Reason or Student Information > General > Enrollment > Exit Status | |
| servedOutside OfRegularSession | Indicates whether the student received services during the summer session or between sessions. This is optional, do not report. | O | N/A | N/A |
| ideaEligibility | Indicator of the eligibility of the student to receive special education services according to the Individuals with Disabilities Education Act (IDEA). This is optional, do not report. | O | N/A | N/A |
| specialEducation SettingDescriptor | Reports the Special Education setting for the student.
| M | Student Information > General > Special Ed > Documents > Plan > Enrollments > Special Ed Setting | |
| specialEducation HoursPerWeek | The number of hours per week for special education instruction and therapy. This is optional, do not report. | O | N/A | N/A |
| schoolHoursPerWeek | Indicate the total number of hours of instructional time per week for the school that the student attends. This is optional, do not report. | O | N/A | N/A |
| multiplyDisabled | Indicates whether the student receiving special education and related services has been designated as multiply disabled by the admission, review, and dismissal committee. This is optional, do not report | O | N/A | N/A |
| medicallyFragile | Indicates whether the student receiving special education and related services is:
This is optional, do not report. | O | N/A | N/A |
| lastEvaluationDate | The date of the last special education evaluation. This is optional, do not report. | O | N/A | N/A |
| iepReviewDate | The date of the last IEP review. This is optional, do not report. | O | N/A | N/A |
| iepBeginDate | This is optional, do not report. | O | N/A | N/A |
| aiMsAEligible | This is optional, do not report. | O | N/A | N/A |
| alternateAcademic ContentStandardExposure | This is optional, do not report. | O | N/A | N/A |
| alternateAssessment EligibilityDecisionDate | This is optional, do not report. | O | N/A | N/A |
| contactMethodType | This is optional, do not report. | O | N/A | N/A |
| evidenceSCDOtherDetail | This is optional, do not report. | O | N/A | N/A |
| evidenceOfSignificant CognitiveDisability | .This is optional, do not report. | O | N/A | N/A |
| iepMeetingParent ParticipationIndicator | This is optional, do not report. | O | N/A | N/A |
| iepResultMethod InformedParent | This is optional, do not report. | O | N/A | N/A |
| iepResultParent ContactedByStaffId | This is optional, do not report. | O | N/A | N/A |
| iepResultParent ContactedDate | This is optional, do not report. | O | N/A | N/A |
| measureOfAcademic AchievementType | This is optional, do not report. | O | N/A | N/A |
| meetsCurricular Outcome | This is optional, do not report. | O | N/A | N/A |
| meetsEvidenceOfSCD | This is optional, do not report. | O | N/A | N/A |
| meetsIntensity OfInstruction | This is optional, do not report. | O | N/A | N/A |
| policyConsequenceExists | This is optional, do not report. | O | N/A | N/A |
| policyConsequence ExistsExplanation | This is optional, do not report. | O | N/A | N/A |
| mainSPEDSchool |
| C | Plan. spedConcurrencyType | N/A |
| services | This is optional, do not report. | O | N/A | N/A |
| iepAssessment Attendees | This is optional, do not report. | O | N/A | N/A |
| serviceProviders | This is optional, do not report. | O | N/A | N/A |
| _etag | N/A | O | N/A | N/A |
Type/Description
This table describes the Ed-Fi Value mapped and reported for Reason Exited Descriptor :
Code Value | Short Description | Description |
|---|---|---|
| SPED01 | Transferred to Regular Education | Transferred to Regular Education |
| SPED02 | Graduated with regular high school diploma | Graduated with regular high school diploma |
| SPED03 | Reached maximum age | Reached maximum age |
| SPED04 | Died | Died |
| SPED05 | Moved, known to be continuing | Moved, known to be continuing |
| SPED06 | Moved, notknown to becontinuing. | Moved, notknown to becontinuing. |
| SPED07 | Dropped out | Dropped out |
| SPED08 | Transition to kindergarten | Transition to kindergarten |
| SPED09 | Exited due to intended change in SAIS data element(s) only | Exited due to intended change in SAIS data element(s) only |
| SPED10 | Withdrawn by Parent and no Longer enrolled | Withdrawn by Parent and no Longer enrolled |
| SPED11 | Expelled but still receiving services | Expelled but still receiving services |
| SPED13 | School is Out | School is Out |
This table describes the Ed-Fi Value mapped and reported for Special Education Setting Descriptor :
Code Value | Short Description | Description |
|---|---|---|
| A | A Inside Regular Class 80% or more of the day. (These are children who rece | Inside Regular Class 80% or more of the day. (These are children who received special education and related services outside the regular class for less than 21% of the school day.) This may include children placed in: regular class with special education/related services provided within regular classes; regular class with special education/related services provided outside the regular classes; or regular class with special education services provided in resource rooms. |
| B | B Inside Regular Class for no more than 79% of day and no less than 40% of | Inside Regular Class for no more than 79% of day and no less than 40% of the day. (These are children who received special education and related services outside the regular classroom for at least 21% but no more than 60% of the school day.) This may include children placed in: resource rooms with special education/related services provided within the resource room; or resource rooms with part-time instruction in a regular class. |
