Classic View: System Administration > Ed-Fi
Search Terms: Ed-Fi
This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion.
A Staff Education Organization Assignment Association or a Staff Education Organization Employment Association record must be sent in order to see/access a Staff Record in the ODS. This is is the security protocol set by Ed-Fi, you cannot see the Staff record until they are associated to a District or School through the SEOAA or SEOEA records.
Object Triggering Logic
This table describes logic for triggering syncing of this object.
| Action | Trigger |
|---|---|
| Post | When a person has a District Employment or District Assignment record that overlaps the configured year and they have an Ed-Fi ID.
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| Put | When any reportable information below is changed:
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| Delete | Staff records are a shared resource among all districts, this record will not delete. |
School Exclude, Calendar Exclude, Resource Toggle and Resync Logic
This table describes the School Exclude, Calendar Exclude, Resource Toggle and Resync logic of this object.
| Action | Trigger |
|---|---|
| None | If a resource is toggled to 'OFF' after data has sent, all sent data will remain in the ODS but no new data will send. |
| Resync | If a record is in the Ed-Fi Identity Mapping table and not in the ODS, it will be deleted from the Ed-Fi Identity Mapping table. |
| Resync | If a record is in the ODS and it does not have a matching record in Campus or the Ed-Fi Identity Mapping table, it will be deleted from the ODS. |
| Resync | If a mapping is changed in Resource Preferences, a resync will need to be done to reflect the changes. |
Natural Key Changes, Cascading Updates, and Deletes Logic
This table describes the Natural Key Changes/Cascading Updates and Deletes logic of this object.
| Action | Trigger |
|---|---|
| Delete/Post | Cascading Deletes: The logic for an Ed-FI ID change will update all resources impacted by this change. |
| Dependent Resources | Staff Education Organization Assignment Associations, Staff Education Organization Employment Associations, Staff School Associations, Staff Section Associations, Staff Cohort Associations |
Scope Year Logic
This table describes scope year logic of this object.
| Logic |
|---|
A record will report when a person has a District Assignment or District Employment record that is aligned to a scoped year.
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When using data in Campus that has an effective date, the following logic will be applied to determine the scope year(s) to report the data to.
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When using data in Campus that have start and end dates, the following logic will be applied to determine the scope year(s) to report the data to.
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Resource Preferences
This table describes the Resource Preferences of this object.
| Data Element Label | Mapping Needed |
|---|---|
| Race Descriptors | Race/Ethnicity |
| Highest Completed Level Of Education Descriptors | Employment Highest Degree Earned |
| Tribal Affiliation Descriptors | Identity Tribe |
| Visa Type Descriptors | Identity Visa Types |
| Staff Languages Override | Home Primary Language |
Identity Mapping Object Key
This table describes the Identity Mapping Object Key of this object.
| campusObjectType | Object Key Data Source |
|---|---|
| Person | personID |
Event Queue Detail
This table describes the Event Queue Detail of this object.
Campus Table | Ed-Fi Action | Fields |
|---|---|---|
| employment | Post/Put/Delete | The primary table used for sending data for this resource. |
| employmentassignment | Post/Put/Delete | The primary table used for sending data for this resource. |
| identity | Put | Hispanic or Latino, Gender, First Name, Suffix, Last Surname, Middle Name |
| person | Put | Ed-FI ID, Staff Number |
| contact | Put | |
| raceethnicity | Put | Races |
| employmentCredential | Put | Highest Completed Level of Education, Highly Qualified Teacher, License Number |
| employment | Put | Highest Completed Level of Education, License Number |
Object Data Elements
This table describes data elements sent within the Staff resource.
