Classic Path: KY State Reporting > FRYSC State Report
Search Terms: FRYSC State Report
The FRYSC State Report is submitted to the state in the fall and contains a high level summary of FRYSC activities throughout a given district. This report is used by the state to view the overall levels of FRYSC activities.
This article includes the following topics:
Image 1: FRYSC State Report Editor
Report Logic
The following report logic is used:
- Only FRYSC Individual Interventions and Group Programs active within the date range entered on the report editor are reported.
- The report includes students with enrollment records marked State Exclude and/or No Show.
- If a Group Program has no end date, the report will assume the end date is June 30th of the same FRYSC school year as the Group Program's Start Date.
- The Date Range on the report editor will default to the following:
- Start Date will default to 07/01 of the school year selected in the Campus toolbar.
- End Date will default to 06/03 of the school year selected in the Campus toolbar or the current date, whichever is earliest.
- District Edition: The generated filename is structured as follows:
- FRYSC_DistrictNameCo_YYYY_State.pdf
- The District Name is truncated so the word County is truncated to Co and the word Independent is truncated to Ind and any part of the name after the Co or Ind is removed. If a disrict has the word County or Independent, the name is not truncated.
- YYYY represents the 4-digit end year being reported.
- FRYSC_DistrictNameCo_YYYY_State.pdf
- State Edition: The generated file name is structured as FRYSC_YYYY_State.pdf where YYYY is the 4-digit end year being reported.
Generating the FRYSC State Report
Kentucky State Edition Users can generate this report for the entire state.
- Enter the Date Range. Only FRYSC Individual Interventions and Group Programs active within the date range entered are reported.
- Select the report Format. Currently, only the PDF format is available.
- Select the FRYSC Center(s) reporting data. Mark the All FRYSC Centers checkbox to report data for all FRYSC centers in the district.
- Select the report Aggregation option:
- Combined Totals - All data is combined into one report
- By School - The report is generated once for each School but is presented as a single PDF.
- By FRYSC Center - The report is generated once for each FRYSC Center but is presented as a single PDF.
- Filter data by selecting an Ad Hoc Filter (optional).
Select the Calendar(s) reporting data. Mark the All Calendars checkbox to report data from all calendars in the school year.
Select how the report will be generated:
Generate Report The report will generate immediately and display in a new window in the designated format. Submit to Batch The report can be scheduled for when it generates and will be sent to the Batch Queue tool.
Understanding the FRYSC State Report
See the following sections for more information about each part of the FRYSC State Report.
- Header Elements
- Mode of Intervention Data Elements
- Time Frame Data Elements
- Aggregate Totals Data Elements - Summary Page - Individual Interventions
- Aggregate Totals Data Elements - Summary Page - Group Programs
- Aggregate Totals Data Elements - Detail Page - Individual Interventions
- Aggregate Totals Data Elements - Detail Page - Group Programs
Header Elements
Image 2: FRYSC State Report - Header
An alternative header is generated for each FRYSC Center when the report is aggregated by FRYSC Center.