| C | C Inside Regular Class less than 40% of the day. (These are children who re | Inside Regular Class less than 40% of the day. (These are children who received special education and related services outside the regular classroom for more than 60% of the school day.) This may include children placed in: self-contained special classrooms with part-time instruction in a regular class; or self-contained special classrooms with full-time special education instruction on a regular school campus. |
| D | D Public or Private Separate Day School for greater than 50% of the school | Public or Private Separate Day School for greater than 50% of the school day. This may include children placed in: public and private day schools for students with disabilities; public and private day schools for students with disabilities for a portion of the school day (greater than 50%) and in regular school buildings for the remainder of the school day; or public and private residential facilities if the student does NOT LIVE at the facility. |
| E | E Public or Private Residential Facility for greater than 50% of the school | Public or Private Residential Facility for greater than 50% of the school day. Receives education programs and lives in the public or private residential facilities during the school week. This may include children placed in: public and private residential schools for students with disabilities; or public and private residential schools for students with disabilities for a portion of the school day (greater than 50%) and in separate day schools or regular school buildings for the remainder of the school day. |
| EA | EA Public or Private Residential Facility for greater than 50% of the schoo | Public or Private Residential Facility for greater than 50% of the school day - placed by another state agency (not an IEP team decision) with code A. Placed in public or private residential facility receiving services inside regular class 80% or more of the day. Receives education programs and lives in the public or private residential facilities during the school week. This may include children placed in: public and private residential schools for students with disabilities; or public and private residential schools for students with disabilities for a portion of the school day (greater than 50%) and in separate day schools or regular school buildings for the remainder of the school day. |
| EB | EB Public or Private Residential Facility for greater than 50% of the schoo | Public or Private Residential Facility for greater than 50% of the school day - placed by another state agency (not an IEP team decision) with code B. Placed in public or private residential facility receiving services inside regular class 40-79% of the day. Receives education programs and lives in the public or private residential facilities during the school week. This may include children placed in: public and private residential schools for students with disabilities; or public and private residential schools for students with disabilities for a portion of the school day (greater than 50%) and in separate day schools or regular school buildings for the remainder of the school day. |
| EC | EC Public or Private Residential Facility for greater than 50% of the schoo | Public or Private Residential Facility for greater than 50% of the school day - placed by another state agency (not an IEP team decision) with code C. Placed in public or private residential facility receiving services inside regular class less than 40% of the day. Receives education programs and lives in the public or private residential facilities during the school week. This may include children placed in: public and private residential schools for students with disabilities; or public and private residential schools for students with disabilities for a portion of the school day (greater than 50%) and in separate day schools or regular school buildings for the remainder of the school day. |
| FA | FA Correctional Facilities with code A. Receives special education inside r | Correctional Facilities with code A. Receives special education inside regular class 80% or more of the day in: short-term detention facilities (community-based or residential); or correctional facilities. |
| FB | FB Correctional Facilities with code B. Receives special education inside r | Correctional Facilities with code B. Receives special education inside regular class 40-79% of the day in: shortterm detention facilities (community-based or residential); or correctional facilities. |
| FC | FC Correctional Facilities with code C. Receives special education inside r | Correctional Facilities with code C. Receives special education inside regular class less than 40% of the day in: short-term detention facilities (community-based or residential); or correctional facilities. |
| H | H Homebased/homebound/hospital program. Receives education programs in home | Homebased/homebound/hospital program. Receives education programs in homebased/homebound/hospital environment that includes children with disabilities placed in and receiving special education and related services in: hospital programs; homebound or homebased programs. |
| I | I Services provided in a regular classroom. The only disability categories | Services provided in a regular classroom. The only disability categories that can be reported here are MD, A, SID, and OI. |
