Enrollments (Colorado) [.2251 - .2323]

Classic View: Student Information > General > Enrollments

Search Terms: Enrollments

The Enrollments tool displays all occurrences of a student’s enrollment in the district. Because this is a historical view, this list could be long.

By default, the enrollments are listed by grade level first, then by enrollment start date. To reorder the list of enrollments, click the blue hyper-linked headers in the Enrollments Editor list. Enrollment records can be sorted by Grade, Calendar, Start Date or End Date.

See the core Enrollments article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing Enrollment records.

Enrollment Editor

General Enrollment Information

Under General Enrollment Information, both the Local Start Status and Local End Status fields are unique to the state of Colorado. These fields are further described below.

General Enrollment Information Editor

Start Date

Indicates the student's first day of enrollment in the selected calendar. 

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Start Status

Start Status indicates the reason for beginning the student enrollment, whether entering the school or district or continuing on from another grade. When creating an enrollment for a student, students must have a Start Date and a Start Status. An enrollment cannot be saved without an entry in these fields.

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CodeStart Status DescriptionDefinition
00No/Not Applicable-summer dropouts onlyOnly used for district dropouts.
01New to educational systemA student who has no prior formal educational experience (i.e., a student who is new to formal education). Typically (but not always) a pre-kindergarten or kindergarten student. 

Not allowed when the student has already been assigned a SASID in a prior year.
02Continuous in same school with no interruptionA student who had previously entered any class in a school and then continues their membership in the same school through promotion or retention. For example, a student completed 2nd grade last year and began this year as a 3rd grader at the same school.
03Cont. in school that closed or grade range changedA student who exited a school or grade last year which has since closed and did not attend your district in the currently reported school year.
05Transfer from a school located in a different countryA student who transfers from a public school located in another country.
06PK-6 student entering from unknown educational setting/statusApplicable ONLY to students in grades PK 6. 

This entry code can be used when the reporting district does not know the most recent educational status (i.e., last school attended) of an entering student. 

When the most recent educational status is known for a PK-6 student, use the appropriate entry code (13 when transferring from a Colorado district; 14 when transferring from another state; 05 when transferring from another country; 01 when new to educational system, etc.).
10Grade reassignment within same schoolA student who remains within the same school but whose grade level is being changed during the school year (examples: retained at the beginning of the school year, a mid-year grade promotion, etc.).
11Transfer from a pub school in the same districtA student who transfers from one public school to another public school located in the same school district. Entry code 11 is also used for a student who has completed the highest grade in another school in the same district the previous year (matriculation). Student is continuing within the same district, but is transferring to a different school building code.
13Transfer from pub school different CO distrcitA student who transfers from a public school that is located within a different school district within Colorado (includes students transferring from a detention center operated by another Colorado school district).
14Transfer from a school located in a different stateA student who transfers from a public school located in another state.
15Transfer from a non-public schoolStudent who transfers from a non-public school.
16Transfer from home-based educationA student who transfers from a home-based education (home-schooled) environment.
18Transfer from Voc Program not by a District/BOCESA student who transfers from an occupational training program, recognized (but not administered) by the school district that leads to a certificate or other evidence of completion.
19Transfer from State Facility on-grounds schoolStudent is publicly placed in and is attending an on-grounds educational program in a licensed Approved Facility School (e.g. Residential Child Care Facility – RCCF, hospital), or in a state-operated program (e.g., Colorado School for Deaf and Blind, Pueblo Mental Health).
21Transfer from Dept of Corrections/Youth CorrsStudent was previously incarcerated in a correctional facility. 

