Wisconsin Ed-Fi Data v3.1 - Staff

Tool Search: Ed-Fi

This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion.

Object Triggering Logic

This table describes logic for triggering syncing of this object.

ActionTrigger
GetThis endpoint will be populated with person data submitted through WISEID. Staff EntityId and LocalPersonId will also be populated in this endpoint.

School Exclude, Calendar Exclude, Resource Toggle and Resync Logic

This table describes the School Exclude, Calendar Exclude, Resource Toggle and Resync logic of this object.

ActionTrigger
NoneIf a resource is toggled to 'OFF' after data has sent, all sent data will remain in the ODS but no new data will send.
ResyncIf a record is in the Ed-Fi Identity Mapping table and not in the ODS, it will be deleted from the Ed-Fi Identity Mapping table.
ResyncIf a record is in the ODS and it does not have a matching record in Campus or the Ed-Fi Identity Mapping table, it will be deleted from the ODS.
ResyncIf a mapping is changed in Resource Preferences, a resync will need to be done to reflect the changes.

Natural Key Changes, Cascading Updates, and Deletes Logic

This table describes the Natural Key Changes/Cascading Updates and Deletes logic of this object.

ActionTrigger
Delete/Post

Cascading Deletes: The logic for an Ed-FI ID change will update all resources impacted by this change.

Dependent ResourcesStaff Education Organization Assignment Associations, Staff Education Organization Employment Associations, Staff School Associations, Staff Section Associations, Staff Cohort Associations


Scope Year Logic

This table describes scope year logic of this object.

Logic

A record will report when a person has a District Assignment or District Employment record that is aligned to a scoped year

  • Report when a staff has an active District Assignment or District Employment record that overlaps with the School year Start and End Dates
    • If School Year Start Date is NULL, 7/1/xxxx will be the default start date used
    • If School Year End Date is NULL, 6/30/xxxx will be the default end date used
  • Data will only send for the years that have valid configuration

When using data in Campus that has an effective date, the following logic will be applied to determine the scope year(s) to report the data to.

  • Current Year: Records will be compared to today's date to determine if the record is eligible to report.
  • Previous Years: The record's date must be on or before the schools year's end date defined in the School Years editor. If blank, the default date of 6/30/xxxx is used.
  • Future Years:  The record's date must be on or after the schools year's start date defined in the School Years editor.  If blank, the default date of 7/01/xxxx is used.

When using data in Campus that have start and end dates, the following logic will be applied to determine the scope year(s) to report the data to.

  • Current Year: The records start date must be on or before today's date and the records end date must be on or after today's date.
  • Previous Years: The record's start date must be on or before the school year's end date and the record's end date must be after the school year's end date defined in the School Years editor. If blank, the default date of 6/30/xxxx is used.
  • Future Years: The record's start date must be on or before the schools year's start date and the record's end date must be on or after the school year's start date defined in the School Years editor. If blank, the default date of 7/01/xxxx is use.



Identity Mapping Object Key

This table describes the Identity Mapping Object Key of this object.

campusObjectTypeObject Key Data Source
PersonpersonID


Event Queue Detail

This table describes the Event Queue Detail of this object.

Campus Table

Ed-Fi Action

Fields

employment

Post/Put/Delete

The primary table used for sending data for this resource

employmentassignment

Post/Put/Delete

The primary table used for sending data for this resource

identityPutHispanic or Latino, Gender, First Name, Suffix, Last Surname, Middle Name
personPutEd-FI ID, Staff Number
contactPutEmail
raceethnicityPutRaces
employmentCredentialPutHighest Completed Level of Education, Highly Qualified Teacher, License Number
employmentPutHighest Completed Level of Education, License Number

Object Data Elements

This table describes data elements sent within the Staff resource.

Data Element LabelBusiness RequirementBusiness RulesM, C or O

Data Source GUI Path

Database Field
idThe unique identifier of the resource.
M

staffUniqueId  A unique alpha-numeric code assigned to a staff.
  1. Report Ed-Fi ED
MCensus>People>Demographics> EdFi ID person.edFiID
addressesReport the person's address(es)
  1. This is optional, does not report.
O








birthDateThe month, day, and year on which an individual was born.
  1. Report the Birth Date from the person's current identity record
  2. If blank, do not report
OCensus>People>Identities>Birth Dateidentity.birthdate
citizenshipStatusDescriptorA unique identifier used as Primary Key, not derived from business logic, when acting as Foreign Key, references the parent table.
  1. This is optional, does not report
O

credentialsAn unordered collection of staffCredentials. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion.
  1. This is optional, does not report
O

electronicMails An unordered collection of staffElectronicMails. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion. 
  1. See array section for logic
O