| J | J Private School placement, enrolled by parent(s). Students enrolled by par | Private School placement, enrolled by parent(s). Students enrolled by parents or guardians in regular parochial or other private schools who receive special education and related services under a service plan. There is no entitlement to special education and related services. However, PEA must expend proportionate amount of federal funding on students in this type of private placement. This also includes children that are homeschooled. |
| PA1 | PA1 Attending Regular Early Childhood Program AT LEAST 10 hours per week; r | Attending Regular Early Childhood Program AT LEAST 10 hours per week; receiving majority of special education and related services in REGULAR EARLY CHILDHOOD PROGRAM. A program that includes at least 50% nondisabled children. This may include, but is not limited to: Head Start; kindergarten; preschool classes offered to an eligible prekindergarten population by the public school system; private kindergarten 9 or preschool; group child development center or child care. |
| PA2 | PA2 Attending Regular Early Childhood Program AT LEAST 10 hours per week; r | Attending Regular Early Childhood Program AT LEAST 10 hours per week; receiving majority of special education and related services in SOME OTHER LOCATION. A program that includes at least 50% nondisabled children. This may include, but is not limited to: Head Start; kindergarten; preschool classes offered to an eligible pre-kindergarten population by the public school system; private kindergarten 9 or preschool; group child development center or child care. |
| PB1 | PB1 Attending Regular Early Childhood Program LESS THAN 10 hours per week; | Attending Regular Early Childhood Program LESS THAN 10 hours per week; receiving majority of special education and related services in REGULAR EARLY CHILDHOOD PROGRAM. A program that includes at least 50% nondisabled children. This may include, but is not limited to: Head Start; kindergarten; preschool classes offered to an eligible prekindergarten population by the public school system; private kindergarten 9 or preschool; group child development center or child care. |
| PB2 | PB2 Attending Regular Early Childhood Program LESS THAN 10 hours per week; | Attending Regular Early Childhood Program LESS THAN 10 hours per week; receiving majority of special education and related services in SOME OTHER LOCATION. A program that includes at least 50% nondisabled children. This may include, but is not limited to: Head Start; kindergarten; preschool classes offered to an eligible pre-kindergarten population by the public school system; private kindergarten 9 or preschool; group child development center or child care. |
| PD | PD Separate Class. | Separate Class. Attends a special education program in a class intended primarily for children with disabilities (less than 50% nondisabled children). This may include, but is not limited to classrooms in: regular school buildings, trailers, or portables outside regular school buildings; child care facilities; hospital facilities on an outpatient basis; or other community-based settings. (Do not include children who also attended a Regular Early Childhood Program.) |
| PE | PE Separate School | Separate School. l. Receives all special education and related services in public or private day schools designed specifically for children with disabilities. (Do not include children who also attended a Regular Early Childhood Program.) |
| PG | PG Residential Facility | Residential Facility. Receives all special education and related services in public or private residential schools or residential medical facilities on an inpatient basis. (Do not include children who also attended a Regular Early Childhood Program.) |
| PH1 | PH1 Home AT LEAST 360 minutes per week. | PH1 Home AT LEAST 360 minutes per week. |
| PH2 | PH2 Home LESS THAN 360 minutes per week. | Home LESS THAN 360 minutes per week. Receives all special education and related services in the principal residence of the child’s family or caregiver and attended neither a regular early childhood program nor a special education program provided in a separate class, separate school, or residential facility. Include children who received special education both at the home and in a service provider location or some other location that is not in any other category. The term caregiver includes babysitters. |
| PJ | PJ PJ-Private School placement, enrolled by parent(s). Students enrolled by | Private School placement; enrolled by parent(s). Student enrolled by parents or guardians in a regular parochial or other private school that meets the definition of a common school district. 6 There is no entitlement to special education and related services. However, a PEA must expend a proportionate amount of federal funding on students in this type of private placement from IDEA 611 and preschool 619 funds. |
| PS | PS Service Provider Location or some other location that is not in any othe | Service Provider Location or some other location that is not in any other category for. less than 360 minutes per week. Receives all special education and related services from. a service provider and who attended neither a regular early childhood program nor a special education program provided in a separate class, separate school, or residential facility; and did not receive special education and related services in the home. This includes services received at a private clinician’s office; clinician’s office located in a school building; or hospital facility on an outpatient basis. |
Student School Association Membership FTE
Reports the enrollment percentage for a student.
