Staff Education Organization Assignment Association (Core v3.X)
Last Modified on 04/10/2024 12:56 pm CDT
Tool Search: Ed-Fi
This association indicates the education organization to which a staff member provides services; also known as school of service.
Object Triggering Logic
This table describes logic for triggering syncing of this object.
| Action | Trigger |
|---|
| Post | When a person has a District Employment record that overlaps the configured year with the District Staff check box checked and a District Assignment Code populated. OR When a person has a District Assignment record that overlaps the configured year.
- Do NOT report a record if any one of the following scenarios are true:
- There is not an Ed-FI ID for the staff person.
If the record is being triggered from a District Assignment record and it is marked as Exclude.
If the record is being triggered from a District Assignment record and the School is marked as Exclude. - If data is sent prior to the Exclude check boxes are checked, the data will remain and the user will need to use the Delete Tool to remove data.
- If the Assignment Code field is not mapped in Resource Preferences.
- If school staff member has more than 1 qualifying District Assignment record, a record will generate for each eligible School/Start date.
- If a staff member has a District Employment record that is marked as District Staff and a District Assignment record, the staff member will get multiple records. One with an Ed Org Reference Number = to the District Number and one with an Ed Org Reference Number = to each school in which they have an eligible District Assignment record.
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| Put | When any field not part of the natural key changes: |
| Delete/Post | When any field part of the natural key changes: - Begin Date
- Staff Classification Descriptor
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| Delete/Post | If there are two District Assignment records that create the same natural Key and 1 is Deleted, the remaining record will be posted. |
| Delete | When a District Assignment record is deleted. |
| Delete | When a District Employment record is deleted. |
School Exclude, Calendar Exclude, Resource Toggle and Resync Logic
This table describes the School Exclude, Calendar Exclude, Resource Toggle and Resync logic of this object.
| Action | Trigger |
|---|
| None | If a resource is toggled to 'OFF' after data has sent, all sent data will remain in the ODS but no new data will send. |
| Resync | If a record is in the Ed-Fi Identity Mapping table and not in the ODS, it will be deleted from the Ed-Fi Identity Mapping table. |
| Resync | If a record is in the ODS and it does not have a matching record in Campus or the Ed-Fi Identity Mapping table, it will be deleted from the ODS. |
| Resync | If a mapping is changed in Resource Preferences, a resync will need to be done to reflect the changes. |
Natural Key Changes, Cascading Updates, and Deletes Logic
This table describes the Natural Key Changes/Cascading Updates and Deletes logic of this object.
| Action | Trigger |
|---|
| Delete/Post | Natural Key change: - If the School ID changes, all data will remain under the old number and a resync will need to be completed to populate data under the new number. The delete tool would need to be used to remove all data from the old School ID. If an Ed-Fi ID changes, this will happen with the cascading deletes from the Ed-Fi ID Change trigger.
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| Delete/Post | The logic for an Ed-FI ID change will update all resources impacted by this change. |
| Delete/Post | If the Start Date or Assignment Code changes, the record will delete and re-post. |
| Delete/Post | Cascading Updates: The Staff Education Organization Assignment Association establishes ownership of the Staff record. If the natural key changes all dependent resources of staff will delete/post. - Staff Education Organization Employment Associations, Staff School Associations, Staff Section Associations, Staff Cohort Associations
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Scope Year Logic
This table describes scope year logic of this object.
| Logic |
|---|
A record will report when a person has a District Assignment or District Employment record that is aligned to a scoped year. - Report when a staff has an active District Assignment or District Employment record that overlaps with the School year Start and End Dates.
- If School Year Start Date is NULL, 7/1/xxxx will be the default start date used.
- If School Year End Date is NULL, 6/30/xxxx will be the default end date used.
- Data will only send for the years that have valid configuration.
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When using data in Campus that has an effective date, the following logic will be applied to determine the scope year(s) to report the data to. - Current Year: Records will be compared to today's date to determine if the record is eligible to report.
- Previous Years: The record's date must be on or before the schools year's end date defined in the School Years editor. If blank, the default date of 6/30/xxxx is used.
- Future Years: The record's date must be on or after the schools year's start date defined in the School Years editor. If blank, the default date of 7/01/xxxx is used.
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Resource Preferences
This table describes the Resource Preferences of this object.
| Data Element Label | Mapping Needed |
|---|
| Staff Classification Descriptors | Employment District Assignment Code EmploymentAssignment Assignment Code |
Event Queue Detail
This table describes the Event Queue Detail of this object.
| Campus Table | Ed-Fi Action | Fields |
|---|
| employment | Post/Put/Delete | The primary table used for sending data for this resource. |
| employmentassignment | Post/Put/Delete | The primary table used for sending data for this resource. |
Object Data Elements
This table describes data elements sent within the Staff Education Organization Assignment Association resource.
Data Element Label | Business Requirement | Business Rules | M, C or O | Data Source GUI Path | Database Field |
|---|
id | The unique identifier of the resource. |
| M |
|
|
| beginDate | Month, day and year of the start or effective date of a staff member''s employment, contract or relationship with the LEA. | - When reporting from the District Employment record, report the District Employment Start Date.