NOTE: This code applies only to students who were incarcerated. Students entering from a detention center should be coded with a 12 or 26 entry type code (12 when the center is operated by your district; 26 when operated by another Colorado school district).
25Return after extended absenceStudent returns after missing 10 or more consecutive days of school. Applies whether the absence was excused or unexcused. Not applicable when the student attended another educational environment during the absence. The student must return to the same school and grade level previously exited with Exit Type 25. Used only to calculate mobility rates.
26Transfer from a detention center (out of district)A student who was previously receiving an education program at a detention center. All districts may use this.
30Re-entry same district after prolonged illness/injuryA student who had previously entered a school and then re-enters a school in the same school district after they left school because of a prolonged illness or temporary disability that prohibited student from receiving education benefits.
40Re-entry after dropout same district previous yrA student (retrieval) who re-enters the same school district after they had “dropped out” in a previous school year. Student must have been reported with exit code 40 in a previous school year/EOY reporting period. (7th-12th grade only)
45Re-entry after discontinuing schooling earlier in the same school yearDoes not count toward the calculated annual dropout rate.
50Re-entry after expulsion no ed serv same districtA student who enters the same school district after they were expelled during a previous school year. Student must have been coded with exit code 50 in a previous school year.
55Re-entry expelled no ed serv same yrN/A
56Re-entry expelled with ed serv early same yrN/A
70Re-entry after transfer to External HSED programStudent previously withdrew to pursue a HSED certificate through a program not run by a Colorado school district.
90Re-entry after reported as Graduate prior yearThe student may have been previously reported as a
graduate by your district, or by another Colorado public school district.
92Re-entry after a certificate of completionA student who re-entered a school after receiving a
certificate of completion, attendance, or achievement from the reporting district.
93Re-entry after receiving HSED CertificationA student who entered a school after receivung a HSED certificate.

Database Location:

Enrollment.startStatus

Ad Hoc Inquiries:

Student > Demographics > student.startStatus

Student > Learner > Active Enrollment > Core elements > activeEnrollment.startStatus

Student > Learner > Enrollment History > enrollmentHistory.startStatus

Reports:

Student Interchange - School Association

End Date

Indicates the student's last day of enrollment in the selected calendar. 

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End Status

The End Status indicates the reason the student ends their enrollment in the school. Enrollments with an end date must also have an End Status. However, this condition does not apply when the No Show checkbox is marked. When the No Show checkbox is marked, an End Status  can be entered without an End Date. 

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CodeEnd Status DescriptionDefinition
00
Not Application/Did not ExitStudent completed the school year (i.e. did not exit or transfer before the end of the reported school year).
01Reached maximum age for servicesA student who left school because they have reached the maximum age to receive an education program allowed by federal, state, or local laws.
02DeathA student whose membership is terminated because they died during or between regular school sessions.
05Transfer to a school located in a different countryA student who transfers to a public school located in another country. This transfer must be documented by either an education records request from the receiving school, a signed confirmation of enrollment and attendance, or an official confirmation of emigration from a federal agency.
06Uinknown Education Status (K-6 only)Applicable ONLY to students in grades PK – 6.

Applicable when the reporting district does not have information about the educational environment into which a student transferred. When the educational environment to which the student transferred is known, use the appropriate exit code (13 when transferring to another Colorado district; 14 when transferring to another state; 05 when transferring to another country, etc.). Note that districts are not required to obtain documentation of transfer for students exiting grades PK – 6.
10Grade reassignment in same schoolA student who remains within the same school but whose grade level is being changed during the school year (examples: beginning of the school year retention, a mid-year grade promotion, etc.).
11Transfer to publich school in the same districtA student who transfers from one public school to another public school within the school district. Do NOT use this exit code for students who will be matriculating from one school (i.e. 8 th grade middle school) to another school (i.e. 9 th grade high school) in the same district.
13Transfer to a school located in a different CO districtA student who transfers to a public school in another school district/BOCES within the state.
14Transfer to a school located in a different stateA student who transfers to a public school located in another state.

This transfer must be documented by either an education records request from the receiving school, or a signed confirmation of enrollment and attendance.
15Transfer to a non-public schoolA student who transfers to receiving an educational program at a non-public school.

This transfer must be documented by either an education records request from the receiving school or a signed confirmation of enrollment and attendance
16Transfer to home-based educationA student who transfers to receiving an education program in a home-based education environment (home schooling) for reasons other than health. 

