Classic View: Student Information > General > Enrollments
Search Terms: Enrollments
The Enrollments tool displays all occurrences of a student’s enrollment in the district. Because this is a historical view, this list could be long.
By default, the enrollments are listed by grade level first, then by enrollment start date. To reorder the list of enrollments, click the blue hyper-linked headers in the Enrollments Editor list. Enrollment records can be sorted by Grade, Calendar, Start Date or End Date.
See the core Enrollments article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing Enrollment records.
Enrollment Editor
Under General Enrollment Information, both the Local Start Status and Local End Status fields are unique to the state of Colorado. These fields are further described below.
General Enrollment Information Editor
Start Date
Indicates the student's first day of enrollment in the selected calendar.
Start Status
Start Status indicates the reason for beginning the student enrollment, whether entering the school or district or continuing on from another grade. When creating an enrollment for a student, students must have a Start Date and a Start Status. An enrollment cannot be saved without an entry in these fields.
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| Code | Start Status Description | Definition |
|---|
| 00 | No/Not Applicable-summer dropouts only | Only used for district dropouts. |
| 01 | New to educational system | A student who has no prior formal educational experience (i.e., a student who is new to formal education). Typically (but not always) a pre-kindergarten or kindergarten student.
Not allowed if the
student has already been assigned a SASID in a prior year. |
| 02 | Continuous in same school with no interruption | A student who had previously entered any class in a school and then continues their membership in the same school through promotion or retention. For example, a student completed 2nd grade last year and began this year as a 3rd grader at the same school. |
| 03 | Cont. in school that closed or grade range changed | A student who exited a school or grade last year which has since closed and did not attend your district in the currently reported school year. |
| 05 | Transfer from a school located in a different country | A student who transfers from a public school located in
another country. |
| 06 | PK-6 student entering from unknown educational setting/status | Applicable ONLY to students in grades PK –6.
This entry code can be used if the reporting district does not know the most recent educational status (i.e., last school attended) of an entering student. If the most recent educational status is known for a PK-6 student, use the appropriate entry code (13 if transferring from a Colorado district, 14 if transferring from another state,
05 if transferring from another country, 01 if new to educational system, etc.). |
| 10 | Grade reassignment within same school | A student who remains within the same school but whose grade level is being changed during the school year (examples: retained at the beginning of the school year, a mid-year grade
promotion, etc.) |
| 11 | Transfer from a pub school in the same district | A student who transfers from one public school to another public school located in the same school district. Entry code 11 is also used for a student who has completed the highest grade in another school in the same district the previous year (matriculation). Student is continuing within the same district, but is transferring to a different school building code. |
| 13 | Transfer from pub school different CO distrcit | A student who transfers from a public school that is located within a different school district within Colorado (includes students transferring from a
detention center operated by another Colorado school district). |
| 14 | Transfer from a school located in a different state | A student who transfers from a public school located in another state. |
| 15 | Transfer from a non-public school | Student who transfers from a non-public school. |
| 16 | Transfer from home-based education | A student who transfers from a home-based education
(home-schooled) environment. |
| 18 | Transfer from Voc Program not by a District/BOCES | A student who transfers from an occupational training program, recognized (but not administered) by the school district that leads to a certificate or other evidence of completion. |
| 19 | Transfer from State Facility on-grounds school | Student is publicly placed in and is attending an on-grounds educational program in a licensed Approved Facility School (e.g. Residential Child Care Facility – RCCF, hospital), or in a state-operated program (e.g., Colorado School for Deaf and Blind, Pueblo Mental Health). |
| 21 | Transfer from Dept of Corrections/Youth Corrs | Student was previously incarcerated in a correctional facility.