| Data Element Label | Business Requirement | Business Rules | M, C or O | Data Source GUI Path | Database Field |
|---|---|---|---|---|---|
| id | The unique identifier of the resource. | M | |||
| staffUniqueId | A unique alpha-numeric code assigned to a staff. | Report the full 9-digit Social Security Number from the person's most recent Identity record. | M | Census > People > Demographics > EdFi ID | person.edFiID |
| addresses | Report the person's address(es) | Do not report, this is optional. | O | ||
| birthDate | The month, day, and year on which an individual was born. |
| O | Census > People > Identities > Birth Date | identity.birthdate |
| citizenshipStatus Descriptor | A unique identifier used as Primary Key, not derived from business logic, when acting as Foreign Key, references the parent table. | Do not report, this is optional. | O | ||
| credentials | An unordered collection of staffCredentials. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion. | Do not report, this is optional. | O | ||
| electronicMails | An unordered collection of staffElectronicMails. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion. |
| O | ||
| firstName | A name given to an individual at birth, baptism, or during another naming ceremony, or through legal change. NEDM First Name |
| M | Census>People>Identities>First Name | identity.firstName |
| generationCodeSuffix | An appendage, if any, used to denote an individual's generation in his family (e.g., Jr., Sr., III). |
| C | Census>People>Identities>Suffix | identity.suffix |
| highestCompleted LevelOfEducation Descriptor | The highest level of education completed for a staff member |
| O | Census > People > Credentials OR Census > People > District Employment | |
| highlyQualified Teacher | An indication of whether a teacher is classified as highly qualified for his/her assignment according to state definition. This attribute indicates the teacher is highly qualified for ALL sections being taught. Section 9101(23) of the ESEA defines the term “highly qualified.” NEDM: HQT Qualification Status, | Do not report, this is optional. | O | ||
| hispanicLatino Ethnicity | An indication that the individual traces his or her origin or descent to Mexico, Puerto Rico, Cuba, Central and South America, and other Spanish cultures, regardless of race. The term, ""Spanish origin,"" can be used in addition to ""Hispanic or Latino."" |
| O | Census>People>Identities>Is the individual Hispanic/Latino? | identity.hispanicEthnicity |
| identification Codes | An unordered collection of staffIdentificationCodes. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion. | Do not report, this is optional. | O | ||
| identification Documents | An unordered collection of staffIdentificationDocuments. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion., | Do not report, this is optional. | O | ||
| international Addresses | An unordered collection of staffInternationalAddresses. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion. | Do not report, this is optional. | O | ||
| languages | An unordered collection of staffLanguages. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion. | Do not report, this is optional. | O | ||
| lastSurname | The name borne in common by members of a family. NEDM Last Name/Surname | Report the last name from the person's current identity record. | M | Census>People>Identities>Last Name | identity.lastName |
| loginId | The login ID for the user; used for security access control interface. | Do not report, this is optional. | O | ||
| maidenName | The person''s maiden name, if applicable. | Do not report, this is optional. | O | ||
| middleName | A secondary name given to an individual at birth, baptism, or during another naming ceremony. NEDM Middle Name |
| C | Census > People > Identities > Middle Name | identity.middleName |
| oldEthnicity Descriptor | Previous definition of Ethnicity combining Hispanic/latino and race 1 - American Indian or Alaskan Native 2 - Asian or Pacific Islander 3 - Black, not of Hispanic origin 4 - Hispanic 5 - White, not of Hispanic origin | Do not report, this is optional. | O | ||
| otherNames | An unordered collection of staffOtherNames. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion. | Do not report, this is optional. | O | ||
| personalIdentification Documents | The documents presented as evident to verify one’s personal identity; for example: drivers license, passport, birth certificate, etc. | Do not report, this is optional. | O | ||
| personalTitlePrefix | A prefix used to denote the title, degree, position or seniority of the person. | Do not report, this is optional. | C | ||
| races | An unordered collection of staffRaces. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion |
| O | ||
| recognitions | Recognitions given to the staff for accomplishments in a co-curricular or extracurricular activity. | Do not report, this is optional. | O | ||
| sexDescriptor | A person's gender. |
| O | Census > People > Identities > Identity Information > Gender | identity.Gender |
| telephones | An unordered collection of staffTelephones. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion. | Do not report, this is optional. | O | ||
| tribalAffiliations | An American Indian tribe with which the staff member is affiliated. | Do not report, this is optional. | O | .tribalName | |
| visas | An unordered collection of staffVisas. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion. | Do not report, this is optional. | O | ||
| yearsOfPrior Professional Experience | The total number of years that an individual has previously held a similar professional position in one or more education institutions. NEDM: Years of Prior Teaching Experience | Do not report, this is optional. | O | ||
| yearsOfPrior Teaching Experience | The total number of years that an individual has previously held a teaching position in one or more education institutions., | Do not report, this is optional. | O | ||
| employeeTypeDescriptor | Indicates Employee Type | Do not report, this is optional. | O |