This transfer must be documented by a written statement or form signed by the student’s parent or guardian
18Transfer to Voc Ed program not by a District/BOCESA student who transfers to an occupational training program, recognized but not administered by the school district that leads to a certificate or other evidence of completion.
19Transfer to State Facility ongrounds schoolStudent is publicly placed in and is attending an on-grounds educational program in a licensed Approved Facility School (E.g. Residential Child Care Facility, hospital), or in a state-operated program (e.g. Colorado School for Deaf and Blind, Pueblo Mental Health).
21Transfer to facility by CO Dept. of CorrectionsStudent is incarcerated in a correctional facility. 

NOTE: Students transferring to a detention center should be coded with a 12 or 26 exit type code (12 when the center is operated by your district; 26 when operated by another Colorado school district).
22Student exited the district after previously being coded as a graduate prior yearThese students must have entry type 90 or 91 (re-entry after being coded as a graduate in a prior year). This exit code removes the student from both the numerator and denominator for the graduation and completion rates to prohibit one student from counting as a completer/graduate in multiple cohorts. This exit code should also be used for special education transition students who (1) met graduation requirements and were marked with exit type code 90 in a prior year and (2) will not continue in transition services in the following school year (i.e., 4 th year transition students).
23Previous Graduate did not complete a Postsecondary ProgramStudent exited the district after previously being correctly coded as a graduate in a prior year and has not completed a postsecondary program like ASCENT or P-TECH.

These students must have entry type 90 or 91 (re-entry after being coded as a graduate in a prior year). This code should not be used when the student completed a postsecondary program. Instead, use Exit Code 24.
24Previous Graduate completed postsecondaryStudent exited the district after previously being correctly coded as a graduate and has completed a postsecondary program (current acceptable programs are ASCENT and P-TECH). These students must have an entry type 90 or 91 (re-entry after being coded as a graduate in a prior year). 

This code should not be used when a student has not previously been reported as a graduate or did not complete a postsecondary program (see Exit Codes 96 and 23).
25Extended absenceStudent is absent for 10 or more consecutive days of school. Applies whether the absence is excused or unexcused. Not applicable when the student attended another educational environment at any point during the absence. Used only to calculate mobility rates.
26Transfer to detention center out of districtA student whose educational services have moved from a public school to an educational program at a detention center. All districts may use this.
27Previous graduate receiving transition 7servicesA student who has earned a diploma and was previously exited with an Exit Type Code of '90' (diploma recipient). This exit code should be used for special education transition students who (1) met graduation requirements and were marked with exit type code 90 in a prior year and (2) will continue in transition services in the following school year (i.e., 1st, 2nd, and 3rd year transition students.
30Illness/injuryA student who because of a serious/critical illness or injury was unable to complete this year’s educational program and is not receiving educational services through a home-bound program. This code should not be used for exit due to pregnancy/child-birth, or for “minor” illness or injury from which the student is expected to return before the end of the reported school year.
40Discontinued schooling/dropped outA student who was enrolled in school at any time during the current school year, including summer, but leaves school for any reason other than one of the following exclusionary conditions: 
  • Transfers (with official documentation) to another public school district, private school, home based education program or other state- or district-approved educational program;
  • Temporary absence due to suspension or expulsion; or 
  • Serious illness or death and does not complete their education. 


This would also include a student who was in membership the previous school year and who does not meet the above exclusionary conditions and does not return to school prior to the end of the school year. Typically only used for students in 7th grade or higher (when PK – 6, use exit type code “06” instead.).

45Discountinued School 6 weeks but returned to a school within the reporting district before the end of the reported school yearThese students were not receiving educational services from any source while not in attendance. This code should not be used for students absent due to illness, injury or expulsion – these situations are covered under separate exit type codes. 

