Tool Search: SD Extract
This information is current as of the Campus.2323 (June 2023) release.
The Enrollments Extract collects student data stored on the enrollments tab. To generate this extract, select Enrollments from the Extract Type field on the SD Extract editor. The report lists one record for each student enrollment.
Enrollments ExtractEnrollments Extract Layout
The following tables describe the fields which appear in the Enrollments Extract.
Header Record
Name | Length | Code/Format | Description |
|---|---|---|---|
Record Type | 2 | “HD” | Always the value “HD” |
Date | 10 | MM/DD/YYYY | Date report was generated |
Time | 8 | HH:MM:SS | Time report was generated |
Version | 15 | “SD2.0” | Always the value “SD2.0” |
Enrollments Records
Name | Description | Location |
|---|---|---|
District Number | State-assigned district identification number. Number, 5 digits | System Administration > Resources > District Information > District Number District.number |
School Number | State-assigned school identification number. Number, 2 digits | System Administration > Resources > School > State School Number School.number |
Calendar Number | Number assigned to the calendar. Needs to match calendar number in associated SD-Extract-School Calendar file. Number, 3 digits | System Administration > Calendar > Calendar > Number Calendar.number |
| District Code | The district associated with the enrollment record.
Numeric, 2 digits | System Administration > Resources > District Information > District Code District.districtCode |
First Name | Student's legal first name. Alphanumeric, 35 characters | Census > People > Demographics > First Name Identity.firstName |
Middle Name | Student's legal middle name. Alphanumeric, 20 characters | Census > People > Demographics > Middle Name Identity.middleName |
Last Name | Student's legal last name. Alphanumeric, 40 characters | Census > People > Demographics > Last Name Identity.lastName |
Birthdate | Student's date of birth. Date field, 10 characters (MM/DD/YYYY) | Census > People > Demographics > Birth Date Identity.birthdate |
Gender | Student's gender. Alphabetic, 1 character (M or F) | Census > People > Demographics > Gender Person.gender |
State ID Number | Student's state ID number. Numeric, 9 digits | Census > People > Demographics > Person Identifiers > Student State ID Person.studentNumber |
Social Security Number | Student's Social Security number. Numeric, 9 digits | Census > People > Demographics > Social Security Number Student.ssn |
Grade Level | Student grade level. Alphanumeric, 2 characters | Student Information > General > Enrollment > Grade Enrollment.grade |
Resident District Number | The identification number of the district in which the student resides. Numeric, 5 digits | Student Information > General > Enrollments > State Reporting Fields > Resident District Enrollment. residentDistrict |
Attending District Number | The identification number of the district in which the student attends school. Numeric, 5 digits | Student Information > General > Enrollments > State Reporting Fields > Serving (Attending) District Enrollment. servingDistrict |
Enrollment Start Date | The day student enrollment began. Date field, 10 characters (MM/DD/YYYY) | Student Information > General > Enrollments > Start Date Enrollment.startDate |
Enrollment End Date | The day student enrollment ended. Date field, 10 characters (MM/DD/YYYY) | Student Information > General > Enrollments > End Date Enrollment.endDate |
Service Type | Indicates type of service student is receiving.
Alphabetic, 1 character | Student Information > General > Enrollments > Service Type Enrollment.serviceType |
Percent Enrolled | Percentage of time student was enrolled in the service, between 0 and 100. Numeric, 3 digits | Student Information > General > Enrollments > State Reporting Fields > Percent Enrolled Enrollment. |
Start Status | The reason for the student's entry into the school. Numeric, 2 digits | Student Information > General > Enrollments > General Enrollment Information > Start Status Enrollment.startStatus |
End Status | Reason student enrollment was ended. If Enrollment End Date is supplied, an End Status must be entered. Numeric, 2 digits | Student Information > General > Enrollments > End Status Enrollment.endStatus |
County Number | State defined county number or code. Numeric, 2 digits | Student Information > General > Enrollments > County County.number |
Enrollment Status | Status of the student's enrollment. If Resident District and Attending District are not the same, an Enrollment Status must be selected. If Resident District and Attending District are the same, only codes A and D are available. If the districts differ, codes B, C, E, G, J, M, O, P, T and W are available. Alphanumeric, 1 character | Student Information > General > Enrollments > State Reporting Fields > Enrollment Status EnrollmentSD. enrollmentStatus |
EL | Indicates student is participating in English Learner programming. Alphabetic, 1 character (Y or N) | Student Information > Program Participation > English Learners (EL) > Program Status LEP.programStatus |
Primary Language | Primary language the student speaks. If LEP = Y, Primary Language must not be empty. Alphanumeric, 3 characters | Census > People > Identities > Home Primary Language Enrollment.language |
EL Date | The date on which the student began participation in the English Learner program. Date field, 10 characters (MM/DD/YYYY) | Student Information > Program Participation > English Learners (EL) > EL > Identified Date LEP.identifiedDate |
| EL Service Type | Report the EL Service State code associated with the EL service on the student's EL Services tab when End Date is blank and the EL Service has an active state code (DUAL, TWIMM, TBIP, DEVB, CESL, PESL, OTHER, NEW or ESELD) AND District code, field 4, must not be blank or = 30 (Resources > District Info > District Code)
| Student Information > Program Participation > English Learners (EL) > EL Services > Service Type ELService.type |
| EL Service Start Date | Pull from the student's EL Services tab > Service Start Date when End Date is blank and the EL Service has an active state code (DUAL, TWIMM, TBIP, DEVB, CESL, PESL, OTHER, NEW or ESELD) AND District code, field 4, must not be blank or = 30 (Resources > District Info > District Code)
Date field, 10 characters (MM/DD/YYYY) | Student Information > Program Participation > English Learners (EL) > EL Services > Start Date ELService.startDate |
| Gifted | Indicates if the student is considered gifted.
