Program Participation Upload (Montana)

Location: MT Data Upload > Program Participation

The Program Participation Upload contains data about student participation in Title I and LEP programs. The upload must be in .tsv format. See the MT Data Upload article for more information about this tool.

Screenshot of the import editor highlighting the Import Type field with program participation chosen.Image 1: Montana Program Participation Upload

Importing Program Participation Records

See the Uploading Files section of the MT Data Upload article for detailed information about importing records via the MT Data Upload tool.

The Retrieve New Student State ID File option is only relevant to Student Demographic uploads. Please ignore this option when uploading Program Participation data.

Upload Logic

  • Students must have an enrollment record in the district that matches the school, district, and state IDs in the import.
  • The enrollment record must be within the calendar that has the same end year as the end year on the enrollment.
  • Students must have an active enrollment record.
  • If multiple enrollment records exist for a student, the most recent enrollment record is used.
  • Any existing information is overwritten with data included in the import file.

Program Participation Upload - Header Layout

Data Element

Description

Campus Location

Record Type

The abbreviation for the type of file extract generated.  This will always report as PP.


Alphanumeric, 2 characters

Not dynamically stored

Date

The most recent date the file was generated.


Date field, 10 characters MM/DD/YYYY

Not dynamically stored

Time

The most recent time the file was generated.


Time field, 8 characters HH:MM:SS

Not dynamically stored

Version

The most current version of the file interface specification and references to the application system. This field will always report as MT9.1.


Alphanumeric, 5 characters 

Not dynamically stored

Program Participation Upload Layout

Data ElementDescriptionCampus Location

Record Type

Always reports a value of "PP" which stands for Program Proficiency.


Alphanumeric, 2 characters

N/A

District NumberUnique identifier assigned to the district by the OPI.

String, 4 digits
Number is zero padded when necessary.
District Information > State District Number

District.number
School NumberA unique number assigned by the Office of Public Instruction that identifies the school into which the students are enrolled.

Numeric, 4 digits
School Information > School Number

School.number
Calendar NumberA unique system number that identifies the calendar(s) chosen on the extract editor.

Numeric, 1-3 digits
Calendar Information

Calendar.number
Student's State IDThe reporting student's unique 9-digit statewide student ID number.

String, 9 characters
Number is zero padded when necessary.
Demographics > Student State ID

Person.stateID
Student's Local IDUnique student ID number assigned by the school of enrollment.

Numeric, 15 digits
Demographics > Person Identifiers > Local Student Number

Person.studentNumber
Last NameThe reporting student's legal last name.

Alphanumeric, 40 characters
Demographics > Last Name

Person.lastName
First NameThe reporting student's legal first name.

Alphanumeric, 35 characters
Demographics > First Name

Person.firstName
FillerN/AN/A
Title I ParticipationIndicates the student participates in a Title I program. If the student reports a value of Y, the student must have at least one instructional service marked.

1 character, Y or N
Enrollments > State Reporting Fields > Title 1

Enrollment.title1
Title I Reading

Indicates the student is receiving services in a Title I Target Assistance Program in the Title I Reading program.

The Title I field must report Y.


1 character, Y or N

Enrollments > State Reporting Fields > Title 1 Instructional Services > Reading Lang Arts

Enrollment.title1Reading
Title I Math

Indicates the student is receiving services in a Title I Target Assistance Program in the Title I Math program.

The Title I field must report Y.


1 character, Y or N

Enrollments > State Reporting Fields > Title 1 Instructional Services > Math

Enrollment.title1Math
Title I Science

Indicates the student is receiving services in a Title I Target Assistance Program in the Title I Science program.

The Title I field must report Y.


1 character, Y or N

Enrollments > State Reporting Fields > Title 1 Instructional Services > Science

Enrollment.title1Science
Title I Social Sciences

Indicates the student is receiving services in a Title I Target Assistance Program in the Title I Social Sciences program.

The Title I field must report Y.


1 character, Y or N

Enrollments > State Reporting Fields > Title 1 Instructional Services > Social Sciences

Enrollment.title1Civics
Title I Vocational/Career

Indicates the student is receiving services in a Title I Target Assistance Program in the Title I Vocational/Career program.


The Title I field must report Y.


1 character, Y or N

Enrollments > State Reporting Fields > Title 1 Instructional Services > Vocational/Career

Enrollment.title1Career 
Title I Instructional Other

Indicates the student is receiving services in a Title I Target Assistance Program in an Instructional program that is a component of a Title I program and is not defined as any other instructional program listed.


The Title I field must report Y.


