Nebraska Ed-Fi Data v3.1 - Student Homeless Program Associations

This association represents the McKinney-Vento Homeless Program program(s) that a student participates in or from which the Student receives services.

Object Triggering Logic

This table describes logic for triggering syncing of this object.

ActionTrigger
Post

When the Guardian check box is checked AND one person is a student and one person is not a student.

  • The guardian does NOT have to be a member of the same household as the student to report.
  •  Start date must be on or before today's date. 
  •  End date must be on or after today's date. 

 A record is not sent if the student to which they are associated has an enrollment marked as No Show, State Exclude or the enrollment is in a calendar marked as Exclude. 

Put

When the Guardian check box is checked or relationship type is changed.

Delete

When the Guardian check box is unchecked, relationship is end dated or deleted..

School Exclude, Calendar Exclude, Resource Toggle and Resync Logic

This table describes the School Exclude, Calendar Exclude, Resource Toggle and Resync logic of this object.

ActionTrigger
NoneIf a resource is toggled to 'OFF' after data has sent, all sent data will remain in the ODS but no new data will send.
ResyncIf a record is in the Ed-Fi Identity Mapping table and not in the ODS, it will be deleted from the Ed-Fi Identity Mapping table.
ResyncIf a record is in the ODS and it does not have a matching record in Campus or the Ed-Fi Identity Mapping table, it will be deleted from the ODS.
ResyncIf a mapping is changed in Resource Preferences, a resync will need to be done to reflect the changes.


Natural Key Changes, Cascading Updates, and Deletes Logic

This table describes the Natural Key Changes/Cascading Updates and Deletes logic of this object.

ActionTrigger
Post/Delete

Natural Key changes:

  • LEA Reference - District Numbers cannot change after data has been sent.  If a district number changes, we would expect an Ed-Fi error and this change would not be supported.
  • If an Ed-Fi ID changes, a delete/post will occur with the cascading deletes from the Ed-Fi ID Change triggers.
  • If the Program Name or Program Type Descriptor mapping changes and a resync is completed.
  • If the Start Date of the program record changes.
DeleteCascading Deletes:  N/A - no dependent resources.


Scope Year Logic

This table describes scope year logic of this object.

Logic

A record will report when they are a guardian to a student with an enrollment aligned to a scoped year.

  •  The related pair start date must be null or on/before the scope year end date to report. 
  •  The related pair end date must be null or on/after the scope year end date to report. 

Data will only send for the years that have valid configuration.

A resync must be completed on the resource when a new scope year is configured in order for this data to send.

When using data in Campus that have start and end dates, the following logic will be applied to determine the scope year(s) to report the data to.

  •  Current Year:  The records start date must be on or before today's date and the records end date must be on or after today's date.
  •  Previous Years:  The record's start date must be on or before the school year's end date and the record's end date must be after the school year's end date defined in the School Years editor.  If blank, the default date of 6/30/xxxx is used. 
  •  Future Years:  The record's start date must be on or before the schools year's start date and the record's end date must be on or after the school year's start date defined in the School Years editor.  If blank, the default date of 7/01/xxxx is used. 

Resource Preferences

Data Element Label

Mapping Needed

Comments
homelessPrimaryNighttimeResidenceDescriptorHomeless Primary Night Time Residence
homelessUnaccompaniedYouthHomeless Unaccompanied YouthThis mapping only shows in states where the Unaccompanied Youth field is a droplist. If it is a checkbox, the mapping does not show.
Select the Program Type Descriptor associated with this Program.Program Type Descriptor

Event Queue Detail

This table describes the Event Queue Detail of this object.

Campus TableEd-Fi ActionFields
homelessPost/Put/DeleteThe primary table for sending data for this resource.

Object Data Elements

Data Element Labels in bold are part of the Natural Key and are required data elements for Data to send to Ed-Fi.

Data Element LabelBusiness RequirementBusiness RulesM, C or O

Data Source GUI Path

Database Field
 Id The unique identifier of the resource.
 M

 educationOrganization
Reference
 The education organization where the student is participating in or receiving the program services.
  1. Reports District ID and,
  2. Reports 000 for school number.
 M

System Administration > Resources > District information> DistrictID + 000

Example: Millard 280017000    


 programReferenceA reference to the related Program resource.Reports the Natural Key from the Programs resource.
  1. For programReference Type, report 'Other'.
  2. For programReference Name, report 'Homeless'.
 M

 studentReference A unique alpha-numeric code assigned to a student.
  1. Reports the Natural Key from the Student resource.
 M

 beginDateThe month, day, and year on which the Student first received services.
 MIndex> Student Info> Program Participation> Homeless> StartDate
 endDateThe month, day, and year on which the Student exited the Program or stopped receiving services.
 OIndex> Student Info> Program Participation> Homeless> End Date

reasonExitedDescriptor

A unique identifier used as Primary Key, not derived from business logic, when acting as Foreign Key, references the parent table.

  1. Optional, do not report.

O



servedOutsideOf

RegularSession

Indicates whether the student received services during the summer session or between sessions.

  1. Optional, do not report.

O



Primary Night Time Residence

Best describes the student's living situation at the time the student was identified as homeless.

  1. Report the Ed-Fi Code from the value selected in the droplist on Homeless.
    • If field is blank, do not report.

Student Information> Program Participation> Homeless

Enrollment. homeless

unaccompaniedYouthIndicates whether or not the student, if homeless, is an unaccompanied youth.

Index> Student Info> Program Participation> Homeless> Unaccompanied Youth

services

An unordered collection of studentProgramAssociationServices. Indicates the services being provided to the student by the program.

  1. Optional, do not report.

O



Type/Descriptors

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Primary Nighttime Residence

Code ValueShort DescriptionDescription
01Homeless - SheltersHomeless - Shelters
02Homeless - Doubled UpHomeless - Doubled Up
03Homeless - UnshelteredHomeless - Unsheltered
05Homeless - Hotel or MotelHomeless - Hotel or Motel