Note: Students reported with exit type 45 do not count toward the calculated annual dropout rate.
50ExpulsionA student who leaves school involuntarily due to an expulsion approved by appropriate school authorities and is not receiving any education benefits while expelled. Applies only to students who are expelled and do not return before the end of the reported school year.
55Expelled no Ed services and returnedA student who was not receiving educational services and was expelled, and returned to a district school before the end of the reported school year.
56Expelled with educational servicesStudent who is provided educational services by the district during a period of expulsion. These services may include tutoring, participation in an on-line education program or school operated by the district, or placement in a designated expulsion program operated by the district.
70HSEd TransferStudent exits to participate in a HSED preparation program not administered by the district (e.g., a HSED program offered through an institution of higher education or a private company.).
90Graduatioed with regular diplomaA student who received a regular high school diploma upon completion of local requirements for both course work and assessment and met Colorado's Graduation Guidelines requirements. Includes students with disabilities who meet all requirements of an IEP aligned with state standards.
92Completed non-diploma certificateA student who has received a certificate of completion, attendance, or achievement. Also includes students who have not received a high school diploma but have been granted admission to an institution of higher education.
93High School Equivalency Diploma (HSED)A student who has received a HSED certificate upon completion of a HSED preparation program administered by the reporting district.
94Transferred to HSED program & received certificateStudent transferred to a non-district run HSED program AND received a HSED certificate all in the currently reported school year.
95Received diploma CUR YR after reported as HSEDStudent received a diploma in the current year, and met Colorado's Graduation Guidelines requirements, after being reported as a HSED recipient by the reporting district in a previous collection year.
96Graduated and Completed PostsecondaryStudent who has graduated with a high school diploma meeting Colorado's Graduation Guidelines requirements and has completed a postsecondary program (current accepted programs are ASCENT and P-TECH). The student cannot have been reported as a graduate in a previous year. When the student already has been reported as a graduate please use Exit Code 24.

Database Location:

Enrollment.endStatus

Ad Hoc Inquiries:

Student > Demographics > student.endStatus

Student > Learner > Active Enrollment > Core elements > activeEnrollment.endStatus

Student > Learner > Enrollment History > enrollmentHistory.endStatus

Reports: 

Student Interchange - School Association

CRDC School of Accountability

Reports the School of Accountability. When the field is not populated on the enrollment record, reports the State School Number. 

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State Reporting Fields

Data entries made in the State Reporting Fields section of the Enrollments tool are unique to the state of Colorado and may directly affect the way students are reported to the state department of education.

Updates to State Reporting fields overwrites previously entered data. To preserve this historical information, create a new Enrollment record when changes are needed. Deleting an Enrollment record is NOT recommended.

The following are fields that appear in Colorado State Reporting Fields. Field names which are underlined appear as dropdown lists in the product with a list of available options appearing below the table.

State Reporting Enrollment Editor

State Exclude

Excludes the enrollment record from being included in state and federal reports.

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Database Location:

Enrollment.stateExclude

Ad Hoc Inquiries:

Student > Learning > Active Enrollment > State Reporting Elements > activeEnrollment.stateExclude

Reports: 

All Reports

Migrant

The student's migrant status.

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Database Location:

Enrollment.migrant

Ad Hoc Inquiries:

Student > Learning > Active Enrollment > State Reporting Elements > activeEnrollment.migrant

Reports: 

Student Interchange - IPST Overwrite

Student Interchange - Student Layout

Teacher Student Data Link Interchange (TSDL)

VE-135 File

Immigrant

Indicates whether the student is considered an immigrant.

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Database Location:

Enrollment.immigrant

Ad Hoc Inquiries:

Student > Learning > Active Enrollment > State Reporting Elements > activeEnrollment.immigrant

Reports: 

Student Interchange - Student Layout

Independent Study

Indicates the student is attending an independent study program established by the school district under the supervision of a certificated or licensed teacher and is part of the student's academic schedule.

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Database Location:

Enrollment.independentStudy

Ad Hoc Inquiries:

Student > Learning > Active Enrollment > Custom Enrollment > customEnrollment.independentStudy

Reports: 

Not reported

HSED Instruction

Indicates the student's HSED was funded using state funds either in the form of a district-run HSED program or tuition paid by the district to an external HSED program.

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Database Location:

Enrollment.gedInstruction

Ad Hoc Inquiries:

Student > Learning > Active Enrollment > Custom Enrollment > customEnrollment.gedInstruction

Reports: 

Student Interchange - Student Layout

Continuous in US

Indicates whether the student has been continuously enrolled in a U.S. public school.