Object Triggering Logic
This table describes logic for triggering syncing of this object.
| Action | Trigger |
|---|---|
| Post | When a FTE value is saved to a students enrollment.
Do not send a student record for an enrollment that is marked as State Exclude or No Show. Do not send a record if enrollment is in a calendar marked as State Exclude. Do not send a record if the Student has an enrollment Start Status = E: NON-SAIS DISTRICT USE ONLY! |
| Post | When an enrollment start date is changed. |
| Put | When a FTE value is changed or a split enrollment record is added or an enrollment end date is added or changed. |
| Delete | When and enrollment is deleted |
| Delete | When an enrollment start date is changed. |
| Delete | When a student's enrollment Start Status is changed from a valid code to E: NON-SAIS DISTRICT USE ONLY! and saved. |
| Delete | When an existing enrollment is marked as State Exclude or No Show. |
Scope Year Logic
This table describes scope year logic of this object.
| Logic |
|---|
The record will send to the scope year for the school year the enrollment is associated with. |
| Data will only send for the years that have valid configuration. |
Object Data Elements
This table describes data elements sent within the Student School Association Membership FTE resource.
- If a default value is populated on the School Membership FTE attribute, that value is saved to the percentEnrolled field if no other FTE value is entered for the student.
- The first FTE value saved for a student will populate the percent enrolled field on the enrollment table.
- Any additional FTE values saved for a student, will populate the custom student table.
| Data Element | Description | Campus Database Field | Campus GUI Location | |
|---|---|---|---|---|
| id | The unique identifier of the resource. | M | N/A | N/A |
| studentSchool AssociationReference | Reports the fields that are part of the Natural Key for the Student School Association resource.
| M | N/A | N/A |
| fteStartDate | The start date of the student's membership.
| M | Enrollment.startDate OR Customstudent. | Student Information > General > Enrollments > Start Date |
| fteEndDate | The end date of the student's membership.
| O | Enrollment.endDate OR Customstudent. | Student Information > General > Enrollments > End Date |
| membership FTEDescriptor | The student's membership FTE.
Membership FTE Descriptor values:
| M | Enrollment. or Customstudent.value | System Administration > Custom > Attribute Dictionary > Enrollment > School Membership FTE > Default Value OR Student Information > General > Enrollments > FTE % |
| _etag | N/A | O | N/A | N/A |
Student School Association Tuition Payers
This entity represents the organization that pays tuition.
Object Triggering Logic
This table describes logic for triggering syncing of this object.
| Action | Trigger |
|---|---|
| Post | When a Tuition Payer value is saved to a students enrollment.