Data Element | Description | Type | Campus Database | Campus Application |
|---|---|---|---|---|
| District Number | The district number of the district reporting information. | Alphanumeric | District.number | System Administration > Resources > District Information > State District Number |
| District Name | Name of the district reporting information. | Alpha | District.name | System Administration > Resources > District Information > Name |
County | The name of the county associated with the FRYSC data being reported. | Alpha | District.county | System Administration > Resources > District Information > County |
| Date Range | The date range of information being included on the report. This date range is determined by the dates entered in the Date Range field on the report editor. | Alpha | N/A | KY State Reporting > FRYSC State Report Report > Date Range |
| School(s) | A list of schools from which FRYSC data has been reported. If the report is pulling data from 5 or fewer schools, the list of schools will appear in the report header. If the report is pulling data from 6 or more schools, the header will display the number of schools being reported and the actual list of schools appears as an appendix page at the end of the report. | Alpha | School.name | System Administration > Resources > School > Name |
Mode of Intervention Data Elements
Image 3: FRYSC State Report - Mode of Intervention Data Elements
Data Element | Description | Type | Campus Database | Campus Application |
|---|---|---|---|---|
| In-office/School Grounds (Unduplicated) | A count of interventions where the intervention took place in the school office or on school grounds. Logic counts each student who has at least one Intervention where In-office/School Grounds is marked. Each student is only counted once. | Whole Number | FRYSCStatusKY. mOIInOfficeSchoolGrounds | Student Information > General > FRYSC > Individual Detail > Mode of Intervention > In-Office/School Grounds |
| In-office/School Grounds (Duplicated) | A count of interventions where the intervention took place in the school office or on school grounds. Logic counts each student who has at least one Intervention where In-office/School Grounds is marked. Each Intervention with the In-office/School Grounds checkbox marked is counted. Students can be counted more than once. | Whole Number | FRYSCStatusKY. mOIInOfficeSchoolGrounds | Student Information > General > FRYSC > Individual Detail > Mode of Intervention > In-Office/School Grounds |
| Telephone (Unduplicated) | A count of interventions where the intervention took place over the telephone. Logic counts each student who has at least one Intervention where Telephone is marked. Each student is only counted once. | Whole Number | FRYSCStatusKY. mOITelephone | Student Information > General > FRYSC > Individual Detail > Mode of Intervention > Telephone |
| Telephone (Duplicated) | A count of interventions where the intervention took place over the telephone. Logic counts each student who has at least one Intervention where Telephone is marked. Each Intervention with the Telephone checkbox marked is counted. Students can be counted more than once. | Whole Number | FRYSCStatusKY. mOITelephone | Student Information > General > FRYSC > Individual Detail > Mode of Intervention > Telephone |
Home Visit (Unduplicated) | A count of students who have received a home visit as part of a individual intervention. Logic counts each student who has at least one Intervention where Home Visit is marked. Each student is only counted once. | Whole Number | FRYSCStatusKY. mOIHomeVisit | Student Information > General > FRYSC > Individual Detail > Mode of Intervention > Home Visit |
| Home Visit (Duplicated) | A count of students who have received a home visit as part of a individual intervention. Logic counts each student who has at least one Intervention where Home Visit is marked. Each Intervention with the Home Visit checkbox marked is counted. Students can be counted more than once. | Whole Number | FRYSCStatusKY. mOIHomeVisit | Student Information > General > FRYSC > Individual Detail > Mode of Intervention > Home Visit |
| Home Visit - PAT (Unduplicated) | A count of students who have received a home visit with PAT status as part of an individual intervention. Logic counts each student who has at least one Intervention where Home Visit - PAT is marked. Each student is only counted once. | Whole Number | FRYSCStatusKY. mOIHomeVisitPAT | Student Information > General > FRYSC > Individual Detail > Mode of Intervention > Home Visit - PAT |
Home Visit - PAT (Duplicated) | A count of students who have received a home visit with PAT status as part of an individual intervention. Logic counts each student who has at least one Intervention where Home Visit - PAT is marked. Each Intervention with the Home Visit - PAT checkbox marked is counted. Students can be counted more than once. | Whole Number | FRYSCStatusKY. mOIHomeVisitPAT | Student Information > General > FRYSC > Individual Detail > Mode of Intervention > Home Visit - PAT |
| Letter (Unduplicated) | A count of interventions where the intervention involved sending a letter. Logic counts each student who has at least one Intervention where Letter is marked. Each student is only counted once. | Whole Number | FRYSCStatusKY. mOILetter | Student Information > General > FRYSC > Individual Detail > Mode of Intervention > Letter |
| Letter (Duplicated) | A count of interventions where the intervention involved sending a letter. Logic counts each student who has at least one Intervention where Letter is marked. Each Intervention with the Letter checkbox marked is counted. Students can be counted more than once. | Whole Number | FRYSCStatusKY. mOILetter | Student Information > General > FRYSC > Individual Detail > Mode of Intervention > Letter |