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Database Location:

Enrollment.continuousUS

Ad Hoc Inquiries:

Student > Learning > Active Enrollment > Custom Enrollment > customEnrollment.continuousUS

Reports: 

Not reported

Continuous in CO

Indicates whether the student has been continuously enrolled in a Colorado public school.

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Database Location:

Enrollment.continuousState

Ad Hoc Inquiries:

Student > Learning > Active Enrollment > Custom Enrollment > customEnrollment.continuousState

Reports: 

Not reported

Habitually Disruptive

Indicates the student is habitually disruptive in class.

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Database Location:

Enrollment.habituallyDisruptive

Ad Hoc Inquiries:

Student > Learning > Active Enrollment > Custom Enrollment > customEnrollment.habituallyDisruptive

Reports: 

Not reported

CoAlt Participant

Indicates whether the student participates in the Colorado alternative assessment program.

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Database Location:

Enrollment.coAltParticipant

Ad Hoc Inquiries:

N/A

Reports: 

Student Interchange - Student Layout

Contractual Agreement 3rd Party Ed

Indicates whether the student is receiving all of their educational instruction through a third party educator/program.

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Database Location:

Enrollment.contractualAgree

Ad Hoc Inquiries:

Student > Learning > Active Enrollment > Custom Enrollment > customEnrollment.contractualAgree

Reports: 

Not reported

Enrolled in US

The date the student was most recently enrolled in a U.S. school in any grade.

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Database Location:

Enrollment.enroInUS

Ad Hoc Inquiries:

Student > Learning > Active Enrollment > Custom Enrollment > customEnrollment.enrolnUS

Reports: 

Student Interchange - School Association

Post Secondary Program

Describes a program for which a secondary student may earn post secondary credit. These same programs are selected on the CEPA record.

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  • 0: Not Applicable
  • 1: ASCENT Program (12 only)
  • 2: Concurrent Enrollment (9-12)
  • 7: Early College (9-12)
  • 8: Community College Dropout Recovery (Age: 16-12)
  • 09: CarryForward ASCENT
  • 10: ASCENT Carryforward - Part-Time
  • 15: P-TECH - Years 1-4
  • 16: P-TECH - Years 5-6
  • 17: TREP Year 5

Database Location:

Enrollment.pseo

Ad Hoc Inquiries:

Student > Learning > Active Enrollment > State Reporting Elements > activeEnrollment.pseo

Reports: 

Student Interchange - Student Layout

Student Interchange - School Association

Post Secondary Program Next Year

Indicates whether the student is participating in a post secondary program the following school year.

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Database Location:

Enrollment.ascent

Ad Hoc Inquiries:

Student > Learning > State Localized Elements > es.ascent

Reports: 

Student Interchange - School Association

Transition

Indicates whether the student is in a transition program where students are moved from educational environments to life skill and/or vocational education.

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Database Location:

Enrollment.transition

Ad Hoc Inquiries:

Student > Learning > Active Enrollment > Custom Enrollment > customEnrollment.transition

Reports: 

SPED IEP Interchange - Student Participation December

SPED IEP Interchange - Student Participation End of Year

Student Interchange - Student Layout

Resident District or State

Indicates the student's resident district or state.

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Database Location:

Enrollment.residentDistrict

Ad Hoc Inquiries:

Student > Learning > Active Enrollment > State Reporting elements > activeEnrollment.residentDistrict

Reports: 

SPED IEP Interchange - Special Education Child

Student Interchange - School Association

Serving District

The district serving the student.

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School of Accountability

The school accountable for reporting the student's data.

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Facility/Detention Code

The code indicating the facility/detention center the student currently attends.

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Database Location:

Enrollment.facilityCode

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Reporting Elements > activeEnrollment.facilityCode

Reports: 

Not reported

Pupil Attendance

Indicates the type of school and education the student is attending.

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Database Location:

Enrollment.stateAid

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Reporting Elements > activeEnrollment.stateAid

Reports: 

Student Interchange - School Association

SPED IEP Interchange - Student Participation December

SPED IEP Interchange - Student Participation End of Year

Funding Code

Indicates the type of state funding the student receives.