Default values are reported (if populated). Do not send a student record for an enrollment that is marked as State Exclude or No Show. Do not send a record if enrollment is in a calendar marked as State Exclude. Do not send a record if the Student has an enrollment Start Status = E: NON-SAIS DISTRICT USE ONLY! |
| Post | When an enrollment start date is changed. |
| Put | When a Tuition Payer value is changed. |
| Put | When a split enrollment is added after the current record. |
| Delete | When a FTE value is change to NULL.. |
| Delete | When an enrollment is deleted. |
| Delete | When an enrollment start date is changed. |
| Delete | When a student's enrollment Start Status is changed from a valid code to E: NON-SAIS DISTRICT USE ONLY! and saved. |
| Delete | When an existing enrollment is marked as State Exclude or No Show. |
Scope Year Logic
This table describes scope year logic of this object.
| Logic |
|---|
The record will send to the scope year for the school year the enrollment is associated with. |
| Data will only send for the years that have valid configuration. |
Object Data Elements
This table describes data elements sent within the Student School Association Tuition Payers resource.
- If a default value is populated on the Special Enrollment attribute, that value is saved to the Tuition Payer field if no other Tuition Payer value is entered for the student.
- The first Tuition Payer value saved for a student will populate the stateAid enrollment field on the enrollment table.
- Any additional Tuition Payer values saved for a student, will populate the custom student table.
| Data Element | Description | Campus Database Field | Campus GUI Location | |
|---|---|---|---|---|
| id | The unique identifier of the resource. | M | N/A | N/A |
| studentSchool AssociationReference | Reports the fields that are part of the Natural Key for the Student School Association resource.
| M | N/A | N/A |
| Tuition PayerStartDate | The start date for the Student School Association Tuition Payer.
| M | Enrollment.startDate OR Customstudent. | Student Information > General > Enrollments > Start Date or Effective Date |
| Tuition PayerEndDate | The end date for the Student School Association Tuition Payer.
| M | Enrollment.endDate OR Customstudent. | Student Information > General > Enrollments > End Date or calculated value |
| Tuition PayerDescriptor | The source of the tuition for the student.
| M | Enrollment.stateAid or Customstudent.value | System Administration > Custom > Attribute Dictionary > Enrollment > Special Enrollment > Default Value or Student Information > General > Enrollments > Special Enrollment |
| _etag | N/A | O | N/A | N/A |
Type/Description
This table describes the Ed-Fi Value mapped and reported for Tuition Payer Descriptor:
Ed-Fi Code Value | Short Description | Description |
|---|---|---|
| 1 | 1 The "normal" setting for Arizona school children who generate state funding | The "normal" setting for Arizona school children who generate state funding. |
| 2 | Privately paid tuition, no tuition charged. | Privately paid tuition, no tuition charged. |
| 3 | Foreign Exchange Student | Foreign exchange student |
| 4 | Non-SPED (NSE) students in residential treatment centers | Non-SPED (NSE) students in residential treatment centers |
| 5 | JTED/Non-Resident Charter (concurrent) | JTED/Non-Resident Charter (concurrent) |
| 6 | ISEP Student | ISEP student |
| 7 | Other State funded formula | Students funded through other state formula programs |
Student School Association Special Enrollment
This entity represents special dispensation granted.
Object Triggering Logic
This table describes logic for triggering syncing of this object.
| Action | Trigger |
|---|---|
| Post | When a FTE value is saved to a students enrollment.
Do not send a student record for an enrollment that is marked as State Exclude or No Show. Do not send a record if enrollment is in a calendar marked as State Exclude. Do not send a record if the Student has an enrollment Start Status = E: NON-SAIS DISTRICT USE ONLY!. |
| Post | When an enrollment start date is changed. |
| Put | When a Special Enrollment value is changed or a split enrollment record is added or an enrollment end date is added or changed. |
| Delete | When an enrollment start date is changed. |
| Delete | When an enrollment is deleted. |
| Delete | When a Special Enrollment value is change to NULL. |
| Delete | When a student's enrollment Start Status is changed from a valid code to E: NON-SAIS DISTRICT USE ONLY! and saved. |
| Delete | When an existing enrollment is marked as State Exclude or No Show. |
Scope Year Logic
This table describes scope year logic of this object.
| Logic |
|---|
The record will send to the scope year for the school year the enrollment is associated with. |
| Data will only send for the years that have valid configuration. |
Object Data Elements
This table describes data elements sent within the Student School Association Special Enrollment resource.
- If a default value is populated on the Special Enrollment attribute, that value is saved to the special enrollment field if no other Special Enrollment value is entered for the student.