| Email/Text (Unduplicated) | Reports a count of interventions where the Intervention involved sending an email or text. Counts 1 for each student who has at least one Intervention where box is checked. Each student can be counted only once. | Whole Number | FRYSCStatusKY. mOILetter | Student Information > General > FRYSC > Individual Detail > Mode of Intervention > Email/Text |
| Email/Text (Duplicated) | Reports a count of interventions where the Intervention involved sending an email or text. Counts 1 for each Individual Intervention where box is checked. | Whole Number | FRYSCStatusKY. mOILetter | Student Information > General > FRYSC > Individual Detail > Mode of Intervention > Email/Text |
| Other (Unduplicated) | A count of interventions where the Mode of Intervention was designated as Other. Logic counts each student who has at least one Intervention where Other is marked. Each student is only counted once. | Whole Number | FRYSCStatusKY. | Student Information > General > FRYSC > Individual Detail > Mode of Intervention > Other |
| Other (Duplicated) | A count of interventions where the Mode of Intervention was designated as Other. Logic counts each student who has at least one Intervention where Other is marked. Each Intervention with the Other checkbox marked is counted. Students can be counted more than once. | Whole Number | FRYSCStatusKY. mOIOther | Student Information > General > FRYSC > Individual Detail > Mode of Intervention > Other |
Time Frame Data Elements
Image 4: FRYSC State Report - Time Frame Data Elements
Data Element | Description | Type | Campus Database | Campus Application |
|---|---|---|---|---|
Before School | A count of group program records where the Before School time frame is specified. Logic counts 1 for each group program where Before School is marked. A student may count more than once if they have more than one record with the Before School checkbox marked. | Whole Number | FRYSCGroupProgramKY. | Student Information > General > FRYSC > Group Program Detail > Time Frame > Before School |
| During School | A count of group program records where the During School time frame is specified. Logic counts 1 for each group program where During School is marked. A student may count more than once if they have more than one record with the During School checkbox marked. | Whole Number | FRYSCGroupProgramKY. TimeFrame | Student Information > General > FRYSC > Group Program Detail > Time Frame > During School |
| After School | A count of group program records where the After School time frame is specified. Logic counts 1 for each group program where After School is marked. A student may count more than once if they have more than one record with the After School checkbox marked. | Whole Number | FRYSCGroupProgramKY. TimeFrame | Student Information > General > FRYSC > Group Program Detail > Time Frame > After School |
| Intersession | A count of group program records where the Intersession time frame is specified. Logic counts 1 for each group program where Intersession is marked. A student may count more than once if they have more than one record with the Intersession checkbox marked. | Whole Number | FRYSCGroupProgramKY. TimeFrame | Student Information > General > FRYSC > Group Program Detail > Time Frame > Intersession |
| Weekend | A count of group program records where the Weekend time frame is specified. Logic counts 1 for each group program where Weekend is marked. A student may count more than once if they have more than one record with the Weekend checkbox marked. | Whole Number | FRYSCGroupProgramKY. TimeFrame | Student Information > General > FRYSC > Group Program Detail > Time Frame > Weekend |
| Holiday | A count of group program records where the Holiday time frame is specified. Logic counts 1 for each group program where Holiday is marked. A student may count more than once if they have more than one record with the Holiday checkbox marked. | Whole Number | FRYSCGroupProgramKY. TimeFrame | Student Information > General > FRYSC > Group Program Detail > Time Frame > Holiday |
| Winter Break | A count of group program records where the Winter Break time frame is specified. Logic counts 1 for each group program where Winter Break is marked. A student may count more than once if they have more than one record with the Winter Break checkbox marked. | Whole Number | FRYSCGroupProgramKY. TimeFrame | Student Information > General > FRYSC > Group Program Detail > Time Frame > Winter Break |
| Spring Break | A count of group program records where the Spring Break time frame is specified. Logic counts 1 for each group program where Spring Break is marked. A student may count more than once if they have more than one record with the Spring Break checkbox marked. | Whole Number | FRYSCGroupProgramKY. TimeFrame | Student Information > General > FRYSC > Group Program Detail > Time Frame > Spring Break |
| Summer Break | A count of group program records where the Summer Break time frame is specified. Logic counts 1 for each group program where Summer Break is marked. A student may count more than once if they have more than one record with the Summer Break checkbox marked. | Whole Number | FRYSCGroupProgramKY. TimeFrame | Student Information > General > FRYSC > Group Program Detail > Time Frame > Summer Break |
Aggregate Totals Data Elements - Summary Page - Individual Interventions
Image 5: FRYSC State Report - Aggregate Totals Data Elements - Individual Interventions
Data Element | Description | Type | Campus Database | Campus Application |
|---|---|---|---|---|
Unduplicated Contacts - # Students | A count of all students who have at least one active individual intervention for the specified period.