firstNameA name given to an individual at birth, baptism, or during another naming ceremony, or through legal change. 
  1. Report the first name from the person's current identity record
MCensus>People>Identities>First Nameidentity.firstName
generationCodeSuffixAn appendage, if any, used to denote an individual's generation in his family (e.g., Jr., Sr., III).
  1. Report the suffix from the person's current identity record
  2. If blank, do not report
CCensus>People>Identities>Suffixidentity.suffix
highestCompletedLevelOfEducationDescriptor The highest level of education completed for a staff member
  1. Report if the staff member has a Credential record with a Credential Type = ED:  Education and
    Education Level selected is mapped to a valid Ed-Fi code in Resource Preferences.
  2. If the staff does not have a valid credential record, report from the Education droplist on the person's District Employment record and the Education is mapped to a valid Ed-Fi Code in Resource Preferences
  3. If there is no Education record or the Ed-Fi code value is NULL, do not report.
  4. See Business Rule S3 in Scope Year logic to determine the Scope Year to post or update.
O

Census> People> Credentials

OR

Census > People> District Employment

employmentCredential.employmentCredentialType

OR

employment.educationLevel

highlyQualifiedTeacher  An indication of whether a teacher is classified as highly qualified for his/her assignment according to state definition.  This attribute indicates the teacher is highly qualified for ALL sections being taught.  Section 9101(23) of the ESEA defines the term “highly qualified.”  
  1. Report "True" when the person has a Credential Type = HQ:  Highly Qualified and has a Staff History record on a Section.
    • See Business Rule S3 in Scope Year logic to determine the Scope Year to post or update.
  2. Report "False" when person is a teacher on any active course section and does not have a HQ:  Highly Qualified Credential.
    • The record will still report if the Staff History or District Assignment record has ended.
  3. If person has a HQ Credential but does not have a Staff History record, do not report.
OCensus> People> Credentials employmentCredential.employmentCredentialType
hispanicLatinoEthnicityAn indication that the individual traces his or her origin or descent to Mexico, Puerto Rico, Cuba, Central and South America, and other Spanish cultures, regardless of race. The term, ""Spanish origin,"" can be used in addition to ""Hispanic or Latino.""
  1. Report from "Is the individual Hispanic/Latino?" from the person's current identity:
    • If droplist is = Yes, report "true"
    • If droplist is = No or NULL, report "false"
MCensus>People>Identities>Is the individual Hispanic/Latino?identity.hispanicEthnicity
identificationCodesAn unordered collection of staffIdentificationCodes. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion. 
  1. See array section below for logic
O



identificationDocumentsAn unordered collection of staffIdentificationDocuments. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion.,
  1. This is optional, does not report
O

internationalAddressesAn unordered collection of staffInternationalAddresses. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion. 
  1. This is optional, does not report
O

languages An unordered collection of staffLanguages. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion.
  1. This is optional, does not report


O

lastSurnameThe name borne in common by members of a family. 
  1. Report the last name from the person's current identity record
MCensus>People>Identities>Last Nameidentity.lastName
loginIdThe login ID for the user; used for security access control interface.
  1. This is optional, does not report
O

maidenNameThe person''s maiden name, if applicable.
  1. This is optional, does not report
O

middleNameA secondary name given to an individual at birth, baptism, or during another naming ceremony. 
  1. Report the middle name from the person's current identity record
  2. If blank, do not report
CCensus>People>Identities>Middle Nameidentity.middleName
oldEthnicityDescriptorPrevious definition of Ethnicity combining Hispanic/latino and race 1 - American Indian or Alaskan Native 2 - Asian or Pacific Islander 3 - Black, not of Hispanic origin 4 - Hispanic 5 - White, not of Hispanic origin
  1. This is optional, does not report
O

otherNames An unordered collection of staffOtherNames. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion. 
  1. This is optional, does not report

O

personalIdentificationDocumentsThe documents presented as evident to verify one’s personal identity; for example: drivers license, passport, birth certificate, etc.
  1. This is optional, does not report
O

personalTitlePrefixA prefix used to denote the title, degree, position or seniority of the person.
  1. This is optional, does not report
CCensus > People > Identities >
racesAn unordered collection of staffRaces. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion
  1. See Array section below for logic
O


recognitionsRecognitions given to the staff for accomplishments in a co-curricular or extracurricular activity.
  1. This is optional, does not report
O

sexDescriptorA person''s gender.Report the following based on the value selected in the droplist
  1. Female report 'Female'
  2. Male report 'Male'
  3. If blank or Non-binary, report 'Not Selected'
MCensus>People>Identities>Genderidentity.Gender
telephonesAn unordered collection of staffTelephones. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion.
  1.  This is optional, does not report
O

tribalAffiliationsAn American Indian tribe with which the staff member is affiliated.
  1. This is optional, does not report



visasAn unordered collection of staffVisas. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion.
  1. This is optional, does not report