NOTE: This code applies only to students who were incarcerated. Students entering from a detention center should be coded with a 12 or 26 entry type code (12 if the center is operated by your district, 26 if operated by another Colorado school district). |
| 25 | Return after extended absence | Student returns after missing 10 or more consecutive days of school. Applies whether the absence was excused or unexcused. Not applicable if the student attended another educational environment during the absence. The student must return to the same school and grade level previously exited with Exit Type 25. Used only to calculate mobility rates. |
| 26 | Transfer from a detention center (out of district) | A student who was previously receiving an education program at a detention center. All districts may use this. |
| 30 | Re-entry same district after prolonged illness/injury | A student who had previously entered a school and then re-enters a school in the same school district after he or she left school because of a prolonged illness or temporary disability that prohibited student from receiving education benefits. |
| 40 | Re-entry after dropout same district previous yr | A student (retrieval) who re-enters the same school district after he or she had “dropped out” in a previous school year. Student must have been reported with exit code 40 in a previous school year/EOY reporting period. (7th-12th grade only) |
| 45 | Re-entry after discontinuing schooling earlier in the same school year | Does not count toward the calculated annual dropout rate. |
| 50 | Re-entry after expulsion no ed serv same district | A student who enters the same school district after he or she was expelled during a previous school year. Student must have been coded with exit code 50 in a previous school year. |
| 55 | Re-entry expelled no ed serv same yr |
|
| 56 | Re-entry expelled with ed serv early same yr |
|
| 70 | Re-entry after transfer to External HSED program | Student previously withdrew to pursue a HSED certificate through a program not run by a Colorado school district. |
| 90 | Re-entry after reported as Graduate prior year | The student may have been previously reported as a
graduate by your district, or by another Colorado public school district. |
| 92 | Re-entry after a certificate of completion | A student who re-entered a school after receiving a
certificate of completion, attendance, or achievement from the reporting district. |
| 93 | Re-entry after receiving HSED Certification | A student who entered a school after
receivung a HSED certificate. |
Database Location:
Enrollment.startStatus
Ad Hoc Inquiries:
Student > Demographics > student.startStatus
Student > Learner > Active Enrollment > Core elements > activeEnrollment.startStatus
Student > Learner > Enrollment History > enrollmentHistory.startStatus
Reports:
Student Interchange - School Association
End Date
Indicates the student's last day of enrollment in the selected calendar.
Click here to expand...
End Status
The End Status indicates the reason ends their enrollment in the school. Enrollments with an end date must also have an End Status. However, this condition does not apply if the No Show checkbox is marked. If the No Show checkbox is marked, an End Status can be entered without an End Date.
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| Code | End Status Description | Definition |
|---|
00
| Not Application/Did not Exit | Student completed the school year (i.e. did not exit or transfer before the end of the reported school year). |
| 01 | Reached maximum age for services | A student who left school because he or she has reached the maximum age to receive an education program allowed by federal, state, or local laws. |
| 02 | Death | A student whose membership is terminated because he or she died during or between regular school sessions. |
| 05 | Transfer to a school located in a different country | A student who transfers to a public school located in another country. This transfer must be documented by either an education records request from the receiving school, a signed confirmation of enrollment and attendance, or an official confirmation of emigration from a federal agency. |
| 06 | Uinknown Education Status (K-6 only) | Applicable ONLY to students in grades PK – 6.
Applicable if the reporting district does not have information about the educational environment into which a student transferred. If the educational environment to which the student transferred is known, use the appropriate exit code (13 if transferring to another Colorado district, 14 if transferring to another state, 05 if transferring to another country,
etc.). Note that districts are not required to obtain documentation of transfer for students exiting grades PK – 6. |
| 10 | Grade reassignment in same school | A student who remains within the same school but whose grade level is being changed during the school year (examples: beginning of the school year retention, a mid-year grade promotion, etc.) |
| 11 | Transfer to publich school in the same district | A student who transfers from one public school to another public school within the school district. Do NOT use this exit code for students who will be matriculating from one school (i.e. 8 th grade middle school) to another school (i.e. 9 th grade high school) in the same district. |
| 13 | Transfer to a school located in a different CO district | A student who transfers to a public school in another school district/BOCES within the state. |
| 14 | Transfer to a school located in a different state | A student who transfers to a public school located in another state.