| Whole Number | FRYSCStatusKY. interventionForStudent | Student Information > General > FRYSC > Individual Intervention |
| Unduplicated Contacts - # Parents | A count of all students with individual interventions where the intervention was for the parent, for the specified period.
| Whole Number | FRYSCStatusKY. interventionForParent | Student Information > General > FRYSC > Individual Intervention |
| Duplicated Student Contacts | A count of all active individual intervention records for the specified period.
| Whole Number | FRYSCStatusKY. interventionForStudent | Student Information > General > FRYSC > Individual Intervention |
| Duplicated Parent Contacts | A count of all students with individual interventions where the intervention was for the parent, for the specified period.
| Whole Number | FRYSCStatusKY. interventionForParent | Student Information > General > FRYSC > Individual Intervention |
| Behavior Related | A count of all behavior-related individual interventions where the intervention was for the parent, for the specified period.
| Whole Number | FRYSCStatusKY. resultOfBehavior | Student Information > General > FRYSC > Individual Intervention > Result of Behavior Issue |
Aggregate Totals Data Elements - Summary Page - Group Programs
Image 6: FRYSC State Report - Aggregate Totals Data Elements - Group Programs
Data Element | Description | Type | Campus Database | Campus Application |
|---|---|---|---|---|
Unduplicated Contacts - # Students | A count of all students who have at least one active group program for the specified time period.
| Whole Number | FRYSCGroupProgramKY. programForStudents | Student Information > General > FRYSC > Group Program Detail |
| Unduplicated Contacts - # Parents | A count of all students who have at least one active group program record the specified time period and the program was intended for the parent.
| Whole Number | FRYSCGroupProgramKY. programForParents | Student Information > General > FRYSC > Group Program Detail |
| Duplicated Student Contacts | A count of all students who have at least one active group program for the specified time period.
| Whole Number | FRYSCGroupProgramKY. programForStudents | Student Information > General > FRYSC > Group Program Detail |
| Duplicated Parent Contacts | A count of all students who have at least one active group program record the specified time period and the program was intended for the parent.
| Whole Number | FRYSCGroupProgramKY. programForParents | Student Information > General > FRYSC > Group Program Detail |
| Total Contact Count | The total number of unduplicated contacts that took place. This column reports using the following calculation:
Where:
| Whole Number | FRYSCGroupProgramKY. FRYSCGroupProgramKY. FRYSCGroupProgramKY. | Student Information > General > FRYSC > Group Program Detail |
Number (#) of Meetings | The sum of all Meetings for all programs pulled by the report.
| Whole Number | FRYSCGroupProgramKY. meetingCount | Programs > FRYSC Group Programs > Meetings |
| Program Hours | The sum of all Total Program Hours for all programs pulled by the report.
| Whole Number | FRYSCGroupProgramKY. totalProgramHours | Programs > FRYSC Group Programs > Total Program Hours |
| Number (#) of Volunteers | The sum of all Volunteers for all programs pulled by the report.
| Whole Number | FRYSCGroupProgramKY. totalVolunteerCount | Programs > FRYSC Group Programs > # of Volunteers |
| Volunteer Hours | The sum of all Volunteers Hours for all programs pulled by the report.