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Database Location:

Enrollment.stateFundingCode

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Reporting Elements > activeEnrollment.stateFundingCode

Reports: 

Student Interchange - School Association

Adjusted Cohort 

A cohort is a group of students who enter the 9th grade during the same school year. All first-time 9th graders are assigned to a group. During high school, the cohort is adjusted each year to add verified transfers in and subtract verified transfers out. 

Adj Cohort Justification

The adjustment justification code for the dropout or expulsion.

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Database Location:

Enrollment.adjCohortJustification

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.adjCohortJustification

Reports: 

Student Interchange - EOY Adjustments

Adj Cohort Gender

The gender of the student who dropped out, was expelled or transferred to an external GED program.

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Database Location:

Enrollment.adjCohortGender

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.adjCohortGender

Reports: 

Not reported

Adj Cohort Race

The race/ethnicity of the student who dropped out, was expelled or transferred to an external GED program.

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Database Location:

Enrollment.adjCohortRace

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.adjCohortRace

Reports: 

Not reported

Adj Cohort Year

The school year in which the student was reported as dropped out or expelled.

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Database Location:

Enrollment.adjCohortYear

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.adjCohortYear

Reports: 

Student Interchange - EOY Adjustments

Adj Cohort School

The school from which the student dropped out, was expelled or transferred to an external GED program.

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Database Location:

Enrollment.adjCohortSchool

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.adjCohortSchool

Reports: 

Student Interchange - EOY Adjustments

Adj Cohort Grade

The grade level at which the student dropped out, was expelled or transferred to an external GED program.

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Database Location:

Enrollment.adjCohortGrade

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.adjCohortGrade

Reports: 

Not reported

Displaced Homemaker

Indicates the student is considered a displaced homemaker.

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Database Location:

Enrollment.displacedHomemaker

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Reporting Elements > activeEnrollment.displacedHomemaker

Reports: 

Not reported

Single Parent

Indicates the student is a single parent.

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Database Location:

Enrollment.singleParent

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Reporting Elements > activeEnrollment.singleParent

Reports: 

Not reported

Refugee

Indicates whether the student is considered a person who is outside their nationality or who is unable or unwilling to return due to persecution on account of race, religion, nationality, social group membership or political opinion.

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Database Location:

Enrollment.refugee

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Localized Elements > es.refugee

Reports: 

Not reported

Home Based Education

Indicates whether the student is home schooled and receiving some services from district.

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Database Location:

Enrollment.homeBasedEducation

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Localized Elements > es.homeBasedEducation

Reports: 

Student Interchange - School Association

Non-School Program

An indicator that a student is being educated in a program without a school code. 

  • 00: No
  • 01: Single District On-Line Program
  • 02: District-Run Program
  • 03: School District or BOCES Program
  • 04: Third Party Program

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Database Location:

Enrollment.nonSchoolProgram

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Reporting Elements > es.nonSchoolProgram

Reports: 

Student Interchange - School Association

P-EBT Extract

Continuous in District

Used as an override field for the Continuous in District value that reports on the School Association Report. Values should be set here when the student needs to report a different value than defined in the Report Logic section for the School Association Report.

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Database Location:

Enrollment.continuousInDistrict

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.continuousInDistrict

Reports: 

Student Interchange - School Association

Continuous in School

Used as an override field for the Continuous in School value that reports on the School Association Report. Values should be set here when the student needs to report a different value than defined in the Report Logic section for the School Association Report.

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Database Location:

Enrollment.continuousInSchool

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.continuousInSchool

Reports: 

Student Interchange - School Association

Extended Evidence Outcome Status

Indicates whether the student is eligible for the state's alternative assessment.

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Database Location:

Enrollment.outcomeStatus

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Localized Elements > es.OutcomeStatus

Reports: 

Not reported

READ

Recommended Retention

Indicates whether a recommendation was made for the student to not advance to the next grade level due to a reading deficiency. This field reports 2 for students with a READ status of 0, 1, 3, 4, or 5.

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Database Location:

EnrollmentCO.recommendedRetention

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Localized Elements > es.outcomeStatus

Reports: 

READ Extract

Retained

Indicates whether a decision was made for the to advance to the next grade level due to a reading deficiency. This field reports 2 for students with a READ status of 0, 1, 3, 4, or 5.