This transfer must be documented by either an education records request from the receiving school, or a signed confirmation of enrollment and attendance. |
| 15 | Transfer to a non-public school | A student who transfers to receiving an educational program at a non-public school.
This transfer must be documented by either an education records request from the receiving school or a signed confirmation of enrollment and attendance |
| 16 | Transfer to home-based education | A student who transfers to receiving an education program in a home-based education environment (home schooling) for reasons other than health.
This transfer must be documented by a written statement or form signed by the student’s parent or guardian |
| 18 | Transfer to Voc Ed program not by a District/BOCES | A student who transfers to an occupational training program, recognized but not administered by the school district that leads to a certificate or other evidence of completion. |
| 19 | Transfer to State Facility ongrounds school | Student is publicly placed in and is attending an on-grounds educational program in a licensed Approved Facility School (E.g. Residential Child Care Facility, hospital), or in a state-operated program (e.g. Colorado School for Deaf and Blind, Pueblo Mental Health). |
| 21 | Transfer to facility by CO Dept. of Corrections | Student is incarcerated in a correctional facility.
NOTE: Students transferring to a detention center should be coded with a 12 or 26 exit type code (12 if the center is operated by your district, 26 if operated by another Colorado school district) |
| 22 | Student exited the district after previously being coded as a graduate prior year | These students must have entry type 90 or 91 (re-entry after being coded as a graduate in a prior year). This exit code removes the student from both the numerator and denominator for the graduation and completion rates to prohibit one student from counting as a completer/graduate in multiple cohorts. This exit code should also be used for special education transition students who (1) met graduation requirements and were marked with exit type code 90 in a prior year and (2) will not continue in transition services in the following school year (i.e., 4 th year transition students).
|
| 23 | Previous Graduate did not complete a Postsecondary Program | Student exited the district after previously being correctly coded as a graduate in a prior year and has not completed a postsecondary program like ASCENT or P-TECH.
These students must have entry type 90 or 91 (re-entry after being coded as a graduate in a prior year). This code should not be used if the student completed a postsecondary program, use Exit Code 24. |
| 24 | Previous Graduate completed postsecondary | Student exited the district after previously being correctly coded as a graduate and has completed a postsecondary program (current acceptable programs are ASCENT and P-TECH). These students must have an entry type 90 or 91 (re-entry after being coded as a graduate in a prior year).
This code should not be used if a student has not previously been reported as a graduate or did not complete a postsecondary program (see Exit Codes 96 and 23). |
| 25 | Extended absence | Student is absent for 10 or more consecutive days of school. Applies whether the absence is excused or unexcused. Not applicable if the student attended another educational environment at any point during the absence. Used only to calculate mobility rates. |
| 26 | Transfer to detention center out of district | A student whose educational services have moved from a public school
to an educational program at a detention center. All districts may use this. |
| 27 | Previous graduate receiving transition 7services | A student who has earned a diploma and was previously exited with an
Exit Type Code of '90' (diploma recipient). This exit code should be used for special education transition students who (1) met graduation requirements and were marked with exit type code 90 in a prior year and (2) will continue in transition services in the following school year (i.e., 1st, 2nd, and 3rd year transition students. |
| 30 | Illness/injury | A student who because of a serious/critical illness or injury was unable to complete this year’s educational program and is not receiving educational services through a home-bound program. This code should not be used for exit due to pregnancy/child-birth, or for “minor” illness or injury from which the student is expected to return before the end of the reported school year. |
| 40 | Discontinued schooling/dropped out | A student who was enrolled in school at any time during the current school year, including summer, but leaves school for any reason other than one of the following exclusionary conditions: 1) transfers (with official documentation) to another public school district, private school, home based education program or other state- or district-approved educational program; 2) temporary absence due to suspension or expulsion; or 3) serious illness or death and does not complete their education. This would also include a student who was in membership the previous school year and who does not meet the above exclusionary conditions and does not return to school prior to the end of the school year. Typically only used for students in 7 th grade or higher (if PK – 6, use exit type code “06” instead.) |
| 45 | Discountinued School 6 weeks but returned to a school within the reporting district before the end of the reported school year | These students were not receiving educational services from any source while not in attendance. This code should not be used for students absent due to illness, injury or expulsion – these situations are covered under separate exit type codes.