| Whole Number | FRYSCGroupProgramKY. totalVolunteerHours | Programs > FRYSC Group Programs > Volunteer Hours |
Aggregate Totals Data Elements - Detail Page - Individual Interventions
Image 7: FRYSC State Report - Aggregate Totals Data Elements - Individual Interventions
Data Element | Description | Type | Campus Database | Campus Application |
|---|---|---|---|---|
Category/Type (Individual Intervention Aggregate Totals) | Displays all categories/types of individual interventions and acts as a row label for subsequent totals columns.
| Alpha | N/A | N/A |
| Unduplicated Contacts - # Students | A count of all students who have at least one active individual intervention in the specified category/type for the specified time period.
| Whole Number | FRYSCStatusKY. interventionForStudent | Student Information > General > FRYSC > Individual Intervention > Intervention is for: Students |
| Unduplicated Contacts - # Parents | A count of all students who have at least one active individual intervention in the specified category/type for the specified time period where the intervention was for the parent.
| Whole Number | FRYSCStatusKY. interventionForParent | Student Information > General > FRYSC > Individual Intervention > Intervention is for: Parent |
| Duplicated Student Contacts | A count of all active individual intervention records for the specified category/type in the specified period.
| Whole Number | FRYSCStatusKY. interventionForStudent | Student Information > General > FRYSC > Individual Intervention > Intervention is for: Students |
| Duplicated Parent Contacts | A count of all active individual intervention in the specified category/type for the specified time period where the intervention was for the parent.
| Whole Number | FRYSCStatusKY. interventionForParent | Student Information > General > FRYSC > Individual Intervention > Intervention is for: Parent |
| Behavior Related | A count of all active individual intervention records in the specified category/type for the specified time period where the Intervention resulted in a behavior issue.
| Whole Number | FRYSCStatusKY. resultOfBehavior | Student Information > General > FRYSC > Individual Intervention > Intervention is for: Students, Result of Behavior Issue |
Aggregate Totals Data Elements - Detail Page - Group Programs
Image 8: FRYSC State Report - Aggregate Totals Data Elements - Group Programs
Data Element | Description | Type | Campus Database | Campus Application |
|---|---|---|---|---|
Category/Type (Group Program Aggregate Totals) | Displays all categories/types of Group Programs and acts as a row label for subsequent totals columns.
| Alpha | FRYSCGroupProgramType | Programs > FRYSC > Group Programs > Program Category |
| Unduplicated Contacts - # Students | A count of all students who have at least one active group program record, by type.
| Whole Number | FRYSCGroupProgramKY. FRYSCGroupProgramKY. | Student Information > General > FRYSC > Group Program Detail > Program is for: Students |
| Unduplicated Contacts - # Parents | A count of all students who have at least one active group program record, by category/type, where the program is for the parent.
| Whole Number | FRYSCGroupProgramKY. FRYSCGroupProgramKY. | Student Information > General > FRYSC > Group Program Detail > Program is for: Parents |
| Duplicated Student Contacts | A count of all active group program records by category/type.
| Whole Number | FRYSCGroupProgramKY. FRYSCGroupProgramKY. | Student Information > General > FRYSC > Group Program Detail > Program is for: Students |
| Duplicated Parent Contacts | A count of all active group program records by category/type where the program was intended for the parent.
| Whole Number | FRYSCGroupProgramKY. FRYSCGroupProgramKY. | Student Information > General > FRYSC > Group Program Detail > Program is for: Parents |
| Program Hours | The sum of all Total Program Hours for all programs pulled by the report.
| Whole Number | FRYSCGroupProgramKY. totalProgramHours | Programs > FRYSC > Group Programs > Total Program Hours |
| Number of Meetings | The sum of all Meetings for all programs pulled by the report.
| Whole Number | FRYSCGroupProgramKY. meetingCount | Programs > FRYSC > Group Programs > # of Meetings |
| Number of Volunteers | The sum of Volunteers for all programs pulled by the report.
| Whole Number | FRYSCGroupProgramKY. totalVolunteerCount | Programs > FRYSC > Group Programs > # of Volunteers |
| Volunteer Hours | The sum of all Volunteer Hours for all programs pulled by the report.
| Whole Number | FRYSCGroupProgramKY. totalVolunteerHours | Programs > FRYSC > Group Programs > Volunteer Hours |