Alphanumeric, 1 character | Student Information > General > Enrollments > State Reporting Fields > Gifted Enrollment.giftedTalented |
| Documented Hearing Loss | Indicates if the student has documented hearing loss.
Alphanumeric, 1 character (Y or N) | Student Information > General > Enrollments > State Reporting Fields > Documented Hearing Loss Enrollment.hearingLoss |
| 504 Plan | Indicates if the student has a 504 Plan. When the 504 Plan checkbox is marked, a value of Y is repoted. Otherwise, a value of N is reported. Alphanumeric, 1 character (Y or N) | Student Information > General > Enrollments > State Reporting Fields > 504 Plan Enrollment.section504 |
Special Ed Category | Code indicating category into which student's special education program participation fits. If Special Ed Category is entered, Special Ed Start Date must not be empty.
| Student Information > General > Enrollments > Special Ed Fields > Special Ed Category Enrollment .specialEdSetting |
Occupational Therapy Hours | Number of hours student participated in occupational therapy. Round to 3 decimals. Numeric, 8 digits | Student Information > General > Enrollments > Special Ed Fields > Occupational Therapy Hours CustomEnrollment |
Physical Therapy Hours | Number of hours student participated in physical therapy. Round to 3 decimals. Numeric, 8 digits | Student Information > General > Enrollments > Special Ed Fields > Physical Therapy Hours CustomEnrollment |
Psychological Therapy Hours | Number of hours student participated in psychological therapy. Round to 3 decimals. Numeric, 8 digits | Student Information > General > Enrollments > Special Ed Fields > Psychological Therapy Hours CustomEnrollment |
Counseling Hours | Number of hours student participated in counseling services. Round to 3 decimals. Numeric, 8 digits | Student Information > General > Enrollments > Special Ed Fields > Counseling Services Hours CustomEnrollment |
Social Work Hours | Number of hours student participated in social work services. Round to 3 decimals. Numeric, 8 digits | Student Information > General > Enrollments > Special Ed Fields > Social Work Services Hours CustomEnrollment |
Audiological Therapy Hours | Number of hours student participated in audiological services. Round to 3 decimals. Numeric, 8 digits | Student Information > General > Enrollments > Special Ed Fields > Audiological Services Hours CustomEnrollment |
Recreational Therapy Hours | Number of hours student participated in recreational therapy. Round to 3 decimals. Numeric, 8 digits | Student Information > General > Enrollments > Special Ed Fields > Recreational Therapy Hours CustomEnrollment |
School Health Hours | Number of hours student participated in school health services. Round to 3 decimals. Numeric, 8 digits | Student Information > General > Enrollments > Special Ed Fields > School Health Services Hours CustomEnrollment |
Speech Therapy Hours | Number of hours student participated in speech/language therapy. Round to 3 decimals. Numeric, 8 digits | Student Information > General > Enrollments > Special Ed Fields > Speech/Language Therapy Hours CustomEnrollment |
SPED Transportation | Indicates whether student is receiving transportation assistance. Alphabetic, 1 character (Y or N) | Student Information > General > Enrollments > Special Ed Fields >Transportation CustomEnrollment |
Other Service Hours | Number of hours student participated in other services. Round to 3 decimals. Decimal, 8 digits | Student Information > General > Enrollments > Special Ed Fields > Other Service Hours CustomEnrollment |
SPED Assistive Technology | Indicates whether student is receiving assistive technology services. Alphabetic, 1 character (Y or N) | Student Information > General > Enrollments > Special Ed Fields > Assistive Technology CustomEnrollment |
Orientation Mobility Hours | Number of hours student participated in orientation mobility therapy. Round to 3 decimals. Decimal, 8 digits | Student Information > General > Enrollments > Special Ed Fields > Orientation Mobility Hours CustomEnrollment |
| ASD Severity Behaviors | Indicates if the student requires ASD Behavioral support and the severity level of this support.