1 character, Y or N

Title I Health

Indicates the student is receiving services in a Title 1 Target Assistance Program in the Title I Health program.


The Title I field must report Y.


1 character, Y or N

Enrollments > State Reporting Fields > Title 1 Support Services > Health, Dental and Eye Care

Enrollment.title1Health
Title I Guidance/Advocacy

Indicates the student is receiving services in a Title 1 Target Assistance Program in the Title 1 Guidance/Advocacy program.


The Title I field must report Y.


1 character, Y or N

Enrollments > State Reporting Fields > Title 1 Support Services > Guidance/Advocacy

Enrollment.title1Counseling
Title I Support Other

Indicates the student is receiving services in a Title I Target Assistance Program in a Support program that is a component of a Title I program that is not defined as any other support program listed.

The Title 1 field must report Y.


1 character, Y or N

Enrollments > State Reporting Fields > Title 1 Support Services > Other

Enrollment.title1ServicesOther
Title I Part A NeglectedIndicates the student is considered Title I Part A Neglected.

1 character, Y or N
Enrollments > State Reporting Fields > Title 1 Part A Neglected

Enrollment.neglected
Title I Part D DelinquentIndicates the student is considered Title I Part D Delinquent.

2 string characters
Enrollments > State Reporting Fields > Title I Part D Delinquent

EnrollmentMT.delinquent
Foreign Exchange

Indicates the student is a foreign exchange student.


A student marked Foreign Exchange cannot be marked as an Immigrant.


1 character, Y or N

Enrollments > State Reporting Fields > Foreign Exchange

Enrollment.foreignStudent
Gifted and Talented EvaluatedImport the gifted and talented evaluated data for the student.

Enrollments > State Reporting Fields > Gifted and Talented Evaluated

Enrollment.giftedTalentedEval
Gifted and Talented IdentifiedIndicates the student was identified as gifted/talented.

1 character, Y or N
Enrollments > State Reporting Fields > Gifted/Talented Indentified

Enrollment.giftedTalented
HomelessIndicates the student is considered homeless. A student is homeless if they lack a fixed, regular and adequate nighttime residence.

1 character, Y or N
Enrollments > State Reporting Fields > Homeless

Enrollment.homeless
Homeless Night Time Residence

Indicates the type of nighttime residence for the homeless student.

If Homeless reports as null, this field will also report as null.


String, 2 characters

Enrollments > State Reporting Fields > Homeless Night Time Residence

Enrollment.homelessResidence
Unaccompanied Youth

Indicates if the student is not in the physical custody of a parent or guardian.

  • If Homeless reports as null, this field must report as null.
  • If Homeless reports a value of Y, this field must report a value of Y.
  • If Homeless reports a value of N, this field must report a value of N.

1 character, Y or N

Enrollments > State Reporting Fields > Unaccompanied Youth

Enrollment.unaccompaniedYouth
Immigrant

Indicates the student is considered an immigrant.

  • Students marked as a Foreign Exchange student cannot be marked as an Immigrant.

1 character, Y or N

Enrollments > State Reporting Fields > Immigrant

Enrollment.immigrant
Immigrant Date Entered US School

The date the student first enrolled in a US school.

  • This date is required if the student is marked Immigrant.
  • This date cannot take place in the future.
  • The date must be less than 4 years from today's date.
Enrollments > State Reporting Fields > Date Immigrant Entered US School

Enrollment.immigrantDate
Military Connected Status

Indicates if the student is a dependent of a member of the U.S. Armed Services. The student must report one of the follow values:

  • 1: The United State Military (Army, Navy, Air Force, Marines, or Coast Guard)
  • 2: Active Duty National Guard
  • 3: Active Duty Reserve Force of the US Military
  • 4: Transitioning out of Active Duty to National Guard or Reserve

If there is existing data in the Military Connected Status field for the student and the value in the import is null, existing data will not be overwritten. 


If the value in the import is 1, 2, 3 or 4, the existing data will be overwritten with the value in the import.


Date field, 10 characters

MM/DD/YYYY

Enrollments > State Reporting Fields > Military Connected Status

Enrollment.militaryConnectedStatus
Twenty First CenturyImports the 21st Century Participant value.
  • If Y is imported the field is checked.
  • If N or null value is imported then do NOT overwrite existing value.

1 character, Y or N

Enrollment

Enrollment.TwentyFirstCentury
YearThe end year of the reporting school year (i.e., 2013 is reported for the 2012-2013 school year.

String, 4 characters
Calendar Information > School Years > End Year

Calendar.endYear