Student Education Organization Responsibility Associations (Kansas v3.6)

Tool Search: Ed-FI

Relationship Associations are reported from the Enrollment and locked IEPs. This is to identify any relationships a student may have with an organization outside the enrollment.

Object Triggering Logic

The tables below describe the logic for triggering syncing of this object. Expand one of the areas below to see full requirements:

ActionTrigger
PostWhen an enrollment is created and saved for a person and the enrollment overlaps a configured year. 
  • Does not send a record when an enrollment is in a calendar marked as State Exclude.
  • Does not send a record when an enrollment is in a School marked as State Exclude.
  • Does not send a record when the No Show checkbox is marked on the enrollment.
PutWhen a student's enrollment information changes on any of the following fields:
  • State School Number
  • Funding School Override
  • Attendance School Override
  • Attendance School Override (AYP Override 1)
  • Local End Status
DeleteWhen the student no longer has an eligible enrollment in the district.
DeleteWhen an existing enrollment is marked as State Exclude or No Show.

Scope Year

Business Rules
When a new IEP is created, the record reports in the Scope Year that the IEP Start Date overlaps with.
  • The start date must be on or before the School Year End Date.  When School Year End Date is NULL, 6/30/XXXX is used as the default date.
  • Data only sends for the years that have valid configuration.
When the record is triggered from enrollments, the record sends to the scope year for the school year the enrollment is associated with.
  • Data only sends for the years that have valid configuration.

Object Data Elements

Data Element Labels in bold are part of the Natural Key and are required data elements for Data to send to Ed-Fi. Expand one of the areas below to see full requirements:

Data Element LabelBusiness Requirement and LogicMandatory, Conditional or OptionalLocation
id The unique identifier of the resource.M
beginDate

The date the educational organization was responsible for the student.


Report the value from Enrollment Override location.


Otherwise, when the Enrollment Override location is NULL, reports based on the following:

  • When the previous school year does not have an exit code, reports the earliest Enrollment start date where the student consecutively attended the current school
  • Otherwise, reports the current Enrollment Start Date.
M

Student Information > General > Enrollments > State Reporting Fields > Entry into School Override


EnrollmentKS.schoolDate


Student Information > General > Enrollments > Local End Status


Enrollment.endStatus



responsibilityDescriptorIndication of an education organization's responsibility for a student.

Reports the Ed-Fi descriptor that is mapped to the Funding Source State Code.
M
EducationOrganization
Reference 

A reference to the related EducationOrganization resource.


For each responsibility descriptor, reports the  responsible Education Organization:

  • Accountability School

    • Reports from Enrollment Override location.

    • When the Override location is NULL, reports State School Number.

  • Attendance School:
    • Reports from Enrollment Override location.
    • When the Override location is NULL, reports State School Number.
  • Funding School: 
    • Reports from the Enrollment Override location.
    • When the Override location is NULL, reports State School Number.
M

Student Information > General > Enrollments > State Reporting Fields > AYP Override 1


EnrollmentKS.schoolAYP1


Student Information > General > Enrollments > State Reporting Fields > Attendance School

EnrollmentKS.attendanceSchool
School & District Settings > School Editor > School Detail > State School Number

School.stateSchoolNumber
Student Information > General > Enrollments > State Reporting Fields > Funding School

EnrollmentKS.fundingSchool


studentReference 

A reference to the related Student resource.


Reports the student reference.

The Ed-Fi ID reports from the Student State ID field.

M
endDate

The end date of an education organization's responsibility for a student. 


Reports the Enrollment End Date when populated.


C
Enrollments > General Enrollment Information > End Date

Enrollment.endDate
_etag
O

Type Descriptors

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Responsibility Descriptor

Code ValueDescriptionNamespaceShort Description
AccountabilityAccountabilityuri://ed-fi.org/ResponsibilityDescriptorAccountability
AttendanceAttendanceuri://ed-fi.org/ResponsibilityDescriptorAttendance
FundingFundinguri://ed-fi.org/ResponsibilityDescriptorFunding