Alphabetic, 1 character | Student Information > General > Enrollments > Special Ed Fields > ASD Severity Behaviors CustomEnrollment sped.asdSeverityBehaviors |
| ASD Severity Communication | Indicates if the student requires ASD Communication support and the severity level of this support.
Alphabetic, 1 character | Student Information > General > Enrollments > Special Ed Fields >ASD Severity Communication CustomEnrollment sped. asdSeverityCommunication |
| Participates in Alt Assessment | Indicates if the student participates in alternative assessment. Alphabetic, 1 character (Y or N) | Student Information > General > Enrollments > Special Ed Fields > Participates in Alt Assessment CustomEnrollment sped.cognitiveDisabilities |
Special Ed Program | Code indicating the type of special education program in which the student is participating. If Special Ed Program is entered, SPED Start Date must not be empty.
Alphabetic, 1 character (Y or N) | Student Information > General > Enrollments > Special Ed Fields > Special Ed Program Enrollment. |
Primary Disability | Student's primary disability. If Primary Disability is entered, SPED Start Date must not be empty. Alphanumeric, 3 characters | Student Information > General > Enrollments > Special Ed Fields > Primary Disability Enrollment.disability1 |
Multiple Disability 1 | Student's disability in addition to Primary Disability. Alphanumeric, 3 characters | Student Information > General > Enrollments > Special Ed Fields > Multiple Disability 1 Enrollment.disability2 |
Multiple Disability 2 | Student's disability in addition to Primary Disability. Alphanumeric, 3 characters | Student Information > General > Enrollments > Special Ed Fields > Multiple Disability 2 Enrollment.disability3 |
Multiple Disability 3 | Student's disability in addition to Primary Disability. Alphanumeric, 3 characters | Student Information > General > Enrollments > Special Ed Fields > Multiple Disability 3 Enrollment.disability4 |
Multiple Disability 4 | Student's disability in addition to Primary Disability. Alphanumeric, 3 characters | Student Information > General > Enrollments > Special Ed Fields > Multiple Disability 4 Enrollment.disability5 |
Multiple Disability 5 | Student's disability in addition to Primary Disability. Alphanumeric, 3 characters | Student Information > General > Enrollments > Special Ed Fields > Multiple Disability 5 Enrollment.disability6 |
SPED Start Date | Beginning date of Special Education program participation. Date field, 10 characters (MM/DD/YYYY) | Student Information > General > Enrollments > Special Ed Fields > Effective Date Enrollment.spedStartDate |
SPED End Date | Ending date of Special Education program participation. Date field, 10 characters (MM/DD/YYYY) | Student Information > General > Enrollments > Special Ed Fields > End Date Enrollment.spedExitDate |
SPED Exit Code | Exit code attached to the ending of the student's special education participation. Numeric, 10 digits | Student Information > General > Enrollments > Special Ed Fields > Exit Code Enrollment. |
Days Absent | Number of days student was absent. Decimal, 8 digits | Student Information > General > Enrollments > State Reporting Fields > Absent Days Calculated, not dynamically stored |
Title 1 Status | Indicates whether student is participating in title 1 services. Alphabetic, 1 character (Y or N) | Student Information > General > Enrollments > State Reporting Fields > Title 1 Enrollment.title1 |
Citizenship | Code indicating student's citizenship status.
Numeric, 1 digit | Student Information > General > Enrollments > State Reporting Fields > Citizenship Enrollment.citizenship |
Transportation | Indication of transportation assistance provided to the student, if applicable.
Numeric, 2 digits | Student Information > General > Enrollments > State Reporting Fields > Transportation Category Enrollment.transportation |
| Homeless | Indicates student's homeless status. If student was homeless at any point during the school year, field should remain populated even if student is no longer homeless.