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Database Location:

EnrollmentCO.retained

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Localized Elements > es.retained

Reports: 

READ Extract

Student Interchange - School Association

Remote Learning

Indicates whether the student was enrolled in full time distance learning.

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Database Location:

EnrollmentCO.remoteLearning

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Localized Elements > es.remoteLearning

Reports: 

P-EBT Extract

Special Education Fields

The Special Ed Fields editor contains all Special Education items that need to be indicated on a student's enrollment record for state and local reporting purposes. 

Colorado Special Education Enrollment Fields

Special Ed Start Date

The date the student began Special Education services.

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Special Ed Exit Date

The date the student exited Special Education.

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IEP

Indicates whether the student has an IEP.

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Disablity Type

The student's primary disability.

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Database Location:

Enrollment.disability1

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Special Ed Elements > activeEnrollment.disability1

Reports: 

Student Interchange - Student Layout

SPED IEP Interchange - Student Participation December

SPED IEP Interchange - Student Participation End of Year

Disability 2

The student's secondary disability.

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Database Location:

Enrollment.disability2

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Special Ed Elements > activeEnrollment.disability2

Reports: 

Not reported

Special Ed Setting

The student's major (more than 50% of the student's Special Education program) instructional setting.

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Database Location:

Enrollment.specialEdSetting

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Special Ed Elements > activeEnrollment.specialEdSetting

Reports: 

Not reported

Exit Reason

The reason the student exited Special Education.

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Database Location:

Enrollment.spedExitReason

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Special Ed Elements > activeEnrollment.spedExitReason

Reports: 

SPED IEP Interchange - Student Participation December

SPED IEP Interchange - Student Participation End of Year

Educational Orphan Reason

Indicates whetner the student is considered an educational orphan.

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Database Location:

Enrollment.educationOrphan

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.educationOrphan

Reports: 

Not reported

Service Agency/Facility Code

A unique code assigned by the Colorado Department of Education to the facility or detention center the student currently attends.

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Database Location:

Enrollment.serviceFacility

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.serviceFacility

Reports: 

School Discipline and Attendance - Firearm (GFSA) Discipline

School Discipline and Attendance - Discipline by Action

READ Extract

Student Interchange - Graduation Guidelines

School Discipline and Attendance - Student Demographics

Deaf OR Blind Registry

The two-digit code indicating whether the student is on the Deaf/Blind Registry.

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Database Location:

Enrollment.deafORblindRegistry

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.deafORblindRegistry

Reports: 

Not reported

Specialized Transportation

Indicates whether the student receives specialized transportation.

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Database Location:

Enrollment.specializedTransportation

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.specializedTransportation

Reports: 

Not reported

Parentally Placed

Indicates whether or not the student was placed by their parents in a private or parochial school and is receiving services on an ISP.

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Database Location:

Enrollment.parentallyPlaced

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.parentallyPlaced

Reports: 

SPED IEP Interchange - Student Participation December

SPED IEP Interchange - Student Participation End of Year

Funding Status

Indicates whether the student is eligible for Exceptional Children's Education Act (ECEA) funding.

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Database Location:

Enrollment.fundingStatus

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.fundingStatus

Reports: 

SPED IEP Interchange - Student Participation December

SPED IEP Interchange - Student Participation End of Year

Student Interchange - School Association

Special Ed Attendance

Indicates the educational program the student is attending.

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Database Location:

Enrollment.specialEdAttendance

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.specialEdAttendance

Reports: 

SPED IEP Interchange - Student Participation December

SPED IEP Interchange - Student Participation End of Year

Special Ed Program Code

Indicates the student's special education program.

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Database Location:

Enrollment.spedProgramCode

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Localized Elements > es.spedProgramCode

Reports: 

SPED IEP Interchange - Student Participation December

SPED IEP Interchange - Student Participation End of Year

Medicaid Eligibility Date

The date the student was eligible for Medicaid services.

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Database Location:

Enrollment.medicaidDate

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.medicaidDate

Reports: 

Not reported