- The first Special Enrollment value saved for a student will populate the special enrollment field on the enrollment table.
- Any additional Special Enrollment values saved for a student, will populate the custom student table.
| Data Element | Description | Campus Database Field | Campus GUI Location | |
|---|---|---|---|---|
| id | The unique identifier of the resource. | M | N/A | N/A |
| studentSchool AssociationReference | Reports the fields that are part of the Natural Key for the Student School Association resource.
| M | N/A | N/A |
| specialEnrollmentStartDate | The start date for the Student School Association Spe cial enrollment.
| M | Enrollment.startDate or Customstudent. | Student Information > General > Enrollments > Start Date OR Effective Date |
| specialEnrollmentEndDate | The end date for the Student School Association Spe cial enrollment.
| M | Enrollment.endDate or Customstudent. | Student Information > General > Enrollments > End Date OR Effective Date |
| specialEnrollmentDescriptor |
| M | Enrollment.nclbChoice or Customstudent.value | System Administration > Custom > Attribute Dictionary > Enrollment > Special Enrollment > Default Value or Student Information > General > Enrollments > Special Enrollment |
| _etag | N/A | O | N/A | N/A |
Type/Description
This table describes the Ed-Fi Value mapped and reported for Special Enrollment Descriptor:
Ed-Fi Code Value | Short Description | Description |
|---|---|---|
| 1 | CECA | CECA |
| 2 | CECB | CECB |
| 3 | Open Enrollment | Open Enrollment |
| 4 | 976-State Assistance | Per ARS 15-976, student's whose parents or legal guardians are employed and domiciled at State Institutions and stations. |
| 5 | 823-Interstate Compact | Per ARS 15-823, IGA for students from Federally recognized Indian Tribe, on reservation spanning multiple states. |
Tracks
This entity represents a school calendar
Object Triggering Logic
This table describes logic for triggering syncing of this object.
| Action | Trigger |
|---|---|
| Post | When a new calendar is created.
|
| Put | When calendar dates are changed. |
| Put | When the Number value is changed. |
| Put | When the Days Per Week value is changed. |
| Put/Delete | When the Track field changes. |
| Put/Delete | When the total number of instructional days in the calendar is changed. |
| Delete | When the Calendar is deleted. |
| Delete | When the Tracks value is updated in a calendar, so that the Natural keys for that calendar are no longer identical to another calendar that already sent a Tracks value to the ODS. |
Scope Year Logic
This table describes scope year logic of this object.
| Logic |
|---|
Reports the calendar dates in the scope year in which the calendar is aligned. |
| Data will only send for the years that have valid configuration. |
Future Years data will be suppressed until the Active Year is changed:
|
Object Data Elements
This table describes data elements sent within the Tracks resource.
| Data Element | Description | Campus Database Field | Campus GUI Location | |
|---|---|---|---|---|
| id | The unique identifier of the resource. | M | N/A | N/A |
| trackLocalEducationAgencyReference | The identifier assigned to a local education agency by the State Education Agency (SEA). Reports the value:
| M | Calendar.districtID or School.districtEntityID | System Administration > Resources > District Information > district record > Entity ID or Override, if it exists: System Administration > Resources > School > school record > District Entity ID |
| schoolReference | The identifier assigned to a school by the State Education Agency (SEA). Reports the value:
| M | School.entityID | System Administration > Resources > School > school record > Entity ID |
| beginDate | Reports the first date of the track. Reports the first day marked as Instructional tied to the calendar. | M | System Administration > Calendar > Calendar > Days > date record > Instructional | |
| endDate | Reports the last date of the track. Reports the last day marked as Instructional tied to the calendar. | M | System Administration > Calendar > Calendar > Days > date record > Instructional | |
| numberOfInstructionalDaysInWeekDescriptor | The number of instructional days in a week descriptor (e.g. 3, 4, 5). Reports the code value from the Days Per Week droplist. | M | System Administration > Calendar > Calendar > Days Per Week | |
| totalInstructionalDays | The total number of instructional days in the school calendar (National Education Data Model (NEDM): Total Days in Session). Calculates the total number of days with the "Instructional" checkbox marked, and reports that value. | M | Student Information > Calendar > Calendar > Day > Instructional | |