| Student Information > Program Participation > Homeless > Primary Nighttime Residence Homeless. |
| Homeless Start Date | The first day the student was identified as homeless. Date field, 10 characters (MM/DD/YYYY) | Student Information > Program Participation > Homeless > Start Date Homeless.startDate |
| Unaccompanied Youth | Indicates the student is not in the presence of a parent, guardian or legal status identified by the court system. Reported values are as follows:
Alphanumeric, 1 character | Student Information > Program Participation > Homeless > Unaccompanied Youth Homeless.unaccompaniedYouth |
Title 1 Math | Indicates student's participation in Title 1 Math program. Alphabetic, 1 character (Y or N) | Student Information > General > Enrollments > State Reporting Fields > Title 1 Math EnrollmentSD.title1Math |
Title 1 Reading | Indicates student's participation in Title 1 Reading program. Alphabetic, 1 character (Y or N) | Student Information > General > Enrollments > State Reporting Fields > Title 1 Reading EnrollmentSD. |
Title 1 Science | Indicates student's participation in Title 1 Science program. Alphabetic, 1 character (Y or N) | Student Information > General > Enrollments > State Reporting Fields > Title 1 Science EnrollmentSD.title1Science |
Title 1 Social Science | Indicates student's participation in Title 1 Social Science program. Alphabetic, 1 character (Y or N) | Student Information > General > Enrollments > State Reporting Fields > Title 1 Social Science EnrollmentSD. title1SocialScience |
Title 1 Vocational | Indicates student's participation in Title 1 Vocational program. Alphabetic, 1 character (Y or N) | Student Information > General > Enrollments > State Reporting Fields > Title 1 Vocational EnrollmentSD. title1Vocational |
Title 1 Health | Indicates student's participation in Title 1 Health program. Alphabetic, 1 character (Y or N) | Student Information > General > Enrollments > State Reporting Fields > Title 1 Health/ Dental/Eye Care EnrollmentSD.title1Health |
Title 1 Guidance | Indicates student's participation in Title 1 Guidance program. Alphabetic, 1 character (Y or N) | Student Information > General > Enrollments > State Reporting Fields > Title 1 Supporting Guidance EnrollmentSD. |
First Year In Country | Indicates that this enrollment represents the student's first year in the country. Alphabetic, 1 character (Y or N) | Student Information > General > Enrollments > State Reporting Fields > First Year in Country EnrollmentSD. firstYearInCountry |
Date Entered US Schools | The date the student enrolled in a US school. Date field, 10 characters (MM/DD/YYYY) | Census > People > Demographics > Data Entered US Schools Identity. |
| Date Entered 9th Grade | Indicates the date in which the student entered 9th grade. Date field, 10 characters (MM/DD/YYYY) | Student Information > General > Graduation > Date First Entered the 9th Grade Graduation.grade9Date |
Diploma Type | The student's graduation diploma type. Alphanumeric, 2 characters | Student Information > General > Graduation > Diploma Type Graduation.diplomaType |
Diploma Date | The date the student received the diploma.
| Student Information > General > Graduation > Diploma Date Graduation.diplomaDate |
| Diploma Period | Indicates when the diploma was issued. Reported values are as follows:
Alphanumeric, 2 characters | Student Information > General > Graduation > Diploma Period Graduation. diplomaPeriod |
| Graduation Endorsement 1 | Indicates if the student has a Graduation Endorsement of 'Advanced Endorsement'. If Endorsements = 1: Advanced Endorsement, a value of Y is reported. Otherwise, a value of N is reported. Alphanumeric, 1 character (Y or N) | Student Information > General > Graduation > Endorsements GraduationSeal. stateSeal |
| Graduation Endorsement 2 | Indicates if the student has a Graduation Endorsement of 'Advanced Career Endorsement'. If Endorsements = 2: Advanced Career Endorsement, a value of Y is reported. Otherwise, a value of N is reported. Alphanumeric, 1 character (Y or N) | Student Information > General > Graduation > Endorsements GraduationSeal. stateSeal |
| Graduation Endorsement 3 | Indicates if the student has a Graduation Endorsement of 'Advanced Honors Endorsement'. If Endorsements = 3: Advanced Honors Endorsement, a value of Y is reported. Otherwise, a value of N is reported. Alphanumeric, 1 character (Y or N) | Student Information > General > Graduation > Endorsements GraduationSeal. stateSeal |
| Student of Active Military Parent | Indicates the student has a parent who is actively in the military.
Alphanumeric, 1 character (Y or N) | Student Information > General > Enrollments > State Reporting Fields > Student of Active Military Parent Enrollment. studentOfActiveMilitaryParent |
| Student Directory Information | Indicates whether or not the school is allowed to share information about the student with non school entities. Alphabetic, 3 character (Yes or No) | Alphabetic, 3 character Yes or No |
| Student GPA | The student's GPA as reported in the GPA field on their enrollment record.
Numeric, 5 digits X.XXXX | Student Information > General > Enrollments > State Reporting Fields > GPA EnrollmentSD.gpa |
| Participates in After School Prg | Indicates if the student participates in an after school program.
Alphanumeric, 1 character (Y or N) | Student Information > General > Enrollments > State Reporting fields > Participates in After School Prg Enrollment.afterSchoolProgram |
Year | The end year of the enrollment. Date field, 4 characters (YYYY) | System Administration > Calendar > Calendar > Calendar Info Calendar.endYear |