- When reporting from the District Assignment record, report the District Assignment Start Date.
| M | Census> People> District Employment> Start Date Census> People> District Assignment> Start Date | employment.startDate employmentassignment.StartDate |
| staffClassificationDescriptor | The titles of employment, official status, or rank of education staff. | Report the Ed-Fi code mapped to the value selected: - If reporting from District Employment, report the Ed-Fi Code mapped to the District Assignment Code selected.
- If reporting from District Assignment, report the Ed-Fi Code mapped to the Assignment Code selected.
| M | Census> People> District Employment> District Assignment Code
Census> People> District Assignment> Assignment Code | employment.assignmentCode employmentassignment. assignmentCode |
| credentialReference |
| - This is optional, does not report.
| O |
|
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| educationOrganizationReference | A reference to the related EducationOrganization resource. | - First look to District Employment > District Staff. If the checkbox is checked, report staff with the District Number.
- If the District Staff checkbox is not checked, report the State School Number.
| M |
|
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| StaffEducationOrganizationEmploymentAssociationReference | A reference to the related Staff Education Organization Employment Association resource. | - Reports the data that is part of the Natural Key for the Staff Education Organization Employment Association.
| O |
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| staffReference | A reference to the related Staff resource. | - Reports the data that is part of the Natural Key for the Staff resource.
| M |
|
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| endDate | Month, day and year of the end or termination date of a staff member''s employment, contract or relationship with the LEA. | - When reporting from the District Employment record, report the District Employment End Date.
- When reporting from the District Assignment record, report the District Assignment End Date.
| O | Census> People> District Assignment> End Date | employment.endDate employmentassignment.endDate |
| orderOfAssignment | Describes whether the assignment is this the staff member's primary assignment, secondary assignment. | - This is optional, do not report.
| O |
|
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| positionTitle | The descriptive name of an individual''s position. | - When reporting from the District Employment record, report the name from the District Assignment Code selected.
- When reporting from the District Assignment record, report the name from the Assignment Code selected.
| O | Census> People> District Employment> District Assignment Code
Census> People> District Assignment> Assignment Code | employment.assignmentCode employmentassignment.assignmentCode |
| _etag | A unique system-generated value that identifies the version of the resource. |
| O |
|
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Type/Descriptor
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Staff Classification Descriptors
The District Assignment Code from the District Employment tab and the Assignment Code from the District Assignment tab is a shared Data Dictionary that is an unlocked list that is managed by the districts.
To create a new or modify an existing Assignment Code go to System Administration> Custom> Attribute/Dictionary> Employment Assignment > Assignment Code.
| Code Value | Description | Namespace | Short Description |
|---|
| Assistant Principal | Assistant Principal | uri://ed-fi.org/StaffClassificationDescriptor | Assistant Principal |
| Assistant Superintendent | Assistant Superintendent | uri://ed-fi.org/StaffClassificationDescriptor | Assistant Superintendent |
| Counselor | Counselor | uri://ed-fi.org/StaffClassificationDescriptor | Counselor |
| Instructional Aide | Instructional Aide | uri://ed-fi.org/StaffClassificationDescriptor | Instructional Aide |
| Instructional Coordinator | Instructional Coordinator | uri://ed-fi.org/StaffClassificationDescriptor | Instructional Coordinator |
| LEA Administrator | LEA Administrator | uri://ed-fi.org/StaffClassificationDescriptor | LEA Administrator |
| LEA Specialist | LEA Specialist | uri://ed-fi.org/StaffClassificationDescriptor | LEA Specialist |
| LEA System Administrator | LEA System Administrator | uri://ed-fi.org/StaffClassificationDescriptor | LEA System Administrator |
| Librarians/Media Specialists | Librarians/Media Specialists | uri://ed-fi.org/StaffClassificationDescriptor | Librarians/Media Specialists |
| Operational Support | Operational Support | uri://ed-fi.org/StaffClassificationDescriptor | Operational Support |
| Other | Other | uri://ed-fi.org/StaffClassificationDescriptor | Other |
| Principal | Principal | uri://ed-fi.org/StaffClassificationDescriptor | Principal |
| School Administrator | School Administrator | uri://ed-fi.org/StaffClassificationDescriptor | School Administrator |
| School Leader | School Leader | uri://ed-fi.org/StaffClassificationDescriptor | School Leader |
| School Specialist | School Specialist | uri://ed-fi.org/StaffClassificationDescriptor | School Specialist |
| State Administrator | State Administrator | uri://ed-fi.org/StaffClassificationDescriptor | State Administrator |
| Substitute Teacher | Substitute Teacher | uri://ed-fi.org/StaffClassificationDescriptor | Substitute Teacher |
| Superintendent | Superintendent | uri://ed-fi.org/StaffClassificationDescriptor | Superintendent |
| Support Services Staff | Support Services Staff | uri://ed-fi.org/StaffClassificationDescriptor | Support Services Staff |
| Teacher | Teacher | uri://ed-fi.org/StaffClassificationDescriptor | Teacher |
