Classic View: NY State Reporting > SIRS Extracts > Programs Fact
Search Terms: SIRS Extract
The SIRS Programs Fact Extract reports students who have program records designated through English Learners, Programs, Flags, FRAM, Homeless, or Graduation Seal areas of Campus.
Programs Fact Editor
Report Logic
The following date logic applies to all record types unless otherwise noted.
- To report, a program must have been active at some point during the reporting year.
- Program records are not included in the extract when the program's End Date is prior to their first Enrollment Start Date. Graduation Seal records are exempt from this logic.
- Campus finds the student's enrollment with the latest End Date.
- When the Enrollment End Date is null, Campus uses the Calendar End Date.
- When multiple End Dates are the same, Campus looks for the latest Enrollment Start Date. This calculation is not filtered by the Calendar IDs selected on the extract editor.
- After finding the latest End Date, Campus then filters by Calendar ID.
Records report when they meet the following logic. Some records report when they meet a specific set of conditions while others report when specific fields are filled, for example, on the EL Services tool or the Homeless Services tool. The numbers mentioned in the Logic column below report in the Program Codes element on the report.
| Record Type | Logic |
|---|---|
| Academic Programs (CTE) | Student records report when the Use Core CTE checkbox is marked on the extract editor. Student records must be associated with Academic Programs that meet ALL of the following requirements.
|
| EL Records |
|
| EL Services Records | Codes report from the EL Services tool when the EL Service End Date is null or within the reporting school year. |
| Foster Care Records | Foster Care records report from the Foster Care tool when the following requirements are met.
|
| Flag Records | Student records must be associated with Flags that have the State Reported checkbox marked. |
| FRAM Records | To report, the student's FRAM Certified Type can NOT be Declined, Denied, or Did Not Apply AND was active during the current year on or before the Report Effective Date. All eligible FRAM records within the current year report, including carryover records that started in the previous school year. FRAM records do not report when they begin AFTER the report Effective Date. Students who have a FRAM record with an eligibility of Free (Program 5817) or Reduced (Program 5806) report FRAM records in the following manner:
|
| Graduation Seal Records | The Programs Code and the Beginning Date report from the State Seal Information when the Earned Date is greater than or equal to the Effective Date entered on the extract editor. When multiple Graduation Seal records meet this criteria, the earliest record reports. |
| Homeless Records | 8262 Homeless records report when the date logic is met on the Homeless tool. |
| Homeless Services Records | When Homeless Services record meets the standard date logic, a Program Code reports from Homeless Services. |
| Poverty Records | A 0198 Poverty record reports for each 5817 and 5806 Free and Reduced Programs Fact record when the Calculate 0198 Records checkbox is marked on the extract editor. |
| Program Records | Student records must be associated with Programs that have the State Reported checkbox marked. Programs with a code of 4026, 4027, 4037, or 4047 are excluded from the report population. These programs are reported on the Partner Project Fact extract. |
Extract Editor Field Descriptions
| Field | Description |
|---|---|
| Extract Type | The SIRS Extract to be run. |
| Effective Date | The date for which information reports. |
| Included State Grade Levels | Identifies the state grade levels to include in the report. |
| Format | The Format in which the report should generate. Options are State Format (CSV) and HTML. Use State Format for reporting information to the state and the other types for data review and verification. |
| Ad Hoc Filter | Selecting a filter limits the results to only those included in the filter. |
| Column Headers | Indicates whether Column Headers should be included in the report. This dropdown list applies to State Format (CSV). |
| Calculate 0198 Records | When this checkbox is marked, a 0198 Poverty record generates for each Free and Reduced Programs Fact record. |
| Include Core CTE | When this checkbox is marked, each Academic Program Detail (Student Information) record that meets the reporting criteria reports. |
Generate Extract/ Submit to Batch | Users have the option of submitting a report request to the batch queue by clicking Submit to Batch instead of immediately generating the report by clicking Generate Extract. The batch process allows larger reports to generate in the background without disrupting the use of Campus. For more information about submitting a report to the batch queue, see the Batch Queue article. |
| Select Calendars | Identifies which Calendar(s) should be included in the report. Calendars can be sorted by active year, by school or by year. |
Programs Fact Extract Layout
Element Name | Description | Location |
|---|---|---|
| District Code | The NY + the State District Number for the district number tied to the selected calendar. Alphanumeric, 8 digits | System Administration > Resources > District Information > State District Number District.number |