Note: Students reported with exit type 45 do not count toward the calculated annual dropout rate. |
| 50 | Expulsion | A student who leaves school involuntarily due to an expulsion approved by appropriate school authorities and is not receiving any education benefits while expelled. Applies only to students who are expelled and do not return before the end of the reported school year. |
| 55 | Expelled no Ed services and returned | A student who was not receiving educational services and was expelled, and returned to a district school before the end of the reported school year. |
| 56 | Expelled with educational services | student who is provided educational services by the district during a period of expulsion. These services may include tutoring, participation in an on-line education program or school operated by the district, or placement in a designated expulsion program operated by the district. |
| 70 | HSEd Transfer | Student exits to participate in a HSED preparation program not administered by the district (e.g. a HSED program offered through an institution of higher education or a private company.) |
| 90 | Graduatioed with regular diploma | A student who received a regular high school diploma upon completion of local requirements for both course work and assessment and met Colorado's Graduation Guidelines requirements. Includes students with disabilities who meet all requirements of an IEP aligned with state standards. |
| 92 | Completed non-diploma certificate | A student who has received a certificate of completion, attendance, or
achievement. Also includes students who have not received a high school diploma but have been granted admission to an institution of higher education. |
| 93 | High School Equivalency Diploma (HSED) | A student who has received a HSED certificate upon completion of a HSED preparation program administered by the reporting district. |
| 94 | Transferred to HSED program & received certificate | Student transferred to a non-district run HSED program AND received a HSED certificate all in the currently reported school year. |
| 95 | Received diploma CUR YR after reported as HSED | Student received a diploma in the current year, and met Colorado's Graduation Guidelines requirements, after being reported as a HSED recipient by the reporting district in a previous collection year. |
| 96 | Graduated and Completed Postsecondary | Graduated and completed a Postsecondary Program – A student who has graduated with a high school diploma meeting Colorado's Graduation Guidelines requirements and has completed a postsecondary program (current accepted programs are ASCENT and P-TECH). The student cannot have been reported as a graduate in a previous year. If the student already has been reported as a graduate please use Exit Code 24. |
Student > Demographics > student.endStatus
Student > Learner > Active Enrollment > Core elements > activeEnrollment.endStatus
Reports:
Student Interchange - School Association
CRDC School of Accountability
Reports the School of Accountability. When the field is not populated on the enrollment record, reports the State School Number.
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State Reporting Fields
Data entries made in the State Reporting Fields section of the Enrollments tool are unique to the state of Colorado and may directly affect the way students are reported to the state department of education.
Updates to State Reporting fields will overwrite previously entered data. To preserve this historical information, create a new Enrollment record when changes are needed. Deleting an Enrollment record is NOT recommended.
State Reporting Enrollment Editor
The following are fields that appear in Colorado State Reporting Fields. Field names which are underlined appear as dropdown lists in the product with a list of available options appearing below the table.
State Exclude
Excludes the enrollment record from being included in state and federal reports.
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Enrollment.stateExclude
Student > Learning > Active Enrollment > State Reporting Elements > activeEnrollment.stateExclude
Reports:
All Reports
Migrant
The student's migrant status.
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Immigrant
Indicates if the student is considered an immigrant.