O

yearsOfPriorProfessionalExperience The total number of years that an individual has previously held a similar professional position in one or more education institutions.  
  1. This is optional, does not report
O

yearsOfPriorTeachingExperience The total number of years that an individual has previously held a teaching position in one or more education institutions.,
  1. This is optional, does not report.
O

Arrays

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Staff Electronic Mail

Data Element Label

Business Requirement

Business Rules

M, C or O

Data Source GUI Path

Database Field

electronicMailTypeDescriptorKey for ElectronicMail
  1. The Email (primary) address will report as 'Work'
  2. The Secondary Email address will report as 'Home/Personal'
M






electronicMailAddressThe numbers, letters, and symbols used to identify an electronic mail (e-mail) user within the network to which the individual or organization belongs.,
  1. Reports the email address entered for that person
M

Census> People> Demographics> Email


Census> People> Demographics> Secondary Email

contact.email


contact.secondaryemail

primaryEmailAddressIndicatorAn indication that the electronic mail address should be used as the principal electronic mail address for an individual or organization.
  1. This is optional, does not report.
O


Staff Identification Code

Data Element Label

Business Requirement

Business Rules

M, C or O

Data Source GUI Path

Database Field

staffIdentificationSystemDescriptor

Key for StaffIdentificationSystem
  1. Report 'District' when reporting the local staff number
  2. Report 'State' when reporting the license number
M


assigningOrganizationIdentificationCodeThe organization code or name assigning the Staff Identification Code.
  1. Do not report, we do not collect the agency name that issues staff state id's or license Numbers 
 O

identificationCode  A unique number or alphanumeric code assigned to a staff member by a school, school system, a state, or other agency or entity.
  1. Report the local Staff Number if populated
  2. Report the  License Number from the District Employment Record
    • Start Date must be on or before today's date
    • End Date must be on or after today's date 
  3. If License Number from District Employment is NULL, Report the License Number from the Credentials tab when the type = Licensure/Certification 
    • Start Date must be on or before today's date 
    • End Date must be on or after today's date
    • If staff has more than 1 eligible record, report the most recent start date. 
      • If start date is the same, report highest id.
 M

Census>People>Demographics> Local Staff ID


Census>People> District Employment> License

Credentials> License Number

person.staffNumber


employment.licenseNumber

employmentCredential.licenseNumber




Race

Data Element LabelBusiness RequirementBusiness RulesM,C or OData Source GUI PathDatabase Field

raceDescriptor

The general racial category which most clearly reflects the individual's recognition of his or her community or with which the individual most identifies.

  1. Determine the Race/Ethnicity(s) that are checked on the person's current identity record.
    • Use the Identity Race Ethnicity table to determine all of the check boxes checked for the person's current identity id.
  2. Report the Ed-Fi Code mapped in Resource Preferences to the corresponding Race Ethnicity
    • Report all races if the student has more than 1 selected
  3. Do not report if the person does not have a Race/Ethnicity checked or there is not a corresponding mapping
MCensus> People> Identities> Race/Ethnicity

IdentityRaceEthnicity

and

racethnicity.raceid


Type/Descriptor

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Level of Education Descriptors

Code ValueDescriptionShort Description
Associate's Degree (two years or more)Associate's Degree (two years or more)Associate's Degree (two years or more)
Bachelor'sBachelor'sBachelor's
Did Not Graduate High SchoolDid Not Graduate High SchoolDid Not Graduate High School
DoctorateDoctorateDoctorate
High School DiplomaHigh School DiplomaHigh School Diploma
Master'sMaster'sMaster's
Some College No DegreeSome College No DegreeSome College No Degree

Staff identification System Descriptor

Code ValueDescriptionShort Description
Canadian SINCanadian SINCanadian SIN
DistrictDistrictDistrict
Drivers LicenseDrivers LicenseDrivers License
FederalFederalFederal
Health RecordHealth RecordHealth Record
MedicaidMedicaidMedicaid
OtherOtherOther
Other FederalOther FederalOther Federal
PINPINPIN
Professional CertificateProfessional CertificateProfessional Certificate
SchoolSchoolSchool
Selective ServiceSelective ServiceSelective Service
SSNSSNSSN
StateStateState
US VisaUS VisaUS Visa

Electronic Mail Type Descriptors

Code Value

Description

Short Description

Home/PersonalHome/PersonalHome/Personal
OrganizationOrganizationOrganization
OtherOtherOther
WorkWorkWork

Race Descriptors

Code Value

Description

Short Description

American Indian - Alaska NativeAmerican Indian - Alaska NativeAmerican Indian - Alaska Native
AsianAsianAsian
Black - African AmericanBlack - African AmericanBlack - African American
Choose Not to RespondChoose Not to RespondChoose Not to Respond
Native Hawaiian - Pacific IslanderNative Hawaiian - Pacific IslanderNative Hawaiian - Pacific Islander
OtherOtherOther
WhiteWhiteWhite