| numberDescriptor | The track number descriptor (e.g. 01, 02, 03 etc.). | M | calendar.track | System Administration > Calendar > Calendar > Track |
| _etag | A unique system-generated value that identifies the version of the resource. | O | N/A | N/A |
Type/Description
This table describes the Ed-Fi Value mapped and reported for Track Number Descriptor:
Ed-Fi Code Value | Description |
|---|---|
| 01 | A 5-day per week track for students in all grades UE, 1-12 |
| 02 | A 4-day per week track for students in all grades UE, 1-12 |
| 03 | Kindergarten Track 1 |
| 04 | Kindergarten Track 2 |
| 05 | Kindergarten Track 3 |
| 06 | Preschool Track 1 |
| 07 | Preschool Track 2 |
| 08 | Preschool Track 3 |
This table describes the Ed-Fi Value mapped and reported for Instructional Days Per Week Descriptor:
| Ed-Fi Code Value | Description |
|---|---|
| 3 | Three Days Per Week |
| 4 | Four Days Per Week |
| 5 | Five Days Per Week |
Additional Logic and Considerations
The following describes additional logic and considerations to be aware of when working with Ed-Fi.
| Attendance | Only attendance that is “verified” will send to Ed-Fi. Absent/Unknown records marked by a teacher will not send. Negative attendance will send when it is given an excuse code. NON-AOI Positive Attendance will send at midnight every night in batch to complete the calculation to determine a student’s total present minutes. AOI Positive Attendance will send a sum of all minutes entered for a day. If more than 1 record is entered on the same day, the record will update with a new sum of total minutes present for that day. |
| No Show/Excludes | When the State Exclude or No Show checkbox is marked on an Enrollment, a Delete will be sent from Ed-Fi. This behavior does not occur on other objects such as Calendars. Example: A Calendar is sync'd and now the district no longer wants the calendar to report from Ed-Fi. Marking the Calendar as 'Exclude' will not remove it or send a Delete from Ed-Fi. |
| Course Transcript Records | The Course Transcript resource will report grading data from Courses with a state reported grading task that is attached to a Course with a state code. It should be noted that the state course code is a part of the natural key and is used as a 'look up' or reference when data is reported, thus it must match the state coding system. The Attempted Credits and Earned Credits fields cannot report as blank in Ed-Fi so they will be defaulted to '1' to ensure all grading data with a state reported grading task is reported. The Course Attempt Result will reflect whether or not the student has passed based on the Score posted to the grading task that is marked state reported. Example 1: An Elementary Art Course will report '1' for Attempted Credits and '1' for Earned Credits for an Elementary student. Example 2: A High School Art Course will report '1' for Attempted Credits and '1' for Earned Credits, even if the student failed. The Course Attempt Result will reflect 'Fail'. This will continue to report until the posted grade is posted to the Transcript. When reporting from the Transcript; a High School Art Course will report '1' for Attempted Credits and '0' for Earned Credits when the student has failed. The Course Attempt Result will continue to reflect 'Fail'. |
| Tracks | Acceptable Tracks are pre-loaded by ADE. The track number for a calendar must be entered in the Track field in System Administration > Calendar > Calendar in order to report data. Student School Association records report based on the Track field, thus they must match to prevent errors. Data will report when student enrollments are not present in the calendar. Calendar tracks will send when students are not enrolled in the school, provided the track is properly filled in.
|
| Required Fields | The Room number on the Section editor will become required once Ed-Fi is enabled. This data is required for the section data to send to Ed-Fi. Do a check on all course sections prior to doing a resynch on the Schedule Data to verify all sections have a Room number.
|
| Dual Credit | In order for Sections or Courses to properly report Dual Credit information in the courseCharacteristics element of the Sections resource, the Dual Credit checkbox must be marked on the Course or Section editor. For the dualCredit element of the Student Section Association resource, the Dual Credit checkbox must be marked on the Course, Section, and Roster Batch Edit editors.
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