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Independent Study
Indicates the student is attending an independent study program established by the school district under the supervision of a certificated or licensed teacher and is part of the student's academic schedule.
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Enrollment.independentStudy
Student > Learning > Active Enrollment > Custom Enrollment > customEnrollment.independentStudy
Reports:
Not reported
HSED Instruction
Indicates the student's HSED was funded using state funds either in the form of a district-run HSED program or tuition paid by the district to an external HSED program.
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Continuous in US
Indicates if the student has been continuously enrolled in a U.S. public school.
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Enrollment.continuousUS
Student > Learning > Active Enrollment > Custom Enrollment > customEnrollment.continuousUS
Reports:
Not reported
Continuous in CO
Indicates if the student has been continuously enrolled in a Colorado public school.
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Enrollment.continuousState
Student > Learning > Active Enrollment > Custom Enrollment > customEnrollment.continuousState
Reports:
Not reported
Habitually Disruptive
Indicates the student is habitually disruptive in class.
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Enrollment.habituallyDisruptive
Student > Learning > Active Enrollment > Custom Enrollment > customEnrollment.habituallyDisruptive
Reports:
Not reported
CoAlt Participant
Indicates if the student participates in the Colorado alternative assessment program.
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Contractual Agreement 3rd Party Ed
Indicates if the student is receiving all of their educational instruction through a third party educator/program.
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Enrollment.contractualAgree
Student > Learning > Active Enrollment > Custom Enrollment > customEnrollment.contractualAgree
Reports:
Not reported
Enrolled in US
The date the student was most recently enrolled in a U.S. school in any grade.
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Post Secondary Program Next Year
Indicates if the student is participating in a post secondary program the following school year.
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Transition
Indicates if the student is in a transition program where students are moved from educational environments to life skill and/or vocational education.
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Resident District or State
Indicates the student's resident district or state.
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Serving District
The district serving the student.
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School of Accountability
The school accountable for reporting the student's data.
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Facility/Detention Code
The code indicating the facility/detention center the student currently attends.
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Enrollment.facilityCode
Student > Learner > Active Enrollment > State Reporting Elements > activeEnrollment.facilityCode
Reports:
Not reported
Pupil Attendance
Indicates they type of school and education the student is attending.
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Funding Code
Indicates the type of state funding the student receives.
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Adjusted Cohort
A cohort is a group of students who enter the 9th grade during the same school year. All first-time 9th graders are assigned to a group. During high school, the cohort is adjusted each year to add verified transfers in and subtract verified transfers out.
Adj Cohort Justification
The adjustment justification code for the dropout or expulsion
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Adj Cohort Gender
The gender of the student who dropped out, was expelled or transferred to an external GED program.
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Enrollment.adjCohortGender
Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.adjCohortGender
Reports:
Not reported
Adj Cohort Race
The race/ethnicity of the student who dropped out, was expelled or transferred to an external GED program.
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Enrollment.adjCohortRace
Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.adjCohortRace
Reports:
Not reported
Adj Cohort Year
The school year in which the student was reported as dropped out or expelled.
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Adj Cohort School
The school from which the student dropped out, was expelled or transferred to an external GED program.
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Adj Cohort Grade
The grade level at which the student dropped out, was expelled or transferred to an external GED program.
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Enrollment.adjCohortGrade
Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.adjCohortGrade
Reports:
Not reported
Displaced Homemaker
Indicates the student is considered a displaced homemaker.
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Enrollment.displacedHomemaker
Student > Learner > Active Enrollment > State Reporting Elements > activeEnrollment.displacedHomemaker
Reports:
Not reported
Single Parent
Indicates the student is a single parent.
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Enrollment.singleParent
Student > Learner > Active Enrollment > State Reporting Elements > activeEnrollment.singleParent
Reports:
Not reported
Refugee
Indicates if the student is considered a person who is outside their nationality or who is unable or unwilling to return due to persecution on account of race, religion, nationality, social group membership or political opinion.