Location Code | Identifies the building in which a student is receiving the service. For Programs with a code of 0242, this field reports 000. When the Location Override field is populated on an enrollment record (Student Information > General > Enrollments > State Reporting Fields > Location Override) and the record is tied to the calendar selected for the extract, then this field reports the value from the Location Override field. Otherwise, the location code reports from the Location Code field in System Administration. Alphanumeric, 6 digits | System Administration > Resources > School > Location Code Student Information > General > Enrollments > Location Override |
School Year Date | The school year of the Program. Reports as June 30 of the reported school year. Date field, 10 characters, YYYY-6-30 | System Administration > Calendar > Calendar > End Date (year only) Calendar.endYear |
Student ID | The student's Local Student Number. Alphanumeric,12 characters | Census > People > Demographics > Person Identifiers > Local Student Number Person.studentNumber |
Programs Code | The service code of the program in which the student is enrolled. Numeric, 8 digits | Student Information > Program Participation > Programs > Programs > State Program Code Student Information > General > Flags > State Program Code Program.code Student Information > Program Participation > English Learners (EL) > EL > Program Status Lep.programStatus Student Information > Program Participation > English Learners (EL) > EL Services > Service Type LepServiceType.code FRAM > Eligibility > State Eligibility Code v_posEligibilityStateCode.stateCode Student Information > General > Graduation > State Seal Information > State Seal GraduationSeal.stateSeal Student Information > Program Participation > Homeless > Homeless Services HomelessService.serviceType Program Admin > Programs > Academic Programs > Academic Programs Detail > State Code (CIP) |
Beginning Date | The start date of the Program. This field reports the identified date when the date is within the reporting year (or on or before the Effective Date entered on the extract editor as long as it is within the reporting year). When the Program Start Date is before the earliest Enrollment Start Date in the calendar, the Program Start Date reports. Otherwise, the earliest Enrollment Start Date in the calendar reports. When a student has multiple FRAM records where the eligibility values are the same and there is NOT a gap between the earlier record's End Date and the next record's Start Date, the date reports from the Eligibility record with the earliest Start Date. In the instance of a carryover FRAM eligibility for a record that started in the previous year, 07/01 reports as the Beginning Date. When the student has multiple enrollments within the reporting year and carryover FRAM records, the earliest enrollment record's start date within the reporting year reports. Date field, 10 characters, YYYY-MM-DD | Student Information > General > Enrollments > Start Date Enrollment.startDate Student Information > Program Participation > Programs > Programs > Start Date ProgramParticipation.startDate FRAM > Eligibility > Start Date POSEligibility.startDate Student Information > Program Participation > English Learners (EL) > EL > Identified Date Lep.identifiedDate Student Information > Program Participation > English Learners (EL) > EL Services > Start Date LepService.startDate Student Information > General > Graduation > State Seal Information > Earned Date GraduationSeal.earnedDate Student Information > Program Participation > Homeless > Homeless > Start Date Homeless.startDate Student Information > Program Participation > Homeless > Homeless Services > Start Date HomelessService.startDate Student Information > General > Flags > Start Date Student Information > Academic Planning > Programs > Academic Program Detail > Start Date |
Ending Date | The end date of the Program. This field reports the program exit date when the date is within the reporting school year and on or before the Effective Date entered on the report editor. When a student has multiple FRAM records where the eligibility values are the same and there is NOT a gap between the earlier record's End Date and the next record's Start Date, the date reports from the Eligibility record with the latest Start Date. Does not report for Graduation Seal records. An Ending Date does not report for an eligible carryover record for the current year UNLESS an additional eligibility record exists for the current year, the eligibility values are NOT the same, OR there is a gap between when the carryover record ends and the next eligible record begins. Date field, 10 characters, YYYY-MM-DD | Student Information > General > Programs > End Date Program.endDate Student Information > Program Participation > Homeless > Homeless > End Date Homeless.endDate Student Information > Program Participation > Homeless > Homeless Services > End Date HomelessService.endDate Student Information > Academic Planning > Programs > Academic Program Detail > End Date |
State Location ID | The NYSED BEDS Code of the institution providing the program service based on the Location Code and State Location ID. This field reports blank for district level services. Homeless records are always district level and report blank. For school level services, the first item that is not null in the following list reports.
