Tool Search: Enrollments
The Enrollments tool displays all current and historical occurrences of a student's enrollment in a district.
By default, enrollment records are listed first by grade level then by enrollment start date. To reorder the list of enrollments, click the blue hyper-linked headers in the Enrollments Editor list. The list of enrollments can be sorted by Grade, Calendar, Start Date or End Date.
See the core Enrollments article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing Enrollment records.
Enrollments
General Enrollment Information
General Enrollment Information
The following table provides definitions for each data element on the General Enrollment editor.
Data Element | Definition |
|---|---|
Calendar | Lists the name of the school and school year into which the student is enrolled. |
Schedule | Displays the schedule structure of the calendar into which the student is enrolled. |
Grade | Indicates the grade level of the enrollment record. Grade levels should be mapped to state grade levels for proper reporting. |
Class Rank Exclude | Indicates this enrollment record is not included in class rank calculations. This is often selected for foreign exchange students or special education students. |
| External LMS Exclude | Indicates this enrollment cannot be retrieved by third-party systems. |
Start Date | Lists the first day of instruction for this enrollment record. |
End Date | Lists the last day of instruction for this enrollment record. When an enrollment is ended and there are no other enrollments for the students, the student's schedule is also ended. |
Service Type | Indicates the type of enrollment and the intended service the student receives. Service types are Primary, Partial (Supplemental) or Special Education. |
Local Start Status | Lists the enrollment start code for the student. |
Local End Status | Lists the enrollment end code for the student. |
Start Comments | Displays any comments about the start of the enrollment - who entered the enrollment, verified information, etc. |
End Comments | Displays any comments about the end of the enrollment. |
Future Enrollment
The Future Enrollment editor provides information regarding the student’s plan for the next school year (i.e., elementary to middle and middle to high). This should only be used by districts that have multiple school sites for a given grade level.
Future Enrollment Information
When a student has the ability to choose a school outside of the student’s school boundary, the Next Calendar and Next Grade will need to be chosen. Only future calendars will be available for selection based on the calendar chosen in the Campus toolbar (i.e, calendars for school years in the past will not appear for selection).
- If an existing enrollment is selected, the Next Calendar dropdown list will display all calendars greater than or equal to the year of that enrollment that contains the grade level sequences greater than or equal to the grade level selected in the enrollment.
- If a new enrollment is being created, the Next Calendar dropdown list will display all calendars greater than or equal to the Active School Year.
State Reporting Fields
The State Reporting Fields editor contains data elements used in state reporting extracts and federal reporting.
State Reporting Fields Editor
The following fields appear in the State Reporting Fields editor:
Field | Description | Database Location |
|---|---|---|
State Exclude | Excludes the enrollment record from reporting on all State Reporting Extracts that honor State Exclude functionality. | Enrollment.stateExclude |
| Resident School (GE Only) | Resident school of the student. | Enrollment.residentSchool |
| GE (General Exception) | Indicates the student is enrolled in a school outside their residential boundary. | EnrollmentHI.ge |
| Homeless Dwelling Type | The student's temporary residence that is being used as a result of economic displacement. | Enrollment.homelessDwelling |
| Title 1 | Indicates if the student is served by Targeted Assistance or a School-wide Title 1 program. | Enrollment.title1 |
| Immigrant Status | Indicates if the student is considered an immigrant. | Enrollment.immigrantStatus |
| Migrant | Indicates if the student has migrant status. | Enrollment.migrant |
| Foreign Exchange | Indicates if the student is a foreign exchange student. | EnrollmentHI.foreignExchange |
| Pre-School Program | The Pre-School program the student is enrolled in. Options include:
| EnrollmentHI.preSchoolProgram |
| Pre-School Experience | Indicates how long the student is enrolled in the Pre-School Program. | EnrollmentHI.preSchoolExperience |
Special Education Fields
The Special Ed Fields editor contains all special education items that need to be indicated on a student's enrollment record for state and local reporting purposes.
Special Ed Fields Editor
The following fields appear in the Special Ed Fields editor.
Field | Description | Database Location |
|---|---|---|
Special Ed Status | The first day of the student's special education participation. | Enrollment. |
Special Ed Setting | The student's major (more than 50% of the student's Special Education program) instructional setting. | Enrollment. |
Disability 1 | The student's primary disability. | Enrollment. |