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Enrollment.refugee
Student > Learner > Active Enrollment > State Localized Elements > es.refugee
Reports:
Not reported
Home Based Education
Indicates if the student is home schooled and receiving some services from district.
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Non-School Program
An indicator that a student is being educated in a program without a school code.
- 00: No
- 01: Single District On-Line Program
- 02: District-Run Program
- 03: School District or BOCES Program
- 04: Third Party Program
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Continuous in District
Used as an override field for the Continuous in District value that reports on the School Association Report. Values should be set here if the student needs to report a different value than defined in the Report Logic section for the School Association Report.
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Continuous in School
Used as an override field for the Continuous in School value that reports on the School Association Report. Values should be set here if the student needs to report a different value than defined in the Report Logic section for the School Association Report.
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Extended Evidence Outcome Status
Indicates whether the student is eligible for the state's alternative assessment.
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Enrollment.outcomeStatus
Student > Learner > Active Enrollment > State Localized Elements > es.OutcomeStatus
Reports:
Not reported
READ
Recommended Retention
Indicates whether a recommendation was made for the student to not advance to the next grade level due to a reading deficiency. This field reports 2 for students with a READ status of 0, 1, 3, 4, or 5.
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EnrollmentCO.recommendedRetention
Student > Learner > Active Enrollment > State Localized Elements > es.outcomeStatus
Reports:
READ Extract
Retained
Indicates whether a decision was made for the to advance to the next grade level due to a reading deficiency. This field reports 2 for students with a READ status of 0, 1, 3, 4, or 5.
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Remote Learning
Indicates whether the student was enrolled in full time distance learning.
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EnrollmentCO.remoteLearning
Student > Learner > Active Enrollment > State Localized Elements > es.remoteLearning
Reports:
P-EBT Extract
Special Education Fields
The Special Ed Fields editor contains all Special Education items that need to be indicated on a student's enrollment record for state and local reporting purposes.
Special Ed Start Date
The date the student began Special Education services.
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Special Ed Exit Date
The date the student exited Special Education.
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IEP
Indicates if the student has an IEP.
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Disablity Type
The student's primary disability.
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Disability 2
The student's secondary disability.
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Enrollment.disability2
Student > Learner > Active Enrollment > Special Ed Elements > activeEnrollment.disability2
Reports:
Not reported
Special Ed Setting
The student's major (more than 50% of the student's Special Education program) instructional setting.
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Enrollment.specialEdSetting
Student > Learner > Active Enrollment > Special Ed Elements > activeEnrollment.specialEdSetting
Reports:
Not reported
Exit Reason
The reason the student exited Special Education.
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Educational Orphan Reason
Indicates if the student is considered an educational orphan.
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Enrollment.educationOrphan
Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.educationOrphan
Reports:
Not reported
Service Agency/Facility Code
A unique code assigned by the Colorado Department of Education to the facility or detention center the student currently attends.
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Deaf OR Blind Registry
The two-digit code indicating whether the student is on the Deaf/Blind Registry.
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Enrollment.deafORblindRegistry
Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.deafORblindRegistry
Reports:
Not reported
Specialized Transportation
Indicates if the student receives specialized transportation.
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Enrollment.specializedTransportation
Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.specializedTransportation
Reports:
Not reported
Parentally Placed
Indicates whether or not the student was placed by their parents in a private or parochial school and is receiving services on an ISP.
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Funding Status
Indicates if the student is eligible for Exceptional Children's Education Act (ECEA) funding.
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Special Ed Attendance
Indicates the educational program the student is attending.
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Special Ed Program Code
Indicates the student's special education program.
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Medicaid Eligibility Date
The date the student was eligible for Medicaid services.
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Enrollment.medicaidDate
Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.medicaidDate
Reports:
Not reported
Enrollment Editor
General Enrollment Information Editor
State Reporting Enrollment Editor