Does not report for Graduation Seal records. Alphanumeric, 20 characters | Student Information > General > Flags > Student Flag Detail > State Location ID ProgramParticipation.location Programs > Flags > Program Detail > State Location ID field Program.location Student Information > Program Participation > LEP > LEP Services > LEP Services Detail > State Location ID LepService.location Student Information > Academic Planning > Programs > Academic Program Detail > State Location Student Information > General > Enrollments > State Reporting Fields > BEDS Code Override Enrollment.BEDSCode System Administration > Resources > School > BEDS Code School.BEDSCode System Administration > Resources > District Information > State District Number + System Administration > Resources > District Information > Type + Student Information > General > Enrollments > State Reporting Fields > Location Override District.number + District.type + Enrollment.locationCode System Administration > Resources > District Information > State District Number + System Administration > Resources > District Information > Type + System Administration > Resources > School > Location Code |
Program Intensity | The program intensity of a CTE/Tech Prep Program. This field is required when the student's program service is identified as one of the CTE/Tech Prep cords and reflects the student's progression through this program service. EL students report the value from the Program Intensity field when the EL Service Level is not null. When the EL Service Level is null, the default value from the Attribute/Dictionary reports. Alphanumeric, 1 character | Student Information > General > Programs > Program Intensity Student Information > Academic Planning > Programs > Academic Program Detail > Program Intensity Student Information > Program Participation > English Learners (EL) > EL > ELL Service Level ProgramParticipation.concentrator |
Entry Reason Code 1 | Not currently reported. | Not currently reported. |
Entry Reason Code 2 | Not currently reported. | Not currently reported. |
Entry Reason Code 3 | Not currently reported. | Not currently reported. |
| Exit Reason 1 | The reason that the student no longer participates or is enrolled in a specific program service. This field is required when a student exits a CTE/Tech Prep Program (codes 646, 663), for students no longer LEP eligible (codes 3011, 3022, 3033, 3045), or when a student's disability status changes (codes 901, 912). Numeric, 6 digits | Student Information > General > Flags > Exit Reason Student Information > Academic Planning > Programs > Academic Program Detail > Exit Reason Student Information > Program Participation > EL > EL > Exit Reason |
Exit Reason 2 | Not currently reported. | Not currently reported. |
Exit Reason 3 | Not currently reported. | Not currently reported. |
Program Comment | Not currently reported. | Not currently reported. |
Original Pgm Start Date | Not currently reported. | Not currently reported. |
Participation Info Code | Indicates the type of CTE or Tech Prep program in which the student is participating. The student Flag Detail VE Program Code reports when the record is a Flag. The Program Participation Detail VE Program Type reports when the record is a Program. CTE reports when the record is CTE. Otherwise, this element reports blank. Alphanumeric, 5 characters | Student Information > General > Programs > VE Program Type Student Information > General > Flags > Student Flag Detail Student Information > Program Participation > Programs > Program Participation Detail Student Information > Academic Planning > Programs > Academic Program Detail Program.programType Program.programCategory |
Program Frequency | Not currently reported | Not currently reported |
Program Duration | Not currently reported | Not currently reported |
Program Cycle | Not currently reported | Not currently reported |
Program Provider Name | Not currently reported | Not currently reported |
Program Provider Type Code (HOMELESS PRIMARY NIGHTTIME RESIDENCE) | When a student is identified with a Homeless program service code (8262), their Homeless Primary Nighttime Residence type reports in this field. Alphanumeric, 20 characters | Student Information > Program Participation > Homeless > Homeless > Primary Nighttime Residence Homeless.primary NighttimeResidence |
Program Location District Code | Not currently reported | Not currently reported |
Program Student ID | Not currently reported | Not currently reported |
Parent Permission Code | Not currently reported | Not currently reported |
Program Session Code | Not currently reported | Not currently reported |
| Program Eligibility Code 1 | Not currently reported | Not currently reported |
| Program Eligibility Code 2 - 6 | Not currently reported | Not currently reported |
Previous Versions
SIRS Programs Fact (New York) [.2247 - .2303]
SIRS Programs Fact (New York) [.2239 - .2243]
SIRS Programs Fact (New York) [.2235]
SIRS Programs Fact (New York) [.2223 - .2231]
